Town of Laurel Park4E81291D... · 1/11/2018 · 8. Agenda Review for the Council Meeting scheduled...

Town of Laurel Park

Town Council

Agenda Work Session January 11, 2018 - 9:30 a.m.

1. Call to Order 2. Approval of the Agenda 3. Tree City USA Application, Parks & Greenways Board Chairman Scott Keels 4. Parks & Greenways Board Size 5. Board Appointments 6. Town Hall Landscaping 7. Public Works Facility 8. Agenda Review for the Council Meeting scheduled for January 16, 2018 – 9:30 a.m. at

First Congregational Church

9. Council Updates and Information 10. Adjournment

1. Call to Order 2. Pledge of Allegiance 3. Approval of the Agenda 4. Consent Agenda

A. Minutes from the November 16, 2017 Work Session B. Minutes from the November 21, 2017 Regular Meeting C. Minutes from the December 14, 2017 Work Session D. Minutes from the November 16, 2017 Closed Session E. Minutes from the November 21, 2017 Closed Session

5. Public Hearing A. None

6. Old Business A. Conditional Use Permit Application for the Cottages at Arcadia

Views, 28 one-story, two-unit residential buildings (56 units) on parcel # 9559-21-7758, located between Brevard Road and Davis Mountain Road.

7. New Business A. None

8. Town Manager’s Report 9. Department Head Reports

A. Public Works B. Police C. Administration

10. Public Comment 11. Mayor and Commissioner Comments 12. Adjournment

Laurel Park Town Council Work Session Agenda January 11, 2018

Notable Dates – 2018 January 9 Tuesday Parks & Greenways Board Meeting 9:00 am January 9 Tuesday Planning Board Meeting 3:00 pm January 11 Thursday Council Work Session 9:30 am January 11 Thursday Board of Adjustment Meeting 4:00 pm January 15 Monday Martin Luther King Day – Town Offices Closed All Day January 16 Tuesday Council Regular Meeting

First Congregational Church 9:30 am

January 16 Tuesday LGCCA Meeting Historic Courthouse

3:00 pm

January 23 Tuesday ABC Board Meeting Meeting held at the Laurel Park ABC Store

8:30 am

February 8 Thursday Board Appreciation Dinner Hendersonville Country Club

6 pm – 8pm

February 13 Tuesday Parks & Greenways Board Meeting 9:00 am February 13 Tuesday Planning Board Meeting 3:00 pm February 15 Thursday Council Work Session 9:30 am February 20 Tuesday Council Regular Meeting 9:30 am February 22 & 23

Thurs & Fri Essentials of Municipal Government Class Asheville

8:30 am – 5:00 pm

February 27 Tuesday ABC Board Meeting Meeting held at the Laurel Park ABC Store

8:30 am

March 9 Friday Council Retreat Hendersonville Country Club

9:00 am – 4:00 pm

March 13 Tuesday Parks & Greenways Board Meeting 9:00 am March 13 Tuesday Planning Board Meeting 3:00 pm March 15 Thursday Council Work Session 9:30 am March 15 Thursday Board of Adjustment Meeting 4:00 pm March 20 Tuesday Council Regular Meeting 9:30 am March 27 Tuesday ABC Board Meeting

Meeting held at the Laurel Park ABC Store 8:30 am

March 30 Friday Good Friday– Town Offices Closed All Day April 5 Thursday Council Work Session 9:30 am April 10 Tuesday Parks & Greenways Board Meeting 9:00 am April 10 Tuesday Planning Board Meeting 3:00 pm April 17 Tuesday Council Regular Meeting 9:30 am April 17 Tuesday LGCCA Meeting

Historic Courthouse 3:00 pm

April 24 Tuesday ABC Board Meeting Meeting held at the Laurel Park ABC Store

8:30 am

April 28 Friday Rhododendron Lake Nature Park Dedication TBD May 8 Tuesday Parks & Greenways Board Meeting 9:00 am May 8 Tuesday Planning Board Meeting 3:00 pm May 10 Thursday Council Work Session 9:30 am May 10 Thursday Board of Adjustment Meeting 4:00 pm May 15 Tuesday Council Regular Meeting 9:30 am May 22 Tuesday ABC Board Meeting

Meeting held at the Laurel Park ABC Store 8:30 am

May 28 Monday Memorial Day– Town Offices Closed All Day


3. Tree City USA Application, Parks & Greenways Board Chairman Scott Keels The Parks & Greenways Board has been working on the Town’s application to the Arbor Day Foundation’s Tree City USA Program, and would like to present the program to the Council. There are four (4) standards for a Tree City:

1. A Tree Board or Department – This can be a responsibility of an existing Board, such as the Parks & Greenways Board, and existing professional staff.

2. A Tree Care Ordinance – Although the Parks Board is working on revisions to the Town’s ordinance, the existing ordinance meets this requirement.

3. A Community Forestry Program with an annual budget of at least $2 per capita – The Town’s existing budget for tree care and planting exceeds this amount (2,241 x $2 = $4,482)

4. An Arbor Day Observance and Proclamation – New to Laurel Park, the Parks Board will work with town staff to ensure it is met annually.

Attachment(s): None. Suggested Motion: None.


