TOWN OF COLLINGWOOD · October 3, 2011 Council Agenda - Page 2 of 3 iii) THAT the Town of...

October 3, 2011 Council Agenda - of 3

TOWN OF COLLINGWOOD

COUNCIL AGENDA

October 3, 2011

"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."

A meeting of Council will be held Monday October 3, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm. ORDER OF BUSINESS

1. CALL OF COUNCIL TO ORDER

2. ADOPTION OF AGENDA

RECOMMENDING THAT the content of the Council Agenda for October 3rd, 2011 be adopted as presented.

3. DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) 4. a) ADOPTION OF MINUTES, for the regular meeting of Council held September 26th, 2011.

(errors & omissions) (p.4) b) BUSINESS ARISING FROM THE PREVIOUS MINUTES

5. COMMUNITY ANNOUNCEMENTS

6. DEPUTATION

Arts and Culture Awards Presentation – Margaret Adolphe Blue Mountain Special Olympics Ski Team – Presentation of Proceeds from Mayor’s Golf

Tournament Admiral Place Collingwood – Conceptual Design Presentation, Steve Assaff

7. CONSENT AGENDA

General Consent Items A.1 AMO – Provincial Election 2011 – Municipal Forums (p.10) Received for

information

8. MOVE INTO COMMITTEE OF THE WHOLE (Staff Reports/By-laws if deemed expedient)

9. REPORTS/MINUTES OF COMMITTEES/BOARDS THAT the Parks, Recreation and Culture Advisory Committee minutes of September 21, 2011 be received and the recommendation therein be approved. (p.13) Recommendation: i) THAT Council approves the recommendations of the Ontario Winter Games Trustees and award the 2011 Ontario Winter Games Bursary recipients, and further request the Director of the Parks, Recreation and Culture to formalize a guideline in advance of the of the 2012 Bursary Program. ii) THAT the former Contact Centre surplus fitness equipment be offered to the local High Schools.

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iii) THAT the Town of Collingwood continues to operate the Leash Free Dog Parks on designated ball diamonds at Central and Heritage Parks, as a temporary measure for the 2011/2012 winter season.

10. STAFF REPORTS 2010 Financial Statements Presentation – Sue Bragg, Gavillers & Co., Marjory Leonard, Treasurer, and Kay Blakely, Deputy Director of Finance (p.18) RECOMMENDING THAT Council approve the 2010 Financial Statements, as presented. PW2011-18 Award of Winter Maintenance Tender PW2011-03 Snowplowing Municipal Bus

Stops (p.45)

RECOMMENDING THAT Council receives Staff Report PW2011 –18 to Award the Municipal Bus Stop Plowing Tender; and award the tenders as recommended herein and further authorize staff to sign all necessary documents to execute the contract.

PW2011-19 Award of Winter Maintenance Tender PW2011-02 Snowplowing Municipal Parking Lots (p.48)

RECOMMENDING THAT Council receives Staff Report PW2011 –19 to Award the Municipal Parking Lot Snowplowing Tender; and award the tenders as recommended, contained in Appendix “A” herein and further authorize staff to sign all necessary documents to execute the contract.

PW2011-20 Award of Winter Maintenance Tender PW2011-01 Winter Equipment Rental (p.54)

RECOMMENDING THAT Council receives Staff Report PW2011 –20 to Award the Winter Equipment Rental Tender; and award the tenders as recommended, in Appendix “A” herein and further authorize staff to sign all necessary documents to execute the contract.

PRC2011-15 Comments on the draft Simcoe County Trails Strategy Report (p.58)

RECOMMENDING THAT Council receive staff report PRC2011-15 and the comments on the draft Simcoe County Trails Strategy report. AND THAT Council endorse the comments outlined in this report and direct staff to forward to the Simcoe County.

C2011-16 Highway 26 Renaming (p.61)

THAT Council receive Staff Report C2011-16 providing the results of the public consultation with respect to the Highway 26 renaming (for the portion of highway located between the intersection where the new Highway 26 will intersect with the current Highway 26 and east to Fairgrounds Road). AND FURTHER THAT Council waives any further notice requirements, and requests that the Ministry of Transportation of Ontario (MTO) consider Spirit Lake Road for Highway 26 East.

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C2011-17 Amendments to Taxi Licensing (p.65)

RECOMMENDING THAT Council approve the amendments to the Business Licensing By-law – Taxi and Limousine Schedule “E” provisions, as attached hereto. THAT By-law No. 2011-111, being a by-law to Amend Schedule “C” of By-law No. 2010-064, to licence taxi and limousine operations within the Town of Collingwood be enacted and passed this 3rd day of October 2011. (p.101)

F2011-03 New Fire Station Project (p.129)

RECOMMENDING THAT Council receive staff report 2011-03 and authorizes the issuance of a Request For Proposals (RFP) for an Architectural Consulting Firm to develop the design of the new fire station, and further authorize Ron Martin to act as Project Manager for this project.

11. MOTIONS

THAT this Council proceeds in Camera in order to address a matter pertaining to:

advice that is subject to solicitor-client privilege, including communications necessary for that purpose;

labour relations or employee negotiations the security of the property of the municipality or local board; a proposed or pending acquisition or disposition of land by the municipality or local

board; personal matters about an identifiable individual, including municipal or local board

employees;

a) Admiral Collingwood b) CUPE Negotiations c) COLLUS Property d) Terminal Building Sale Review e) Sale of 125 Napier Street (Contact Centre) f) By-law Staffing/Operation

12. BY-LAWS

13. NOTICE OF MOTION

THAT staff prepare the 2012 Budget with an overall decrease in expenses at 5% lower than the 2011 budgeted expenses, and that the total expenses of any department in 2012 does not increase beyond the expenses budgeted for 2011. (Councillor Chadwick)

14. OLD or DEFERRED BUSINESS 15. OTHER BUSINESS

16. CONFIRMATORY BY-LAW

THAT By-law No. 2011-112, being a by-law to confirm the proceedings of the regular meeting of Council held October 3rd, 2011 be enacted and passed this 3rd day of October 2011. (p.137)

17. ADJOURNMENT

September 26, 2011 Council Minutes - Page 1 of 6

TOWN OF COLLINGWOOD

COUNCIL MINUTES

September 26, 2011

"Inspire confidence, wonder and a sense of possibility – deliver today’s services and realize tomorrow’s promise."

A meeting of Council was held Monday, September 26, 2011 in the Council Chambers, Town Hall, Collingwood commencing at 5:00pm. MAYOR COOPER CALLED COUNCIL TO ORDER Members of Council Present: Mayor Cooper

Deputy Mayor Lloyd Councillor Edwards Councillor Lloyd (Regrets) Councillor Chadwick (Regrets) Councillor Hull Councillor West Councillor Cunningham Councillor Gardhouse

Staff Present: Kimberly Wingrove, Chief Administrative Officer Sara Almas, Clerk

Ed Houghton, Executive Director of Public Works (Regrets) Larry Irwin, Director of Information Technology Marta Proctor, Director of Leisure Services Marjory Leonard, Treasurer Nancy Farrer, Director of Planning Services Trent Elyea, Fire Chief (Regrets)

ADOPTION OF AGENDA No. 406 Moved by Deputy Mayor Lloyd Seconded by Councillor Edwards

THAT the content of the Council Agenda for September 26th, 2011 be adopted as presented.

CARRIED

DECLARATIONS OF PECUNIARY INTEREST AND/OR RECEIPT OF GIFT (over $200) ADOPTION OF MINUTES No. 407 Moved by Councillor Edwards Seconded by Deputy Mayor Lloyd

THAT the minutes for the Regular Meeting of Council held September 12, 2011 and the Planning and Development meeting of Council held September 19th, 2011 be hereby approved.

CARRIED

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BUSINESS ARISING FROM THE PREVIOUS MINUTES – Nil COMMUNITY ANNOUNCEMENTS

Council reported on various community events they had attended and announced upcoming events.

DEPUTATION

Request a Council Resolution to Support Ontario Heritage Trust Application

Carolynn Wilson, President of the Old Durham Road Pioneer Cemetery Committee, accompanied by Shirley Hartley, provided information to Council on the Underground Railroad quilt that was stitched by Ms. Hartley. The Committee requests a resolution from Council supporting their application to the Ontario Heritage Trust to recognize Ms. Hartley for her work in making this educational and cultural piece.

CONSENT AGENDA No. 408 Moved by Councillor West

Seconded by Councillor Gardhouse

THAT the General Consent Agenda, having been given due consideration by Council, be received.

General Consent Items A.1 Ministry of the Environment re: Drinking Water Quality Management

Standard Received for information

A.2 Resolution from the Town of Petrolia re: Tree replacement in the Town of Goderich

Direction Required

A.3 County of Grey re: Official Plan Amendment #110 Received for information

A.4 Request for Motion of Council re: Council give support to Shirley Hartley and her Underground Railroad Quilt to the Ontario Heritage Trust for Heritage recognition

Direction Required

A.5 DigNorth re: Call before you dig program Received for information

CARRIED

A.2 Resolution from the Town of Petrolia re: Tree replacement in the Town of Goderich No. 409 Moved by Councillor West

Seconded by Councillor Gardhouse

WHEREAS the Town of Collingwood has received correspondence from the Town of Petrolia asking municipalities across Ontario to consider a donation to the Town of Goderich; THEREFORE BE IT RESOLVED THAT Council further provide a donation of $100.00 to the Town of Goderich to assist in the recent tornado disaster relief efforts.

CARRIED

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A.4 Request for Motion of Council re: Council giving support to Shirley Hartley and her Underground Railroad Quilt to the Ontario Heritage Trust for Heritage recognition No. 410 Moved by Councillor Cunningham

Seconded by Deputy Mayor Lloyd

THAT Council supports the Old Durham Road Pioneer Cemetery Committee’s submission to the Ontario Heritage Trust Heritage Community Program, requesting recognition of Shirley Hartley of Collingwood and her Underground Railroad Quilt.

CARRIED (recorded vote) REPORTS/MINUTES OF COMMITTEES/BOARDS - Nil STAFF REPORTS

PW2011-17 2011 Bus Shelter Locations

No. 411 Moved by Councillor Gardhouse Seconded by Councillor West

THAT Staff Report PW2011-17, recommending that three bus shelter locations recommended by staff, be approved.

CARRIED

PW2011-21 2087928 Ontario Inc., aka Tanglewood at Cranberry Trail, (Sierra Homes) Inc,

Block 10B and Cranberry Trail East Extension, Pre-Servicing Agreement (Subdivision and Site Plan), Eng. File No. DC 2009-10

No. 412 Moved by Councillor Edwards Seconded by Councillor West

RECOMMENDING THAT Council receives Staff Report No. PW2011-21 for background information purposes, AND FURTHER THAT Council gives the authority to the Mayor and the Clerk of the Town of Collingwood to affix their signature to the Agreement by passing the attached “Authorizing By-law”.

CARRIED No. 413 Moved by Councillor Edwards

Seconded by Councillor West

THAT By-law No. 2011-108, Being a by-law to authorize the execution of a subdivision Pre-Servicing Agreement between 2087928 Ontario inc. aka Tanglewood at Cranberry Trail, Collingwood Public Utilities Services Board, Collus Power Corp., and the Corporation of the Town of Collingwood, be enacted and passed this 26th day of September, 2011.

CARRIED

COUNCIL Yea Nay Cooper R. Lloyd Edwards K. Lloyd (absent) Chadwick (absent) Hull West Cunningham Gardhouse

TOTAL 7 0

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PRC2011-14 Natural Ice Rink report & policy

No. 414 Moved by Councillor Hull Seconded by Councillor West

THAT Staff Report PRC2011-14, recommending a pilot project to install and operate 2 Natural Ice Rinks (NIR’s) for the 2011/12 Winter Season, be approved. CARRIED

T2011-10 Multi-Year Budgeting

No. 415 Moved by Deputy Mayor Lloyd Seconded by Councillor Cunningham

THAT Staff Report T2011-10 be received, and that Council herein approve the Multi-year Budget Policy, as attached.

CARRIED T2011-11 Financial Policy Review

No. 416 Moved by Deputy Mayor Lloyd Seconded by Councillor West

THAT Staff Report T2011-11 be received, and the policy amendment pertaining to the project management surcharge be approved as recommended therein. CARRIED

T2011-12 Financial Support to External Organizations

No. 417 Moved by Councillor Hull Seconded by Councillor West

THAT Council receive Staff Report T2011-12, Financial Support to External Organizations;

AND THAT Council approve the continuation of the Annual Municipal Financial Assistance Program (AMFAP) to be renamed the “Community Recreation and Culture Grants Program”;

AND THAT Council approve the “In-kind Support Policy”, recommended therein;

AND THAT Council approve the continuation with the Council Grant Program and direct staff to report back on the application process and assessment criteria.

CARRIED

MOTIONS

No. 418 Moved by Deputy Mayor Lloyd Seconded by Councillor Gardhouse

THAT the Accounts Payable Revenue Vouchers for the month of August, 2011 in the amount of $3,837,231.32 be approved as presented. CARRIED

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No. 419 Moved by Councillor Cunningham Seconded by Councillor Hull

THAT this Council proceeds in Camera in order to address a matter pertaining to:

a proposed or pending acquisition or disposition of land by the municipality or local board;

Items for Discussion a) Review Contact Centre Offer CARRIED

BY-LAWS

No. 420 Moved by Deputy Mayor Lloyd Seconded by Councillor Cunningham

THAT By-law No. 2011-109, being a by-law to repeal Schedule “F” of Business Licensing By-law No. 2010-64 that pertains to the licensing and regulating of Snowplough Operators, be enacted and passed this 26th day of September, 2011. CARRIED

NOTICE OF MOTION - Nil OLD or DEFERRED BUSINESS

Consent Item from the regular meeting of Council, held on September 12th, 2011 – Item deferred until comments received from Public Works

A.7 BIA Board of Management re: Installation of Sesquicentennial Panels in

the Downtown Direction Required

No. 421 Moved by Deputy Mayor Lloyd

Seconded by Councillor Cunningham

THAT Council supports the BIA’s proposal to temporarily install the Town’s historic Sesquicentennial Panels in Downtown Collingwood as an alternative to the original proposed location at the planned civic square, to promote Collingwood’s downtown and history.

CARRIED

Mayor Cooper noted that the Staff Report & By-law with respect to Taxi Licensing Amendments will be coming forward October 3rd, 2011.

OTHER BUSINESS - Nil

Council proceeded to in-camera session as previously resolved. (5:58pm)

Moved by Councillor Edwards Seconded by Councillor Gardhouse

THAT Council rise from in-camera and return to public session. (6:29 pm)

CARRIED

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CONFIRMATORY BY-LAW No. 422 Moved by Councillor West

Seconded by Deputy Mayor Lloyd

THAT By-law No. 2011-110, being a by-law to confirm the proceedings of the Planning and Development Meeting held September 19th, 2011 and the Regular Meeting of Council held September 26th, 2011 be enacted and passed this 26th day of September 2011.

CARRIED

ADJOURNMENT Moved by Councillor Hull

THAT the meeting of Council be hereby adjourned at 6:31 pm.

______________________________ MAYOR

______________________________ CLERK

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200 University Ave., Suite 801 Toronto ON M5H 3C6 Canada E-mail: [email protected] www.amo.on.ca Tel: (416) 971-9856 Fax: (416) 971-6191 Toll-free in Ontario: 1-877-426-6527

Association of Municipalities of Ontario

OFFICE OF THE PRESIDENT

September 19, 2011 Dear AMO Members, On October 6, residents across Ontario will have the opportunity to cast their ballot in the upcoming provincial election. As the campaign begins, it is important that we address the issues most important to Ontario’s municipalities and communicate our priority issues to the provincial leaders and their candidates. Should you wish to host a “Municipal Forum” of local provincial candidates in your community, AMO has prepared some draft questions and information for your consideration. Municipal forums can provide a good venue for your local candidates to address questions in a public setting that are critical to the municipal fiscal health, and thereby the ability of the local community to succeed. These forums are part of the municipal focus for this provincial election that AMO began with the July release of “AMO’s Top 12 Asks”. Included in this electronic package is material that includes tips for hosting a municipal forum and possible questions that can be asked of your local provincial candidates based on the AMO’s Top 12 Asks. We encourage you to visit www.amo.on.ca to access all the AMO election platform analysis, policy backgrounders and other election related information that may be of interest to you and your residents. It is now more important than ever that residents across Ontario become more informed on their choices in the upcoming provincial election, and that municipal leaders assist their residents in understanding better how provincial issues affect them and their communities. Yours Sincerely,

Gary McNamara AMO President

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mailto:[email protected]�

http://www.amo.on.ca/�

http://www.amo.on.ca/�

TO THE IMMEDIATE ATTENTION OF THE CLERK AND COUNCIL

September 19, 2011

Provincial Election 2011 – Municipal Forums

Ontario’s municipalities provide essential services directly to our residents and communities which benefit Ontario’s economy and quality of life. Growing demands on municipalities to maintain and build new infrastructure systems, health and emergency services and environmental services such as waste, water and wastewater treatment place increased pressure on local property tax payers. On October 6, residents across Ontario will have the chance to cast their ballot in the upcoming provincial election. As the campaign progresses, it is important that we address the issues that are most important to Ontario’s municipalities and communicate our needs to our local candidates and provincial leaders. Candidates’ forums provide an opportunity for local candidates to address questions in a public setting that are critical to municipalities and the communities they represent and serve. AMO is encouraging all municipalities to set up a local candidates’ forum, focused on issues important to local governments, to address key policy matters that impact municipal governments. To help you get started, AMO has put together resources such as our “Organizing a Municipal Forum” checklist and a list of questions for provincial candidates that have a municipal focus and are based on AMO’s Top 12 Asks. The checklist and questions are available at the links below and also on AMO’s 2011 Provincial Election Website.

• Organizing a Municipal Forum • Questions for Provincial Candidates

The upcoming provincial election is an important time for Ontario’s municipalities. AMO will continue to keep you informed on significant election issues for municipal governments through future Breaking News, on the AMO Provincial Election webpage (also accessible through AMO’s home page), and through the weekly electronic AMO Watch File. AMO Contact: Craig Reid, Acting Director of Policy, at email: [email protected] or 416 971 9856 ext. 334

PLEASE NOTE AMO Breaking News will be broadcast to the member municipality's council, administrator and clerk. Recipients of the AMO broadcasts are free to

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redistribute the AMO broadcasts to other municipal staff as required. We have decided to not add other staff to these broadcast lists in order to ensure accuracy and efficiency in the management of our various broadcast lists.

DISCLAIMER These are final versions of AMO documents. AMO assumes no responsibility for any discrepancies that may have been transmitted with the electronic version. The printed versions of the documents stand as the official record.

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Town of Collingwood

September 21, 2011 Parks, Recreation and Culture

Advisory Committee Minutes

COMMITTEE: Penny Skelton - Chair Jim Kilgour Joe MacDonald Tim Foley Norah MacLean Ted Rush Karen Ciotti Joanne Pearson Catherine A. Campbell – Arts & Culture Committee Representative George Christie – Trails Committee Representative Peter de Vries – Museum Advisory Committee Representative - Regrets

COUNCIL: Councillor Keith Hull Councillor Dale West – left at 8:00 p.m. RESOURCE: Marta Proctor, Director – Parks, Recreation and Culture Karen Cubitt, Culture and Events excused at 7:11 p.m. Mandy Keast, Administrative Assistant Pieter Huyssen, Constable, Collingwood Detachment ofthe OPP Monica Gal, Recording Secretary

CALL TO ORDER A meeting of the Parks, Recreation and Culture Advisory Committee was held on Wednesday, September 21, 2011 at the hour of 6:30 p.m. Community Room B of the Collingwood Public Library. CHAIRS REPORT The Chair established that a quorum was present and welcomed those in attendance and called the meeting to order 6:34 p.m. ADOPTION OF THE AGENDA Moved by Jim Kilgour Seconded by Norah MacLean THAT the September 21, 2011 Agenda be adopted as presented CARRIED CONFIRMATION OF THE ADOPTION OF THE MINUTES THE July 20, 2011 Minutes were adopted electronically in accordance with Procedure By-law 2006-120. DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST There were no declarations of pecuniary interest.

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September 21, 2011 Parks, Recreation & Culture Advisory Committee Minutes Page 2 of 5

BUSINESS ARISING FROM THE MINUTES Natural Ice Rink (NIR) Update – the Director advised that the Draft Report and Draft Policy will be provided to Council for their September 26th Agenda.

Grant Update(s) Schneider’s Country Naturals $100,000.00 Picnic Anywhere Giveaway – the Director advised that unfortunately, the Collingwood application was not successful.

Creative Communities Prosperity Fund – the Director advised that the Town of Collingwood was successful in securing funding from the Ministry of Tourism and Culture through its Creative Communities Prosperity Fund. The approximately 30,000 dollar funding to be received in 2012 will be utilized by the Town to develop and enhance cultural activities as a key part of its community and economic development strategies.

BUSINESS ARISING BETWEEN MEETINGS Strategic Planning Sessions for the Parks, Recreation and Culture Department – the Chair noted that the Department’s Division Managers would begin presenting an overview of the areas of responsibility of each Manager or Supervisor’s division. The Chair advised that Council will be taking part in their Strategic Planning meeting in early October. Culture & Events Division – Karen Cubitt, Manager of Culture and Events provided the Committee with an overview of the scope of responsibilities of the Culture and Events Division of the Department, reviewed its role, the projects on which the department is focusing its attentions and how the division is to move forward with specific areas such as the Elvis Festival. Simcoe County Trails Strategy - Draft Report – circulated in advance of the meeting. Comments from Committee – the Director noted that the Trails Committee has provided written comments. Generally, the comments were positive as the strategy’s goal is to link communities within the region and to identify the need for risk management practices. The Trails Committee representative noted that the Trails Committee believes that the strategy favours Active Transportation rather than building trails within existing greenspace. Central Park Update – the Chair, as the P R & C Committee representative on the Central Park Steering Committee outlined that committees’ work to date, specifically that a successful Public Open House was held on August 10th; the proposed design of the redeveloped Central Park would house a double ice pad; 6 lane additional pool; concessions. The Director added that the successful RFP proponent was WGD Architects Inc. and noted that the process has been very open and transparent with considerable input provided by the community. Both the Director and the Chair noted that the Open House and the now closed off survey tool provided substantial comment and input which has been provided to WGD Architects Inc for this preliminary phase. The partnership framework is proposing that the facility would be co-managed by the Town of Collingwood and the Simcoe-Muskoka YMCA. Collingwood’s primary responsibility would be the ice and curling rink and the YMCA’s primary responsibility would be the fitness and aquatics areas. The common areas will have a shared responsibility yet to be

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determined. Annual Municipal Funding Application Program (AMFAP) – the Chair outlined the scope and purpose of the current AMFAP format. The Director added that she and the Treasurer have held a number of meetings to review the current format and adjust it to better reflect the intent of the funding stream. The Committee added that the currently utilized Final Report form needs to be modified. Committee Member Kilgour outlined the timelines of the Committees’ adjudicating process and noted that the adjudication will be Co-chaired by Catherine Campbell and Jim Kilgour. The Committee discussed the ‘in kind’ criteria of the draft policy and agreed that the Criteria needs to take into consideration the following:

• Make a positive contribution to quality of life, community engagement and community development.

