COUNCIL AGENDA - Town of Collingwood Council Agenda.pdf · TOWN OF COLLINGWOOD COUNCIL AGENDA ......

April 10, 2017 Council Agenda - Page 1 of 3

TOWN OF COLLINGWOOD

COUNCIL AGENDA

April 10, 2017

Collingwood is a responsible, sustainable, and accessible community that leverages its core strengths: a vibrant downtown, a setting within the natural environment, and an extensive waterfront.

This offers a healthy, affordable, and four-season lifestyle to all residents, businesses, and visitors. A meeting of Council will be held Monday, April 10, 2017 in the Council Chambers, Town Hall, Collingwood commencing at 5:00 p.m. ORDER OF BUSINESS

1. CALL OF COUNCIL TO ORDER

2. ADOPTION OF AGENDA

THAT the content of the Council Agenda for April 10, 2017 be adopted as presented.

3. DECLARATIONS OF PECUNIARY INTEREST 4. a) ADOPTION OF MINUTES, the special meeting of Council held March 27, 2017 and the

regular meeting of Council held March 27, 2017. (errors & omissions) (p.4) b) BUSINESS ARISING FROM THE PREVIOUS MINUTES

5. COMMUNITY ANNOUNCEMENTS

6. DEPUTATIONS

Presentation on Black Ash Creek Restoration and Phragmites Control, Fred Dobbs, Manager of Stewardship Services, Nottawasaga Valley Conservation Area

7. PUBLIC MEETINGS 7.1 Proposed Zoning By-law Amendment The proposed Zoning By-law Amendment pertains to several parcels of land located immediately northeast of the High Street and Second Street intersection and northwest of the Second Street and Elm Street intersection. The subject lands have frontage of approximately 163 m on High Street, 128 metres on Second Street and 93 metres on Elm Street and an overall area of approximately of 1.57 hectares. The lands are legally described as Lots 4 to 16, 19 and 20 of Registered Plan 1541, Town of Collingwood, County of Simcoe and are currently, municipally addressed as 1 High Street, 4 Murray Court and 130 Elm Street. THE PURPOSE of the proposed Zoning By-law Amendment is to rezone the property from the Residential Third Density (R3) zone to a Residential Fourth Density Exception (R4-XX) zone.

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THE EFFECT of the proposed Zoning By-law Amendment is to permit the construction of two apartment buildings for affordable housing with site specific exceptions for a maximum building height of 19 metres for the apartment building proposed to be located at the corner of Second Street and Elm Street, a minimum exterior yard of 5 metres for the apartment building proposed to be located at the corner of High Street and Second Street, and a minimum parking requirement of 1 space per apartment dwelling unit, inclusive of visitor parking. This land is also subject to an application for a Deeming By-law to bring the various parcels of land involved together as a single lot (Town File No. D1207117) and an application for Site Plan Approval for the affordable housing development proposal (Town File No. D11417).

8. CONSENT AGENDA General Consent Items A.1 Sylvia Jones, MPP, Progressive Conservative Critic for Infrastructure re: Municipal

Infrastructure Concerns (p.15) A.2 Scott Warnock, Chair, Board of Health re: Tobacco Endgame Proposal (p.16) A.3 Ministry of Health re: CGMH Capital Proposal (p.19) A.4 D. May re: CGMH - Additional information & dialogue required to the Stage One and Two

Submission (p.23)

9. REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS THAT Council hereby receive the following minutes: Airport Services Board, March 29, 2017 (p.25) Collingwood Public Library Board, March 23, 2017 (p.28)

10. STANDING COMMITTEE REPORTS 10.1 CORPORATE AND COMMUNITY SERVICES STANDING COMMITTEE APR. 03, 2017 REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS

THAT Council hereby receive the following minutes: a) Downtown Collingwood Board of Management BIA, March 10, 2017 (p.31) b) Trails Advisory Committee, March 9, 2017 (p.36)

STAFF REPORTS

PRC2017-02 Healthy Vending Machines (p.39)

THAT Council endorse the elimination of cold drink vending (Central Park Arena and Centennial Aquatic Centre) and continued promotion of water available from recently installed water bottle refill stations;

AND THAT Council endorse the Parks, Recreation & Culture Department to manage vending food sales and distribution for Central Park Arena and Centennial Aquatic Centre;

AND THAT Council endorse vending food sales and distribution be limited to 100% healthy vending (Central Park Arena and Centennial Aquatic Centre).

STANDING COMMITTEE REPORT CORP-COMM2017-04

THAT Council receive Corporate and Community Services Standing Committee Report CORP-COMM2017-04 from its meeting held April 3, 2017, as presented. (p.43)

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10.2 STRATEGIC INITIATIVE STANDING COMMITTEE APR. 04, 2017 STAFF REPORTS

C2017-05 Municipal & School Board Election 2018 Alternative Voting Methods (p.46)

THAT the Strategic Initiatives Standing Committee herein recommends Council support the implementation of an Internet and Telephone Voting system for the 2018 municipal and school board election and enact the necessary by-law. THAT By-law No. 2017-028, being a by-law to authorize the use of internet and telephone

voting as an alternative voting method for the 2018 municipal election, be enacted and passed this 10th day of April 2017.