4. Parks & Greenways Board Size At the December Work Session, Council discussed increasing the number of members on the Parks & Greenways Board from the current five (5) to seven (7). The item was tabled. Attachment(s): Resolution 2016-1, To Amend the Membership of the Parks & Greenways

Board Suggested Motion: To increase the membership of the Parks & Greenways to seven members. 5. Parks & Greenways Board Member Appointments After the discussion regarding the size of the Board at the December Work Session, Council tabled action on appointments to the Parks & Greenways Board. There are currently two (2) full members, and one (1) advisory member position whose terms expired December 31, 2017. Members continue to serve until the Council takes action. Full Member - 2 positions – 2 year term – Term ending December 31, 2019

1. Don McIntyre 2. Scott Keels 3. Kathleen Fetherolf (application submitted, but withdrawn)

Advisory Member – Unlimited positions – 2 year term – Term ending December 31, 2019

4. Clement Riddle (advisory position) Attachment(s): None. Suggested Motion: To appoint (name(s)) to the Parks & Greenways Board

for a term ending December 31, 2019.

Res. 2016-1

RESOLUTION TO AMEND THE MEMBERSHIP OF THE PARKS AND GREENWAYS BOARD

WHEREAS, the Town Council of the Town of Laurel Park recognizes the importance of the

community’s parks and greenways system which can impact, favorably or unfavorably, on the attractiveness and desirability of Laurel Park as a community; and,

WHEREAS, the Town Council of the Town of Laurel Park established a Parks and Greenways Board in 2007 to assist in this endeavor.

NOW, THEREFORE, BE IT RESOLVED that the Town Council of the Town of Laurel Park does hereby amend the membership the Laurel Park Parks and Greenways Board: Section 1. Appointment and Membership

The Laurel Park Parks and Greenways Board shall consist of five members to be appointed by the Laurel Park Town Council for a term of two years. Said Board shall serve staggered terms to maintain continuity in the membership of the Board. Members may be reappointed by the Town Council at the expiration date of their terms of office. Any mid-term vacancy in the membership shall be filled for the unexpired term. All Board members shall be residents of the Town of Laurel Park. The Board shall elect from its membership a Chairman, Vice-Chairman, and Secretary. The Town Council may also choose to appoint non-voting Advisory Board Members, who shall also serve two-year terms. Advisory Board Members may participate in all discussion. Section 2. Areas of Involvement

The Parks and Greenways Board shall study, plan, and serve in an advisory and consulting capacity to the Town Council regarding such issues and elements as:

• Enhance the beauty of current Town parks. • Development of new parks. • Creation and protection of open space within the Town.

Adopted this 19th day of January 2016.

J. Carey O’Cain ATTEST: Mayor

Kimberly B. Hensley, CMC Town Clerk


Page 5

6. Town Hall Landscaping The FY 2018 budget contains $6,000 for landscaping at the corner of the Town Hall property. This is necessary as the removal of the diseased pine trees at the corner of White Pine Drive and Laurel Park Highway, left the area a bit bare, and the Town lost the natural sign posts it used to display informational banners on. Jeff Cosgrove with Southwinds Landscaping prepared a quote for landscaping and a rock wall construction at this location. In December Rolf Marti donated the original signpost from the old Overhead Door building, which will be repaired and modified to allow the display of vertical banners. The signpost will replace the current wooden posts used for the banners. Attachment(s): Southwinds Landscaping quote will be available at the meeting. Suggested Motion: To authorize the Town Manager to contract with Southwinds Landscaping

for the Town Hall landscaping work.


Page 6

7. Public Works Facility This is a continuation of the discussion from the December Work Session. Mayor O’Cain, Commissioner Vickery, Public Works Superintendent Andrew Griffin, and Town Manager Alexander met with Benton Rooks of RBR Construction to review the plans and specifications. The building specs and drawings were modified to reflect the addition of two windows, and a stacking washer/dryer set.

Building 205,750 Site work 4,000

Contingency & Furnishings 13,250 $ 223,000

Attachment(s):

• Public Works Site Plan • RBR Proposal, dated May 18, 2017, revised January 8, 2018 • Building layout, revised January 8, 2018, will be available at the meeting

Suggested Motion: To award the construction of the Public Works building to RBR

Construction.

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Project Proposal Prepared for: Town of Laurel Park Public Works Building

Prepared by: Benton Rooks

May 18th 2017

Proposal number: 129901

RBR CONSTRUCTION GROUP LLC

May 18, 2017,

Thank you for giving RBR Construction the opportunity to bid your project in Laurel Park.

RBR Construction has been in business since 2005 building and renovating fine homes in Western North Carolina. RBR Construction has been successful by providing superior quality and attention to detail. Our goal is to make your project flow as smoothly as possible. We strive to build lasting relationships with our clients.

We realize that time is one of your most valuable commodities, so we plan, manage, and execute all phases of the construction process for you. We provide a complete array of construction services, and make sure every component of your project is of superior quality.

We are pleased to provide the following proposal. Our pricing includes the highest construction quality available for your project. We will be on time and budget with no hidden charges.

Please do not hesitate to contact us with questions regarding any aspect of the construction process. We look forward to working with you and appreciate your time and consideration of RBR Construction.

Best regards,

Benton Rooks

President, RBR Construction Group LLC

RBR CONSTRUCTION GROUP LLC PROPOSES TO BUILD THE FOLLOWING PROJECT FOR $205,750.00

PROJECT Public Works Building

Laurel Park, NC

Work scope and specifications listed below.

WORK SCOPE Work Scope based off plans by Prudhomme Design & Interiors dated December 9th 2016 Gable plan.

1450 square ft.

Omissions and additions to plans .

- Remove two roof dormer’s.

- Extend front entry porch to 8’ from 4’.

- Remove 2 locker units.

- install plumbing and electrical for washer and dryer hook ups.

- Install fixed pane window in office 1 and office 2..

- Added allowance of 1,000.00 for sewer line to existing septic system.