• Events shall have no or nominal admission fees unless their intent is to raise funds which will be reinvested to benefit the citizens of Collingwood.

CHAIRS REPORT Attendance Report – the Chair circulated the attendance report. Sub-Committee Vacancies – the Chair noted that vacancies need to be advertised by the Parks Recreation & Culture Administrative Assistant. Ontario Winter Games Bursary Recommendations from Trustees – the Chair advised that on September 19th the Ontario Winter Games Trustees met to review the established purpose of the bursary and its philosophy. Through this discussion some key guidelines were developed for updating the current process by which the bursary is administered. Staff will work to develop a formal policy and guidelines and circulate to the current Trustees for review. Once these are complete they will be brought to the P R & C Committee for their input in advance of the 2012 Program. The Chair noted that the trustees having examined the 2011 bursary applications recommended that: Michael Bredin; Meg Sinclair; Nicholas Stec; Marley McKay and Leanne Taylor each receive $500 from the 2011 Ontario Winter Games Bursary program. Moved by Jim Kilgour Seconded by Joe MacDonald THAT the Parks, Recreation and Culture Advisory Committee – endorses the recommendations of the Ontario Winter Games Trustees Report AND THAT Michael Bredin; Meg Sinclair; Nicholas Stec; Marley McKay and Leanne Taylor each receive $500 from the 2011 Ontario Winter Games Bursary program. AND THAT the Director of the Parks, Recreation and Culture Department drafts a formal policy guideline in advance of the 2012 Bursary Program. CARRIED

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DIRECTORS UPDATE 2011 Capital Projects Completed and Ongoing Report – reviewed in detail at the meeting. Pool Audit Underway – Life Saving Society has conducted its pool audit, report pending. Collingwood Terminal Building and Harbourlands – the Director explained the intent of the motion to sell the Collingwood Terminals Building. Trail Standards – being developed which focus on safety and risk management practices. Disposal of Fitness Equipment – both local High Schools have expressed interest in acquiring the surplus fitness equipment. Moved by Jim Kilgour Seconded by George Christie THAT the Parks, Recreation and Culture Committee recommend that the former Contact Centre surplus fitness equipment be offered to the local High Schools. CARRIED Leash Free Dog Park – the Director advised that staff have received requests that the Leash Free Dog Park at Heritage Park remain open during the winter season. The Director noted that the rental of temporary fencing at that location costs 400 dollars per month. It was suggested that the rental costs could be saved during the winter months if the Leash Free Dog Park at Heritage Park would be temporarily relocated to the ball diamond area for the winter months and that a suitable in town dog park location be considered in the park redevelopment plans. Moved by Joe MacDonald Seconded by Joanne Pearson THAT the Parks, Recreation and Culture Committee recommends that as a temporary measure for the 2011 winter season, the Town of Collingwood continues to operate the Leash Free Dog Parks on designated ball diamonds at Central and Heritage Parks. CARRIED The Committee agreed that as Poplar Sideroad has been re-opened, that Pawplar Park should also remain open. SUB-COMMITTEE REPORTS

Arts & Culture Committee Report - the Arts & Culture Committee representative noted that the Town of Collingwood will be participating in the Culture Days Event being held September 30th through October 2nd; and that the 1st Annual Collingwood Arts and Culture Awards will be launched to coincide with the Culture Days Event. Museum Committee Report – Peter de Vries sent regrets. Trails Committee Report – the Trails Committee representative commended the Greenspace Staff for their diligence in maintaining the Collingwood Trails network.

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NEW BUSINESS – there was none. CORRESPONDENCE 2011 AMFAP Final Reports are being received. OTHER BUSINESS – there was none. NEXT MEETING The next meeting of the Parks, Recreation and Culture Advisory Committee will take place on Wednesday, October 19, 2011 at 6:30 p.m. in Community Room B/C of the Collingwood Public Library, 55 Ste. Marie Street. ADJOURNMENT Moved by Jim Kilgour THAT the Parks, Recreation and Culture Advisory Committee meeting adjourns at 8:54 p.m. CARRIED

_________________________

Penny Skelton, Chair PS: mg

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CORPORATION OF THETOWN OF COLLINGWOOD

COUNTY OF SIMCOE

CONSOLIDATED FINANCIAL REPORT

DECEMBER 31, 2010

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CORPORATION OF THE CORPORATION OF THE TOWN OF COLLINGWOOD

DECEMBER 31, 2010

CONTENTS

Independent Auditors' Report 1

Consolidated Statement of Financial Position 2

Consolidated Statement of Operations 3

Consolidated Statement of Change in Net Debt 4

Consolidated Statement of Cash Flow 5

Notes to the Consolidated Financial Statements 6

Schedule 1 - Consolidated Schedule of Tangible Capital Assets 20

Schedule 2 - Consolidated Schedule of Segmented Tangible Capital Assets 2010 21

Schedule 3 - Consolidated Schedule of Segmented Tangible Capital Assets 2009 22

Schedule 4 - Consolidated Schedule of Segmented Revenues and Expenses 2010 Actual 23

Schedule 5 - Consolidated Schedule of Segmented Revenues and Expenses 2009 Actual 24

Schedule 6 - Consolidated Schedule of Segmented Revenues and Expenses 2010 Budget 25

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GAVILLER & COMPANYGAVILLER & COMPANY LLP LLPCHARTERED ACCOUNTANTSCHARTERED ACCOUNTANTS

INDEPENDENT AUDITORS' REPORT To the Members of Council, Inhabitants and Ratepayers of the Town of Collingwood: Report on the Consolidated Financial StatementsWe have audited the accompanying financial statements of the Town of Collingwood, which comprise theconsolidated statement of financial position as at December 31, 2010, and the consolidated statements ofoperations, change in net debt and cash flow for the year then ended, and a summary of significant accountingpolicies and other explanatory information. Management's Responsibility for the Consolidated Financial StatementsManagement is responsible for the preparation and fair presentation of these consolidated financial statementsin accordance with Canadian generally accepted accounting principles and for such internal control asmanagement determines is necessary to enable the preparation of consolidated financial statements that are freefrom material misstatement, whether due to fraud or error. Auditors' ResponsibilityOur responsibility is to express an opinion on these consolidated financial statements based on our audit. Weconducted our audit in accordance with Canadian generally accepted auditing standards. Those standardsrequire that we comply with ethical requirements and plan and perform the audit to obtain reasonable assuranceabout whether the consolidated financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in theconsolidated financial statements. The procedures selected depend on the auditors' judgment, including theassessment of the risks of material misstatement of the consolidated financial statements, whether due to fraudor error. In making those risk assessments, the auditors consider internal control relevant to the municipality'spreparation and fair presentation of the consolidated financial statements in order to design audit proceduresthat are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectivenessof the municipality's internal control. An audit also includes evaluating the appropriateness of accountingpolicies used and the reasonableness of accounting estimates made by management, as well as evaluating theoverall presentation of the consolidated financial statements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for ouraudit opinion. OpinionIn our opinion, the consolidated financial statements present fairly, in all material respects, the financialposition of the Town of Collingwood as at December 31, 2010, and the results of its operations and its cashflows for the year then ended in accordance with Canadian generally accepted accounting principles.

��

Licensed Public AccountantsCollingwood, OntarioOctober 3, 2011

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CONSOLIDATED STATEMENT OF FINANCIAL POSITIONAS AT DECEMBER 31

2010 2009

$ $

Financial assetsCash and temporary investments (Note 3) 27,443,213 21,621,727Taxes receivable 5,780,276 4,608,832Accounts receivable (Note 19) 9,272,128 9,220,926Long-term receivable (Note 4) 6,698,701 7,070,852Note receivable - Hydro companies (Note 19) 1,710,169 1,710,169Investment in government business enterprises -

Hydro companies (Note 19)10,983,952 10,596,320

61,888,439 54,828,826

LiabilitiesAccounts payable and accruals 8,460,313 10,662,502Demand loan (Note 5) 664,013 974,076Accrued interest payable 211,936 170,547Employee future benefits (Note 12) 1,140,737 1,086,735Developer deposits 4,577,261 9,534,112Deferred revenue (Note 7) 18,170,107 22,770,437Deferred revenue - obligatory reserve funds (Note 9) 6,717,404 7,865,698Long-term (Note 6) 45,507,356 28,010,232

85,449,127 81,074,339

Net debt (23,560,688) (26,245,513)

Non-financial assetsTangible capital assets - net (Schedule 1 and Note 15) 177,341,517 161,526,123Prepaid expenses 630,296 1,062,610

177,971,813 162,588,733

Accumulated surplus (Note 10) 154,411,125 136,343,220

Approved Mayor

Date

The accompanying notes are an integral part ofthese financial statements

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CONSOLIDATED STATEMENT OF OPERATIONSAS AT DECEMBER 31

Budget2010

Actual2010

Actual2009

$

(Note 14)

$ $

RevenuesNet municipal taxation (Note 13) 23,249,222 24,501,199 21,719,798Payments in lieu of taxation 106,363 157,459 132,039User charges 14,053,038 14,568,420 13,841,363Government transfers 368,384 426,270 358,612Other municipalities 944,894 787,543 1,153,037Contributions from obligatory reserve funds 295,389 398,321 275,469Investment income 387,500 468,189 495,543Penalties and interest on taxes 400,000 644,791 568,591Gain (loss) on disposal of tangible capital asset 645,261 (6,059) (583,136)Other (Note 11) 3,051,078 3,107,682 3,355,459

43,501,129 45,053,815 41,316,775

ExpensesGeneral government 6,357,350 4,002,734 3,720,790Protection to persons and property 10,090,367 9,464,784 9,524,108Transportation services 7,892,533 7,712,904 6,932,304Environmental services 11,557,324 12,281,637 11,501,914Housing services 187,668 152,597 205,172Recreational and cultural services 7,225,839 7,869,587 6,536,215Planning and development 2,210,742 2,055,531 1,920,636

45,521,823 43,539,774 40,341,139

Net revenues (expenses) (2,020,694) 1,514,041 975,636

OtherGrants and transfers related to capital

Government transfers 12,363,305 10,057,578 5,133,909Contributions from obligatory reserve funds 1,936,978 3,393,274 1,664,548Contributions from developers 733,344 1,534,835 820,850Contributed tangible capital assets (Note 15) - 797,443 1,481,361Other 3,202,586 383,102 456,700

Income from government business enterprise -Hydro companies (Note 19)

672,384 387,632 470,736

18,908,597 16,553,864 10,028,104

Annual surplus 16,887,903 18,067,905 11,003,740

Accumulated surplus, beginning of year 136,343,220 125,339,480

Accumulated surplus, end of year (Note 10) 154,411,125 136,343,220


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CONSOLIDATED STATEMENT OF CHANGE IN NET DEBTFOR THE YEAR ENDED DECEMBER 31

Budget2010

Actual2010

Actual2009

$

(Note 14)

$ $

Annual surplus 16,887,903 18,067,905 11,003,740

Acquisition of tangible capital assets (34,688,747) (22,731,521) (25,150,622)Amortization of tangible capital assets 7,456,170 7,573,912 6,836,739Loss (gain) on disposal of tangible capital assets (645,261) 6,059 583,136Proceeds on disposal of tangible capital assets 1,018,500 133,600 109,440Contributed tangible capital assets - (797,443) (1,481,361)Change in prepaid expenses - 432,313 (605,759)

Change in net debt (9,971,435) 2,684,825 (8,704,687)

Net debt, beginning of year (26,245,513) (17,540,826)

Net debt, end of year (23,560,688) (26,245,513)


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CONSOLIDATED STATEMENT OF CASH FLOWAS AT DECEMBER 31

2010 2009

$ $

Cash flows from (for):

Operating activitiesAnnual surplus 18,067,905 11,003,740Non-cash items:

Amortization 7,573,912 6,836,739Amortization on debenture debt discount 5,665 5,665Loss (gain) on disposal of tangible capital assets 6,059 583,136Contributed tangible capital assets (797,443) (1,481,361)Investment in government business enterprise - Hydro companies (387,632) (470,736)Employee future benefits 54,002 69,752

24,522,468 16,546,935Changes in:

Taxes receivable (1,171,444) (1,313,803)Accounts receivable (996,438) 2,114,272Accounts payable and accruals (87,075) 291,468Accrued interest payable 41,389 (54,035)Developer deposits (4,956,851) (882,019)Prepaid expenses 432,313 (605,758)

Net change in cash from operations 17,784,362 16,097,060

Capital activitiesProceeds on disposal of tangible capital assets 133,600 109,440Acquisition of tangible capital assets (22,731,521) (25,150,622)Deferred revenue - obligatory reserve funds (1,148,294) 1,321,637Accounts receivable - tangible capital assets 945,236 (2,788,105)Accounts payable - tangible capital assets (2,115,114) 1,900,664

Net change in cash from capital (24,916,093) (24,606,986)

Investing activitiesLong-term receivable 372,151 372,150

Financing activitiesLong-term liabilities issued 19,669,658 -Long-term liabilities repaid (2,178,199) (6,141,274)Demand loan repaid (310,063) (296,297)Deferred revenue (4,600,330) (2,082,640)

Net change in cash from financing 12,581,066 (8,520,211)

Net change in cash position 5,821,486 (16,657,987)

Cash and cash equivalents, beginning of year 21,621,727 38,279,714

Cash and cash equivalents, end of year 27,443,213 21,621,727


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CORPORATION OF THECORPORATION OF THE TOWN OF COLLINGWOOD

NOTES TO THE CONSOLIDATED FINANCIAL STATEMENTSAS AT DECEMBER 31, 2010

1. Nature of operations

The Town of Collingwood ("the Municipality") is a lower-tier municipality located in the County of Simcoe,Province of Ontario, Canada. It conducts its operations guided by the provisions of provincial statutes, suchas the Municipal Act, Municipal Affairs Act and related legislation.

2. Summary of significant accounting policies

The consolidated financial statements of the municipality are the representation of management prepared inaccordance with local government accounting standards established by the Public Sector Accounting Board(PSAB) of the Canadian Institute of Chartered Accountants.

The focus of PSAB financial statements is on the financial position of the municipality and the changesthereto. The consolidated statement of financial position includes all the assets and liabilities of themunicipality. Financial assets are those assets which could provide resources to discharge existing liabilitiesor finance future operations. Accumulated surplus represents the financial position and is the differencebetween assets and liabilities. This provides information about the municipality's overall future revenuerequirements and its ability to finance activities and meet its obligations.

(a) Basis of consolidation

These consolidated financial statements reflect assets, liabilities, revenues and expenses of themunicipality. They include the activities of all committees of Council and the following organizationswhich are accountable to, and owned or controlled by the municipality:

Corporation of the Town of Collingwood Museum BoardCorporation of the Town of Collingwood Public Library BoardCorporation of the Town of Collingwood Business Improvement AreaCollingwood Elvis Festival BoardCollingwood Airport Services BoardCollingwood Economic Development and Stability BoardCollingwood Public Utilities Service Board

In addition, the consolidated financial statements include the operations of COLLUS Energy Corp.,COLLUS Solutions Corp., COLLUS Power Corp. and Collingwood Utility Services Corp. as disclosed inNote 19. These business enterprises are accounted for using the modified equity method. Under thismethod, the business enterprises' accounting principles are not adjusted to conform with those of themunicipality, and inter-organizational transactions are not eliminated.

Excluded are Funds Held in Trust which are administered by the municipality and reported on separately.All interfund assets and liabilities and sources of financing and expenses have been eliminated.

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2. Summary of significant accounting policies (continued)

(b) Basis of accounting

Sources of financing and expenses are reported on the accrual basis of accounting. The accrual basis ofaccounting recognizes revenues as they become available and measurable. Expenses are recognized asthey are incurred and measurable as a result of receipt of goods or services and the creation of a legalobligation to pay.

(c) Non-financial assets

Non-financial assets are not available to discharge existing liabilities and are held for use in the provisionof services. They have useful lives extending beyond the current year and are not intended for sale in theordinary course of operations. The change in non-financial assets during the year, together with theannual surplus, provides the consolidated change in net debt for the year.

(i) Tangible capital assets

Tangible capital assets are recorded at cost, which includes all amounts that are directlyattributable to acquisition, construction, development or betterment of the asset. The cost, lessresidual value, of the tangible capital assets are amortized on a straight-line basis over theirestimated useful lives as follows:

Land improvements - 10 to 20 yearsBuildings - 15 to 40 yearsMachinery and equipment - 3 to 20 yearsVehicles - 5 to 15 yearsLinear assets - 10 to 75 years

Work in progress is not amortized until the asset is available for productive use.

One half of the annual amortization is charged in the year of acquisition and in the year ofdisposal.

(ii) Contributed tangible capital assets

Tangible capital assets received as contributions are recorded at their fair value at the date ofreceipt and also are recorded as revenue.

(d) Deferred revenue

Revenue restricted by legislation, regulation, or agreement and not available for general municipalpurposes is reported as deferred revenue on the statement of financial position. The revenue is reportedon the consolidated statement of operations in the year in which it is used for the specified purpose.

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2. Summary of significant accounting policies (continued)

(e) County and school boards

The municipality collects taxation revenue on behalf of the school boards and the County of Simcoe.The taxation, other revenues, expenses, assets and liabilities with respect to the operations of the schoolboards and the County of Simcoe are not reflected in these consolidated financial statements.

(f) Government transfers

Government transfers are recognized in the consolidated financial statements as revenues in the period inwhich the events giving rise to the transfer occur, providing the transfers are authorized, any eligibilitycriteria have been met, and reasonable estimates of the amounts can be made.

(g) Use of estimates

The preparation of financial statements in conformity with Canadian generally accepted accountingprinciples requires management to make estimates and assumptions that affect the reported amounts ofassets and liabilities and disclosure of contingent assets and liabilities at the date of the financialstatements and the reported amounts of revenues and expenses during the period. Significant estimatesexist in tangible capital assets with regard to historical costs and useful lives. Other significant estimatesinclude amortization and employee future benefits. Actual results could differ from those estimates.

(h) Segment disclosures

The municipality adopted the Public Sector Accounting Board standard requiring financial information tobe provided on a segmented basis (PSAB 2700). Municipal services have been segmented by groupingactivities that have similar service objectives (by function). Revenues that are directly related to thecosts of the function have been attributed to each segment. Municipal taxation revenue is allocated basedon the percentage of total budgeted expenditures.

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3. Cash and temporary investments

Cash and temporary investments consist of the following:

2010 2009

$ $

Unrestricted (cash deficiency) 9,704,859 (1,455,062)Restricted 17,738,354 23,076,789

27,443,213 21,621,727

Guaranteed investment certificates included in cash are as follows:

Interest Due 2010 2009

(per annum)

$ $

Nesbitt Burns 1.78% October 25, 2011 61,500 -Nesbitt Burns 2.12% October 25, 2011 61,500 -Nesbitt Burns 2.05% March 26, 2010 - 55,000Nesbitt Burns 0.50% August 13, 2010 - 66,000CIBC 4.40% December 29, 2011 2,275,000 2,275,000CIBC 3.75% January 16, 2012 2,000,000 2,000,000CIBC 3.39% February 28, 2011 2,000,000 2,000,000CIBC 3.34% May 28, 2013 2,000,000 2,000,000CIBC 3.67% May 28, 2014 2,000,000 2,000,000CIBC 4.64% December 6, 2010 - 3,000,000CIBC 0.35% September 17, 2010 - 5,000,000

10,398,000 18,396,000

Temporary investments are recorded at cost which approximates fair market value. Guaranteed investment certificates in the amounts of $61,500 and $61,500 (2009 - $55,000 and $66,000) belong to the LibraryBoard.

4. Long-term receivable

Benefiting land owners of water and sewer servicing completed in south Collingwood had the option to payfor their share of the cost in full in 2008 or finance over 20 years at 5.25% per annum with annualrepayments commencing in 2009. Annual payments totaling $372,150 will be included on their property taxbills until 2028.

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5. Demand loan

The Collingwood public utilities service board's demand loan payable to CIBC bears 4.55% interest, is dueDecember 2012 and is payable in monthly blended principal and interest payments of $28,998.

Principal payments due within each of the next two years based on negotiated repayment terms is as follows:$

2011 324,469 2012 339,544

6. Long-term liabilities

(a) Long-term liabilities consist of the following:

2010 2009

$ $Total long-term liabilities incurred by the municipality andoutstanding at the end of the year 45,507,356 28,010,232

(b) Principal payments for the next 5 years and thereafter are as follows: $ $ $ Tax Supported User Fee Other

2011 1,549,967 1,889,786 391,337 2012 1,576,344 1,756,310 391,3372013 1,604,233 1,817,011 391,3372014 1,440,429 1,030,190 391,3372015 1,452,679 1,046,162 391,337

Thereafter 14,293,582 8,931,601 5,162,377

Total 21,917,234 16,471,060 7,119,062

Overall total 45,507,356

The above long-term liabilities issued in the name of the municipality have been approved by by-law.The annual principal and interest payments required to service these liabilities are within the annual debtrepayment limit prescribed by the Ministry of Municipal Affairs and Housing.

(c) Interest is payable at rates ranging from 3.07% to 6.65% per annum.

(d) The Town also has an operating line of credit available for use in the amount of $6,000,000, with aninterest rate of prime less 0.75%. At December 31, 2010, the balance for the line of credit was $NIL(2009 - $NIL)

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7. Deferred revenue

Deferred revenue includes unspent provincial funding of $5,396,589 (2009 - $11,128,381) for capitalimprovements. Also included in deferred revenue is $11,923,606 (2009 - $10,817,483) of special charges tobenefiting land owners for water and sewer servicing completed in south Collingwood. This revenue will berecognized over 20 years until 2028 which is the same period over which the construction costs of theproject have been financed.

8. Trust funds

Trust funds administered by the municipality amounting to $600 (2009 - $600) have not been included in theconsolidated statement of financial position nor have their operations been included in the consolidatedstatement of operations. In the current year there were no transactions in the trust accounts. The trust fundsare not audited. The trust funds are comprised of the following:

2010 2009

$ $

Cultural Trusts 600 600

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9. Deferred revenue - obligatory reserve funds

A requirement of the public sector accounting principles of the Canadian Institute of Chartered Accountantsis that obligatory reserve funds be reported as deferred revenue. This requirement is in place as provinciallegislation restricts how these funds may be used and under certain circumstances these funds may berefunded.

