Town of Atherton April 17 Council Meeting

7/28/2019 Town of Atherton April 17 Council Meeting

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AGENDA

TOWN OF ATHERTON

CITY COUNCIL

AP RIL 17, 20 13 7:00 P.M.

REGULAR MEETING

1. PLEDGE OF ALLEGIANCE

http://www.youtube.com/watch?v=sEPYWGJalcI#t=10s

2. ROLL CALL LEWIS, DOBBIE, WIDMER, WIEST, CARLSON


3. PRESENTATIONS

PROCLAMATIONS FOR:

- DISPATCHER WEEK

http://www.youtube.com/watch?v=sEPYWGJalcI#t=1m14s

- NATIONAL POLICE WEEK
















- WEST NILE VIRUS AND MOSQUITO AND VECTOR CONTROL

AWARENESS WEEK


4. PUBLIC COMMENTS


Comments included criticism of the recent letter from the Atherton Police

Officers’ Association, including that the requirement of having 3 officers patrolling

the Town.

Another member of the public spoke later in the meeting about the APOA

because he was late to the meeting.

Dobbie also made a comment in response to the APOA letter.

The Mayor clarified that the Council was not consulted about the letter before it

was mailed. She said the APOA is an independent organization not under the

Council purview. She said she was not consulted about the response postcard

that was included with the letter.

Regarding the City Manager being required to live in the house in Holbrook

Palmer Park, the Mayor sought to clarify a misconception. The City Attorney told

the audience that it is unconstitutional to require an employee to reside in Town.

5. REPORT OUT OF CLOSED SESSION










http://www.youtube.com/watch?v=PL2CJL_aE08#t=30m40s





http://www.youtube.com/watch?v=sEPYWGJalcI#t=24m















6. CITY MANAGER’S R EPORT


The Mayor noted the analysis regarding the Charter City and questioned whether

the City Charter Ad-Hoc Committee had concluded. The City Attorney said that

the proposed Charter was 90% completed. He said he expected a draft within the

next two meetings. He said it was pretty preliminary and it would require a great

deal of citizen involvement, including a ballot measure.

7. COMMUNITY ORGANIZATION ROUNDTABLE REPORT

CONSENT CALENDAR (ITEMS 8-14)

8. APPROVAL OF MARCH 13 SPECIAL MEETING, MARCH 20 REGULAR MEETING,

AND APRIL 3 SPECIAL MEETING MINUTES

9. APPROVAL OF BILLS AND CLAIMS FOR MARCH, 2013 IN THE AMOUNT OF

$917,445










10. APPROVAL OF CONTRACT WITH CMS SOLUTIONS TO IMPLEMENT THE

INSTALLATION OF SHORETEL VOIP TELECOMMUNICATIONS SYSTEMS

Dobbie said he was concerned about the long term viability of ShoreTel. He said

he was concerned that they were running through cash and did not think they

would be in business long term.

11. ADOPTION OF A RESOLUTION REVISING THE APPOINTMENT OF

DIRECTORS TO REPRESENT THE TOWN OF ATHERTON TO ABAG PLAN

CORPORATON BOARD OF DIRECTORS

12. CONSIDERATION TO SEND LETTER OF SUPPORT FOR SENATE BILL 557

13. AWARD OF CONTRACT FOR THE 2013 CAPE SEAL PROJECT

14. ADOPT RESOLUTION APPROVING DESTRUCTION OF RECORDS RETAINED

BY ADMINISTRATION

PUBLIC HEARINGS - NONE







REGULAR AGENDA – (ITEMS 15-20)

15. ACCEPTANCE OF FISCAL YEAR 2011-2012 BASIC FINANICAL STATEMENTS,

REPORT ON COMPLIANCE WITH THE AGREEMENT FOR DISTRIB UTION OF

SAN MATEO COUNTY MEASURE A FUNDS FOR LOCAL TRANSPORTATION

PURPOSE, AGREED UPON PROCEDURES RE PORT ON COMPLIANCE WITH THE

PROPOSITION 111 APPROPRIATIONS LIMIT, AND MEMORANDUM ON

INTERNAL CONTROL AND REQUIRED COMMUNICATIONS

Part 1 - http://www.youtube.com/watch?v=sEPYWGJalcI#t=35m10s

Part 2 - http://www.youtube.com/watch?v=PL2CJL_aE08

Carlson said the financial report did not contain some of the long term liabilities

that will need to be recognized in future years. Carslon asked if the best guess

number is $16 million dollars. Dobbie said it seems like the Town doesn’t have afull balance sheet like private companies would have that includes the liabilities

that he observes are huge. They Mayor said she believes Dobbie is referring to

the unfunded liabilities. The Finance Director said the current accounting policies

don’t require those liabilities to be shown in the balance sheet, but they will be

included in the footnotes.