Permitting, Dumpster ,Porta John Building permit.

Porta John for duration of project.

Dumpsters for duration of project.

Site Work Initial grade cut for foundation.

Install erosion control fence..

Excavate footings .

Install buried gutter drain lines.

Back fill and compact to grade.

Concrete placement for entry porch.

Final grade seed and straw all disturbed areas.

Termite treatment.

Foundation Footings 24” W x 10” D - 2 runs of no 4 rebar.

Piers for stone columns 24” x 24”

16” x 16” x 5’ H Block columns with stone veneer.

Foundation 8” cinder block . ,3 block high at entry elevation and 6 block high at rear elevation.

Foundation drains and waterproofing and drain matt.

Stucco on block foundation.

Building Shell, Framing, Roof, Windows and Doors. Framing stick built 2x6 exterior walls and 2x4 interior walls.

9 foot wall height.

Engineered truss roof system with flat ceilings and 8/12 roof slope.

Engineered TJI floor system.

Roofing GAF Architectural shingles color TBD. Shingle GAF Timberline HD. 30 year shingle.

Windows Jeld Wen vinyl, double hung windows. Low- E 366 Clear Argon Glass.

Doors Steel Therma Tru, to match as down on plans.

Exterior, Siding, Soffits, Facia, Decking, Handrails, Screen, Porch,Gutters, Painting Nichiha fiber cement board and batten siding.

Nichiha fiber cement cedar shake siding in front gable.

Miratec trim board 4’ window and door trim.

Gutters aluminum 5” K style.

Exterior painting. color TBD.

Mechanical, Electrical and Plumbing. HVAC Rheem Gas / electric Hybrid unit.

Sprinkler system for sleeping area and bathrooms.

Electrical 200 amp service,

Plumbing per plans.

Gas lines for furnace, Range, Generator and Tankless water heater.

10K Generator.

Rannai tankless hot water heater.

Bath heat light fan combos.

Exit signs.

4- cat 5 outlets.

4- phone drops

4- ceiling fan light combos.

3- outdoor fixtures.

4- security motion lights exterior

8- exterior outlets.

4- 3 way switches.

10- single pole switches.

4- GFCI outlets

Smoke alarms

28- outlets.

20- 4ft lights LED

Insulation Exterior walls R-19 batts.

Roof R-38.

Floor system R-19.

Spray foam windows and doors.

Sound insulation for bathrooms and sleeping area.

Interior Finishes Drywall walls and ceilings.

Wainscot in multipurpose room.

Interior painting.

1x6 baseboard.

1x4 window and door trim.

All window and door hardware and hand and lock sets.

hardware install.

Interior doors masonite.

Wood floors 3/4 inch red oak.

Bathrooms and locker room linoleum floors.

Kitchen cabinets and counter tops.

Appliances , dishwasher, Microwave, Gas range and Refrigerator . 3500. Allowance.

Lockers per plans 24”x24’ clear coated maple.

All plumbing fixtures. 2600.00 allowance.

Electriclal fixtures. 2000.00 allowance

Draw Schedule 5% Deposit = $10,200.00

1st draw 16.5% - Completion of foundation, water proofing and backfill = $33,660.00.

2nd draw 26.5% - Completion of framing, window and door install = $54,060.00.

3rd draw 24% - Completion roofing, siding and all mechanical rough ins = $48,960.00.

4th draw 23% - Completion drywall, flooring installed and 1st coat of paint = $46,920.00.

Final Draw 5% Upon final inspection and CO = $10,200.00.

TOTAL BUILDING COST 205,750.00

RBR CONSTRUCTION & REMODELING

(828) 384-0496

[email protected]

NC BUILDING LICENSE 70509

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Agenda Review for the Council Meeting Scheduled for January 16, 2018


Page 7

6.A. Conditional Use Permit Application for the Cottages at Arcadia Views, 28 one-story, two-unit residential buildings (56 units) on parcel # 9559-21-7758, located between Brevard Road and Davis Mountain Road. At the September 19, 2017 Council meeting, the Town Council held a Public Hearing for a Conditional Use Permit application from WXZ Development, LLC for a Residential Planned Unit Development (RPUD), for construction of 28 one-story, two-unit residential buildings (56 units) at 2710 Brevard Road, PIN NO: # 9559-21-7758, an approximately 88-acre parcel located between Brevard Road and Davis Mountain Road. At the Public Hearing, the applicant reviewed the project, staff presented the recommendations of the staff and Planning Board, and the Council heard comments from the public. Of the 19 people who signed up, 12 spoke. The item was tabled at the October 12, 2017 Work Session and November 21, 2017 Regular Meeting, pending clarification from NCDOT regarding the analysis of the applicant’s traffic impact analysis. The December 19, 2017 Regular Meeting was cancelled when the Town was notified by NCDOT that the analysis was not complete. On January 4, 2018, NCDOT notified the Town the analysis would be complete in time for the January 16, 2018 Council meeting.

Town of Laurel Park

Town Council

Agenda Work Session Minutes

November 16, 2017 - 9:30 a.m.

The Laurel Park Town Council held an Agenda Work Session in Town Hall on November 16, 2017 at

9:30 a.m. Members present: Mayor J. Carey O’Cain, Mayor-Pro-Tempore Robert O. Vickery, and

Commissioners George W. Banta, and Nancy P. McKinley. Commissioner A. Paul Hansen participated

via telephone. Staff present: Town Manager Alison Alexander and Town Clerk Kim Hensley.

Mayor O’Cain called the meeting to order at 9:30 a.m.