The net change during the year in the restricted deferred revenue balances is comprised of the following:

2010 2009

$ $Deferred revenue, beginning of year 7,865,698 6,560,528Prior period adjustment- new deposits adjusted - (26,800)Prior period adjustment- investment income - 10,333

Deferred revenue, beginning of year 7,865,698 6,544,061New deposits:

Federal government 538,576 521,156Provincial government 184,173 162,974Private sources 2,094,307 2,635,618

Investment income 47,032 35,367Capital and other transfers (3,791,595) (1,940,017)Development charge credits utilized (220,787) (93,461)

Deferred revenue, end of year 6,717,404 7,865,698

Obligatory Reserve Funds:Recreational Land 69,168 69,168Development Charges Act 5,928,101 7,537,059Building Code Act 161,432 239,472Other Provincial Funding 18,242 19,999Federal Gas Tax 540,461 -

6,717,404 7,865,698

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10.Accumulated surplus

The accumulated surplus consists of individual fund surplus, reserves and reserve funds as follows:

2010 2009

$ $Current fund deficit:

General area taxation 112,964 13,226Collingwood public utilities service board (1,829,482) (1,728,942)Business Improvement Area (329) (329)

Total current fund deficit (1,716,847) (1,716,045)

Investment in tangible capital assets:Net book value of tangible capital assets 177,341,517 161,526,123Tangible capital assets financed by long-term liabilities (45,507,356) (28,010,232)Unfinanced capital expenditures (5,817,743) (21,637,030)

Total investment in tangible capital assets 126,016,418 111,878,861

Unfunded liabilities:Employee future benefits (170,884) (166,315)

Reserves set aside for specific purposes by Council:Working capital - 908,672Contingencies 301,850 151,850Post employment benefits 969,853 920,420Current purposes 2,511,635 3,166,090Acquisition of capital assets 13,345,694 10,502,395

Total reserves 17,129,032 15,649,427

Reserve funds set aside for specific purposes by Council:Current purposes 1,397,162 -Acquisition of capital assets 772,292 100,972

Total reserve funds 2,169,454 100,972

Investment in government business enterprises:Hydro companies 10,983,952 10,596,320

Total accumulated surplus 154,411,125 136,343,220

Subsequent to year end, the municipality issued $NIL (2009 - $19,669,658) in new long-term liabilities tofund the unfinanced capital expenditures.

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10. Accumulated surplus (continued)

The accumulated surplus of the Collingwood public utilities service board consists of the following:

2010 2009

$ $Net book value of tangible capital assets 31,867,907 32,898,365Tangible capital assets financed by long-term liabilities (3,541,977) (4,362,927)Current deficit (1,829,482) (1,728,942)Unfunded employee future benefits (170,884) (166,315)

Total accumulated surplus 26,325,564 26,640,181

11. Other revenues

Other revenues consist of the following:

2010 2009

$ $Licences and permits 406,427 587,683Facility rentals 827,709 744,027Fines 70,657 130,726Donations 46,190 13,220Revenue and expense recoveries from Government

Business Enterprises (Note 19) 642,000 641,987Miscellaneous 336,219 323,191Miscellaneous - Collingwood public utilities service board 778,480 914,625

3,107,682 3,355,459

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12. Employee future benefits

(a) Retirement benefitsThe employees of the Corporation of the Town of Collingwood participate in the Ontario MunicipalEmployees Retirement Savings Plan ("OMERS"). Although the plan has a defined retirement benefit foremployees, the related obligation of the Corporation cannot be identified. The municipality has applieddefined contribution plan accounting as it has insufficient information to apply defined benefit planaccounting. The OMERS plan has several unrelated participating municipalities and costs are notspecifically attributed to each participant. Amounts paid to OMERS during the year totaled $722,598(2009 -$721,930).

The Town of Collingwood pays certain post retirement benefits on behalf of its retired employees forextended health and dental benefits. The municipality recognizes these post retirement costs in theperiod in which the employees rendered the services. The accrued benefit obligation at December 31,2010 of $1,140,737 and the net periodic benefit cost for 2010 were determined by an actuarial valuationusing a discount rate of 5.0% to 6.0%. The accrued benefit obligation for the Town's employees atDecember 31, 2010 is based on an actuarial report dated March 18, 2010. The accrued benefit obligationfor the Collingwood public utilities service board employees at December 31, 2010 is based on anactuarial report dated August 24, 2009. Actuarial valuations will be prepared every third year (everyother year for Collingwood public utilities service board) or when there are significant changes to theworkforce. The current year expense is included in departmental expenses on a basis proportionate to thewages of the department.

Information about the Town of Collingwood's defined benefit plan is as follows:

2010 2009

$ $

Accrued benefit obligation, beginning of year 1,086,735 1,016,983Current service cost 55,201 52,514Interest cost 57,544 54,467Past service cost 4,378 4,378Actuarial gain (3,588) (3,589)Benefits paid for the period (59,533) (38,018)

Projected accrued benefit obligation, end of year 1,140,737 1,086,735

The projected accrued benefit obligation consists of:

2010 2009

$ $ Town 969,853 920,420 Collingwood public utilities service board 170,884 166,315

Total employee future benefits 1,140,737 1,086,735

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12. Employee future benefits (continued)

The main actuarial assumptions employed for the valuations were as follows:

(i) General inflationFuture general inflation levels, as measured by changes in the Consumer Price Index (CPI), wereassumed at 2.0% in 2010. The Collingwood public utilities service board study assumes 2.1%.

(ii) Interest (discount) rateThe obligation as at December 31, 2010, of the present value of future liabilities and the expensewas determined using an annual discount rate of 5.0% for the Town employees' valuation. Thiscorresponds to the assumed CPI rate plus an assumed real rate of return of 3.0%. The Collingwoodpublic utilities service board obligation as at December 31, 2010 of the present value of futureliabilities and the expense was determined using an annual discount rate of 6.0%. This correspondsto the assumed CPI rate plus an assumed real rate of return of 3.9%.

(iii)Medical costsMedical costs for the Town employees' valuation were assumed to increase at the CPI rate plus afurther increase of 8.33% in 2010 downgraded to 5.0% in 2015 and thereafter. The Collingwoodpublic utilities service board study assumes a further increase of 7.0% in 2010 that is downgraded1% a year until 2011 after which the rate is assumed to increase 5.0% annually.

(iv) Dental costsDental costs were assumed to increase at the CPI rate plus a further increase of 5.0% in 2010 to 2012and thereafter.

(b) Workplace safety and insuranceIn common with other Schedule 2 employers, the municipality funds its obligations to the WorkplaceSafety and Insurance Board ("WSIB") on a "pay-as-you-go" basis. December 31, 2004 was the firstperiod for which a WSIB accrued benefit was required to be reported. At December 31, 2010, themunicipality's accrued benefit liability related to future payments on WSIB is based on the 2004 WSIBcalculation. The amount of the accrual is $NIL for both 2010 and 2009. No independent actuarialvaluation is considered necessary.

13. Net municipal taxation

Net municipal taxation consists of:

2010 2009

$ $Taxation revenue 45,442,261 41,782,985Amount levied and remitted to School Boards (11,532,963) (11,068,376)Amount levied and remitted to the County of Simcoe (9,408,099) (8,994,811)

Net municipal taxation 24,501,199 21,719,798

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14. Budget amounts

The operating budget approved by Council for 2010 is reflected on the consolidated statement of operations.The budgets established for capital investment in tangible capital assets are on a project oriented basis, thecosts of which may be carried out over one or more years and, therefore, may not be comparable with thecurrent year’s actual expenditure amounts. Budget figures have been reclassified for the purposes of thesefinancial statements to comply with PSAB reporting requirements. The budget figures have not beenaudited.

The following is a reconciliation of the budget approved by Council:

Budget Actual Actual 2010 2010 2009

$ $Annual surplus 16,887,903 18,067,905 11,003,740Net transfers from (to) reserves 619,247 (1,479,605) 1,102,506Net transfers to discretionary reserve funds - (2,068,482) -Capital acquisitions and disposals (34,328,508) (23,389,306) (25,939,407)Amortization 7,456,170 7,573,912 6,836,739Proceeds from long-term liabilities issue 12,166,953 19,669,658 -Long-term liabilities principal repayments (2,507,742) (2,172,534) (6,135,608)Change in unfunded liabilities 4,569 4,569 (1,075,250)Change in investment in hydro companies (672,384) (387,632) (470,736)Collingwood public utilities service board

closing operating deficit 2,089,734 1,829,482 1,728,942

Subtotal 1,715,942 17,647,967 (12,949,074)Capital projects not funded - - 13,708,862Capital projects from prior years funded - (15,819,287) -Prior year Collingwood public (1,728,942) (1,728,942) (1,177,735) utilities service board operating deficitPrior year current fund surplus 13,226 13,226 431,173

General area taxation surplus (deficit) 226 112,964 13,226

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15. Tangible capital assets

Schedules 1, 2 and 3 provide information on the tangible capital assets of the municipality by major assetclass and business segment, as well as for accumulated amortization of the assets controlled. The readershould be aware of the following information relating to tangible capital assets.

(a) Work in progressWork in progress with a value of $8,242,160 (2009 - $25,531,138) has not been amortized.Amortization of these assets will commence when the asset is put into service.

(b) Contributed tangible capital assetsContributed tangible capital assets have been recognized at fair market value at the date of contribution.The value of contributed assets received during the year is $797,443 (2009 - $1,481,361).

(c) Tangible capital assets disclosed at nominal valuesWhere an estimate of fair value could not be made, the tangible capital asset was recognized at anominal value. Land is the only category where nominal values were assigned.

(d) Works of art and historical treasuresThe Library Board owns two special book collections. Due to their historical or valuable nature, theyare not included in the Library's regular collection for circulation to the public. As such, thesecollections are also not included in tangible capital assets.

16. Letters of credit

As part of various developments, the Town has received letters of credit to cover the costs of completingthese projects. Letters of credit held by the Town at December 31, 2010 were $7,764,470 (2009 -$17,724,079).

17. Commitments

In the ordinary course of business the Town is committed to construction contracts totaling $6,197,933, andthe work will be completed after December 31, 2010.

18. Contingencies

(a) In the ordinary course of business, various claims and lawsuits are brought against the municipality. Noprovision has been made for pending expropriations of land beyond the payments already made toaffected property owners. Any payment made by the municipality pursuant to claims, lawsuits orexpropriations will be charged to the year of settlement.

(b) The Town's landfill site was taken over by the County of Simcoe and, as compensation, the County willaccept Town waste at a below market rate value of $79 per tonne. Based on maximum tonnes to beaccepted by the County this reduced rate is estimated to last until 2029.

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19. Government business enterprises - Hydro companies

The operations of various hydro companies operating as the Collingwood Utility Services Corp. are includedin the Consolidated Statement of Operations, accounted for on a modified equity basis.

2010 2009

$ $

Total assets 25,509,482 21,604,430Total liabilities 14,525,530 11,008,110

Net assets 10,983,952 10,596,320

Common shares 5,101,640 5,101,640Contributed capital 2,966,014 2,966,014Accumulated income 2,916,298 2,528,666

Investment in government business enterprise 10,983,952 10,596,320

Total revenues 32,920,826 30,560,927Total expenditures 32,533,194 30,090,191

Net revenues for the year and change in fund balance 387,632 470,736

The note receivable from the Collingwood Utility Services Corp. bears interest at 7.25% and is due ondemand. Also at December 31, 2010, the amount due from the Collingwood Utility Services Corp. is$2,821,234 (2009 - $1,944,754) which is included in accounts receivable.

20. Future accounting pronouncements

In February 2010, the CICA issued Section PS 3510, “Tax Revenue”, which establishes recognition,measurement, presentation and disclosure standards relating to tax revenue reported in financial statements.The section is effective for fiscal years beginning on or after January 1, 2013, earlier adoption isencouraged. The new standard is not expected to have a material effect on the consolidated financialstatements.

1938 of 137

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44 of 137

REPORT #: PW2011-18 DATE: September 20, 2011 SUBMITTED TO: Mayor and Council SUBMITTED BY: Brian Macdonald, Manager

Engineering Services SUBJECT: Award of Winter Maintenance

Tender PW2011-03 Snowplowing Municipal Bus Stops

1. RECOMMENDATION:

THAT Council receives Staff Report PW2011 –18 to Award the Municipal Bus Stop Plowing Tender; and award the tenders as recommended herein and further authorize staff to sign all necessary documents to execute the contract.

2. SUMMARY AND BACKGROUND:

The Snowplowing of Municipal Bus Stops tender closed on Friday September 9th, 2011. Kris Wiszniak, Tara Warder, and Dave McNalty were in attendance for the tender openings. Six tender packages were picked up, and four tenders were received.

The bidding results are as follows:

45 of 137

Staff recommends that Council awards Tender 2011-03; Snowplowing Municipal Bus Stops to Houghton Landscaping and Snowplowing for the 2 year tendered price of $4800/month for 2011-2012 and 2012-2013 with optional 2 year extension for $4800/month for 2013-2014 and 2014-2015.

3. DEPARTMENT HEAD REVIEW:

This Staff Report was circulated to Department Heads for comment on September 20, 2011. Senior Staff did not identify any concerns and it was recommended that the Report be forwarded to Council for consideration.

Order Tenders Opened

ContractorYEAR BID AMOUNT RANK

2011‐2012 $18,000.00

2012‐2013 $18,540.00

2013‐2014 $19,100.00

2014‐2015 $19,669.00

2011‐2012 $7,000.00

2012‐2013 $7,000.00

2013‐2014 $7,000.00

2014‐2015 $7,000.00

2011‐2012 $4,800.00

2012‐2013 $4,800.00

2013‐2014 $4,800.00

2014‐2015 $4,800.00

2011‐2012 $38,000.00

2012‐2013 $38,000.00

2013‐2014 $40,000.00

2014‐2015 $40,000.00

Snowplowing Municipal bus Stops

3

3

1Envirotech Asphalt & Repair 28 Bryan Drive Collingwood, Ontario L9Y2K7

4Arnott Construction Limited 2 Bertram Industrial Parkway Midhurst, Ontario L0L 1X0

4

4

2

2

1

1

2Bayshore Carpentry and Renovations 200 Birch Street Collingwqood, Ontario L9Y 2V6

3Paul Houghton Landscaping & Snowplowing 130 Paterson Street Collingwood, Ontario L9Y 3N3

46 of 137

4. EFFECT ON TOWN FINANCES:

• The contract costs 2011-2012 and 2012-2013 is in the budget for 2011 and will be

accounted for in future budgets.

5. DISPOSITION:

• Public Works staff will be administering this contract once awarded. 6. APPENDICES:

None

Attached

SIGNATURE

____________________

Brian Macdonald Manager, Engineering Services Town of Collingwood

47 of 137

REPORT #: PW2011-19 DATE: September 20, 2011 SUBMITTED TO: Mayor and Council SUBMITTED BY: Brian Macdonald, Manager


Tender PW2011-02 Snowplowing Municipal Parking Lots

1. RECOMMENDATION:

THAT Council receives Staff Report PW2011 –19 to Award the Municipal Parking Lot Snowplowing Tender; and award the tenders as recommended, contained in Appendix “A” herein and further authorize staff to sign all necessary documents to execute the contract.


The Snowplowing of Municipal Parking Lots tender closed on Friday September 9th, 2011. Kris Wiszniak, Tara Warder, and Dave McNalty were in attendance for the tender openings. Six tender packages were picked up, and four tenders were received. The Town reserved the right to split the parking lots so that a bidder may bid solely on the maintenance of one parking lot or all Municipal Parking Lots.

The bidding results are as follows:

48 of 137



2011‐2012 $2,003.49

2012‐2013 $2,073.61

2013‐2014 $2,143.74

2014‐2015 $2,213.86

2011‐2012 $1,360.00

2012‐2013 $1,360.00

2013‐2014 $1,425.00

2014‐2015 $1,425.00

2011‐2012 $9,600.00

2012‐2013 $9,600.00

2013‐2014 $10,000.00

2014‐2015 $10,000.00

2011‐2012 $3,750.00

2012‐2013 $3,750.00

2013‐2014 $3,925.00

2014‐2015 $4,100.00

Paul Houghton Landscaping & Snowplowing 130 Paterson Street Collingwood, Ontario L9Y 3N3



2.1 P1,P2,P3 Main Municipal Parking Lots

2

2

1

1

1Darren Neil and Sons Excavating Inc. P.O. Box 991 Stayner, Ontario L0M1SO

2

4

4

3

3

`

Order Tenders Opened Contractor YEAR BID AMOUNT RANK

2011‐2012 $1,000.00

2012‐2013 $1,000.00

2013‐2014 $1,100.00

2014‐2015 $1,100.00

2011‐2012 $1,500.00

2012‐2013 $1,550.00

2013‐2014 $1,625.00

2014‐2015 $1,690.00

2

2.2 P4 - Museum Parking Lot



1

2

2

1

49 of 137

`



2011‐2012 $3,750.00

2012‐2013 $3,750.00

2013‐2014 $3,850.00

2014‐2015 $3,850.00

2011‐2012 $11,250.00

2012‐2013 $11,620.00

2013‐2014 $11,990.00

2014‐2015 $12,300.00

2

2

2

1

1

2.3 P5 - Library Tremont Snow removal



`


2011‐2012 $1,080.28

2012‐2013 $1,118.09

2013‐2014 $1,263.45

2014‐2015 $1,307.67

2011‐2012 $2,250.00

2012‐2013 $2,315.00

2013‐2014 $2,380.00

2014‐2015 $2,450.00

2

2

1

1


2.4 P6 - Police and Fire Complex Snow Removal


50 of 137






5. DISPOSITION:

• Public Works staff will be administering this contract once awarded.


ContractorYEAR BID AMOUNT 2

2011‐2012 $675.54

2012‐2013 $699.39

2013‐2014 $723.05

2014‐2015 $746.70

2011‐2012 $450.00

2012‐2013 $450.00

2013‐2014 $475.00

2014‐2015 $475.00

2011‐2012 $3,000.00

2012‐2013 $3,000.00

2013‐2014 $3,250.00

2014‐2015 $3,250.00

2011‐2012 $1,600.00

2012‐2013 $1,600.00

2013‐2014 $1,650.00

2014‐2015 $1,690.00




2.5 PP11 - Town Parking Lot Behind Tim Hortons on First Street


2

4

3

3

2

1

1

4

51 of 137

6. APPENDICES:

None

Attached

1. Appendix “A”

SIGNATURE

____________________


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Appendix “A”

THAT Council awards Section 2.1of the Tender; Snowplowing main Municipal Parking Lots (Arena Lot, Ste Marie North Lot, Pine Street Lot) to Houghton Landscaping and Snowplowing for the 2 year tendered price of $1360/month for 2011-2012 and 2012-2013 with optional 2 year extension for $1425/month for 2013-2014 and 2014-2015; and,

That Council awards Section 2.2 of the Tender; Snowplowing Collingwood Museum to Houghton Landscaping and Snowplowing for the two year tendered price of $$1000/month for 2011-2012 and 2012-2013 with optional 2 year extension for $1,100/month for 2013-2014 and 2014-2015;and,

That Council awards Section 2.3 of the Tender; Plowing and Removal of snow from Library/Tremont Parking Lot to Houghton Landscaping and Snowplowing for the 2 year tendered price of $3750/month for 2011-2012 and 2012-2013 with optional 2 year extension for $3850/month for 2013-2014 and 2014-2015;and,

That Council awards Section 2.4 of the Tender; Snowplowing Police and Fire Complex to Darren Neil and Sons Excavating for the 2 year tendered price of $1,080.28/month for 2011-2012, $1,118.09/month for 2012-2013 with optional 2 year extension for $1,263.45/month for 2013-2014 and $1,307.67 for 2014-2015;and,

That Council awards Section 2.5 of the Tender; Plowing of snow from Town parking behind Tim Hortons on First Street to Houghton Landscaping and Snowplowing for the 2 year tendered price of $450/month for 2011-2012 and 2012-2013 with optional 2 year extension for $475/month for 2013-2014 and 2014-2015.

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REPORT #: PW2011-20 DATE: September 20, 2011 SUBMITTED TO: Mayor and Council SUBMITTED BY: Brian Macdonald, Manager,


Tender PW2011-01 Winter Equipment Rental

1. RECOMMENDATION:

THAT Council receives Staff Report PW2011 –20 to Award the Winter Equipment Rental Tender; and award the tenders as recommended, in Appendix “A” herein and further authorize staff to sign all necessary documents to execute the contract.


The Winter Equipment Rental tender closed on Friday September 9th, 2011. Kris Wiszniak, Tara Warder, and Dave McNalty were in attendance for the tender openings. Eight tender packages were picked up, and three tenders were received. The bidding results are as follows.


2011‐2012 $105.00

2012‐2013 $105.00

2013‐2014 $110.00

2014‐2015 $110.00


PART "A" Snowplowing Municipal Arterial Roads

1

1

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2011‐2012 $80.00

2012‐2013 $80.00

2013‐2014 $85.00

2014‐2015 $85.00

2011‐2012 $72.75

2012‐2013 $72.75

2013‐2014 $76.50

2014‐2015 $76.50

MTS 1450967 Ontario Ltd 507 Tenth Line Collingwood, Ontario L9Y0W1

4

1

1


PART "B" Sanding Municipal Arterial Roads

2

2



2011‐2012 $105.00

2012‐2013 $105.00

2013‐2014 $110.00

2014‐2015 $110.00


PART "C" Snowplowing Municipal Local Roads

1

1


ContractorYEAR BID AMOUNT RANK YEAR BID AMOUNT RANK

2011‐2012 $63.00 2011‐2012 $139.00

2012‐2013 $65.00 2012‐2013 $143.00

2013‐2014 $67.00 2013‐2014 $147.00

2014‐2015 $69.00 2014‐2015 $151.00

2011‐2012 $78.00 2011‐2012 $150.00

2012‐2013 $78.00 2012‐2013 $150.00

2013‐2014 $80.00 2013‐2014 $165.00

2014‐2015 $80.00 2014‐2015 $165.00

1

11


Pard "D" Continued- Tractor Blower RentalPART "D" Skid Steer Rental


1

2

2 2

2

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5. DISPOSITION:

• Public Works staff will be administering this contract once awarded. 6. APPENDICES:

None

Attached

1. Appendix “A”

SIGNATURE

____________________


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Appendix “A”

THAT Council awards Part “A” of the Tender; Snowplowing Municipal Arterial Roads to Arnott Construction Ltd. for the 2 year tendered price of $105.00/hr for 2011-2012 and 2012-2013 with optional 2 year extension for $110.00/hr for 2013-2014 and 2014-2015; and,

That Council awards Part “B” of the Tender; Sanding Municipal Arterial Roads to MTS 1450967 Ontario Limited (Malhoit Trucking) for the two year tendered price of $72.75/hr for 2011-2012 and 2012-2013 with optional 2 year extension for $76.50/hr for 2013-2014 and 2014-2015;and,

That Council awards Part “C” of the Tender; Snowplowing Municipal Local Roads to Arnott Construction Ltd. for the 2 year tendered price of $105.00/hr for 2011-2012 and 2012-2013 with optional 2 year extension for $110.00/hr for 2013-2014 and 2014-2015;and,

That Council awards Part “D’ of the Tender; Supply of 2 Skid Steers and Tractor Blower to Darren Neil and Sons Excavating for the 2 year tendered price as listed in the table below.