Mark Wong, the Third Party Auditor, spoke. Dobbie said he didn’t see any

documentation of the physical inventory. He said the Town should be doing

routine inventory. Wong said the current standard is every 5 years. Staff clarified

that the Town does have maintained inventory that is verified at year end.




http://www.youtube.com/watch?v=PL2CJL_aE08






http://www.youtube.com/watch?v=PL2CJL_aE08#t=50s


















16. SPECIAL EVENT ROAD CLOSURES


Carlson asked what triggered the request. The Chief indicated that the Atherton

Dames requested Middlefield Rd be closed for a fun run from HP Park. Carlsonquestioned why Fair Oaks Av was not included.

Dobbie wanted to know if there was any consideration for charging these groups

for the Police costs. Wiest also wanted to make certain that groups compensate

the Town for any costs. He suggested that some mechanism be put in place that

allowed residents to speak. The City Attorney said streets could be added easily,

since this is a resolution.






17. RESPONSE TO GRA ND JURY REPORT “WATER RECYCLING – AN

IMPORTANT COMPONENT OF WISE WATER MANAGE MENT”


Dobbie said he didn’t believe water recycling would be high on Atherton’s priority.

He conceded it’s a good idea, but it’s low on the priority list.

18. DISPOSITION OF THE ARTS COMMITTEE / AMENDMENT OF RESOLUTION

NO. 13-08 GOVERNING COMMITTEES AND COMMISSIONS

Part 1 - http://www.youtube.com/watch?v=PL2CJL_aE08#t=35m7s Part 2 - http://www.youtube.com/watch?v=2bmvDh9Odfs

Dobbie says he believes in the golden rule; he who provides the gold makes therules. He says he doesn’t believe the Town should be giving them money unlessthe Council makes the rules.






http://www.youtube.com/watch?v=2bmvDh9Odfs



http://www.youtube.com/watch?v=2bmvDh9Odfs#t=25s








19. APPROVAL OF REQUEST FOR PROPOSAL FOR DRAINAGE STUDY

http://www.youtube.com/watch?v=2bmvDh9Odfs#t=2m10s

The conversation evolved to an (un-agendized) discussion of undergrounding

utilities. The Council discussed how to fund such a vision.

The Public Works director said that if Atherton were to expand its undergroundsystem, it would lead to concrete gutters, changing the Town’s rural chacter.

20. APPROVAL OF REQUEST FOR PROPOSAL FOR PARK MASTER PLAN


Carlson questioned how the responders to the RFP would be able to quantify the

users of the park. He mentioned in 2010 he was involved with the Easter Egg

Hunt. 871 people attended; 13% were from Atherton. He said a census would

reveal that users are largely not Atherton residents. He seeks numbers and a

profile.

Dobbie wants the little league grandstands and storage re moved from the RFP.

The City Attorney reminded him that the voters approved putting in grandstands.

He said it was not up to Dobbie to remove it.












21. AGREEMENT AMENDMENT WITH BIGGS CARDOSA ASSOCIATES, INC. FOR

MARSH ROAD CHANNEL REPAIRS ADDITIONAL SERVICES


Dobbie said piping and covering the channel. He doesn’t see how putting a pipe

in the channel and covering it would cost as much as the suggested changes.

22. COUNCIL REPORTS/COMMENTS

The Mayor spoke about the SF Airport Round Table. Dobbie said he did not have

any report for the committees.

23. FUTURE AGENDA ITEMS

A. INFORMATION ON RELATIONSHIP BETWEEN THE TOWN OF ATHERTON AND

THE SAN MATEO COUNTY LIBRARY JPA






JERRY CARLSON’S ANNOUNCEMENT

24. PUBLIC COMMENTS

Only a reporter and videographer remained ….

25. ADJOURN






Town of Atherton April 17 Council Meeting

Documents

Transcript of Town of Atherton April 17 Council Meeting