Approval of the Agenda

Mayor O’Cain asked for discussion; there was none. The vote was unanimous in favor of the motion.

United Way Presentation – Denise Long, Executive Director

United Way Director Denise Long said United Way helps over 30,000 people a year in Henderson

County. She said all the money donated locally stays in Henderson County, and if funds are designated to

a particular agency, the United Way retains none for overhead. She said Henderson County and the City

of Hendersonville allow employees to donate through payroll deduction, and she gave information to Ms.

Alexander to share with employees. Mayor O’Cain thanked Mrs. Long for the information.

Presentation of Fiscal Year 2017 Audited Financial Statements – Bronwyn Burleson of Burleson &

Earley, P.A.

Bronwyn Burleson of Burleson & Earley, P.A. presented the 2017 Audited Financial Statements to the

Council. She said the Town received an unmodified or “clean” opinion, and the Local Government

Commission approved the audit this week. The Town will receive bound copies within two (2) weeks.

She said the Managers Discussion & Analysis is a narrative with financial information that represents

Exhibits 1 & 2, and the audit report becomes more detailed as you go along. The most significant item the

Council will see this year is the restatement of the Law Enforcement Separation allowance, which was

required to implement the required GASB standard. She answered several questions from the Council

about fund balance, grant proceeds, and the Powell Bill. Ms. Alexander said as of June 30, 2017, the

General Fund Balance Available was $1,487,215. The Town returned $64,999 to Fund Balance. Total

fund balance is $1,707,730, with some funds already appropriated as part of the FY 2018 budget, or

restricted in use by State statute. The Town returned $61,920 to the Water Fund, for a cash balance of

$246,529, and the Sewer Fund $407,172.

Commissioner Hansen moved to accept the Fiscal Year 2017 Audited Financial Statements. Mayor

O’Cain asked for discussion; there was none. The vote was unanimous in favor of the motion.

Public Works Facility Discussion

Ms. Alexander said in 2016 the Council reviewed the Town’s facilities and prioritized needs, with the

goal of funding on a pay-as-you-go basis as much as possible. This was tied to one (1) of the 2026

Comprehensive Plan Implementation Items Facility Space & Needs Study.

The first need identified was at Public Works, followed by a weekend-accessible public restroom at Town

Hall. The office/bunkhouse building was identified as a need for two (2) primary purposes: to free up a

bay and storage rooms in the existing building to provide for storage of equipment currently stored

Town Council Work Session Minutes

November 16, 2017

Page 2

outside and exposed to the elements; and to provide safe and adequate sleeping and bathing facilities for

Public Works staff during snow and ice events.

During the preparation of the FY 2018 Budget, it was the consensus of the Council to review the

proposed Public Works facility after the presentation of the FY 2017 Audit. The Town received pricing

from three (3) different sources, with the least costly being RBR Construction Group. Commissioner

Vickery said he would like to see the site plan again, and provide comments before proceeding.

Commissioners Banta and Hansen had questions regarding the relocated gas pump, and Ms. Alexander

said she would confirm the regulations with the gas company and Public Works Superintendent Griffin.

Branding Committee Appointments

Ms. Alexander said the 2026 Comprehensive Plan identified, as one of the top seven (7) implementation

items, the need for a branding effort to better identify the Town to existing and future residents. Funds

were included within the FY 2018 budget, and Summit Marketing has been engaged to lead the effort.

The process requires the use of a small citizen committee, of no more than five (5) people, to assist in the

brand development. The entire effort should take 3-4 months, including presentation to the public and to

Council.

Council discussed possible committee members, and said they would contact people to see who might be

interested.

AGENDA REVIEW FOR THE NOVEMBER 21, 2017 COUNCIL MEETING

1. Call to Order

2. Pledge of Allegiance

3. Approval of the Agenda

4. Consent Agenda

A. Minutes from the October 12, 2017 Work Session

B. Minutes from the October 17, 2017 Regular Meeting

C. Minutes from the October 17, 2017 Closed Session

5. Public Hearing

A. None

6. Old Business

A. Continued from September 19, 2017 Council Meeting: Conditional Use Permit Application for

the Cottages at Arcadia Views, 28 one-story, two-unit residential buildings (56 units) on parcel #

9559-21-7758, located between Brevard Road and Davis Mountain Road.

7. New Business

8. Budget Amendment #1 for Fiscal Year 2017 – 2018 Budget

9. Town Manager’s Report

10. Department Head Reports

A. Public Works

B. Police

C. Administration

11. Public Comment

12. Mayor and Commissioner Comments

13. Adjournment

Ms. Alexander said NCDOT indicated its review of the Arcadia Views Traffic Impact Analysis would be

complete before the November 21, 2017 Regular Meeting. If it is, Council may re-open its review of the

permit application.


November 16, 2017

Page 3

COUNCIL UPDATES AND INFORMATION

Rhododendron Lake Nature Park Bridge– Ms. Alexander said the contractor, Southwinds, is pouring the

footers in the current week, and the bridge installation is scheduled for the week of November 27th. Pavers

ordered by December 5th will be placed by Christmas.

Council Oath of Office – Commissioner Hansen said he had been in communication with Representative

McGrady about administering the oath of office to him and Commissioner Hansen at the December

Regular Meeting.

Bagged Yard Waste – Commissioner McKinley said she was visiting Isle of Palms, and saw yard waste

was collected only in paper bags; no plastic bags are allowed. She said she collected information about

the program and participating stores that provide the bags for free, and would pass the information on to

Mr. Griffin to review. She views this change as a time-saver, since the current system requires Town

employees cut open and empty each plastic bag.