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REPORT #: PRC2011-15 DATE: October 3 2011 SUBMITTED TO: Mayor and Council SUBMITTED BY: Marta Proctor; Director, Parks, Recreation and Culture SUBJECT: Comments on the draft Simcoe County Trails Strategy

Report

1. RECOMMENDATION: THAT Council receive staff report PRC2011-15 Comments on the draft Simcoe County Trails Strategy report. AND THAT Council direct staff to submit the comments outlined in this report to Simcoe County.


Simcoe County took a collaborative approach to prepare a trail strategy to assist in the coordination and development of an area-wide trail network. They identified a need for a single voice of trail advocacy and government continuity to better connect Simcoe County’s existing trail network.

The intent of the Simcoe County Trails Strategy is to form a county lead Trails Committee to provide guidance to all trail development and operations, such as unifying existing trails with standardized signage; identifying and assisting in development of new trails; and consistently promoting and marketing the trails within Simcoe County.

The drafted document identifies the complex tasks and collaborative efforts required to create well planned, well used, trails. This document aims to create new visions and conversations about the many aspects of trail development with the overall intent of working toward an integrated county trail system. The strategy is to use the County’s leadership, planning expertise and financial assistance to aid the various stakeholders in working together for coordinated growth and development.

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Simcoe County is seeking input on this draft County Trails Strategy from its various stakeholders including the Corporation of the Town of Collingwood. Through the Parks, Recreation and Culture department, the Town has gathered input from the Trails Advisory Committee and PRC Advisory Committee. The comments have been summarized and are included in this report for Council’s review prior to forwarding them to the County.

3. DISCUSSION:

The Town of Collingwood recognizes the social and health benefits of an accessible and integrated trails system. Having reviewed the draft Simcoe County Trail Strategy document, we would like to provide the following comments:

1. The report is thorough and puts forth a good case through its research for a county-wide strategy to develop the trails network.

2. Recognizing that the Town of Collingwood is at the extreme northwest corner of Simcoe County, and is well connected to the adjacent municipalities in Grey County and Clearview Township, it is extremely valuable that the strategy identifies the link between Collingwood and Wasaga Beach as one of the top priorities in the early implementation stage (1-3 years) of the strategy. It is a link that would not only greatly benefit both municipalities from a social and health benefit, but also help from a tourist perspective. Although The Town of Blue Mountains is not part of Simcoe County, an addendum should be considered to include a link to the Village at Blue, which would strategically connect the three highly popular tourist destinations of Blue Mountain, Collingwood and Wasaga Beach.

3. We support the comments made in section 6.4 concerning Active Transportation and

the Pedestrian Charter. We do however caution on the strong emphasis placed on Active Transportation linkages (roadside shoulder lanes) versus constructing actual trail linkages between communities. Although roadside shoulder lanes may be suitable for cyclists, they are not an appropriate trail use for pedestrians and other trail users such as cross country skiers. Where a roadside shoulder lane is the only viable option, we would recommend that construction be in accordance with industry best practices and these shoulder lanes should be constructed to a standard of 1.2 metre minimum and preferably 1.5 metre in width.

4. There are some good options presented for the committee structures to support the

plan. One general comment would be to make sure the appropriate municipal staff are included, for example the senior park planning staff or managers.

5. The section on Risk Management is also a critical component that could benefit from

coordination, and is a current priority for the Collingwood Trails Network.

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The Town of Collingwood has partnered with Simcoe County on various trails initiatives and we are pleased to have been asked to provide our comments on this important planning strategy.


• This report was reviewed at the September 26, 2011 Department Heads meeting.


• There are no effects on Town finances as this report is prepared for information

purposes only.

6. DISPOSITION:

• Parks, Recreation and Culture staff will continue to work with Simcoe County and provide input as requested.

7. APPENDICES:

None

Attached – draft Simcoe County Trails Strategy is available online at:

http://www.simcoe.ca/ws_cos/groups/public/@pub-cos-pln/documents/web_images/wscos_009212.pdf

SIGNATURE

Respectfully submitted by;

____________________

Marta Proctor Director, Parks Recreation and Culture Town of Collingwood

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Page 1 of 4

REPORT #: C2011-16 DATE: September 26, 2011 SUBMITTED TO: Mayor and Council SUBMITTED BY: Sara Almas SUBJECT: Highway 26 Renaming

1. RECOMMENDATION:

THAT Council receive Staff Report C2011-16 providing the results of the public consultation with respect to the Highway 26 renaming (for the portion of highway located between the intersection where the new Highway 26 will intersects with the current Hwy 26 and east to Fairgrounds Road). AND FURTHER THAT Council waives any further notice requirements, and requests that the Ministry of Transportation of Ontario (MTO) consider Spirit Lake Road for Highway 26 East.


The Ministry of Transportation (MTO) requested input from the Town of Wasaga Beach and the Town of Collingwood for the renaming of Hwy 26 East once the new by-pass is operational. Staff of both municipalities and the Ministry have meet to discuss potential names. A short list was provided to each Council / Council Standing Committee and it was agreed to further consult with the public prior to recommending a final name to the MTO. The proposed names were advertised in the Enterprise Bulletin, posted on our website, and sent via direct mail to the affect residents to solicit feedback.

The Collingwood portion of Highway 26 that is required to be renamed is located east of Sixth Line and west of Fairgrounds Road.

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Page 2 of 4

3. DISCUSSION:

Naming Procedure Timeline On August 15, 2011, Council agreed to undertake a public consultation process to solicit comments from the Public on the proposed names for Highway 26 east, or to propose alternative names for consideration by Council.

In conjunction with the Town of Wasaga Beach, notice for public comments was provided between September 1st – 21st, 2011. Notice was also provided in the Town Page, on our municipal website and via direct mail to affected property owners.

Submissions

Fifty-two submissions containing a number of suggestions were received by the Town of Collingwood from the public. The submissions, and total number of votes, included the following names:

Veterans Road** (16) Spirit Lake Road** (14) Champlain Road** (7) Georgian (3) Georgian Bay (4) Blue Water (2) Georgian Shores (2) Lakeside (2) Bayside (1) Big Bay (1) Collwag (1) Panorama (1) Easterly/East Go (1) Old Vista Bay/Bay Vista (1) Blue Mountain (1) Shoreline (1) Petun (1) Huron (1) Nottawasaga (1) Beach to Mountain (1) Sea to Sky (1) Wilson (1) Beachwood (1) Olde/Old 26 (2) The River (1) The King’s Highway (1) Paradise (1) Admiral’s Road (1) Blue Shores (1) Beach Wood (1) RR#2 (1) Brock Beach (1) Austin (1)

** Recommended names in the survey Wasaga Beach Update A report on the naming process and proposed names was presented to Wasaga Beach’s General Government Committee on August 25th. The Committee resolved as follows:

“RESOLVED THAT the General Government Committee does hereby recommend to Council an exception to the usual road naming practice and go to a public process including direct mailing to those land owners fronting on Highway 26, who’s addressing will be directly affected, resulting from the Highway 26 realignment. Public contact to be through mail for their input regarding staff recommending naming of ‘Veterans Road’ and the provision of the two alternative name selections ‘Spirit Lake Road’ and ‘Champlain Road’ which were determined through a name selection process; and

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Page 3 of 4

FURTHUR THAT staff be requested to work with staff from the Town of Collingwood on a formal public notification process.”

Wasaga Beach Council will consider the proposed names on September 30th, 2011. The results received from Wasaga Beach’s Public Consultation are as follows: Proposed Names Votes in Support Spirit Lake Road 18 Veterans Road 9 Champlain Road 5 Alternative names: The combine results from both Collingwood and Wasage Beach are as follows: Proposed Names Votes in Support Spirit Lake Road 27 Veterans Road 21 Champlain Road 10 *Alternate Names 31 Wasaga Beach are recommending to their Council to rename this portion of highway as “Spirit Lake Road” based on the results of their public consultation. The Ministry of Transportation (MTO) have confirmed that they will not accept two different names for each section of highway split between our municipalities. If two (2) different names are recommended, the Ministry of Transportation will have the final decision on a single name.


Department Heads reviewed this Staff Report on September 27th, 2011 and recommended it proceed to Council on October 3rd, 2011 for Council’s consideration and direction.


MTO is responsible for undertaking the signage change. Staff will be working with the County, MPAC and Emergency Services to ensure the renaming occurs in a timely and effective manner, once confirmation is received from the MTO. 6. DISPOSITION: Clerk Services to advise MTO of Council’s naming preference.

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Page 4 of 4

SIGNATURE

____________________

Sara Almas, Clerk Town of Collingwood

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REPORT #: C2011-17 DATE: October 3rd, 2011 SUBMITTED TO: Mayor, Deputy Mayor and Councillors SUBMITTED BY: Sara Almas, Clerk SUBJECT: Amendments to Taxi Licensing

1. RECOMMENDATION:

THAT Council approve the amendments to the Business Licensing By-law – Taxi and Limousine Schedule “E” provisions, as attached hereto.

2. SUMMARY AND BACKGROUND: The Comprehensive Business Licensing By-law 2010-064 was enacted and passed June 28, 2010, coming into effect July 5, 2010. Prior to the passing of the Business Licensing By-law an Open House was held May 5, 2010, and a Public meeting held May 17, 2010. Comments were received from local business owners, the BIA Board of Management, Accessibility Advisory Committee and local residents, prior to the enactment of the By-law. When the business licence by-law was consolidated last year, the taxi provisions that were in place at the time when incorporated into the new by-law with no significant changes. The previous taxi by-law was enacted in 2002. Following a recent request from Ace Cabs to amend the Taxi By-law provisions, and Council requested staff undertake the process to consider amendments to the Taxi Schedule. Amendments to a business licensing by-law require a public meeting. Council held a public meeting on September 12th, 2011. Notice was provided in the Enterprise Bulletin. Mr. Paul Spencely addressed Council to request that the requirement of a roadside emergency kit be removed from the by-law. They maintain first aid kits in all cabs, however, feel that the road kits are a greater hazard for the drivers. The kits are large, get thrown around, and are easily stolen. Mr. Spencely further noted that his drivers abide by a roadside protocol as established by their company, to ensure the safety of passengers and the drivers. Drivers are not to undertake any roadside work to their vehicles. Mr. Spencely also addressed to confirm

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he is satisfied with the remaining provisions of the by-law, including the cab to household ratio (1:465). Mr. Paul Ramsay addressed Council to request consideration be given to increasing the cab to household ratio to permit additional taxis in Collingwood. Mr. Ramsay has further provided additional comments to further request that consideration be given to removing the “capping” of the number of permitted taxis in Collingwood, completely. Council further asked that consideration be given to amending provisions for taxi operators wishing to provide Accessible Cab Service and to review the service that is provided to and from Blue Mountain Village.

3. DISCUSSION:

Proposed Amendments: 1. Remove Requirement for Roadside Emergency Kits:

Staff can support removing this requirement as all operators must abide by the Highway Traffic Act. If the vehicle accommodated more than 9 passengers it requires a commercial vehicle operators registration/licence. Vehicles requiring a commercial vehicles operator licence must abide by provincial regulations pertaining to emergency roadside equipment. Recommendation: That the requirement for a roadside emergency kit for taxis / limousines be deleted from the by-law.

2. Increase Taxicab to Household Ratio: The current ratio of 1 cab per 465 households equates to 22 taxis permitted to operate in the Town of Collingwood. This ratio was established in 2002. Since 2002, the household count (based on the last assessment roll provided through MPAC) has increased permitting an additional . In 2002, Council approved the ratio based on comparable municipalities that would not be static. The number of taxis permitted in Collingwood would increase as the market demands, through the annual increase in households. In comparison: Orangeville (population:26,925): permits 1 taxi per 1000 residents. This is based on an average of 3 persons per household as provided in the assessment roll. The maximum number of taxis permitted is 30. Huntsville (population 18,280): Maximum of 20 taxicabs permitted.

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Bracebridge (population 15,682): Maximum of 16 taxicabs permitted. Owen Sound (population 21,753): No ratio requirements, unlimited number of cabs permitted. Town of Cobourg (population 18,500): 1 taxi per 1000 people (19 Taxis)

Town of Kenora (population 15,500): 1 taxi per 250 people (62 Taxis)

Midland (population 16,300): No ratio requirements, unlimited number of cabs permitted. Wasaga Beach (population 15,209): no licence restrictions, however they are considering imposing a limit. The Blue Mountains (population 6,825): Do not licence taxis. We permit 22 taxis in Collingwood, however, we have over 100 licensed drivers. Staff have received one request to have the number of taxi cabs increased (or be unlimited). We have not received any complaints from the public with respect to wait times or service quality. The OPP Detachment Commander has further reviewed the current ratio, and would not recommend any changes at this time. Recommendation: The current ratios are maintained in the proposed schedule. If Council would like to amend this section, a motion to further amend the schedule would be in order.

3. Incentive to Encourage Accessible Taxi Providers: Currently, Council has approved with proceeding with an arrangement for accessible taxi-cab service Monday to Friday through an agreement with Ace Cabs. The Collingwood Accessibility Advisory Committee is grateful for the service, however would like the service to be available 7 days a week, to accommodate weekend social and athletic events that would otherwise not be accessible to individuals using this service. Red Cross has confirmed that they are currently expanding their service to Saturdays – as long as the bookings are received in advance. This service would not be available in the evening. Since the introduction of the accessible shuttle, the town has absorbed the cost of providing this service as an addition to the level of service provided by other parties. Staff believe that amendments should be made to encourage taxi operators to provide this enhanced service. Equipping and operating an accessible taxi is significantly more

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costly than providing regular taxi service. In addition, an accessible taxi can only carry/transport a limited number of passengers, and drivers require appropriate training. Recommendation: Staff are recommending that the approval and fees consideration associated with licensing accessible taxi operations be considered by Council with the input of the Accessibility Advisory Committee on an individual basis, accessible taxis must operate in compliance with the general taxi provisions of the business licensing by-law. Consideration will be given to reduced fees, accessibility of the vehicle, and number of passengers that can be transported.

4. Review Service to and from Blue Mountain Village: Blue Mountain Village is private property and has an agreement with a local taxicab operator to pickup passengers from their location. This arrangement has been in place for seven years and the BMVA indicates that they are pleased with the service being provided to their customers. Recommendation: Staff are not recommending any changes to the by-law that would prohibit any such arrangement. The Town should encourage the safe taxi service to and from the Village.

4. DEPARTMENT HEAD REVIEW: Department Head’s reviewed this report on September 27th, 2011. It was recommended the report proceed to Council as prepared.

5. EFFECT ON TOWN FINANCES: One time revenue per licensed taxi is $5000.00.

6. DISPOSITION:

Administration of Taxi Licensing - Clerks Services, By-law and OPP. 7. APPENDICES:

1) Amendments to Schedule “C”, as recommended in the report.

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SIGNATURE ____________________ Sara Almas, Clerk Town of Collingwood

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APPENDIX 1 – Comments Received from Ace Cabs / Paul Spencely September 26, 2011 Mayor Cooper, Deputy Mayor Lloyd & Members of Council c/o Clerk Sara Almas Town of Collingwood 97 Hurontario Street Collingwood, Ontario Dear Mayor, Deputy Mayor and Councillors, As a follow up to the Public Meeting held in Council Chambers on Monday, September 12, 2011 the following information is provided to support By‐Law No. 2010‐064 Article 3.(1) Limitation on Number of Taxicab Owner’s Licenses which states taxi licences to be limited to one (1) licence for each four hundred and sixty‐five (465) households. Of the licenses currently held, approximately two thirds of the licenses are used Monday – Sunday; the only exception to this rule is Saturday between the hours of 9pm to 3am, and three special events (Elvisfest, Wakestock and New Year’s Eve) where all licenses are utilized. Collingwood Ace Cabs Ltd. (Ace Cabs) has been owned and operated by the Spencley family since 1967. With a long history of community involvement, Ace Cabs strives to ensure the safe and reliable transportation of Collingwood residents. Ace Cabs currently utilizes “Mobile Knowledge” which allows the dispatcher to prioritize calls on a “first come first served” basis or in cases of emergency, allows emergency (i.e. hospital) calls to take precedence and be responded to immediately. This technology decreases wait times for customers and has been proven invaluable as a customer service accountability tool and as an aid to Police investigations as this system provides detailed and accurate reports of each trip.

Located on Stewart Road, Ace Cabs hires three (3) full‐time mechanics and one (1) auto‐body person to make certain that the vehicles on the road are mechanically safe and sound. During peak hours (Saturday evenings and special events) Ace Cabs employs one – two individuals who work out of the busy location(s). The primary responsibility

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of these individuals is to coordinate with location security, OPP, drivers and customers the safe loading/unloading of customers.

Ace Cabs strongly believes in accountability. As such, Ace Cabs and Blue Mountain have devised a system whereby weekly taxi service reports from Blue Mountain security are distributed to department heads and then provided to Ace Cabs. This system allows Ace Cabs to address any questions or concerns immediately. Also, Ace Cabs is accountable and maintains a respectful and honest relationship with the Town of Collingwood and its by‐law and officers.

By‐Law No. 2010‐064 allows the Town of Collingwood to govern taxi cab licences and protects the safety and security of the citizens of Collingwood. Based on current usage, Ace Cabs believes that an increase in the number of taxi licenses in Collingwood is not warranted at this time.

Please feel free to contact me if you have any questions or concerns.

Sincerely,

Paul Spencley Owner Collingwood Ace Cabs

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APPENDIX 2 – Comments Received from Paul, Lynn and Travis Ramsay

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Appendix 3 – Amended Schedule “C”

By-law No. 2010-064 SCHEDULE C - Taxi and Limousine Operations

Applicable to All persons, drivers and vehicles that operate taxicabs and/or

limousines to transport persons.

Definitions “Accessible Taxi Service” includes any motor vehicle equipped with a Taximeter, used for hire for the conveyance of at least one passenger that has a mobility disability that requires specialized wheelchair/scooter lift equipment, and has the required tie down/secure mechanism. “Broker’s Licence” means a licence granted by the Licensing Officer to any person to act as a Taxicab Broker.

“CPIC Criminal Records Check” means a certificate issued by a Police Office showing the applicant’s police record.

“Daily Trip Record” means a logbook kept and maintained in each Taxicab in which the driver will record the starting and ending point of each trip, including the mileage of each trip.

"Driver" means a person who is an individual and who has a Limousine Driver’s Licence or Taxicab Driver's Licence issued pursuant to this By-law.

“Licence Plate” means a metal or plastic plate containing the Taxicab or Limousine number issued pursuant to this By-law by the Licensing Officer.

“Licensee” means the holder of a licence issued pursuant to this By-law.

“Limousine” means a full size luxury motor vehicle, having a minimum of four doors and a wheel base of not less than 114 inches, which does not have either a taximeter, a roof sign or a two-way radio, and which the motor vehicle is no more than five (5) years old [subject to Sections 12(6) and 12(7) of this Schedule], as calculated from January 1st of the vehicle’s model year, except for a vintage vehicle that is licensed as such by the Province of Ontario and has been issued with vintage plates, but shall not include a Taxicab, van, bus, station wagon, ambulance or hearse.

“Limousine Driver’s Licence” means a licence granted by the Licensing Officer to any individual to drive or act as a driver of any Limousine under the control of this By-law.

“Owner” means any person licensed, who owns, keeps or uses any Taxicab or Limousine that is subject to this By-law.

“Owner’s Licence” means a Licence granted by the Licensing

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Officer to any person to own or keep or use any Taxicab or Limousine that is subject to this By-law.

“Police Office” means a station of the central location that serves as headquarters for police services for the Town of Collingwood, as presently contracted with the Ontario Provincial Police.

“Tariff Card” means a card, issued by the Town, to display the rates for a Taxicab, as approved by Council.

“Taxicab” includes any motor vehicle equipped with a Taximeter, used for hire for the conveyance of passengers, which is no more than five (5) years old [subject to Sections 12(6) and 12(7) of this Schedule], as calculated from January 1st of the car’s model year, with a manufacturer’s rated seating capacity of not less than five (5) and not more than nine (9) persons.

“Taxicab Broker” means any person who accepts calls in any manner for Taxicabs that are used for hire where such Taxicabs are used by persons other than himself, his immediate family or his employer.

“Taxicab Driver’s Licence” means a licence granted by the Licensing Officer to any individual to drive or act as a driver of any Taxicab that is subject to this By-law.

“Waiting List” means an active waiting list for Taxicab Owners’ licences only.

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Staff Report C2011-17 Taxi Licensing Page 11 of 36

Exemptions Municipal owned, operated, or contracted taxi uses. Council will be the approval authority for applications from persons/businesses wishing to operate an accessible taxi operation within the Town of Collingwood.

Licence Fees (Fees for Accessible Taxi Service – at the discretion of Council)

Taxi/Limousine Driver's Licence (Annual) Taxi/Limousine Driver's Licence Original Application $50.00

Taxi/Limousine Driver's Licence Renewal $50.00

Taxi/Limousine Driver for more than one company

(additional cost) $25.00

Taxicab Owner's Licence (Annual) Original Application (each vehicle) $5,000.00

Renewal (each vehicle) $150.00

Re-issue to approved Purchaser (each vehicle) $150.00

Waiting List (original application) $100.00

Waiting List - Annual Fee (to stay on list) $25.00

Limousine Owner's Licence (Annual) Original Application (each vehicle) $2,500.00



Taxicab Broker's Licence (Annual) Original $300.00 Renewal $150.00

Extension of Vehicle Model Year $100.00

Replacement of Lost or Damaged Plates $40.00

Registration of Replacement Vehicle/Plate Transfer $40.00

Taxi Tariff Rates $2.00/km

$3.50 drop rate

$36.00 wait time

(a) must included Harmonized Sale Tax (HST)

(b) be rounded off to the nearest 0.10 (ten) cents

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(c) the driver and passenger may agree to a flat rate when the trip destination is over five (5) kilometers outside the municipality

(d) a flat fee shall be collected separately from the metered fare for any surcharge applied between the hours of 12:00 a.m. and 6:00 a.m. and all day on any statutory holiday

(e) a receipt shall be provided for any flat rate charge in addition to any receipt for a metered fare

Limousine Tariff Rate - minimum pick up fee in boundaries of municipality $15.00

Application Circulated to

1. Municipal Law Enforcement Department

2. Ontario Provincial Police (as deemed necessary by the Municipal Law Enforcement Department)

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Special Conditions 1. Duties of Licensing Officer Re: Applications, Issuance and Renewals of Licences

(1) The Licensing Officer shall:

(a) provide application forms and a copy of this By-law to each applicant for a licence;

(b) upon receipt of each completed application for a licence, make all necessary enquiries and examine all applications to ensure that they are complete;

issue a licence to an applicant, or issue a renewal of a licence, if the requirements as set out in this By-law have been complied with, except where the maximum number of Taxicab Owner’s Licences as set out in Section 3 of this Schedule have already been issued.

