Tracing, Cataloguing, Indexing: Reflections on the Joachim ...

2018

A R C H I V A L Reflexicon

Tracing, Cataloguing, Indexing: Reflections on the Joachim and Petra Heidrich papers in the Leibniz-Zentrum Moderner Orient Archive

Anandita Bajpai, IAAW, Humboldt-Universität zu Berlin, Leibniz-Zentrum Moderner Orient

The Leibniz-Zentrum Moderner Orient (ZMO) was established in 1996. Its predecessor

institution, the Forschungsschwerpunkt Moderner Orient, emerged in 1992 from the

Institute for Universal History (Institut für Allgemeine Geschichte) of the Academy of

Sciences (Akademie der Wissenschaften) of the German Democratic Republic (GDR). The

ZMO library and archive consist of significant collections of private papers besides hosting

multifarious and extensive literature on historical, anthropological and political themes

engaging with the Middle East, Asia and Africa as its regional focus. The private papers’

holding of the archive comprises collections by three eminent East German scholars – Horst

Krüger (1920-1989), Joachim Heidrich (1930-2004) and Petra Heidrich (1940-2006) – who

researched on South Asia related themes. In the case of these three scholars specifically, the

archival holding consists of research related papers and no personal diaries or other ego

documents of the individuals. Temporally, their collections commenced in the 1960s and

continued through the Cold War years (the themes researched have files that date back to

colonial India of the early twentieth century).

In a seminar organised within the framework of the BA and MA courses offered at the

Department for South Asian Studies, Humboldt-Universität zu Berlin (one of the three

partner institutions of the MIDA project), the team and the attending students studied,

catalogued, indexed and digitized the papers of Joachim Heidrich and a part of those of Petra

Heidrich. This entry will outline the theoretical and methodological considerations which

inform the process of cataloguing a private collection. It is organised along three primary

axes and utilizes the collections as an illustrative case study for revisiting larger questions

on archival architectures. The main objective of the post is thus to transparently share the

process of cataloguing a collection into a database with readers and initiate a discussion on

questions related to the entangled nature of archival collections and how researchers de-and

re-constitute their architecture.

Trajectories of the collectors–Joachim Heidrich and Petra Heidrich

Joachim Heidrich (13.07.1930-08.07.2004) Joachim Heidrich, born in 1930, studied ethnology (Volkskunde) and successfully finished

his doctoral dissertation in 1958. His original training was in Indology coupled with a

profound knowledge of the history and languages of India. Between 1973-81, Heidrich lived

in India and held several portfolios for the GDR’s Ministry of Foreign Affairs, including

different positions at the embassy in New Delhi and that of the Consulate General of the

MIDA Archival Reflexicon · Anandita Bajpai · Introducing the MIDA Archival Reflexicon: Objectives and New

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GDR in Calcutta. From 1981-1989, he worked at the Central Institute of History

(Zentralinstitut für Geschichte) followed by the Institute for Universal History (Institut für

Allgemeine Geschichte) at the Academy of Sciences (Akademie der Wissenschaften) of the

GDR. After this, and until 1995, he worked at ZMO’s predecessor institution, the

Forschungsschwerpunkt Moderner Orient.

Figure 1: Joachim Heidrich Nachlass, Zentrum-Moderner Orient, photograph by author, December 2017.

Petra Heidrich (13.11.1940-31.1. 2006) Petra Heidrich was born in 1940 in Berlin. She studied Indology and Social Anthropology at

Humboldt- Universität zu Berlin. In 1965 she joined the Institute of Oriental Studies, at the

Academy of Sciences of the GDR. Her research primarily focussed on social aspects of the

agrarian question in India as well as on the Indian peasant movement and its leaders in pre-

and post-independence India. During the 1970s, she spent several years with her family

(Joachim Heidrich, mentioned above was married to Petra Heidrich). In 1983 she obtained

her Ph.D. from the Academy of Sciences of the GDR and was a staff member of the Institute

of History till the dissolution of the Academy of Sciences after the unification of the two

Germanys. In 1992 she joined the Zentrum Moderner Orient in Berlin and continued her

research on social problems of modern and contemporary India. Her publications (mainly

in German and English) include contributions on rural development programmes, on the

peasantry and peasant leaders, on the role of agricultural labour and on social and religious

reform movements in colonial and independent India. In the last years of her employment

at the centre, she worked on a comparative biography of the two peasant leaders– Swami

Sahajanand Saraswati and N.G.Ranga.