CLOSED SESSION

Commissioner Banta moved to enter a Closed Session to discuss the qualifications, competence,

performance, condition of appointment of a public officer or employee [N.C.G.S. 143-318.11(a) (6)].


Commissioner Hansen moved to reconvene the Regular Meeting at 11:21 a.m. Mayor O’Cain asked for

discussion; there was none. The vote was unanimous in favor of the motion.

ADJOURNMENT

There being no further business, Commissioner Vickery moved to adjourn the meeting at 11:22 a.m. The

vote was unanimous in favor of the motion.

ATTEST:

J. Carey O’Cain, Mayor

Kimberly B. Hensley, CMC Date

Town Clerk

Town of Laurel Park

Town Council

Regular Meeting Minutes

November 21, 2017 - 9:30 a.m.

The Laurel Park Town Council held its Regular Meeting in the Felix Building of the First Congregational

Church on November 21, 2017 at 9:30 a.m. The following members were present: Mayor J. Carey

O’Cain, Commissioners A. Paul Hansen, Nancy McKinley, and George W. Banta. Staff present: Town

Manager Alison Alexander, Police Chief Bobbie Trotter, Deputy Town Clerk Heather McGaha, and

Public Works Superintendent Andrew Griffin. Mayor Pro-Tempore Robert O. Vickery, Town Clerk Kim

Hensley, and Town Attorney Sharon Alexander were absent.

Mayor O’Cain opened the regular meeting and led the Pledge of Allegiance.

APPROVAL OF AGENDA

Commissioner Banta moved to approve the Agenda. Mayor O’Cain asked for discussion; there was none.

The vote was unanimous in favor of the motion.

APPROVAL OF THE CONSENT AGENDA

A. Minutes from the October 12, 2017 Work Session

B. Minutes from the October 17, 2017 Regular Meeting

C. Minutes from the October 17, 2017 Closed Session

Commissioner McKinley moved to approve the Consent Agenda. Mayor O’Cain asked for discussion;

there was none. The vote was unanimous in favor of the motion.

Mayor O’Cain said the pending application for Arcadia Views is a Conditional Use Permit, and will be

discussed during the meeting only to table for a future meeting. All Conditional Use Permits are reviewed

under a quasi-judicial process where the Town Council performs its duties much like that of a court. He

said all persons speaking before the Town Council, such as the applicant, a representative of the

applicant, an adjoining property owner, or a member of the general public must be present and testify

under oath.

He said the Public Hearing for a Conditional Use Permit is different than the normal public comment

period held as part of the Town’s regular monthly meeting. Members of the public may speak on any

matter at the public comment period. He said the Council will hold a public comment period as a part of

the meeting.

He said the NCDOT improvements to Highway 64 are not an agenda item for discussion because the

deadline to submit comments to NCDOT was October 26th, and the Town doesn’t anticipate information

from NCDOT for several months.

PUBLIC HEARING

There was none.

Town Council Meeting

November 21, 2017

Page 2

OLD BUSINESS

Request to Table Conditional Use Permit Application for the Cottages at Arcadia Views, 28 one-

story, two-unit residential buildings (56 units) on parcel # 9559-21-7758, located between Brevard

Road and Davis Mountain Road.

Mayor O’Cain said, at the September 19, 2017 Council meeting, the Town Council held a Public Hearing

for a Conditional Use Permit application from WXZ Development, LLC for a Residential Planned Unit

Development (RPUD), for construction of 28 one-story, two-unit residential buildings (56 units) at 2710

Brevard Road, PIN NO: # 9559-21-7758, an approximately 88-acre parcel located between Brevard Road

and Davis Mountain Road.

The item was tabled until the October 12, 2017 Work Session, where it was again tabled, awaiting the

North Carolina Department of Transportation’s review of the traffic impact study.

He said the Applicant requested Council table the item again, until NCDOT’s response of November 17,

2017 has been clarified.

Commissioner Hansen moved to table the Conditional Use Permit from WXZ Development, as requested.


NEW BUSINESS

Budget Amendment #1 for Fiscal Year 2017 – 2018 Budget

Town Manager Alexander said a budget amendment is required to maintain a balanced budget, and

reallocate funds where needed for the current fiscal year. She said the amendment funds the approved

drainage improvements and pedestrian bridge at Rhododendron Lake Nature Park, and planned

springtime drainage improvements to Woodbyne Avenue. It also reflects the additional Park donations

received to-date, and the sale of surplus equipment.

Commissioner Banta moved to adopt Amendment #1 to the Fiscal Year 2017 – 2018 Budget Ordinance,

as presented. Mayor O’Cain asked for discussion; there was none. The vote was unanimous in favor of

the motion.

Branding Committee Appointments

Mayor O’Cain said the 2026 Comprehensive Plan identified the need for a branding effort as one (1) of

the top seven (7) implementation items to better identify the Town to existing and future residents. He

said he did not have a chance to reach out to citizens to compile the committee. He said the item will be

pushed to the December Work Session agenda.

TOWN MANGER'S REPORT

Town Manager Alexander said the traffic impact information for Arcadia Views is located on the Town

website. She said the Town received demolition permits for a house on Ives Street, and the property

owner will rebuild at the same location. She said the City of Hendersonville provided the Town with

copies of its annual water report, and the garbage and recycling collection will be on Friday instead of

Thursday, in observance of the Thanksgiving holiday.