(2) If the applicant or licensee is an individual:

(a) having regard to his financial position, the applicant or licensee cannot reasonably be expected to be financially responsible in the conduct of the business which is to be licensed or is licensed; or

(b) the past conduct of the applicant or licensee affords reasonable grounds for the belief that the applicant or licensee will not carry on the activity for which he is licensed or to continue to be licensed, in accordance with the law or with honesty and integrity; or

(c) the issuance of the licence or renewal of the licence would, in the Licensing Officer’s opinion, be contrary to the public interest; or

(d) the applicant or licensee is carrying on activities that are, or will be, if the applicant is licensed, in contravention of this By-law or any other law; or,

(e) there are reasonable grounds for belief that the premises, accommodation, equipment, vehicles or facilities which are used or operated pursuant to this By-law do not comply with the provisions of this By-law or any other law; or

(3) If the applicant or licensee is a corporation:

(a) having regard to its financial position, it cannot reasonably be expected to be financially responsible in

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the conduct of the business for which it is licensed; or

(b) the past conduct of the officers or directors of the corporation affords reasonable grounds for the belief that the applicant or licensee will not carry on the activity for which it is to be licensed or continue to be licensed in accordance with the law or with honesty and integrity; or

(c) the issuance of the licence or renewal of the licence would, in the opinion of the Licensing Officer, be contrary to the public interest.

2. Duties of the Licensing Officer re Supervision and Records


(a) issue a Licence Plate for each licensed Limousine or Taxicab;

(b) issue a Tariff Card to each licensed Owner of a Taxicab;

(c) issue a photo identification card to each Driver;

(d) supervise all persons licensed under this By-law;

(e) maintain a record of all licences issued including the name and address of each licensee and the number of Taxicabs or Limousines owned by each licensee;

(f) maintain a record of each vehicle operating hereunder including the make, model, year, serial number, the Provincial Licence Plate number, the Taxicab or Limousine Owner’s Licence Plate number and the date of the issuance of each licence; and

(g) maintain a record of the colour(s) used by each taxi fleet or Owner of a Taxicab.

3. Limitation on Number of Taxicab Owner’s Licences (1) There shall be a limitation on the issuance of Taxicab Owner’s

Licences based upon a ratio of one Licence for each 465 households of the Town. The household count shall be determined by the annual report furnished to the Town by the Provincial Assessment Office.

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(2) The Licensing Officer shall give to the holders of all Taxicab Owner’s Licences issued under this Schedule, notice of any proposed change in the number of Taxicab Owner’s Licences pursuant to this Schedule.

4. Fees

General (1) Every fee paid under this Schedule is refundable by the

Licensing Officer if the licence applied for is not issued.

(2) No fee and no refund pursuant to this Schedule shall be pro-rated for a portion of a year.

Taxicab Owners and Limousine Owners (3) Each applicant for a Taxicab Owner’s or Limousine Owner’s

Licence shall:

(a) attend at the office of the Licensing Officer and make a written application for a licence;

(b) in the case of an individual, hold either or both a current valid Taxicab Driver’s or Limousine Driver’s Licence issued by the Town;

(c) in the case of a corporation, an officer of the corporation shall hold either or both a current valid Taxicab Driver’s or Limousine Driver’s Licence issued by the Town;

(d) file with the Licensing Officer proof that the motor vehicle which is to be operated pursuant to this By-law, is licensed for the current year under the provisions of the Highway Traffic Act;

(e) file with the Licensing Officer, proof of ownership in the form of the Ontario Motor Vehicle Permit issued in respect of each motor vehicle to be operated pursuant to this By-law, or proof, satisfactory to the Licensing Officer, showing that the applicant has the exclusive right to the use of the vehicle for which the application is being made;

(f) file with the Licensing Officer, proof of insurance in respect of each motor vehicle to be operated pursuant to this By-law, indemnifying and protecting the Owner, Taxicab Driver or Limousine Driver and the public, including passengers carried in such vehicles, in the

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minimum amount of $2,000,000.00 inclusive of public liability and property damage per incident or occurrence and such policy shall make provision for third party liability for not less than $2,000,000.00;

(g) file with the Licensing Officer a written undertaking that the licensee shall, after receiving a licence, provide notice in writing, of any cancellation, expiration or variation to any documentation surrounding the material filed pursuant to Sections 4(4)(e) and (f) of this Schedule provided that said notice shall be given to the Licensing Officer within 48 hours of such cancellation, expiration or variation or material change in circumstances;

(h) file with the Licensing Officer a certificate of mechanical fitness as prescribed by the Highway Traffic Act of Ontario with respect to the vehicle to receive a Licence Plate;

(i) provide proof to the satisfaction of the Licensing Officer, that the premises from which the Licensee intends to operate as an Owner of a Taxicab or Limousine or carry on the business of an Owner are situated within the limits of the Town and will continue to be so situated throughout the term of its licence;

(j) for Taxicabs only:

(i) file with the Licensing Officer an undertaking upon any request by the Licensing Officer, to submit, upon request by the Licensing Officer, a certificate of accuracy with respect to the taximeter installed in the motor vehicle to receive the Licence Plate, issued by a qualified testing company and, on the testing company’s letterhead, a signed statement certifying that the said taximeter is properly sealed and registers accurately;

(ii) provide proof to the satisfaction of the Licensing Officer that the Licensee will have a satisfactory system for receiving and dispatching calls for the Taxicabs operating within the Licensee’s fleet, and that such system will not interfere with the operation of the Taxicabs of another Taxicab Broker, Taxicab Owner or fleet;

(k) file with the Licensing Officer an undertaking to submit for inspection and approval, upon request, the vehicle

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which will receive the Licence Plate;

(l) in the case of a corporation, file with the Licensing Officer details of the corporate ownership acceptable to the Licensing Officer;

(m) file with the Licensing Officer an undertaking to the Licensing Officer, to use colours acceptable to the Licensing Officer on all motor vehicles to receive the Licence Plates;

(n) file with the Licensing Officer an undertaking to provide to the Licensing Officer such information relevant to the application as the Licensing Officer may request;

(o) pay the prescribed fees.

5. Taxicab Drivers and Limousine Drivers (1) Each applicant for a Taxicab Driver’s or Limousine Driver’s

Licence shall:

(a) attend at the office of the Licensing Officer and make a written application for the applicable licence;

(b) be at least 18 years of age;

(c) be able to speak, read and write the English language;

(d) have a current, valid, full Class G Provincial Driver’s Licence issued pursuant to the Highway Traffic Act;

(e) provide two (2) photographs of passport quality and size;

(f) provide a Canadian Police Certificate issued by a Police Officer;

(g) provide the Licensing Officer with such other information relevant to the application as the Licensing Officer may request;

(h) pay the prescribed fee.

6. Taxicab Brokers (1) Each applicant for a Taxicab Broker’s Licence shall:


(b) in the case of an individual, hold a current valid

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Taxicab Driver’s Licence within the Town;

(c) in the case of a corporation, an officer of the Corporation shall hold either or both a current valid Taxicab Driver’s Licence issued by the Town;

(d) provide proof to the satisfaction of the Licensing Officer that the premises from which the Taxicab Broker intends to operate is situated within the geographic limits of the Town;

(e) provide proof to the satisfaction of the Licensing Officer, that the Taxicab Broker has a satisfactory system for receiving and dispatching calls for the Taxicabs operating within its fleet, and that such system will not interfere with the operation of the Taxicabs of another Taxicab Broker, Taxicab Owner or fleet;

(f) provide to the Licensing Officer such other information

relevant to the application as the Licensing Officer may request;

(g) pay the prescribed fee.

7. Waiting List - Taxicab Owner’s Licences

(1) The Licensing Officer shall establish and maintain a Waiting List of persons whose applications for Taxicab Owner’s Licences have been approved but not yet issued, the Waiting List shall contain the names of those applicants in order of the date on which their applications were approved, in the Licensing Officer’s office, and such list shall be available for inspection by the public at all reasonable times.

(2) Each applicant whose name has been placed upon the Waiting List shall:

(a) receive written notification from the Licensing Officer that the applicant’s name has been placed on the Waiting List and advising the applicant of the requirement to pay the prescribed fee, as set out in this Schedule and to complete the required application form within thirty (30) days of the date of the written notification, failing which the applicant’s name shall be removed from the Waiting List and the licence shall be deemed to have not been approved;

(b) furnish to the Licensing Officer any information relevant

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to the application as the Licensing Officer may request.

(3) No application for a position on the Waiting List shall be approved unless the applicant holds a current valid Taxicab Driver’s Licence.

(4) Upon removal of an application for a position on the Waiting List, no further application from the applicant shall be considered within the six (6) months following the removal.

(5) No person shall hold more than one position on the Waiting List at any one time, and Council may, in its sole and absolute discretion, where it considers two or more persons are related to each other, or not operating at arm’s length, consider such persons to be one and the same person.

(6) When an Owner’s licence becomes available, it shall be issued to the person whose name is at the top of the Waiting List, provided that the person completes the application for, and qualifies to have the Taxicab Owner’s Licence issued to him within sixty (60) days from the date upon which he was notified of the availability of the licence. If that person does not apply or does not qualify within sixty (60) days from the date upon which he was notified of the availability of the licence, his name shall be struck from the Waiting List and the person shall forfeit any fee paid, and the next person on the Waiting List, shall be advised of the availability of the licence, and the provisions of this subsection shall be followed until the licence is issued.

(7) A person’s name shall be struck off the Waiting List when:

(a) a new Owner’s Licence is issued to him pursuant to the preceding section; or

(b) he or she fails to apply for or to qualify for the Owner’s

Licence;

(c) he or she fails to submit the annual fee to stay on the Waiting List by August 1st of each year;

(d) he or she requests that his name be removed;

(e) in the case of an individual, upon the death of the applicant, or

(f) in the case of a corporation, upon the corporation being wound up.

(8) A person whose name has been struck off the Waiting List

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shall be notified of such action forthwith by letter addressed to him at the last address furnished by him to the Licensing Officer.

(9) Where there are no persons on the Waiting List, a Taxicab Owner’s Licence shall be issued to the applicant, provided there has been compliance with all other provisions of this By-law.

8. Commencement and Expiry of Licence Taxicab Owner’s Licences and Limousine Owner’s Licences and Taxicab (1) All Taxicab Owner’s Licences or Limousine Owner’s Licences

or Taxicab Broker’s Licences issued under the provisions of this By-law shall expire on the thirty-first (31st) day of July of the year following the date of issue.

Taxicab Drivers’ Licences and Limousine Drivers’ Licences (2) All Taxicab Driver’s Licences or Limousine Driver’s Licences

issued under the provisions of this By-law shall expire on the thirty-first (31st) day of January of the year following the date of issue.

9. Renewal of Licence Taxicab Owners, Limousine Owners and Taxicab Brokers (1) Every application for a renewal of any Taxicab Owner’s

Licence, Limousine Owner’s Licence or Taxicab Broker’s Licence, issued pursuant to this By-law shall be delivered in writing to the Licensing Officer, in person, at least thirty (30) days before the expiry date set out in Section 8(1) of this Schedule. If the Licence is not renewed on or before the date set out in Section 8(1) of this Schedule and so on from year to year thereafter the licence shall expire on that date.

(2) Every applicant for a renewal of an Owner’s Licence shall comply with the requirements set out in Section 4(3) of this Schedule.

(3) The provisions of the previous section shall apply with the necessary modifications, to the renewal of an Owner’s Licence for a vehicle that is different than one that was previously operated by the Owner pursuant to this By-law.

(4) Every applicant for a renewal of a Taxicab Broker’s Licence shall comply with the requirements set out in Section 6(1) of this Schedule.

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Taxicab Drivers and Limousine Drivers (5) Every application for a renewal of any Taxicab Driver’s

Licence or a Limousine Driver’s Licence, issued pursuant to this By-law shall be delivered in writing to the Clerk, in person, at least thirty (30) days before the expiry date set out in Section 8(2) of this Schedule. If the Licence is not renewed on or before the date set out in Section 8(2) of this Schedule and so on from year to year thereafter the licence shall expire on that date.

(6) Every applicant for a renewal of a Taxicab Driver’s Licence or a Limousine Driver’s Licence shall comply with the requirements set out in Section 7(5) of this Schedule.

(7) An application for renewal of any licence not valid at the time of the application shall be considered as an original application.

10. No Vested Right to Continuance of a Licence (1) No person shall enjoy a vested right to the continuance of a

Licence and the value of a Licence, if any, shall remain at all times the property of the Town.

11. Re-issue of Taxicab Owner’s Licence, Taxicab Broker’s Licence or Limousine Owner’s Licence

(1) No Taxicab Broker’s Licence shall be transferred. Any attempted transfer of a Taxicab Broker’s Licence shall immediately cause the Taxicab Broker’s Licence to be null and void.

(2) No Taxicab Owner’s or Limousine Owner’s Licence shall be transferred, but an Owner may sell his vehicle and equipment to another person and upon such sale the Owner’s Licence issued in respect of that vehicle shall be terminated but the Owner’s Licence may be re-issued to the purchaser, subject to the provisions of this part.

(3) On the purchase of a Taxicab or Limousine from the holder of an existing Owner’s Licence, the purchaser shall apply as an original applicant for an Owner’s Licence and receive a Licence, must meet all the requirements set out in this By-law for the issuance of an Owner’s Licence.

(4) Notwithstanding Section 11(3), the purchaser of a Taxicab from an Owner licensed pursuant to this By-law, shall not be required to be placed upon the Waiting List when making an application for the re-issuance of the Owner’s Licence for the said Taxicab.

(5) An applicant for an Owner’s Licence applying for a Licence

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under section 11(2) shall, in addition to filing the material to be filed by an applicant for such a Licence, file with the Licensing Officer:

(a) copies of all documents relating to the purchase and sale transaction;

(b) statutory declarations of both the vendor and the purchaser confirming that the above documents represent the complete and only arrangement between them;

(c) full particulars of the financing of the transaction; and

(d) a statutory declaration of the purchaser confirming the particulars of the financing documents.

(6) Where an interest of 50% or more in any company holding an Owner’s Licence under this By-law is sold, it shall be deemed that all Taxicabs or Limousines of the company operating pursuant to this By-law have been sold and the purchaser of the interest shall be deemed to be subject to the provisions set out in Sections 11(3) to 11(5)(d) of this Schedule inclusive.

12. Duties of Taxicab Owners and Limousine Owners (1) Each licensed Owner shall:

(a) hold a separate Owner’s Licence for each vehicle used or kept for hire as a Taxicab or Limousine;

(b) maintain insurance on each vehicle as required pursuant to section 4(3)(f) of this Schedule;

(c) ensure that each vehicle for which he is licensed is, in its interior, neat, clean, dry and in good repair; and, on its exterior, clean and in good repair, free from exterior body damage and has a well-maintained paint finish;

(d) submit each Taxicab or Limousine for a safety inspection by a qualified and licensed automobile mechanic annually, and at such other time or times when requested to do so by a Police Officer or by the Licensing Officer, and submit to the Licensing Officer, a valid mechanical fitness certificate as prescribed by the Highway Traffic Act of Ontario at the time of the Licence renewal or re-issue;

(e) submit each Taxicab or Limousine for general inspection by the Licensing Officer or a police officer

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annually, and at such other time or times when requested to do so by either of them;

(f) provide or maintain therein or thereon, for each vehicle operating pursuant to this By-law, the following:

(i) the Licence Plate issued by the Licensing Officer, with the current year’s Licence sticker affixed, securely attached to the rear of the vehicle

(ii) the number of the Licence Plate referred to in Section 12(1)(f)(i) of this Schedule displayed on the exterior sides of the vehicle, in contrasting colours, at least 6 inches high and 3 inches wide;

(iii) a fully inflated spare tire in good condition;

(iv) the tools required to change a tire;

(v) a heater in good working order;

(vi) an emergency first aid kit; and an emergency road kit;

(vii) windows that open and close;

(viii) for a Taxicab only, a holder for the Tariff Card of the driver on the sun visor of the vehicle and clearly visible to the passenger;

(ix) for a Taxicab only, an illuminated electric sign, securely affixed on the top of the Taxicab, indicating that the vehicle is a Taxicab, and the name of the fleet in which it operates; such sign to be connected to the meter so as to be illuminated between dusk and dawn when the vehicle is not engaged;

(g) for a Taxicab only, supervise and monitor the Daily Trip Records and shall require the driver to place an entry into the Daily Trip Record for each trip recorded on the meter;

(h) for a Taxicab only, retain the Daily Trip Records referred to in this By-law for a period of time not less than twelve months and such records shall be open to inspection by any Police Officer, or the Licensing Officer or any person authorized by the Licensing Officer and that such records may be removed and

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retained by the Licensing Officer for a reasonable time;

(i) notify the Licensing Officer in writing within six (6) days of a change of address of the place of business of the Owner of the Taxicab Licence or the Owner of the Limousine Licence;

(j) notify the Licensing Officer when the effect of any collision or other occurrence will prevent a Taxicab operating under this By-law from being operated for more than five (5) consecutive days;

(k) provide for off-street parking for every vehicle which he operates;

(l) accept calls only in the name under which he holds a Taxicab Owner’s Licence or a Limousine Owner’s Licence;

(m) post a copy of this By-law and the notice of every proposed change therein which he receives from the Licensing Officer, in a conspicuous location in every place of business used by him in connection with the operation of a Taxicab or Limousine business.

(2) A Taxicab Owner or Limousine Owner shall not:

(a) employ or allow any person to operate his vehicle who does not hold a valid Taxicab Driver’s Licence or Limousine Driver’s Licence, as the case may be, issued pursuant to this By-law;

(b) use or permit to be used any Taxicab Licence or Limousine Licence issued to him pursuant to this By-law for any vehicle other than the vehicle for which the Licence was issued;

(c) exhibit on or about his Taxicab or Limousine any number, sign or card except one authorized under this By-law, with the exception of the provincial licence issued for that vehicle;

(d) permit a Taxicab to be operated when the Taximeter is out of order or defective in any way;

(e) use or permit to be used on any Taxicab, a colour scheme or emblem which is not registered with the Licensing Officer, and ensure that such colour scheme or emblem does not simulate any which is being used by another Owner;

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(f) use or permit to be used in any Taxicab or Limousine, any type of scanning device, more than one two-way radio communication system, or more than one cellular telephone;

(g) operate as a Taxicab or Limousine, or advertise or promote in any manner, a Taxicab or Limousine operation under any name other than the name under which his operation is licensed;

(h) use or permit to be used any vehicle, licensed as a Taxicab or as a Limousine, for any commercial purpose other than the transportation of passengers or their belongings;

(i) make any charge for time lost through defects or inefficiency of the vehicle or the incompetence of the driver or for the time consumed by the arrival of the vehicle in response to a call ahead of the time for which it was requested;

(j) require or permit a Taxicab driver or Limousine driver to work when that person’s ability to perform his duties is impaired by fatigue, illness or otherwise;

(k) require a driver to work more than six days in a calendar week;

(l) induce any person to employ a Taxicab or Limousine by knowingly misleading or deceiving such person as to the location or distance of any place or by making any false representation to such person;

(m) knowingly permit a Taxicab or Limousine to be used for any unlawful purpose whatsoever.

(3) No Owner shall dispose of a Taxicab or Limousine and acquire another Taxicab or Limousine unless he:

(a) immediately advises the Licensing Officer and submits the new vehicle for inspection;

(b) complies with all other requirements under this By-law for the issuance of an Owner’s Licence, save and except the payment of an Owner’s Licence fee; and

(c) pays the prescribed fee for registration of a replacement vehicle.

(4) Licence Plates issued under this By-law which have been defaced, lost or destroyed may be replaced by the Licensing

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Officer upon the original plate being satisfactorily accounted for and upon payment of the prescribed fee; and nothing in this section shall be deemed to guarantee that a replacement Licence Plate will bear the same number as the original Licence Plate; and where a new Licence Plate number has been given, the provisions of Section 12(1)(f)(i) and 12(1)(f)(ii) of this Schedule shall apply.

(5) No person shall use a Licence Plate for which a replacement Licence Plate has been issued.

(6) Vehicles more than five (5) years old, calculated from the first day of January of the vehicle’s model year, may be used as a Taxicab or as a Limousine, for an additional one (1) year period, provided that the Licensing Officer, after inspecting the vehicle, is satisfied that the vehicle’s interior is neat, clean, dry and in good repair; and, on its exterior, clean and in good repair, free from exterior body damage and has a well-maintained paint finish; and,

(a) the vehicle has been submitted for a safety inspection by a qualified and licensed automobile mechanic and a valid mechanical fitness certificate as prescribed by the Highway Traffic Act of Ontario, has been submitted to the Licensing Officer; and

(b) the prescribed fee for extension of the vehicle model year has been paid to the Licensing Officer.

(7) Notwithstanding Sections 12(6) to 12(6)(b) of this Schedule, no vehicle more than twelve (12) years old, calculated from the first day of January of the vehicle’s model year may be used as a Taxicab or as a Limousine.

(8) Notwithstanding Sections 12(6) and 12(7) of this Schedule, a Limousine that is licensed as a vintage vehicle by the Province of Ontario and has been issued with vintage plates, may be licensed as a Limousine and shall not be required to pay the fee for extension of the vehicle model year.

(9) No licensed Owner shall permit any other person to manage the operation of his Taxicabs or Limousines or the Taxicab or Limousine business or shall enter into any arrangement or agreement, written or oral with any other person for such reasons.

(10) No Owner being a limited company shall permit any person other than an officer, director or employee to manage the operation of its Taxicab, Limousine or Taxicab or Limousine business.

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(11) On the death or total disablement of an Owner, the operation of his Taxicab, Limousine or Taxicab or Limousine business may be carried on for him or his estate by a person approved by the Licensing Officer, for a period not to exceed one (1) year.