The Heidrich collections at the archive of Leibniz-Zentrum Moderner Orient comprise

copies of Indian newspaper articles, rare literature and files from diverse Indian archives

and libraries in Patna, Delhi, Kolkata and Mumbai. Among others, the boxes consist of

copies of pamphlets, magazines, minutes and proceedings of meetings, letters, reports,

microfilms and their printed out hard copies as well as hand-written notes (see figures 2a

and 2b) and indexes. These different kinds of sources cover numerous themes that are

relevant for social historians of India– the labour and peasant movements in India,

agricultural problems in postcolonial India, the development of the All India Kisan Sabha


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(All India Peasants’ Union), the emergence of different political currents during the

nineteenth and twentieth centuries, communism and sources related to the history of trade

unionism in India.

When studied closely the collected files show that their individual research interests also

intersected on numerous themes. The collections become a window to their academic world

and the specific themes that evoked their intrigue.

Figure 2a: “Bolshevism. History Sheets of Communist Leaders in the Bombay Presidency” [Home Special, State Archives Maharashtra, File no. 543 (18) C], Hand-written details of files and notes, Source: Joachim Heidrich Nachlass, Box 1.9, Leibniz-Zentrum

Figure 2b: Ibid, Source: Joachim Heidrich Nachlass, Box 1.9, Leibniz-Zentrum Moderner Orient Archive, Berlin.


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Emergence of collections and the life worlds of an archive

Any attempts at cataloguing and understanding the internal organizing architecture of a

collection or an archive necessitates gaining background knowledge of the history of the

collection or the holding. The intentions and the criteria that led to the collection of sources

(documents/texts/objects) help gain a comprehensive overview of the historical motivations

that triggered the collection and its eventual incorporation in a particular archive. In the

case of the Joachim and Petra Heidrich private papers’ collections (Nachlass), these

motivations are somewhat obvious. As two GDR scholars who were historically and

anthropologically interested in British and post-colonial India, their collection opens a

vibrant spectrum of topics that they deemed crucial for research on India within the

overarching framework of academia in the GDR. Their personal trajectory also adds an

interesting layer to the collections. As residents in India for over eight years, a rarity for most

historians as well as anthropologists, both indeed profiteered from extensive archival visits,

often also collecting an exhaustive range of sources on themes, which did not necessarily

find their way into their publications directly. Thus the collections, when contrasted with the

lists of publications of the two scholars, also show which sources were effectively used to

materialize publications as well as sources on those topics that continued to evoke interest

for a sustained period of time but could not take the shape of published work.

As mentioned, the themes one encounters in the sources are diverse and multi-layered.

Among others, they relate to – The All India Trade Union Congress, the role of religious

leaders in the peasant movement in the 1920s up to independence, agrarian and peasant

history, peasant revolts, trade unionism and strikes, the caste question, proceedings of the

Communist Party of India and its role in the independence movement as observed in secret

reports of the Home Department of the colonial government and a comprehensive overview

of the history of the political Left in India. These consciously elected themes not only reveal

the kind of academic interests in India that were triggered by the two scholars within the

GDR, but they also reflect the overarching framework of socialism and communism inspired

academic traditions of the GDR more generally.

Joachim Heidrich’s collections also become interesting from another perspective. As an

anthropologist who pursued a career in diplomacy and acquired positions within the

embassies soon after the GDR was recognized by the Indian government, his life trajectory

offers telling details about the ranks and files of GDR diplomacy in India more generally.

These were not diplomats who did rapid crash-courses on the subcontinent before

embarking onto their diplomatic careers, but very often, carefully selected individuals who

had had a sustained, long-term academic interest in South Asian history and politics.

Joachim Heiderich, eventually re-turned to academic research after being in diplomatic

positions between 1973-81. Thus, his collection, when viewed from the historical lens,

reveals certain important elements– (1) The intersection of diplomatic and academic

careers; (2) A long period of residence in India which enabled the Heidrichs to extensively

consult and copy an exhaustive list of primary and secondary sources on Indian history from

very diverse archives across the county and (3) The reflexive awareness that the collection

could be highly relevant for the future generation of scholars engaging with South Asia, as is

also revealed by their careful indexing, ordering and listing of sources.


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“Whose collection?”: From materially entangled sources to a virtually

entangled database

The Heidrich collections are unique in that they consist of sources from Indian archives and

libraries solely and, unlike most holdings from German archives that have been catalogued

and indexed in the MIDA database, they do not have a single file in the German language.