November 21, 2017

Page 3

DEPARTMENT HEAD REPORTS

PUBLIC WORKS

Public Works Superintendent Griffin reported the department is working on leaf collection and reminded

drivers to be mindful of Town staff when driving. He said the department completed several drainage

improvements in Town, including one (1) on Sabine Drive, and one (1) in conjunction with Hunter Marks

at Rhododendron Lake Nature Park.

POLICE

Chief Trotter said the October Police Report included four (4) accidents, and seventeen (17) traffic stops.

She said due to reports of speeding in several areas including Timber Creek, Laurel Park Place, and

Roberts Drive, the Department stepped up patrol in those areas. She said the Department will begin

having three (3) officers hold checkpoints throughout Town twice a month. The Laurel Park Police

Department partnered with Pardee Hospital to provide active shooter training, and will continue to hold

classes and drills.

ADMINISTRATION

Ms. McGaha gave Council an update on property taxes. She said as of October 31, 2017, the total due for

2017 taxes was $1,051,335.33, and for 2016 delinquent taxes was $ 8,355.63. She said the prior year

delinquent total was $25,164.17. Ms. McGaha said the Town is starting to receive mortgage company

payments, and last week the Town received $203,000 from Core Logic, which is a real estate tax service

that contracts with multiple mortgage companies. She said 2017 property taxes were due September 1,

2017, and must be paid by January 5, 2018 to avoid interest.

OTHER ITEMS TO BE BROUGHT BEFORE TOWN COUNCIL –

Before the public comment portion of the meeting began Mayor O’Cain reminded citizens Council can

listen to comments, but cannot legally answer questions or concerns regarding Arcadia Views.

Warren Hargis of 307 Woodland Trl. – Mr. Hargis expressed concerns of traffic and safety on Davis

Mountain Road if the Arcadia Views development were to use the road as its entrance and exit. He was

not in support of Council approving the Conditional Use Permit application.

Clinton Saunder of 528 Glasgow Ln. – Mr. Saunder expressed his concern of the roundabouts on

Highway 64. He does not agree with the NCDOT plans for Highway 64, as proposed.

Doug Judkins of 28 Hunters Ln. – Mr. Judkins passed out information and research he conducted on

WXZ Development to Council. He explained the materials and his concern for WXZ Development’s

history of lawsuits. He was not in support of Council approving the Conditional Use Permit application.

Gainer Jernigon of 182 Old Quarry Rd. – Mr. Jernigon shared his concern for roundabouts. He said he

prefers three (3) lanes on Highway 64. He does not agree with the NCDOT plans for Highway 64, as

proposed.

Glen Englram of 230 Millard J. Dr. – Mr. Englram said many citizens are against the NCDOT proposal

for Highway 64. He said Highway 64 is an unsafe road, and asked why would NCDOT want to add

pedestrians and bicyclists to the mix. He does not agree with the NCDOT plans for Highway 64, as

proposed.


November 21, 2017

Page 4

Greg Plumb of 205 Heathcote Rd. – Mr. Plumb shared the information from the Davenport Traffic Study

for the proposed Arcadia Views development. He said he was concerned of the high crash rate and how

unsafe the road would be and already is. He was not in support of Council approving the Conditional Use

Permit application.

Laura Bannister of 11 Surrey Run – Ms. Bannister said the proposed development would be located on

the most dangerous section of 64. She said Council would be making a decision for an area which would

not affect them personally. She was not in support of Council approving the Conditional Use Permit

application.

Peggy Smith of 21 Hunters Ln. – Ms. Smith said she was appalled by the lack of transparency. She said

she doesn’t want Hendersonville to look like Asheville and disagreed with the roundabouts proposed by

the NCDOT. She was not in support of Council approving the Conditional Use Permit or of the NCDOT

plans for Highway 64, as proposed.

Susanne Brown of 103 Silver Pine – Ms. Brown said she did not know why the Town would want to

develop its branding. She said residents do not want to attract business and industry, but keep a quiet

Town. She does not agree with the NCDOT plans for Highway 64, as proposed.

Doyle Driskill of 214 Hawthorn Dr. – Mr. Driskill said he has seen cities grow and is waiting to see if the

planning and zoning for the Town will solve issues he’s seen. He was not in support of Council approving

the Conditional Use Permit application.

Warren Halper of 26 Hunters Ln. – Mr. Halper said he is concerned about traffic and safety of Highway

64. He shared an example of what he thought would be the consequences years later if the current plan

were to go through. He does not agree with the NCDOT plans for Highway 64, as proposed.

Joe Allen of Brevard Rd. – Ms. Allen said it is wrong for people to make decisions for a stretch of road

which they do not live on. She is concerned for safety and does not think roundabouts are safe. She

recommended a red light and left turn lane near Hunters Crossing and Hawthorn Hills. She does not agree

with the NCDOT plans for Highway 64, as proposed.

Jack Carpenter of 315 Woodland Trl. – Mr. Carpenter said he moved into Town less than two (2) months

ago, but feared the Town would lose it’s character if the development and changes to Highway 64 were to

go through as he has seen in other small Towns. He does not agree with the NCDOT plans for Highway

64, as proposed and is not in support of Council approving the Conditional Use Permit application.

MAYOR AND COMMISSIONER'S COMMENTS

MAYOR O’CAIN – Mayor O’Cain had no comments.

MAYOR PRO-TEMPORE ROBERT O. VICKERY – Mayor Pro-Tempore Robert O. Vickery was

absent.

COMMISSIONER MCKINLEY – Commissioner McKinley had no comments.

COMMISSIONER HANSEN – Commissioner Hansen had no comments.

COMMISSIONER BANTA – Commissioner Banta had no comments.