13. Duties of a Taxicab Driver and Limousine Driver (1) Each Driver of a Taxicab or Limousine shall:

(a) be neat and clean in person while on duty;

(b) punctually keep all appointments and engagements;

(c) keep filed with the Licensing Officer, photographs as required with his application, which represent a true likeness of the driver’s current appearance, and shall provide new photographs every year;

(d) have his photograph card affixed in a position in the vehicle so that it is plainly visible to and readable by passengers in the back seat;

(e) keep his Licence with him at all times while on duty as a Taxicab driver;

(f) keep in his vehicle, a current street guide or map of the Town and surrounding area;

(g) maintain the interior and exterior of the vehicle within his control in a clean and tidy condition;

(h) report forthwith to his employer, any accident or collision in which he or a passenger was involved in connection with the operation of his vehicle;

(i) take due care of all property delivered or entrusted to him and accepted by him for conveyance or safe keeping, and immediately upon termination of any hiring or engagement, search his vehicle for any property left therein and deliver same to the rightful owner of the property; or if the said owner cannot be at once found, deliver the said property to the owner of the Taxicab or Limousine with all information in the driver’s possession regarding the property or money, all of which shall be retained by the Owner of the Taxicab or Limousine for a period of thirty (30) days;

(j) at the expiration of his shift, return the vehicle to his employer and shall not at any time abandon the vehicle or permit any other person to drive the Taxicab or

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Limousine;

(k) make his Daily Trip Record and all information as to passengers carried available to any Police Officer and to the Licensing Officer when requested to do so;

(l) notify the Licensing Officer in writing within six (6) days of a change of address;

(m) provide such reasonable assistance to all passengers as is needed to allow them to enter or leave his vehicle with his belongings;

(n) at the beginning and end of each shift, examine his vehicle for mechanical or other defects and shall report immediately to the Owner any mechanical defects.

(2) In addition to the duties set out in Sections 14(1)(a) to 14(1)(i) inclusive of this Schedule, each Taxicab Driver shall:

(a) unless his Taxicab has been previously engaged, serve at any place within the Town and at any specified time, whether by day or night, any person who may lawfully require his Taxicab, however, the driver shall have the right to refuse a customer on the basis that:

(i) he or she is concerned for his personal safety; or

(ii) the person owes him or her from a previous fare or service; or

(iii) he or she has reason to believe that the person is likely to soil or damage the interior of his vehicle.

(b) upon the request of any passenger, provide a receipt for the fare, or charge made and paid, indicating “Taxicab” thereon and stating:

(i) the date and place of pick up and discharge of any person;

(ii) the distance traveled;

(iii) the driver’s first name;

(iv) the number of his Taxicab Driver’s Licence;

(v) the number of the Taxicab Owner’s Licence for

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the vehicle; and

(vi) the Provincial Motor Vehicle Plate number for the Taxicab.

(c) keep a Daily Trip Record of all trips made by him each

day and turn the trip record in to the Owner at the end of the shift, which record shall contain the following information:

(i) the number of the Taxicab Owner’s Licence issued pursuant to the provisions of this By-law;

(ii) the Taxicab driver’s name and valid Taxicab Driver’s Licence number;

(iii) the meter readings at the start and finish of each work period;

(iv) the date, time and location of the beginning and termination of each trip; and

(v) the amount of the fare collected for each trip.

(d) take the shortest and quickest possible route to the destination of the passenger, unless the passenger directs the Taxicab driver to take another; however, nothing in this section will prevent a driver from making reasonable detours from the shortest route due to road conditions or traffic.

(3) A Taxicab driver or Limousine driver shall not:

(a) drive or act as a driver of any Taxicab or Limousine unless the Owner of such vehicle is licensed under this By-law as a Taxicab Owner or Limousine Owner with respect to such vehicle;

(b) knowingly permit a Taxicab or Limousine to be used for any unlawful purpose whatsoever;

(c) carry in a Taxicab or Limousine a greater number of persons than the manufacturer’s rated seating capacity of the vehicle;

(d) drive a Taxicab or Limousine with luggage or other material therein obstructing his view;

(e) be under the influence of any liquor or other intoxicant or take or consume or have in his possession any

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liquor or other intoxicant while in charge of a Taxicab;

(4) A Taxicab driver shall not:

(a) obstruct traffic while writing up his Daily Trip Record, but each trip shall be completely recorded prior to the commencement of the next following trip;

(b) induce any person to employ a Taxicab by knowingly misleading or deceiving such person as to the location or distance of any place or by making any false representation to such person;

(c) take on any additional fare after the Taxicab has been engaged by a passenger except at the request of or with the consent of the passenger already in the Taxicab;

(d) make any charge for time lost through defects or inefficiency of the vehicle or the incompetence of the driver or for the time consumed by the arrival of the Taxicab in response to a call ahead of the time for which it was requested.

14. Duties of a Taxicab Broker (1) Each licensed Taxicab Broker shall:

(a) provide adequate telephone and radio facilities maintained in proper order in a suitable office within the Town for the carrying on of that business and shall keep the same orderly, clean and neat;

(b) provide for off-street parking within the Town for every Taxicab operating from his dispatch;

(c) accept calls only on behalf of and in the licensed name of his brokerage and the Owners associated with him;

(d) post a copy of this By-law and the notice of every proposed change therein which he receives from the Licensing Officer, in a conspicuous location in every place of business used by him in connection with the operation of a Taxicab;

(e) check the Daily Trip Records and shall require an entry for each trip recorded on the meter;

(f) keep a trip record of each vehicle dispatched, showing the date, time, origin and destination of each trip as well as the name of the driver and Licence number of the Taxicab. This record shall be maintained for at

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least twelve (12) months and the broker shall give full information to the Licensing Officer or any Police Officer upon being requested to do so as to the place from which any person was driven and every matter within his knowledge relating to the passenger or the trip;

(g) keep filed with the Licensing Officer, a list of all Owners operating Taxicabs in association with him, such record to show the number of Taxicabs operated by each Owner, including his name and address and the number of the Licence issued under this By-law in respect of each;

(h) before permitting a Taxicab to be used, make certain that every Owner or driver associated with him is duly licensed under the laws of the Province of Ontario and under this By-law;

(i) notify the Licensing Officer in writing within six (6) days of a change of address.

(2) A Taxicab Broker shall not:

(a) exhibit on or about his Taxicab any number, sign or card except one authorized under this By-law and his provincial motor vehicle licence;

(b) permit a Taxicab to be operated when the Taximeter is out of order or defective in any way;

(c) use or permit to be used in any Taxicab, any type of scanning device, more than one two-way radio communication system, or more than one cellular telephone;

(d) operate as a Taxicab, or advertise or promote in any manner, a Taxicab operation under any name other than the name under which his Taxicab Broker operation is licensed;

(e) use or permit to be used any vehicle, licensed as a Taxicab, for any other commercial purpose;

(f) make any charge for time lost through defects or inefficiency of the vehicle or the incompetence of the driver or for the time consumed by the arrival of the Taxicab in response to a call ahead of the time for which it was requested;

(g) require or permit a Taxicab driver to work when that

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person’s ability to perform his duties is impaired by fatigue, illness or otherwise;

(h) require a driver to work more than six (6) days in a calendar week;

(i) induce any person to employ a Taxicab by knowingly misleading or deceiving such person as to the location or distance of any place or by making any false representation to such person;

(j) knowingly permit a Taxicab to be used for any unlawful purpose whatsoever.

15. Taximeter (1) Every Taxicab Owner shall have affixed to each Taxicab in

respect of which such Owner is licensed, a Taximeter for registering distance traveled, waiting time and computing the fares to be paid, and each Taximeter shall be:

(a) identified with a serial number;

(b) illuminated between dusk and dawn;

(c) located in a position clearly visible to the passengers in the Taxicab;

(d) adjusted in accordance with the rates prescribed by Taxicab Tariffs;

(e) submitted for testing, inspection and sealing by such person as the Licensing Officer directs in the period between June 1st and July 31st (both inclusive) in each year and at such other times as directed by the Licensing Officer. The Licensing Officer may request a certificate of accuracy issued by a qualified testing company and on its letterhead, certifying that the said Taximeter is properly sealed and registers accurately;

(f) used only when the seal thereon is intact;

(g) used for not longer than one year without retesting and resealing;

(h) kept in good working condition at all times and not used when defective in any way.

16. Restrictions on Display of Advertising (1) No Owner shall display or permit the display of any

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advertisement on or in his Taxicab except:

(a) not more than five (5) interior advertising signs or placards, each not exceeding 10" by 12" in size, placed on the back of the front seat of the Taxicab in such a way as not to obscure the vision of the driver, or the view of his photograph and Licence;

(b) one (1) permanently attached exterior advertising sign not exceeding 14" by 20" in size on each of the side panels of the front doors of the vehicle and on the rear or lid of the rear trunk of the vehicle, such sign relating solely to the Taxicab business of the Owner;

(c) the roof sign as required in this part;

(d) one (1) exterior advertising poster not exceeding 16" by 48" in size, placed at the rear end of the Taxicab in such a way as not to obscure the Taxicab Licence Plates or the vision of the driver, such poster to be carried in a suitable rust and corrosion resistant frame;

(e) one (1) exterior advertising sign on the roof of a Taxicab at a size not to exceed 12" x 36".

(2) No advertisement shall be displayed on or about any Taxicab until it has first been submitted to and approved by the Licensing Officer.

17. Tariffs (1) The rates for fares to be charged by the Owners or drivers of

Taxicabs for the conveyance of passengers wholly within the Town or to any point not more than five (5) kilometres beyond its limits, shall be exactly as shown in Schedule “B” (Taxicab Tariff) attached hereto, and no higher or lower amount than that contained in the said tariff shall be charged or payable, whether such rates and charges are determined by distance or by time; provided that an Owner and a customer may enter into a contract, in writing, for services to extend for the period of a year or more on runs between fixed points at an agreed tariff, but a duplicate original of such contract must first be filed with and approved of by the Licensing Officer; provided however, that the said contracts shall not be deemed to be public documents and shall not be made available by the Licensing Officer to anyone other than the parties to the agreement.

(2) At the conclusion of the trip, the driver of a Taxicab shall call the passenger’s attention to the amount of the fare registered on the Taximeter and place the Taximeter in a non-recording

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position.

(3) No Owner or driver of a Taxicab shall be entitled to recover or receive any fare or charge from any person unless the fare is displayed on the Taximeter.

(4) No person employing any Taxicab shall refuse upon demand to pay the fare or charge authorized by this By-law.

(5) When a passenger first enters a Taxicab, or the Taxicab driver has picked up an item for delivery, the Taximeter shall be immediately placed in operation and shall remain so placed throughout the trip or until such trip extends to a point five (5) kilometres beyond the limits of the Town.

(6) When a Taxicab is called or hired by any person who unduly delays entering the Taxicab or having the item to be delivered ready, that person may be charged on a time basis or the Taximeter engaged from the time the Taxicab was available at the address to which it was called, but not in advance of the time for which it was called.

(7) If a trip extends beyond the five (5) kilometres limit hereinbefore referred to, the driver and the passenger may agree before the start of the trip to a flat rate, but the Taximeter must remain in a recording position at all times within such limit.

18. Inspection (1) Every Owner shall submit his Taxicab or Limousine for

examination at any time required by the Licensing Officer and no Owner or driver shall, at any time when his vehicle is not employed, prevent or hinder a person authorized by the Licensing Officer from entering the same for the purpose of inspecting such vehicle. Without limiting the foregoing, every Owner shall submit his Taxicab or Limousine for examination before a Licence is issued for it and shall, if requested, submit it for a further examination at the same time as he submits his Taximeter for testing in accordance with this By-law. Any vehicle found to be in an unacceptable condition shall not be used as a Taxicab or Limousine until all defects have been corrected and the vehicle found acceptable by the Licensing Officer.

19. Suspension, Revocation or Cancellation of Licences (1) Any person who is licensed as required by this By-law shall at

all times comply with the by-laws of the Town and any contravention of any by-law or any other law may be grounds for the suspension, revocation or cancellation of the Licence.

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(2) A Licence may be suspended, revoked or cancelled upon notice in writing by the Licensing Officer, if in the opinion of the Licensing Officer, any provisions of this By-law or any other law have been contravened.

(3) Upon suspension, revocation or cancellation of a Licence issued under this part, the Licensee shall return to the Licensing Officer all Licences issued by the Town including Licence Plates (if any) and the Licensing Officer shall have access to any premises, vehicles or other property of the Licensee for the purpose of receiving or taking the Licences and no person shall refuse to deliver the Licences to the Licensing Officer or shall in any way prevent or hinder the Licensing Officer from receiving or taking same.

(4) Despite anything else in this section, the Licensing Officer shall immediately suspend the Licence(s) issued pursuant to this By-law should cancellation or expiration of the insurance coverage required under this By-law be communicated to, or discovered by the Licensing Officer. Upon such a suspension, the Licensing Officer shall forthwith advise the Licensee, in writing, of the suspension, pursuant to the notice requirements of this By-law.

(5) Any suspension in accordance with this By-law shall remain in effect until the insurance has been re-instated and proof of such reinstatement is provided in writing, to the Licensing Officer in a form that is satisfactory to the Licensing Officer.

(6) Any person whose Licence has been suspended, revoked or cancelled by the Licensing Officer may request a hearing by the Licensing Committee

20. Service (1) Any notice or order required to be given by the Licensing

Officer to an applicant or a Licensee shall be sufficiently served if delivered personally or by telephone transmission of a facsimile or sent by registered or certified mail, addressed to the person to whom service is required to be made, according to the Licensing Officer's application or Licence records.

(2) Any notice required to be given by an Applicant for a Licence, or by a Licensee to the Town, shall be sufficiently served if delivered personally to the Licensing Officer or by telephone transmission of a facsimile or sent by registered or certified mail, addressed to the Town of Collingwood, Municipal Offices, 97 Hurontario Street, P.O. Box 157, Collingwood, Ontario L9Y 3Z5, Facsimile Number 1-705-445-2448.

(3) When service is made through registered or certified mail, the

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service shall be deemed to have been made on the seventh day after the day of mailing.

(4) When service is made by telephone transmission of a facsimile between 5 p.m. and midnight, it shall be deemed to have been made on the following day.

(5) When service is made by personal delivery, it shall be deemed to have been received on the day that it was delivered.

21. Accessible Taxicab Driver (1) In addition to the requirements of a Taxicab Owner an

Accessible Taxicab Owner shall:

(a) ensure the Motor Vehicle is approved as an Accessible Motor Vehicle by the Ministry of Transportation and provides written proof of same to the Officer; and

(b) affix the Owner’s Plate displaying the International symbol of disabled persons on the rear of the Motor Vehicle.

(2) In addition to the requirements of a Taxicab Driver an Accessible Taxicab driver shall:

(a) complete a driver improvement and sensitivity training program and provide written proof of same to the Licensing Officer;

(b) unless otherwise engaged, serve the first person unable to board regular taxicabs due to a physical disability upon request;

(c) offer assistance as required to a disabled person entering or exiting the Motor Vehicle;

(d) ensure that a wheelchair is properly secured in the area so provide; and

(e) ensure that the seatbelt is properly secured.

(f) no person shall drive an Accessible Taxicab who has not submitted documentation verifying that the provisions of this By-law have been complied with to the Town.

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BL2011-111 Amendment to BL2010-064 Schedule C – Taxi & Limousine Operations

BY-LAW No. 2011-111 OF THE

CORPORATION OF THE TOWN OF COLLINGWOOD

BEING A BY-LAW TO AMEND SCHEDULE “C” OF BY-LAW NO. 2010-064, TO LICENCE TAXI AND LIMOUSINE OPERATIONS WITHIN THE TOWN OF

COLLINGWOOD

WHEREAS the Municipal Act, 2001, S.O. 2001, c. 25, as amended, provides that a local municipality may licence and regulate any business, wholly or partly carried on within the municipality, even if the business is being carried on from a location outside the municipality; AND WHEREAS the Council of the Town of Collingwood passed and enacted By-law No. 2010-064, being a by-law to provide for the licencing and regulation of various businesses in the Town of Collingwood, including but not limited to taxi and limousine operations; AND WHEREAS Council deems it expedient to amend Schedule C – Taxi and Limousine Operations of By-law No. 2010-064 with respect to Taxi and Limousine Licensing in the Town of Collingwood; NOW THEREFORE COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD ENACTS AS FOLLOWS:

1. THAT Schedule C – Taxi and Limousine Operations of By-law No. 2010-064 be hereby deleted and replaced with Schedule “C” attached hereto;

2. THAT this By-law shall come into full force and effect on the date of final passage hereof

at which time all By-laws and/or resolutions that are inconsistent with the provisions of this By-law and the same are hereby repealed or rescinded insofar as it is necessary to give effect to the provisions of this By-law.

ENACTED AND PASSED this 3rd day of October, 2011.

____________________________ MAYOR

____________________________

CLERK

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By-law No. 2010-064 SCHEDULE C - Taxi and Limousine Operations

Applicable to All persons, drivers and vehicles that operate taxicabs and/or

limousines to transport persons.

Definitions “Accessible Taxi Service” includes any motor vehicle equipped with a Taximeter, used for hire for the conveyance of at least one passenger that has a mobility disability that requires specialized wheelchair/scooter lift equipment, and has the required tie down/secure mechanism. “Broker’s Licence” means a licence granted by the Licensing Officer to any person to act as a Taxicab Broker.

“CPIC Criminal Records Check” means a certificate issued by a Police Office showing the applicant’s police record.

“Daily Trip Record” means a logbook kept and maintained in each Taxicab in which the driver will record the starting and ending point of each trip, including the mileage of each trip.

"Driver" means a person who is an individual and who has a Limousine Driver’s Licence or Taxicab Driver's Licence issued pursuant to this By-law.

“Licence Plate” means a metal or plastic plate containing the Taxicab or Limousine number issued pursuant to this By-law by the Licensing Officer.

“Licensee” means the holder of a licence issued pursuant to this By-law.

“Limousine” means a full size luxury motor vehicle, having a minimum of four doors and a wheel base of not less than 114 inches, which does not have either a taximeter, a roof sign or a two-way radio, and which the motor vehicle is no more than five (5) years old [subject to Sections 12(6) and 12(7) of this Schedule], as calculated from January 1st of the vehicle’s model year, except for a vintage vehicle that is licensed as such by the Province of Ontario and has been issued with vintage plates, but shall not include a Taxicab, van, bus, station wagon, ambulance or hearse.

“Limousine Driver’s Licence” means a licence granted by the Licensing Officer to any individual to drive or act as a driver of any Limousine under the control of this By-law.

“Owner” means any person licensed, who owns, keeps or uses any Taxicab or Limousine that is subject to this By-law.

“Owner’s Licence” means a Licence granted by the Licensing Officer to any person to own or keep or use any Taxicab or Limousine

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that is subject to this By-law.

“Police Office” means a station of the central location that serves as headquarters for police services for the Town of Collingwood, as presently contracted with the Ontario Provincial Police.

“Tariff Card” means a card, issued by the Town, to display the rates for a Taxicab, as approved by Council.

“Taxicab” includes any motor vehicle equipped with a Taximeter, used for hire for the conveyance of passengers, which is no more than five (5) years old [subject to Sections 12(6) and 12(7) of this Schedule], as calculated from January 1st of the car’s model year, with a manufacturer’s rated seating capacity of not less than five (5) and not more than nine (9) persons.

“Taxicab Broker” means any person who accepts calls in any manner for Taxicabs that are used for hire where such Taxicabs are used by persons other than himself, his immediate family or his employer.

“Taxicab Driver’s Licence” means a licence granted by the Licensing Officer to any individual to drive or act as a driver of any Taxicab that is subject to this By-law.

“Waiting List” means an active waiting list for Taxicab Owners’ licences only.

Exemptions Municipal owned, operated, or contracted taxi uses. Council will be the approval authority for applications from persons/businesses wishing to operate an accessible taxi operation within the Town of Collingwood.

Licence Fees (Fees for Accessible Taxi Service – at the discretion of Council)

Taxi/Limousine Driver's Licence (Annual) Taxi/Limousine Driver's Licence Original Application $50.00

Taxi/Limousine Driver's Licence Renewal $50.00

Taxi/Limousine Driver for more than one company

(additional cost) $25.00

Taxicab Owner's Licence (Annual) Original Application (each vehicle) $5,000.00



Waiting List (original application) $100.00

Waiting List - Annual Fee (to stay on list) $25.00

Limousine Owner's Licence (Annual)

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Original Application (each vehicle) $2,500.00



Taxicab Broker's Licence (Annual) Original $300.00 Renewal $150.00

Extension of Vehicle Model Year $100.00

Replacement of Lost or Damaged Plates $40.00

Registration of Replacement Vehicle/Plate Transfer $40.00

Taxi Tariff Rates $2.00/km

$3.50 drop rate

$36.00 wait time

(a) must included Harmonized Sale Tax (HST)

(b) be rounded off to the nearest 0.10 (ten) cents

(c) the driver and passenger may agree to a flat rate when the trip destination is over five (5) kilometers outside the municipality

(d) a flat fee shall be collected separately from the metered fare for any surcharge applied between the hours of 12:00 a.m. and 6:00 a.m. and all day on any statutory holiday

(e) a receipt shall be provided for any flat rate charge in addition to any receipt for a metered fare

Limousine Tariff Rate - minimum pick up fee in boundaries of municipality $15.00

Application Circulated to

1. Municipal Law Enforcement Department

2. Ontario Provincial Police (as deemed necessary by the Municipal Law Enforcement Department)

Special Conditions 1. Duties of Licensing Officer Re: Applications, Issuance and Renewals of Licences


(a) provide application forms and a copy of this By-law to

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each applicant for a licence;

(b) upon receipt of each completed application for a licence, make all necessary enquiries and examine all applications to ensure that they are complete;

issue a licence to an applicant, or issue a renewal of a licence, if the requirements as set out in this By-law have been complied with, except where the maximum number of Taxicab Owner’s Licences as set out in Section 3 of this Schedule have already been issued.

(2) If the applicant or licensee is an individual:

(a) having regard to his financial position, the applicant or licensee cannot reasonably be expected to be financially responsible in the conduct of the business which is to be licensed or is licensed; or

(b) the past conduct of the applicant or licensee affords reasonable grounds for the belief that the applicant or licensee will not carry on the activity for which he is licensed or to continue to be licensed, in accordance with the law or with honesty and integrity; or

(c) the issuance of the licence or renewal of the licence would, in the Licensing Officer’s opinion, be contrary to the public interest; or

(d) the applicant or licensee is carrying on activities that are, or will be, if the applicant is licensed, in contravention of this By-law or any other law; or,

(e) there are reasonable grounds for belief that the premises, accommodation, equipment, vehicles or facilities which are used or operated pursuant to this By-law do not comply with the provisions of this By-law or any other law; or

(3) If the applicant or licensee is a corporation:

(a) having regard to its financial position, it cannot reasonably be expected to be financially responsible in the conduct of the business for which it is licensed; or

(b) the past conduct of the officers or directors of the corporation affords reasonable grounds for the belief that the applicant or licensee will not carry on the activity for which it is to be licensed or continue to be licensed in accordance with the law or with honesty and integrity; or

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(c) the issuance of the licence or renewal of the licence would, in the opinion of the Licensing Officer, be contrary to the public interest.