They are a special illustration of entangled archives whereby it is not just the contents of files

but also rather the physical presence of sources on India from India in a German archive

that interlinks holdings in India to those in Germany. Besides, the collections also indicate

the entangled life trajectories of the two GDR scholars of India who were also a couple in

private life. This has also borne consequences for how the sources have been listed in a

format that is based on the structure of the database. For example, Box 2.4 from Joachim

Heidrich’s collections consists of sources on Swami Sahajanand Saraswati, an ascetic and a

peasant leader, who also founded the All India Kisan Sabha in 1929. A brief overview of Petra

Heidrich’s scholarly interests and publications may suggest that these were sources collected

by her for her comparative research on N.G. Ranga and Sahajanand Saraswati. As

researchers cataloguing the collection, we are unaware if the contents of Box 2.4. came to be

inserted in the Joachim Heidrich collection as an act of collecting by the two researchers

themselves of by the two persons who assembled the material and were responsible for

enabling their transfer to the archive after Petra Heidrich’s death. This realm of uncertainty

and ambiguity is almost certainly part of the process of cataloguing for all archives. In this

case, officially, the Box continues to be part of the Joachim collection at the archive and

precedence was given to the ordering in which the sources were inherited. Thus, in order to

ensure that the files appear as part of the Joachim Heidrich collection to not disturb the

provenance of the ZMO archive and, at the same time, indicate that they clearly were in fact

collected by Petra Heidrich, such files have been listed under the Petra Heidrich Nachlass

catalogue in the final list based on the structure of the MIDA database. However, those

listing the sources for the database have ensured that readers, when reading the description

of the box’s contents are duly aware that it actually is physically placed in Box 2.4 of the

Joachim Heidrich collection. The team listing and indexing these sources was often

confronted with the question of whether in such obvious cases the files should be separated

and placed in the respective collection’s boxes or if it would be beneficial to put both the

collections together as one collective holding in the name of both the researchers. We thus

see how the act of ‘virtual’ or ‘digitial’ re-ordering, whereas actually bearing no consequences

for the physical place of the sources (all boxes, whether from Petra or Joachim Heidrich’s

collection, are placed on neighbouring shelves in the same cellar) does bear consequences

for how sources will be seen, accessed and re-placed/contextualised in future individual

research. All of this can thus result from a minute act of the cataloguing researcher.

On a similar tone, in one of the other boxes, one encounters a hand-written list of archival

entries for microfilming, which has been signed by Horst Krüger (perhaps part of the regular

exchange which Krüger had with the two Heidrichs?). The list was inherited from the

Heidrich house and thus continues to be a part of the Heidrich collections (see figures 4)

and not the Krüger papers though once again, the description of the contents of the box

mentions that the list was actually prepared by Horst Krüger. Such seemingly minute and


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banal issues often become complex topics for archivists more generally when organizing “the

place” of holdings in larger archives.

Figure 4a: Page 1of 10, “List for Microfiliming”, 1.03.1975, list of archival entries made by Horst Krüger, place/date mentioned–“New Delhi on 01.03.1975”. All contents of the Box (2.5) are entries on this list. However, not all entries to be found on the list are to be found in the box. Source: Joachim Heidrich Nachlass, Box 2.5, Leibniz-Zentrum Moderner Orient Archive, Berlin.


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Figure 4b: Page 10 of 10, “List for Microfiliming”, 1.03.1975, signed by Horst Krüger, Source: Joachim Heidrich Nachlass, Box 2.5, Leibniz-Zentrum Moderner Orient Archive, Berlin.

One of the objectives of the MIDA Archival Guide is to reflect on how the turn towards

entangled transnational and global histories not only raises new theoretical questions but

also confronts us with methodological issues on the relationship between entangled histories

and archives.1 Discussions on archives and their intertwined architectures need to be

incorporated in our engagements with entangled histories. The Heidrich collections housed

by the ZMO archive are an illustrious example of how entangled archives reflect, and often

are a trace of, pasts, which are more interwoven than territorially, containing state archives

would lead us to believe. They become a window not only to the academic visions of the two

scholars but also show the legacy of India-related research interests in archives which are

not colonial, and belong to a new institutional structure since the reunification of the two


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Germanys. The collections also point to the importance of smaller archives, which can

enable scholars to shift their focus away from the territorializing logics of larger state

archives. Thus, we see that the Heidrich collections give us an idea of the topics that

interested the two scholars, especially within the overarching context of social sciences in

socialist GDR. The collections can be highly beneficial for scholars interested in the history

of the Communist Party of India, peasant movements and trade unionism. In more ways

than one they are an archive within an archive given that the sources were copied from

Indian archives, are often to also be found in colonial archives and are housed in a German

archive.