November 21, 2017

Page 5

CLOSED SESSION

Commissioner McKinley moved to enter a Closed Session to discuss the qualifications, competence,

performance, condition of appointment of a public officer or employee [N.C.G.S. 143-318.11(a) (6)].


Commissioner Hansen moved to reconvene the Regular Meeting at 11:21 a.m. Mayor O’Cain asked for


ADJOURNMENT

There being no further business, Commissioner Hansen moved to adjourn the meeting at 11:22 a.m. The

vote was unanimous in favor of the motion.


ATTEST:


Town Clerk

Town of Laurel Park

Town Council

Agenda Work Session Minutes

December 14, 2017 - 9:30 a.m.

The Laurel Park Town Council held an Agenda Work Session in Town Hall on December 14,

2017 at 9:30 a.m. Members present: Mayor J. Carey O’Cain, Mayor-Pro-Tempore Robert O.

Vickery, and Commissioners George W. Banta, A. Paul Hansen, and Nancy P. McKinley. Staff

present: Town Manager Alison Alexander, Town Clerk Kim Hensley, Lieutenant Michal Capps,

and Public Works Superintendent Andrew Griffin.

Mayor O’Cain called the meeting to order at 9:30 a.m.

Approval of the Agenda

Mayor O’Cain asked for discussion; there was none. The vote was unanimous in favor of the

motion.

Administration of Oaths to Commissioner Paul Hansen and Commissioner Nancy

McKinley

Henderson County Assistant Clerk of Superior Clerk Linda Waters administered the oaths of

office to Commissioner McKinley and Commissioner Hansen. Mayor O’Cain thanked Mrs.

Water for attending the meeting.

Organization of the Town Council

Mayor O’Cain called for the selection of the Mayor Pro-Tempore. The Mayor Pro-Tem fulfills

the duties of the Mayor when he is not available: chairing meetings, meeting with other groups

or individuals, making public appearances or speeches, and signing documents when required.

Commissioner Vickery is willing to continue to serve in this position. Commissioner Banta

moved to re-appoint Commissioner Vickery as the Mayor Pro-Tempore. Mayor O’Cain asked

for discussion; there was none. The vote was unanimous in favor of the motion.

Mayor O’Cain stated Council also appoints a member to serve as Finance Officer, and

Commissioner Banta is willing to continue to serve in this position. Commissioner Hansen

moved to re-appoint Commissioner Banta as the Finance Officer. Mayor O’Cain asked for


Volunteer Board Member Appointments

Mayor O’Cain reviewed the reappointment requests and applications for each of the Town’s

advisory boards. He suggested the Council review each slate of candidates.

Planning Board - 4 positions

1. David Adams

2. Derek Allen

3. Ed Elliot


December 14, 2017

Page 2

4. Jeffrey Pieper

5. Phil Drake (application submitted)

Commissioner Hansen moved to re-appoint Adams, Allen, Elliot and Pieper to the Planning

Board, to serve two-year terms, expiring December 31, 2019. Mayor O’Cain asked for


Parks & Greenway Board – 2 Board positions; 1 advisory position

1. Don McIntyre

2. Scott Keels

3. Clement Riddle (advisory position)

4. Kathleen Fetherolf (application submitted)

Mayor O’Cain said there was discussion at the last Parks & Greenways Board meeting about

expanding the membership to six (6). Ms. Alexander advised the Council maintain an odd

number on each board, as the quorum requirements for six (6) or seven (7) members would be

the same. Commissioner Hansen moved to increase the members from five (5) to seven (7)

members. Mayor O’Cain asked for discussion. Commissioner Banta said he would prefer to have

more time to consider. Commissioner Hansen withdrew his motion. It was the consensus of the

Council to discuss further at the next meeting. No appointments were made to the Parks &

Greenways Board, and the current members will continue to serve.

Board of Adjustment – 2 positions

1. Dick Jones

2. Nancy Irving – does not seek reappointment

3. Kathleen Fetherolf (application submitted)

4. Stephen Braznell – ETJ representative appointed by Henderson County Board of

Commissioners

Commissioner Hansen moved to re-appoint Dick Jones and appoint Kathleen Fetherolf to the

Board of Adjustment, to serve three-year terms, expiring December 31, 2020. Mayor O’Cain

asked for discussion; there was none. The vote was unanimous in favor of the motion.

ABC Board – 1 position

1. Michael Hodes – does not seek reappointment

2. Robert Dulmage (application submitted)

Commissioner Hansen moved to appoint Robert Dulmage to the ABC Board, to serve a three (3)

year term, expiring December 31, 2020. Mayor O’Cain asked for discussion; there was none.

The vote was unanimous in favor of the motion.

Branding Committee – 5 positions

Mayor O’Cain said he needed to contact the people previously discussed to gauge their interest.

Commissioner Hansen asked if the Town had applications to review. Ms. Alexander said the

Town has not traditionally requested applications for ad hoc committees, such as the Bike and

Pedestrian Plan or Comprehensive Plan committees, but could do so. No action was taken.


December 14, 2017

Page 3

Ms. Alexander stated the letters of congratulations to the appointees, and those who would not be

serving on boards any longer will be mailed this week.

Reschedule Work Session from Thursday, April 12, 2018 to Thursday, April 5, 2018

Ms. Alexander said this was a request she had previously emailed to Council. Commissioner

Hansen moved to schedule the April 2018 Work Session on April 5, 2018. Mayor O’Cain asked

for discussion; there was none. The vote was unanimous in favor of the motion.