2. Duties of the Licensing Officer re Supervision and Records


(a) issue a Licence Plate for each licensed Limousine or Taxicab;

(b) issue a Tariff Card to each licensed Owner of a Taxicab;

(c) issue a photo identification card to each Driver;

(d) supervise all persons licensed under this By-law;

(e) maintain a record of all licences issued including the name and address of each licensee and the number of Taxicabs or Limousines owned by each licensee;

(f) maintain a record of each vehicle operating hereunder including the make, model, year, serial number, the Provincial Licence Plate number, the Taxicab or Limousine Owner’s Licence Plate number and the date of the issuance of each licence; and

(g) maintain a record of the colour(s) used by each taxi fleet or Owner of a Taxicab.

3. Limitation on Number of Taxicab Owner’s Licences (1) There shall be a limitation on the issuance of Taxicab Owner’s

Licences based upon a ratio of one Licence for each 465 households of the Town. The household count shall be determined by the annual report furnished to the Town by the Provincial Assessment Office.

(2) The Licensing Officer shall give to the holders of all Taxicab Owner’s Licences issued under this Schedule, notice of any proposed change in the number of Taxicab Owner’s Licences pursuant to this Schedule.

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4. Fees

General (1) Every fee paid under this Schedule is refundable by the

Licensing Officer if the licence applied for is not issued.

(2) No fee and no refund pursuant to this Schedule shall be pro-rated for a portion of a year.

Taxicab Owners and Limousine Owners (3) Each applicant for a Taxicab Owner’s or Limousine Owner’s

Licence shall:


(b) in the case of an individual, hold either or both a current valid Taxicab Driver’s or Limousine Driver’s Licence issued by the Town;

(c) in the case of a corporation, an officer of the corporation shall hold either or both a current valid Taxicab Driver’s or Limousine Driver’s Licence issued by the Town;

(d) file with the Licensing Officer proof that the motor vehicle which is to be operated pursuant to this By-law, is licensed for the current year under the provisions of the Highway Traffic Act;

(e) file with the Licensing Officer, proof of ownership in the form of the Ontario Motor Vehicle Permit issued in respect of each motor vehicle to be operated pursuant to this By-law, or proof, satisfactory to the Licensing Officer, showing that the applicant has the exclusive right to the use of the vehicle for which the application is being made;

(f) file with the Licensing Officer, proof of insurance in respect of each motor vehicle to be operated pursuant to this By-law, indemnifying and protecting the Owner, Taxicab Driver or Limousine Driver and the public, including passengers carried in such vehicles, in the minimum amount of $2,000,000.00 inclusive of public liability and property damage per incident or occurrence and such policy shall make provision for third party liability for not less than $2,000,000.00;

(g) file with the Licensing Officer a written undertaking that the licensee shall, after receiving a licence, provide

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notice in writing, of any cancellation, expiration or variation to any documentation surrounding the material filed pursuant to Sections 4(4)(e) and (f) of this Schedule provided that said notice shall be given to the Licensing Officer within 48 hours of such cancellation, expiration or variation or material change in circumstances;

(h) file with the Licensing Officer a certificate of mechanical fitness as prescribed by the Highway Traffic Act of Ontario with respect to the vehicle to receive a Licence Plate;

(i) provide proof to the satisfaction of the Licensing Officer, that the premises from which the Licensee intends to operate as an Owner of a Taxicab or Limousine or carry on the business of an Owner are situated within the limits of the Town and will continue to be so situated throughout the term of its licence;

(j) for Taxicabs only:

(i) file with the Licensing Officer an undertaking upon any request by the Licensing Officer, to submit, upon request by the Licensing Officer, a certificate of accuracy with respect to the taximeter installed in the motor vehicle to receive the Licence Plate, issued by a qualified testing company and, on the testing company’s letterhead, a signed statement certifying that the said taximeter is properly sealed and registers accurately;

(ii) provide proof to the satisfaction of the Licensing Officer that the Licensee will have a satisfactory system for receiving and dispatching calls for the Taxicabs operating within the Licensee’s fleet, and that such system will not interfere with the operation of the Taxicabs of another Taxicab Broker, Taxicab Owner or fleet;

(k) file with the Licensing Officer an undertaking to submit for inspection and approval, upon request, the vehicle which will receive the Licence Plate;

(l) in the case of a corporation, file with the Licensing Officer details of the corporate ownership acceptable to the Licensing Officer;

(m) file with the Licensing Officer an undertaking to the Licensing Officer, to use colours acceptable to the

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Licensing Officer on all motor vehicles to receive the Licence Plates;

(n) file with the Licensing Officer an undertaking to provide to the Licensing Officer such information relevant to the application as the Licensing Officer may request;

(o) pay the prescribed fees.

5. Taxicab Drivers and Limousine Drivers (1) Each applicant for a Taxicab Driver’s or Limousine Driver’s

Licence shall:

(a) attend at the office of the Licensing Officer and make a written application for the applicable licence;

(b) be at least 18 years of age;

(c) be able to speak, read and write the English language;

(d) have a current, valid, full Class G Provincial Driver’s Licence issued pursuant to the Highway Traffic Act;

(e) provide two (2) photographs of passport quality and size;

(f) provide a Canadian Police Certificate issued by a Police Officer;

(g) provide the Licensing Officer with such other information relevant to the application as the Licensing Officer may request;

(h) pay the prescribed fee.

6. Taxicab Brokers (1) Each applicant for a Taxicab Broker’s Licence shall:


(b) in the case of an individual, hold a current valid Taxicab Driver’s Licence within the Town;

(c) in the case of a corporation, an officer of the Corporation shall hold either or both a current valid Taxicab Driver’s Licence issued by the Town;

(d) provide proof to the satisfaction of the Licensing Officer that the premises from which the Taxicab Broker

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intends to operate is situated within the geographic limits of the Town;

(e) provide proof to the satisfaction of the Licensing Officer, that the Taxicab Broker has a satisfactory system for receiving and dispatching calls for the Taxicabs operating within its fleet, and that such system will not interfere with the operation of the Taxicabs of another Taxicab Broker, Taxicab Owner or fleet;

(f) provide to the Licensing Officer such other information relevant to the application as the Licensing Officer may request;

(g) pay the prescribed fee.

7. Waiting List - Taxicab Owner’s Licences

(1) The Licensing Officer shall establish and maintain a Waiting List of persons whose applications for Taxicab Owner’s Licences have been approved but not yet issued, the Waiting List shall contain the names of those applicants in order of the date on which their applications were approved, in the Licensing Officer’s office, and such list shall be available for inspection by the public at all reasonable times.

(2) Each applicant whose name has been placed upon the Waiting List shall:

(a) receive written notification from the Licensing Officer that the applicant’s name has been placed on the Waiting List and advising the applicant of the requirement to pay the prescribed fee, as set out in this Schedule and to complete the required application form within thirty (30) days of the date of the written notification, failing which the applicant’s name shall be removed from the Waiting List and the licence shall be deemed to have not been approved;

(b) furnish to the Licensing Officer any information relevant to the application as the Licensing Officer may request.

(3) No application for a position on the Waiting List shall be approved unless the applicant holds a current valid Taxicab Driver’s Licence.

(4) Upon removal of an application for a position on the Waiting List, no further application from the applicant shall be considered within the six (6) months following the removal.

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(5) No person shall hold more than one position on the Waiting List at any one time, and Council may, in its sole and absolute discretion, where it considers two or more persons are related to each other, or not operating at arm’s length, consider such persons to be one and the same person.

(6) When an Owner’s licence becomes available, it shall be issued to the person whose name is at the top of the Waiting List, provided that the person completes the application for, and qualifies to have the Taxicab Owner’s Licence issued to him within sixty (60) days from the date upon which he was notified of the availability of the licence. If that person does not apply or does not qualify within sixty (60) days from the date upon which he was notified of the availability of the licence, his name shall be struck from the Waiting List and the person shall forfeit any fee paid, and the next person on the Waiting List, shall be advised of the availability of the licence, and the provisions of this subsection shall be followed until the licence is issued.

(7) A person’s name shall be struck off the Waiting List when:

(a) a new Owner’s Licence is issued to him pursuant to the preceding section; or

(b) he or she fails to apply for or to qualify for the Owner’s Licence;

(c) he or she fails to submit the annual fee to stay on the Waiting List by August 1st of each year;

(d) he or she requests that his name be removed;

(e) in the case of an individual, upon the death of the applicant, or

(f) in the case of a corporation, upon the corporation being wound up.

(8) A person whose name has been struck off the Waiting List shall be notified of such action forthwith by letter addressed to him at the last address furnished by him to the Licensing Officer.

(9) Where there are no persons on the Waiting List, a Taxicab Owner’s Licence shall be issued to the applicant, provided there has been compliance with all other provisions of this By-law.

8. Commencement and Expiry of Licence Taxicab Owner’s Licences and Limousine Owner’s Licences and

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Taxicab (1) All Taxicab Owner’s Licences or Limousine Owner’s Licences

or Taxicab Broker’s Licences issued under the provisions of this By-law shall expire on the thirty-first (31st) day of July of the year following the date of issue.

Taxicab Drivers’ Licences and Limousine Drivers’ Licences (2) All Taxicab Driver’s Licences or Limousine Driver’s Licences

issued under the provisions of this By-law shall expire on the thirty-first (31st) day of January of the year following the date of issue.

9. Renewal of Licence Taxicab Owners, Limousine Owners and Taxicab Brokers (1) Every application for a renewal of any Taxicab Owner’s

Licence, Limousine Owner’s Licence or Taxicab Broker’s Licence, issued pursuant to this By-law shall be delivered in writing to the Licensing Officer, in person, at least thirty (30) days before the expiry date set out in Section 8(1) of this Schedule. If the Licence is not renewed on or before the date set out in Section 8(1) of this Schedule and so on from year to year thereafter the licence shall expire on that date.

(2) Every applicant for a renewal of an Owner’s Licence shall comply with the requirements set out in Section 4(3) of this Schedule.

(3) The provisions of the previous section shall apply with the necessary modifications, to the renewal of an Owner’s Licence for a vehicle that is different than one that was previously operated by the Owner pursuant to this By-law.

(4) Every applicant for a renewal of a Taxicab Broker’s Licence shall comply with the requirements set out in Section 6(1) of this Schedule.

Taxicab Drivers and Limousine Drivers (5) Every application for a renewal of any Taxicab Driver’s

Licence or a Limousine Driver’s Licence, issued pursuant to this By-law shall be delivered in writing to the Clerk, in person, at least thirty (30) days before the expiry date set out in Section 8(2) of this Schedule. If the Licence is not renewed on or before the date set out in Section 8(2) of this Schedule and so on from year to year thereafter the licence shall expire on that date.

(6) Every applicant for a renewal of a Taxicab Driver’s Licence or a Limousine Driver’s Licence shall comply with the

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requirements set out in Section 7(5) of this Schedule.

(7) An application for renewal of any licence not valid at the time of the application shall be considered as an original application.

10. No Vested Right to Continuance of a Licence (1) No person shall enjoy a vested right to the continuance of a

Licence and the value of a Licence, if any, shall remain at all times the property of the Town.

11. Re-issue of Taxicab Owner’s Licence, Taxicab Broker’s Licence or Limousine Owner’s Licence

(1) No Taxicab Broker’s Licence shall be transferred. Any attempted transfer of a Taxicab Broker’s Licence shall immediately cause the Taxicab Broker’s Licence to be null and void.

(2) No Taxicab Owner’s or Limousine Owner’s Licence shall be transferred, but an Owner may sell his vehicle and equipment to another person and upon such sale the Owner’s Licence issued in respect of that vehicle shall be terminated but the Owner’s Licence may be re-issued to the purchaser, subject to the provisions of this part.

(3) On the purchase of a Taxicab or Limousine from the holder of an existing Owner’s Licence, the purchaser shall apply as an original applicant for an Owner’s Licence and receive a Licence, must meet all the requirements set out in this By-law for the issuance of an Owner’s Licence.

(4) Notwithstanding Section 11(3), the purchaser of a Taxicab from an Owner licensed pursuant to this By-law, shall not be required to be placed upon the Waiting List when making an application for the re-issuance of the Owner’s Licence for the said Taxicab.

(5) An applicant for an Owner’s Licence applying for a Licence under section 11(2) shall, in addition to filing the material to be filed by an applicant for such a Licence, file with the Licensing Officer:

(a) copies of all documents relating to the purchase and sale transaction;

(b) statutory declarations of both the vendor and the purchaser confirming that the above documents represent the complete and only arrangement between them;

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(c) full particulars of the financing of the transaction; and

(d) a statutory declaration of the purchaser confirming the particulars of the financing documents.

(6) Where an interest of 50% or more in any company holding an Owner’s Licence under this By-law is sold, it shall be deemed that all Taxicabs or Limousines of the company operating pursuant to this By-law have been sold and the purchaser of the interest shall be deemed to be subject to the provisions set out in Sections 11(3) to 11(5)(d) of this Schedule inclusive.

12. Duties of Taxicab Owners and Limousine Owners (1) Each licensed Owner shall:

(a) hold a separate Owner’s Licence for each vehicle used or kept for hire as a Taxicab or Limousine;

(b) maintain insurance on each vehicle as required pursuant to section 4(3)(f) of this Schedule;

(c) ensure that each vehicle for which he is licensed is, in its interior, neat, clean, dry and in good repair; and, on its exterior, clean and in good repair, free from exterior body damage and has a well-maintained paint finish;

(d) submit each Taxicab or Limousine for a safety inspection by a qualified and licensed automobile mechanic annually, and at such other time or times when requested to do so by a Police Officer or by the Licensing Officer, and submit to the Licensing Officer, a valid mechanical fitness certificate as prescribed by the Highway Traffic Act of Ontario at the time of the Licence renewal or re-issue;

(e) submit each Taxicab or Limousine for general inspection by the Licensing Officer or a police officer annually, and at such other time or times when requested to do so by either of them;

(f) provide or maintain therein or thereon, for each vehicle operating pursuant to this By-law, the following:

(i) the Licence Plate issued by the Licensing Officer, with the current year’s Licence sticker affixed, securely attached to the rear of the vehicle

(ii) the number of the Licence Plate referred to in

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Section 12(1)(f)(i) of this Schedule displayed on the exterior sides of the vehicle, in contrasting colours, at least 6 inches high and 3 inches wide;

(iii) a fully inflated spare tire in good condition;

(iv) the tools required to change a tire;

(v) a heater in good working order;

(vi) an emergency first aid kit;

(vii) windows that open and close;

(viii) for a Taxicab only, a holder for the Tariff Card of the driver on the sun visor of the vehicle and clearly visible to the passenger;

(ix) for a Taxicab only, an illuminated electric sign, securely affixed on the top of the Taxicab, indicating that the vehicle is a Taxicab, and the name of the fleet in which it operates; such sign to be connected to the meter so as to be illuminated between dusk and dawn when the vehicle is not engaged;

(g) for a Taxicab only, supervise and monitor the Daily Trip Records and shall require the driver to place an entry into the Daily Trip Record for each trip recorded on the meter;

(h) for a Taxicab only, retain the Daily Trip Records referred to in this By-law for a period of time not less than twelve months and such records shall be open to inspection by any Police Officer, or the Licensing Officer or any person authorized by the Licensing Officer and that such records may be removed and retained by the Licensing Officer for a reasonable time;

(i) notify the Licensing Officer in writing within six (6) days of a change of address of the place of business of the Owner of the Taxicab Licence or the Owner of the Limousine Licence;

(j) notify the Licensing Officer when the effect of any collision or other occurrence will prevent a Taxicab operating under this By-law from being operated for more than five (5) consecutive days;

(k) provide for off-street parking for every vehicle which he

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operates;

(l) accept calls only in the name under which he holds a Taxicab Owner’s Licence or a Limousine Owner’s Licence;

(m) post a copy of this By-law and the notice of every proposed change therein which he receives from the Licensing Officer, in a conspicuous location in every place of business used by him in connection with the operation of a Taxicab or Limousine business.

(2) A Taxicab Owner or Limousine Owner shall not:

(a) employ or allow any person to operate his vehicle who does not hold a valid Taxicab Driver’s Licence or Limousine Driver’s Licence, as the case may be, issued pursuant to this By-law;

(b) use or permit to be used any Taxicab Licence or Limousine Licence issued to him pursuant to this By-law for any vehicle other than the vehicle for which the Licence was issued;

(c) exhibit on or about his Taxicab or Limousine any number, sign or card except one authorized under this By-law, with the exception of the provincial licence issued for that vehicle;

(d) permit a Taxicab to be operated when the Taximeter is out of order or defective in any way;

(e) use or permit to be used on any Taxicab, a colour scheme or emblem which is not registered with the Licensing Officer, and ensure that such colour scheme or emblem does not simulate any which is being used by another Owner;

(f) use or permit to be used in any Taxicab or Limousine, any type of scanning device, more than one two-way radio communication system, or more than one cellular telephone;

(g) operate as a Taxicab or Limousine, or advertise or promote in any manner, a Taxicab or Limousine operation under any name other than the name under which his operation is licensed;

(h) use or permit to be used any vehicle, licensed as a Taxicab or as a Limousine, for any commercial purpose other than the transportation of passengers or

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their belongings;

(i) make any charge for time lost through defects or inefficiency of the vehicle or the incompetence of the driver or for the time consumed by the arrival of the vehicle in response to a call ahead of the time for which it was requested;

(j) require or permit a Taxicab driver or Limousine driver to work when that person’s ability to perform his duties is impaired by fatigue, illness or otherwise;

(k) require a driver to work more than six days in a calendar week;

(l) induce any person to employ a Taxicab or Limousine by knowingly misleading or deceiving such person as to the location or distance of any place or by making any false representation to such person;

(m) knowingly permit a Taxicab or Limousine to be used for any unlawful purpose whatsoever.

(3) No Owner shall dispose of a Taxicab or Limousine and acquire another Taxicab or Limousine unless he:

(a) immediately advises the Licensing Officer and submits the new vehicle for inspection;

(b) complies with all other requirements under this By-law for the issuance of an Owner’s Licence, save and except the payment of an Owner’s Licence fee; and

(c) pays the prescribed fee for registration of a replacement vehicle.

(4) Licence Plates issued under this By-law which have been defaced, lost or destroyed may be replaced by the Licensing Officer upon the original plate being satisfactorily accounted for and upon payment of the prescribed fee; and nothing in this section shall be deemed to guarantee that a replacement Licence Plate will bear the same number as the original Licence Plate; and where a new Licence Plate number has been given, the provisions of Section 12(1)(f)(i) and 12(1)(f)(ii) of this Schedule shall apply.

(5) No person shall use a Licence Plate for which a replacement Licence Plate has been issued.

(6) Vehicles more than five (5) years old, calculated from the first day of January of the vehicle’s model year, may be used as a

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Taxicab or as a Limousine, for an additional one (1) year period, provided that the Licensing Officer, after inspecting the vehicle, is satisfied that the vehicle’s interior is neat, clean, dry and in good repair; and, on its exterior, clean and in good repair, free from exterior body damage and has a well-maintained paint finish; and,

(a) the vehicle has been submitted for a safety inspection by a qualified and licensed automobile mechanic and a valid mechanical fitness certificate as prescribed by the Highway Traffic Act of Ontario, has been submitted to the Licensing Officer; and

(b) the prescribed fee for extension of the vehicle model year has been paid to the Licensing Officer.

(7) Notwithstanding Sections 12(6) to 12(6)(b) of this Schedule, no vehicle more than twelve (12) years old, calculated from the first day of January of the vehicle’s model year may be used as a Taxicab or as a Limousine.

(8) Notwithstanding Sections 12(6) and 12(7) of this Schedule, a Limousine that is licensed as a vintage vehicle by the Province of Ontario and has been issued with vintage plates, may be licensed as a Limousine and shall not be required to pay the fee for extension of the vehicle model year.

(9) No licensed Owner shall permit any other person to manage the operation of his Taxicabs or Limousines or the Taxicab or Limousine business or shall enter into any arrangement or agreement, written or oral with any other person for such reasons.

(10) No Owner being a limited company shall permit any person other than an officer, director or employee to manage the operation of its Taxicab, Limousine or Taxicab or Limousine business.

(11) On the death or total disablement of an Owner, the operation of his Taxicab, Limousine or Taxicab or Limousine business may be carried on for him or his estate by a person approved by the Licensing Officer, for a period not to exceed one (1) year.

13. Duties of a Taxicab Driver and Limousine Driver (1) Each Driver of a Taxicab or Limousine shall:

(a) be neat and clean in person while on duty;

(b) punctually keep all appointments and engagements;

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(c) keep filed with the Licensing Officer, photographs as required with his application, which represent a true likeness of the driver’s current appearance, and shall provide new photographs every year;

(d) have his photograph card affixed in a position in the vehicle so that it is plainly visible to and readable by passengers in the back seat;

(e) keep his Licence with him at all times while on duty as a Taxicab driver;

(f) keep in his vehicle, a current street guide or map of the Town and surrounding area;

(g) maintain the interior and exterior of the vehicle within his control in a clean and tidy condition;

(h) report forthwith to his employer, any accident or collision in which he or a passenger was involved in connection with the operation of his vehicle;

(i) take due care of all property delivered or entrusted to him and accepted by him for conveyance or safe keeping, and immediately upon termination of any hiring or engagement, search his vehicle for any property left therein and deliver same to the rightful owner of the property; or if the said owner cannot be at once found, deliver the said property to the owner of the Taxicab or Limousine with all information in the driver’s possession regarding the property or money, all of which shall be retained by the Owner of the Taxicab or Limousine for a period of thirty (30) days;

(j) at the expiration of his shift, return the vehicle to his employer and shall not at any time abandon the vehicle or permit any other person to drive the Taxicab or Limousine;

(k) make his Daily Trip Record and all information as to passengers carried available to any Police Officer and to the Licensing Officer when requested to do so;

(l) notify the Licensing Officer in writing within six (6) days of a change of address;

(m) provide such reasonable assistance to all passengers as is needed to allow them to enter or leave his vehicle with his belongings;

(n) at the beginning and end of each shift, examine his

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vehicle for mechanical or other defects and shall report immediately to the Owner any mechanical defects.

(2) In addition to the duties set out in Sections 14(1)(a) to 14(1)(i) inclusive of this Schedule, each Taxicab Driver shall:

(a) unless his Taxicab has been previously engaged, serve at any place within the Town and at any specified time, whether by day or night, any person who may lawfully require his Taxicab, however, the driver shall have the right to refuse a customer on the basis that:

(i) he or she is concerned for his personal safety; or

(ii) the person owes him or her from a previous fare or service; or

(iii) he or she has reason to believe that the person is likely to soil or damage the interior of his vehicle.