Unlike the holdings of most German archives, which chronicle the history of Indo-German

entanglements more directly by mirroring sources that enable writing bilateral histories,

these collections can tell volumes about entangled life trajectories of GDR scholars who

were interested in studying colonial and postcolonial India. This can be a fruitful area of

research in its own right that has hitherto been relatively unexplored, especially in the midst

of the politics post 1989 and the making of ‘national’ meta-narratives. The transitions of

1989 provoked drastic shifts in the organisation of the GDR’s universities and often resulted

in sudden halts in the careers of numerous academics.2 This larger transformation also

impacted the academic careers of several scholars of South Asia in the GDR. Although Petra

Heidrich could continue with her research at the ZMO after the transitions faced by the

GDR’s Academy of Social Sciences, it was the rejection of her last funding application in

2000 that brought her official academic career to an unexpected stop.3 Though the

collections do not offer any ego documents, they may be crucial for any scholars tracing such

biographies in understanding the academic endeavours of the collectors.

Sustaining Inner Architectures, Articulating new Structures

One of the main aims of the MIDA project is to develop an online open-access database that

systematically catalogues, indexes and describes those files and holdings in key German

archives which relate to Indian history or the history of India-Germany entanglements.

Within the context of the ZMO archive, the Heidrich collections are ordered according to the

principle of provenance within the architecture of the archive. The MIDA database

transforms this categorization according to the principle of pertinence by extracting such

sources and ordering them thematically, with India as the focus.4

One of the objectives of the process of producing the database, has been to simultaneously

mirror the architecture of the archive concerned and nonetheless showcase the India-

specific sources. How can this be done effectively so that the database allows users to view

the sources as they exist in the context in which they are embedded in the archival structure

while simultaneously inserting them in a new systematic? This requires probing into the

structure of the database and how the collections are effectively listed in it.

The database, whose structure became the guiding tool-kit for the students of the seminar

while systematizing information from the Heidrichs’ collections, comprises three different

levels of description– The ‘Archive’ field (Archiv), the ‘Holdings’ field (Archiv Bestand) and

the ‘Files’ field (Archivalien). In the case of the Heidrich collections, there are two holdings


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described under the ‘Holdings’ field i.e. Nachlass Joachim Heidrich and Nachlass Petra

Heidrich. The ‘Files’ field lists each individual file. The title of the file corresponds to the

main title as listed on the first sheet of each group of pages that were carefully pinned

together by the collectors. It is here that one often encounters photocopies of several

documents (numerous files from Indian archives) which were placed together as one file by

the collectors. Thus, although an individual file may in reality correspond to several

photocopied files, these are nonetheless treated as a singular entity (Einheit) in order to

sustain the ordering logic of the collectors. For example, Box 1.3 consists of a file (see figure

3), which is in fact a collection of varying documents that have been clipped together as a

singular entity. The file has simply been titled as “Telegram (title illegible)” in the MIDA

database entry. In the column titled ‘Description of Contents’ (Inhaltsbeschreibung [En]),

however, one can see that the file consists of five different sources viz.

1. A Telegram commenting on another document (not entirely legible or

comprehensible)

2. A letter of M.N. Roy

3. A newspaper article titled: “Communist Party in India - New Programme outlined -

M.N.Roy urges capturing of the worker's party.”

4. A telegram from Shimla by the India News Agency on MN Roy’s speech

5. A secret weekly report of the Director Intelligence Bureau of the Home Department

analysing different anti-British movements in India and India-related foreign

movements of the same nature. The different documents seem to have been collected

from different sources all more or less related to communism in India in general or

M.N.Roy specifically.

Hence, in order to keep the organizing order undisturbed, the otherwise five different

sources have been treated as a singular file in the database but they are also listed

individually in the description field to give the user a most detailed view into the contents.

At the same time, the exact source of the file is also incorporated in the description. The

person making the entry mentions that the file was copied by Joachim Heidrich from the

Home Department of the National Archives of India (NAI) beside the exact file number as it

appears in NAI’s catalogue. In this way, the original source is also indicated to a user while

re-placing the source in the new systematic of the database. In some cases, where visible in

the form of official stamps of the archives (National Archives of India or NMML), the date

when the file was copied by the collectors is also mentioned.