Police Dispatch Services

Ms. Alexander said the Police Department has been researching technology and other means to

enhance officer safety, communication, and efficiency. The Department is currently dispatched

by the Henderson County Sheriff’s Office. She said Lieutenant Capps researched options to

provide full CAD access to the department. There are two (2) CAD (Computer Aided Dispatch)

options: Henderson County Sheriff’s Office or Hendersonville Police Department. With either

the Town would not have to pay additional fees to the agencies for dispatch, but would need to

purchase the equipment and software. A CAD system allows users to search for NC registration

plates and licenses, add/read notes that are of a sensitive nature, check on-scene at calls, and self-

populate calls for service without using radio traffic. These tasks make the job of the officers and

dispatchers more efficient and increases safety. Laurel Park Officers do not currently have the

capability to complete any of these tasks.

After consultation with the Sheriff’s Office, and researching options available through their

vendor, the Town began discussions with the Hendersonville Police Department. Hendersonville

uses Southern Software, which is the company the Town uses for its Records Management

System (RMS). Southern Software offers additional advantages: full CAD on cell phone

applications, automatic vehicle locaters in the patrol vehicles, and all information entered into

CAD would automatically link with RMS.

The total cost of all equipment, software and license would be $15,870 for the first year, and

$1,900/year thereafter. Funds for Year 1 have been identified by combining savings from various

line items within the Police and Administration budgets. Ms. Alexander said it’s the

recommendation of Chief Trotter and Lieutenant Capps to add CAD through Southern Software

and switch Laurel Park’s emergency dispatching to Hendersonville Police Department

Communications.

Hendersonville Telecommunications Supervisor Monica Howard was in attendance, and

answered questions regarding how officers would use CAD in their vehicles. Lieutenant Capps

said officer safety was his primary concern.

Commissioner McKinley moved to authorize the Police Chief to change dispatch services to the

City of Hendersonville, and contract with Southern Software for CAD software, and the Town

Manager to make the necessary line item adjustments in the Administration and Police budgets.

Mayor O’Cain asked for discussion; there was none. The vote was unanimous in favor of the

motion.


December 14, 2017

Page 4

Public Works Facility

Ms. Alexander reviewed the site plan with Council, and Public Works Superintendent Andrew

Griffin answer questions regarding the site plan, building design, and quote. Commissioners

Banta and Hansen asked how a fuel spill might be contained, and points of failure in the fuel

tank. Commissioner Hansen said he would like to use this as an opportunity to replace the

hemlocks along the property boundary with something more attractive. Mayor O’Cain suggested

he and Commissioner Vickery meet with the builder to get more detailed answers to some of

their questions. Mr. Griffin said he would set up a meeting.

AGENDA REVIEW FOR THE DECEMBER 19, 2017 COUNCIL MEETING

1. Call to Order

2. Pledge of Allegiance

3. Approval of the Agenda

4. Consent Agenda

A. Minutes from the November 16, 2017 Work Session

B. Minutes from the November 21, 2017 Regular Meeting

5. Public Hearing

A. None

6. Old Business

A. Conditional Use Permit Application for the Cottages at Arcadia Views, 28 one-story,

two-unit residential buildings (56 units) on parcel # 9559-21-7758, located between

Brevard Road and Davis Mountain Road.

7. New Business

A. None

8. Town Manager’s Report

9. Department Head Reports

A. Public Works

B. Police

C. Administration

10. Public Comment

11. Mayor and Commissioner Comments

12. Adjournment

Ms. Alexander said the applicant and NCDOT have indicated the review of the Arcadia Views

would be complete before the December Regular Meeting. If it is, Council may re-open its

review of the permit application. The discussion of the Parks & Greenways Board membership

will be added to the agenda.

COUNCIL UPDATES AND INFORMATION

Rhododendron Lake Nature Park– Ms. Alexander said the contractor, Southwinds, installed the

bridge on Wednesday. Commissioner Hansen said he would pick up the latest order of donor

pavers. The tentative date for the grand opening is April 27, 2018.


December 14, 2017

Page 5

Tree City USA Application – Ms. Alexander said Parks & Greenways Board Chairman Scott

Keels would attend the January Work Session to review the Arbor Day Foundation Tree City

USA Program.

Kermit Edney and Sabine/Robinson Storm drainage repairs – Ms. Alexander said Council

awarded the repairs to Kermit Edney to Tarheel paving as part of the 2017 paving bid. The

contractor contacted Will Buie in late November to discuss the timeframe for the repairs, and it

was agreed that the work could take place in March, rather than risk weather conditions in early

December. She said a letter to this effect was added to the Tarheel contract. She said Trace &

Co. will also be working on the repairs to Sabine and Robinson Lane in March.

Confirm dates – Council Retreat & Board Dinner – Ms. Alexander asked the Council to

confirm dates she had distributed via email: Thursday, February 8, 2018 for the bi-annual Board

Dinner at 6 p.m., and Friday, March 9, 2018 at 9 a.m. for the Council Retreat. Both events will

take place at the Hendersonville County Club. It was the consensus of the Council to schedule

both events.

Valley Hill Fire & Rescue – Commissioner Vickery reported Valley Hill Fire & Rescue

Department received an ISO rating of 3, which is an improvement from the current level 4. He

said this could affect insurance rates, particularly for commercial properties. He also said he’s

invited the Department to attend a Council meeting and show their new truck to Council.

ADJOURNMENT

There being no further business, Commissioner Vickery moved to adjourn the meeting at 10:09

a.m. The vote was unanimous in favor of the motion.

ATTEST:



Town Clerk

Town of Laurel Park4E81291D... · 1/11/2018 · 8. Agenda Review for the Council Meeting scheduled...

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