(b) upon the request of any passenger, provide a receipt for the fare, or charge made and paid, indicating “Taxicab” thereon and stating:

(i) the date and place of pick up and discharge of any person;

(ii) the distance traveled;

(iii) the driver’s first name;

(iv) the number of his Taxicab Driver’s Licence;

(v) the number of the Taxicab Owner’s Licence for the vehicle; and

(vi) the Provincial Motor Vehicle Plate number for the Taxicab.

(c) keep a Daily Trip Record of all trips made by him each

day and turn the trip record in to the Owner at the end of the shift, which record shall contain the following information:

(i) the number of the Taxicab Owner’s Licence issued pursuant to the provisions of this By-law;

(ii) the Taxicab driver’s name and valid Taxicab

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Driver’s Licence number;

(iii) the meter readings at the start and finish of each work period;

(iv) the date, time and location of the beginning and termination of each trip; and

(v) the amount of the fare collected for each trip.

(d) take the shortest and quickest possible route to the destination of the passenger, unless the passenger directs the Taxicab driver to take another; however, nothing in this section will prevent a driver from making reasonable detours from the shortest route due to road conditions or traffic.

(3) A Taxicab driver or Limousine driver shall not:

(a) drive or act as a driver of any Taxicab or Limousine unless the Owner of such vehicle is licensed under this By-law as a Taxicab Owner or Limousine Owner with respect to such vehicle;

(b) knowingly permit a Taxicab or Limousine to be used for any unlawful purpose whatsoever;

(c) carry in a Taxicab or Limousine a greater number of persons than the manufacturer’s rated seating capacity of the vehicle;

(d) drive a Taxicab or Limousine with luggage or other material therein obstructing his view;

(e) be under the influence of any liquor or other intoxicant or take or consume or have in his possession any liquor or other intoxicant while in charge of a Taxicab;

(4) A Taxicab driver shall not:

(a) obstruct traffic while writing up his Daily Trip Record, but each trip shall be completely recorded prior to the commencement of the next following trip;

(b) induce any person to employ a Taxicab by knowingly misleading or deceiving such person as to the location or distance of any place or by making any false representation to such person;

(c) take on any additional fare after the Taxicab has been engaged by a passenger except at the request of or

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with the consent of the passenger already in the Taxicab;

(d) make any charge for time lost through defects or inefficiency of the vehicle or the incompetence of the driver or for the time consumed by the arrival of the Taxicab in response to a call ahead of the time for which it was requested.

14. Duties of a Taxicab Broker (1) Each licensed Taxicab Broker shall:

(a) provide adequate telephone and radio facilities maintained in proper order in a suitable office within the Town for the carrying on of that business and shall keep the same orderly, clean and neat;

(b) provide for off-street parking within the Town for every Taxicab operating from his dispatch;

(c) accept calls only on behalf of and in the licensed name of his brokerage and the Owners associated with him;

(d) post a copy of this By-law and the notice of every proposed change therein which he receives from the Licensing Officer, in a conspicuous location in every place of business used by him in connection with the operation of a Taxicab;

(e) check the Daily Trip Records and shall require an entry for each trip recorded on the meter;

(f) keep a trip record of each vehicle dispatched, showing the date, time, origin and destination of each trip as well as the name of the driver and Licence number of the Taxicab. This record shall be maintained for at least twelve (12) months and the broker shall give full information to the Licensing Officer or any Police Officer upon being requested to do so as to the place from which any person was driven and every matter within his knowledge relating to the passenger or the trip;

(g) keep filed with the Licensing Officer, a list of all Owners operating Taxicabs in association with him, such record to show the number of Taxicabs operated by each Owner, including his name and address and the number of the Licence issued under this By-law in respect of each;

(h) before permitting a Taxicab to be used, make certain

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that every Owner or driver associated with him is duly licensed under the laws of the Province of Ontario and under this By-law;

(i) notify the Licensing Officer in writing within six (6) days of a change of address.

(2) A Taxicab Broker shall not:

(a) exhibit on or about his Taxicab any number, sign or card except one authorized under this By-law and his provincial motor vehicle licence;

(b) permit a Taxicab to be operated when the Taximeter is out of order or defective in any way;

(c) use or permit to be used in any Taxicab, any type of scanning device, more than one two-way radio communication system, or more than one cellular telephone;

(d) operate as a Taxicab, or advertise or promote in any manner, a Taxicab operation under any name other than the name under which his Taxicab Broker operation is licensed;

(e) use or permit to be used any vehicle, licensed as a Taxicab, for any other commercial purpose;

(f) make any charge for time lost through defects or inefficiency of the vehicle or the incompetence of the driver or for the time consumed by the arrival of the Taxicab in response to a call ahead of the time for which it was requested;

(g) require or permit a Taxicab driver to work when that person’s ability to perform his duties is impaired by fatigue, illness or otherwise;

(h) require a driver to work more than six (6) days in a calendar week;

(i) induce any person to employ a Taxicab by knowingly misleading or deceiving such person as to the location or distance of any place or by making any false representation to such person;

(j) knowingly permit a Taxicab to be used for any unlawful purpose whatsoever.

15. Taximeter

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(1) Every Taxicab Owner shall have affixed to each Taxicab in respect of which such Owner is licensed, a Taximeter for registering distance traveled, waiting time and computing the fares to be paid, and each Taximeter shall be:

(a) identified with a serial number;

(b) illuminated between dusk and dawn;

(c) located in a position clearly visible to the passengers in the Taxicab;

(d) adjusted in accordance with the rates prescribed by Taxicab Tariffs;

(e) submitted for testing, inspection and sealing by such person as the Licensing Officer directs in the period between June 1st and July 31st (both inclusive) in each year and at such other times as directed by the Licensing Officer. The Licensing Officer may request a certificate of accuracy issued by a qualified testing company and on its letterhead, certifying that the said Taximeter is properly sealed and registers accurately;

(f) used only when the seal thereon is intact;

(g) used for not longer than one year without retesting and resealing;

(h) kept in good working condition at all times and not used when defective in any way.

16. Restrictions on Display of Advertising (1) No Owner shall display or permit the display of any

advertisement on or in his Taxicab except:

(a) not more than five (5) interior advertising signs or placards, each not exceeding 10" by 12" in size, placed on the back of the front seat of the Taxicab in such a way as not to obscure the vision of the driver, or the view of his photograph and Licence;

(b) one (1) permanently attached exterior advertising sign not exceeding 14" by 20" in size on each of the side panels of the front doors of the vehicle and on the rear or lid of the rear trunk of the vehicle, such sign relating solely to the Taxicab business of the Owner;

(c) the roof sign as required in this part;

(d) one (1) exterior advertising poster not exceeding 16"

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by 48" in size, placed at the rear end of the Taxicab in such a way as not to obscure the Taxicab Licence Plates or the vision of the driver, such poster to be carried in a suitable rust and corrosion resistant frame;

(e) one (1) exterior advertising sign on the roof of a Taxicab at a size not to exceed 12" x 36".

(2) No advertisement shall be displayed on or about any Taxicab until it has first been submitted to and approved by the Licensing Officer.

17. Tariffs (1) The rates for fares to be charged by the Owners or drivers of

Taxicabs for the conveyance of passengers wholly within the Town or to any point not more than five (5) kilometres beyond its limits, shall be exactly as shown in Schedule “B” (Taxicab Tariff) attached hereto, and no higher or lower amount than that contained in the said tariff shall be charged or payable, whether such rates and charges are determined by distance or by time; provided that an Owner and a customer may enter into a contract, in writing, for services to extend for the period of a year or more on runs between fixed points at an agreed tariff, but a duplicate original of such contract must first be filed with and approved of by the Licensing Officer; provided however, that the said contracts shall not be deemed to be public documents and shall not be made available by the Licensing Officer to anyone other than the parties to the agreement.

(2) At the conclusion of the trip, the driver of a Taxicab shall call the passenger’s attention to the amount of the fare registered on the Taximeter and place the Taximeter in a non-recording position.

(3) No Owner or driver of a Taxicab shall be entitled to recover or receive any fare or charge from any person unless the fare is displayed on the Taximeter.

(4) No person employing any Taxicab shall refuse upon demand to pay the fare or charge authorized by this By-law.

(5) When a passenger first enters a Taxicab, or the Taxicab driver has picked up an item for delivery, the Taximeter shall be immediately placed in operation and shall remain so placed throughout the trip or until such trip extends to a point five (5) kilometres beyond the limits of the Town.

(6) When a Taxicab is called or hired by any person who unduly delays entering the Taxicab or having the item to be delivered ready, that person may be charged on a time basis or the

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Taximeter engaged from the time the Taxicab was available at the address to which it was called, but not in advance of the time for which it was called.

(7) If a trip extends beyond the five (5) kilometres limit hereinbefore referred to, the driver and the passenger may agree before the start of the trip to a flat rate, but the Taximeter must remain in a recording position at all times within such limit.

18. Inspection (1) Every Owner shall submit his Taxicab or Limousine for

examination at any time required by the Licensing Officer and no Owner or driver shall, at any time when his vehicle is not employed, prevent or hinder a person authorized by the Licensing Officer from entering the same for the purpose of inspecting such vehicle. Without limiting the foregoing, every Owner shall submit his Taxicab or Limousine for examination before a Licence is issued for it and shall, if requested, submit it for a further examination at the same time as he submits his Taximeter for testing in accordance with this By-law. Any vehicle found to be in an unacceptable condition shall not be used as a Taxicab or Limousine until all defects have been corrected and the vehicle found acceptable by the Licensing Officer.

19. Suspension, Revocation or Cancellation of Licences (1) Any person who is licensed as required by this By-law shall at

all times comply with the by-laws of the Town and any contravention of any by-law or any other law may be grounds for the suspension, revocation or cancellation of the Licence.

(2) A Licence may be suspended, revoked or cancelled upon notice in writing by the Licensing Officer, if in the opinion of the Licensing Officer, any provisions of this By-law or any other law have been contravened.

(3) Upon suspension, revocation or cancellation of a Licence issued under this part, the Licensee shall return to the Licensing Officer all Licences issued by the Town including Licence Plates (if any) and the Licensing Officer shall have access to any premises, vehicles or other property of the Licensee for the purpose of receiving or taking the Licences and no person shall refuse to deliver the Licences to the Licensing Officer or shall in any way prevent or hinder the Licensing Officer from receiving or taking same.

(4) Despite anything else in this section, the Licensing Officer

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shall immediately suspend the Licence(s) issued pursuant to this By-law should cancellation or expiration of the insurance coverage required under this By-law be communicated to, or discovered by the Licensing Officer. Upon such a suspension, the Licensing Officer shall forthwith advise the Licensee, in writing, of the suspension, pursuant to the notice requirements of this By-law.

(5) Any suspension in accordance with this By-law shall remain in effect until the insurance has been re-instated and proof of such reinstatement is provided in writing, to the Licensing Officer in a form that is satisfactory to the Licensing Officer.

(6) Any person whose Licence has been suspended, revoked or cancelled by the Licensing Officer may request a hearing by the Licensing Committee

20. Service (1) Any notice or order required to be given by the Licensing

Officer to an applicant or a Licensee shall be sufficiently served if delivered personally or by telephone transmission of a facsimile or sent by registered or certified mail, addressed to the person to whom service is required to be made, according to the Licensing Officer's application or Licence records.

(2) Any notice required to be given by an Applicant for a Licence, or by a Licensee to the Town, shall be sufficiently served if delivered personally to the Licensing Officer or by telephone transmission of a facsimile or sent by registered or certified mail, addressed to the Town of Collingwood, Municipal Offices, 97 Hurontario Street, P.O. Box 157, Collingwood, Ontario L9Y 3Z5, Facsimile Number 1-705-445-2448.

(3) When service is made through registered or certified mail, the service shall be deemed to have been made on the seventh day after the day of mailing.

(4) When service is made by telephone transmission of a facsimile between 5 p.m. and midnight, it shall be deemed to have been made on the following day.

(5) When service is made by personal delivery, it shall be deemed to have been received on the day that it was delivered.

21. Accessible Taxicab Driver (1) In addition to the requirements of a Taxicab Owner an

Accessible Taxicab Owner shall:

(a) ensure the Motor Vehicle is approved as an Accessible Motor Vehicle by the Ministry of Transportation and

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provides written proof of same to the Officer; and

(b) affix the Owner’s Plate displaying the International symbol of disabled persons on the rear of the Motor Vehicle.

(2) In addition to the requirements of a Taxicab Driver an Accessible Taxicab driver shall:

(a) complete a driver improvement and sensitivity training program and provide written proof of same to the Licensing Officer;

(b) unless otherwise engaged, serve the first person unable to board regular taxicabs due to a physical disability upon request;

(c) offer assistance as required to a disabled person entering or exiting the Motor Vehicle;

(d) ensure that a wheelchair is properly secured in the area so provide; and

(e) ensure that the seatbelt is properly secured.

(f) no person shall drive an Accessible Taxicab who has not submitted documentation verifying that the provisions of this By-law have been complied with to the Town.

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REPORT #: FS2011-03 DATE: September 26, 2011 SUBMITTED TO: Mayor and Council SUBMITTED BY: Chief Trent Elyea, Fire SUBJECT: New Fire Station Project

1. RECOMMENDATION: That Council receive staff report 2011-03 and authorizes the Issuance of a Request for Proposal (RFP) for an Architectural Consulting Firm to develop the design of the new fire station, and further authorize Mr. Ron Martin to act as Project Manager for this project.


The proposed project will build an approximately 18,000 sq. ft. fire station on one or two floors and be designed to accommodate up to 10 full time fire fighters, fire prevention and administration staff. The building will contain an 8 bay apparatus floor complete with all related equipment. The building will also function as an emergency municipal control center for the municipality. The site work will include all site servicing, landscaping, outdoor training facilities, and vehicle fuel storage and dispensing equipment. The 2012 capital budget provided $100,000 for the initiation of a $5M project to design and build a new fire hall. This project was identified as a high priority to begin this year, with completion in 2013. The new fire station is necessary as the current police and fire complex lacks sufficient capacity to effectively house both operations. Originally designed for less than 20 staff, the station now houses more than 50 police personnel and 29 fire personnel. As a stop gap measure, funds were allocated in the 2011 budget to renovate the Emergency Operations Room at the Fire Department and convert it into a washroom and lockers to meet some of the OPP requirements on a short term basis. After researching the respective facilities costs, staff concludes that we can meet the needs of both groups most cost effectively by moving the fire department to a new location and allowing Police Services to assume the entire Ontario St. building.

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This report examines preliminary costs and financing for the project, provides the rationale for locating the station at Third and High Streets on a portion of the Heritage Park property, retaining an architectural design firm and appointing Mr. Ron Martin as project manager. 3. DISCUSSION:

Costs, Financing and Scheduling It is estimated that the cost of a new fire station would be about half the cost of a new police station. Most of the floor space for the fire department is bay area that houses the apparatus and can be built at a much lower per square foot cost than office or other staff areas. The new station was planned for in the Development Charge Study, 40% is fundable through DCs and and there is $539,000 in reserve for the project. The project is likely to take 18 months to complete. In order to satisfy OPP requirements; occupancy should take place in late 2012 or early 2013 and to meet this target the project should commence immediately. The proposed project timeline would have building designs to Council in December 2011, a tender issued in March 2012, and construction beginning in May/June 2012. Location

Response time throughout the Town of Collingwood is a critical factor in determining the location for the new station. The building should be on a major thoroughfare with multiple traffic lanes so others can move out of the way of the trucks and the traffic signals can be controlled. There is some noise associated with the operation of the station and locating the station away from a high density residential area is preferred.

A search for a suitable existing building in an appropriate location was completed. One building had the potential to be retrofitted but that option was discarded due to the costs of renovation balanced against the age and limited lifespan of the facility.

The option of using Town owned property for a new build was brought forward a cost effective option. Recent work at Third and High Streets on the Heritage Park site revealed extensive areas of subsurface rock which were problematic from a park perspective. As the new station is slab on grade, this characteristic would not be an issue. The site is large enough to accommodate the station and still have plenty of recreational space. Road access is excellent, with frontage on High Street and direct access to the newly designed Poplar Side road that feeds easterly to the new Highway 26. This site also gives good access to First Street, Mountain Road and out the western Highway 26 to Grey Rd 19. Response times from this location would meet all requirements. Parks and Recreations and Culture have been consulted and they are supportive of the combined use on the property with potential benefits associated with consistent presence from a safety and surveillance perspective.

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Project Management Mr. Ron Martin would bring extensive experience as a building official and project manager to the project. Most recently, he successfully managed the library project and came in under budget. Ron has firsthand knowledge of the Fire Department and has a strong building background that gives him the understanding of what is required for this project. The design will accommodate the department for well into the future and at the same time will be a focal point for that area. It is recommended that Mr. Martin be assigned to the fire station project on an as required basis and compensated as a project manager for that time. Keeping the project management position in house will save money, improve project communication and deliver the highest quality product to the town. Architectural Design The facility will be built to adequately meet projected requirements for a minimum 30 years. It will also house a new, self sufficient Emergency Operations Center for the town. Green technology such as solar power, rain water collection systems and other energy saving technology will be evaluated. The concept is to incorporate all the aspects of LEED Silver but not incur the costs of applying for the designation.

Staff recommend that we use the Quality Based Selection System adopted by the Ontario Institute of Architects to select an architect for this project. The QBS system is recommended as a fair, objective, and transparent process for retaining professional services. This system was used for the Library and Municipal Office building and worked well. If approved, a small number of qualified firms with experience designing fire halls will be invited to submit a combined “Statement of Interest and Qualification” and a “Project Proposal”. The proposals received will be evaluated using the QBS system and staff will return to council in early November with a recommendation of the selected firm and a review of their proposal. The successful firm will have until end of 2011 to complete schematic designs and final budgets for presentation to Council. In early 2012 we will return to request authorization from Council to proceed with construction documents for tender purposes.


This project was discussed at a meeting of senior staff on September 7, 2011. The report was discussed with Department Heads on September 27, 2011 and recommended to proceed to Council.

5. EFFECT ON TOWN FINANCES: A portion of the $100,000 in the 2012 capital budget for Fire Services will need to brought forward into 2011to cover initial architectural design costs. The remainder of the estimated $5M costs for a new fire station were identified in the capital budget for 2012 and 2013. Forty percent

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of this can be funded through the use of development charges. In summary, the town will incur $3M in costs to be repaid from the tax base and $1.2M to $1.5M requiring repayment from DC collections. A 20 year, $3M debenture at a 3.52% interest rate will carry for $254,560 per year.

6. DISPOSITION:

With Council’s approval, Ron Martin will work with the Chief Elyea and CAO Wingrove to commence the project and report to council at key decision points. 7. APPENDICES:

None

Attached

Fire Project Description

Fire Preliminary Site Plan

Fire Location Plan

SIGNATURE

____________________

Kimberly Wingrove CAO Town of Collingwood

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1

PROJECT DESCRIPTION

CLIENT AND PROJECT INFORMATION CLIENT : Town of Collingwood PROJECT NAME: Collingwood Fire Hall CONTACT: Ron Martin 55 Ste. Marie Street, Unit 301 Collingwood Ontario L9Y 0W6 Tel. 705 445 1030 3235 Fax 705 445 9622

Email: [email protected] PROJECT DETAILS The proposed building will be approximately 18,000 sq. ft on one or two floors and be designed to accommodate up to 10 full time fire fighters, fire prevention and administration staff. The building will contain an 8 bay apparatus floor complete with all related equipment. The building will also function as an emergency municipal control center for the municipality. The site work will include all site servicing, landscaping, outdoor training facilities, and vehicle fuel storage and dispensing equipment. PRE‐DESIGN WORK COMPLETE TO DATE: The proposed site has been selected and a pre‐consultation with members of the municipal site development committee has taken place. The Fire Department has completed a preliminary master plan in order to establish current and future staffing and equipment requirements. PROJECT TIMEFRAME Final Architect Selection and Client Architect Agreement October 31, 2011 Tender Project March 1, 2012 Award Construction Contract April 1, 2012 Complete Project for Occupancy August 1, 2013 APPROVAL REQUIRMENTS AND REGULATORY AGENCIES Town of Collingwood Municipal Council Collingwood Site Development Committee Office of the Fire Marshal Emergency Measures Ontario Collinwood Fire Department Design Committee National Fire Protection Agency (NFPA) and CSA Ontario Building Code Ontario Fire Protection and Prevention Act

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2

TSSA Fuel Safety Branch

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Building Envelope18,000 sq ft.

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Subject Lands

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2011-112 Confirmatory.doc

BY-LAW No. 2011-112 OF THE

CORPORATION OF THE TOWN OF COLLINGWOOD

BEING A BY-LAW TO CONFIRM THE PROCEEDINGS OF COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD

WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(1), provides that the powers of a municipality shall be exercised by its council;

AND WHEREAS the Municipal Act 2001, S.O. 2001, c 25, Section 5(3), provides a municipal power, including a municipality's capacity, rights, powers and privileges under section 9, shall be exercised by by-law unless the municipality is specifically authorized to do otherwise;

AND WHEREAS it is deemed expedient that the actions of all meetings of Council of The Corporation of the Town of Collingwood be confirmed and adopted by by-law;

NOW THEREFORE COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD ENACTS AS FOLLOWS:

1. THAT the actions of the Council of The Corporation of the Town of Collingwood in respect of: a) each recommendation in the reports of the Committees; b) each motion, resolution or other action passed, taken or adopted at the meetings listed

below are hereby adopted, ratified, and confirmed as if same were expressly included in this by-law, provided that such adoption and confirmation shall not be deemed to included the final passing of a by-law that requires the prior approval of a Minister, a Ministry, to the Ontario Municipal Board or any other governmental body:

Regular Meeting of Council held October 3, 2011

2. THAT the Mayor and the proper officials of The Corporation of the Town of Collingwood are

hereby authorized and directed to do all things necessary to give effect to the action of the Council referred to in Section 1.

3. THAT the Mayor, or in the absence of the Mayor, the Deputy Mayor, and the Clerk, or in the

absence of the Clerk, the Chief Administrative Officer; a) are authorized and directed to execute all documents to the action taken by Council as

described in Section 1; b) are authorized and directed to affix the seal of The Corporation of the Town of

Collingwood to all such documents referred to in Section 1.

4. THAT this by-law shall come into effect upon the passing thereof. ENACTED AND PASSED this 3rd day of October, 2011.

_____________________________ MAYOR

_____________________________

CLERK

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TOWN OF COLLINGWOOD · October 3, 2011 Council Agenda - Page 2 of 3 iii) THAT the Town of...

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