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ARCHIVALIE

82070 82009 82075 82010 82078 82085

Date

ngeb

er

Bestand

*

Titel*

Archivalie

nsignatur

*

Datum

von*

Datum

bis*

Inhaltsbeschreibung [En]

BER

Nachlass

Joachim

Heidrich

Telegram

(Titel

unleserlic

h)

1927-

12-30

1928-

08-17

The file consists of documents

of different kinds.<lb/>1. A

Telegram commenting on

another document<lb/>2. A

letter of M.N. Roy<lb/>3.

Seemingly a Newspaper

Article titled: "Communist

Party in India - New

Programme outlined -

M.N.Roy urges capturing of

the worker's party."<lb/>4. A

telegram from Shimla by the

India News Agency on the

topic of speech of Roy<lb/>5.

A secret weekly report of the

Director Intelligence Bureau

of the Home Department

analysing different anti-

British movements in India

and India-related foreign

movements of the same

kind.<lb/>The different

document seem to have been

collected from different

sources all more or less related

to communism in India in

general or M.N.Roy

specifically.

It was copied by Joachim

Heidrich from the National

Archives of India, Home

Department F. 190/28-Poll.

Figure 5: Snapshot of seven columns from the Files Field (Archivalien) as seen in the FUD database XL list. Source: Joachim Heidrich Nachlass, Box 1.3, Leibniz-Zentrum Moderner Orient Archive, Berlin.


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This post has attempted to engage users with the process of tracing, enlisting and indexing

sources related to India from a private collection housed in the archive of the Leibniz-

Zentrum Moderner Orient, Berlin. In doing so it has pointed to some of the methodological

considerations involved when such sources, belonging to a given archival architecture, are

extracted for being re-configured on a digital platform which has its own overarching

structure and organisational logic. At the same time, it has shown how entangled archives

(between the GDR and India in this case) intertwine with, and also reflect, the entangled life

trajectories of the collecting historians. The main objective of the post has thus been to

transparently share the ‘how’ of digital cataloguing as a process and the questions that arise

when data is de– and re–configured in the midst of transforming ordering systematics.


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Notes

1 As an attempt to initiate critical discussions on this, a first step taken by the project is to organize a workshop

especially dedicated to discussing the relationship between entangled histories and entangled archives. See:

the announcement of the project’s international workshop in September 2018 (Link to be added here).

2 See for example, Hecht, A. (ed.), “Enttäuschte Hoffnungen: Autobiographische Berichte abgewickelter

Wissenschaftler aus dem Osten Deutschlands”, s.l.: Verlag am Park, 2008 and Idem, Die Wissenschaftselite

Ostdeutschlands. Feindliche Übernahme oder Integration?, Leipzig: Faber und Faber, 2002.

3 Hafner, A., “Petra Heidrich’s research work in the context of the development of South Asian Studies at the

ZMO (1992–2000)”, in: ZMO Working Papers, 1, 2010, pp. 1-7.

4 For more reflections on the Pertinence and Provenance principles see the Introduction to the MIDA Archival

Guide (See the Introduction to the Online Archival Guide) and on the process of re-structuring through

databases, also see, Bajpai, A., Heymann, J. and Suski, T., “Tracing India in German Archives: Entangled Pasts

in the age of Digital Humanities”, in: South Asia Chronicle, 6, pp. 289-314.

Bibliography Bajpai, A., Heymann, J. and Suski, T., “Tracing India in German Archives: Entangled Pasts in the age of Digital

Humanities”, in: South Asia Chronicle, 6, pp. 289-314.

Hafner, A., „Petra Heidrich’s research work in the context of the development of South Asian Studies at the

ZMO (1992-2000)”, in: ZMO Working Papers, 1, 2010, pp. 1-7.

Hecht, A., Die Wissenschaftselite Ostdeutschlands. Feindliche Übernahme oder Integration?, Leipzig: Faber

und Faber, 2002.

Hecht, A. (ed.), „Enttäuschte Hoffnungen: Autobiographische Berichte abgewickelter Wissenschaftler aus dem

Osten Deutschlands“, s.l.: Verlag am Park, 2008.


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MIDA Langfristvorhaben, gefördert durch die Deutsche Forschungsgemeinschaft.

MIDA Long Term Project, funded by the German Research Council.

Herausgeber/Editors: Anandita Bajpai, Heike Liebau

Layout: Monja Hofmann

Anbieter/Host: ZMO, Kirchweg 33, 14129 Berlin

Kontakt/Contact: [email protected]

ISSN 2628-5029

© MIDA 2018

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