P2017-02 Casino RFP Process (p.54)

THAT Council receive this Staff Report for information, based on the legal advice received. STANDING COMMITTEE REPORT SIC2017-04

THAT Council receive Strategic Initiatives Standing Committee Report SIC2017-04 from its meeting held April 4, 2017, as presented. (p.60)

11. STAFF REPORTS 12. MOTIONS 13. BY-LAWS 14. NOTICE OF MOTION 15. COUNTY REPORT 16. OLD or DEFERRED BUSINESS 17. OTHER BUSINESS

Bill 68 Modernizing Ontarios Municipal Legislation Act, 2016, Clerk Almas

18. IN-CAMERA THAT this Council proceeds in Camera in order to address a matter pertaining to:

a proposed or pending acquisition or disposition of land by the municipality or local board; (a) (b)

advice that is subject to solicitor/client privilege, including communications necessary for that purpose; (d)

personal matters about an identifiable individual, including municipal or local board employees; (c) (e)

labour relations or employee negotiations (f) Items for discussion: a) Review Surplus Lands; b) Sale of Lane (18 Huron Street); c) Collus

Directors; d) EPCOR update; e) Seniors award f) Union negotiations Rise and Report

19. CONFIRMATORY BY-LAW THAT By-law No. 2017-029, being a by-law to confirm the proceedings of the regular

meeting of Council held April 10, 2017, be enacted and passed this 10th day of April, 2017. (p.63)

20. ADJOURNMENT

*Presentations using electronic devices must be submitted to Clerk Services 48 hours prior to the scheduled meeting. After this deadline, electronic presentations will not be permitted.

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March 27, 2017 Special Council Minutes - Page 1 of 2

TOWN OF COLLINGWOOD

SPECIAL COUNCIL MINUTES

March 27, 2017


This offers a healthy, affordable, and four-season lifestyle to all residents, businesses, and visitors. A special meeting of Council was held Monday, March 27, 2017 in the Board Room of the Georgian Bay Hotel, 10 Vacation Inn Drive, Collingwood commencing at 3:00 p.m. for the specific reasons provided below. MAYOR COOPER CALLED COUNCIL TO ORDER Members of Council Present: Mayor Sandra Cooper

Deputy Mayor Brian Saunderson Councillor Tim Fryer Councillor Mike Edwards Councillor Cam Ecclestone Councillor Kathy Jeffery Councillor Deb Doherty Councillor Bob Madigan Councillor Kevin Lloyd

Staff Present: John Brown, CAO Sara Almas, Clerk Marjory Leonard, Treasurer John Mascarin, Municipal Solicitor, Aird & Berlis LLP ADOPTION OF AGENDA No. 102-17 Moved by Deputy Mayor Saunderson

Seconded by Councillor Fryer

THAT the content of the Special Council Agenda for March 27, 2017 be adopted as presented.

CARRIED DECLARATIONS OF PECUNIARY OR CONFLICT OF INTEREST - NIL IN-CAMERA No. 103-17 Moved by Councillor Fryer Seconded by Councillor Ecclestone

THAT this Council proceeds in camera in order to address a matter pertaining to: advice that is subject to solicitor/client privilege, including communications necessary for

that purpose; (a)

Items for discussion: a) Hospital Redevelopment

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March 27, 2017 Special Council Minutes - Page 2 of 2

CARRIED

Moved by Councillor Ecclestone Seconded by Councillor Edwards

THAT Council rise from in-camera and proceed to public session. (4:16p.m.)

CARRIED ADJOURNMENT

Moved by Councillor Madigan

THAT the meeting of Council be hereby adjourned at 4:17 p.m.

CARRIED

_______________________ MAYOR

_______________________ CLERK

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March 27, 2017 Council Minutes - Page 1 of 9

TOWN OF COLLINGWOOD

COUNCIL MINUTES

March 27, 2017


This offers a healthy, affordable, and four-season lifestyle to all residents, businesses, and visitors. A meeting of Council was held Monday, March 27, 2017 in the Grand Ballroom, Georgian Bay Hotel, 10 Vacation Inn Drive, Collingwood commencing at 5:00 p.m. MAYOR COOPER CALLED COUNCIL TO ORDER Members of Council Present: Mayor Sandra Cooper

Deputy Mayor Brian Saunderson Councillor Tim Fryer Councillor Mike Edwards Councillor Cam Ecclestone Councillor Kathy Jeffery Councillor Deb Doherty Councillor Bob Madigan Councillor Kevin Lloyd

Staff Present: John Brown, CAO Sara Almas, Clerk Marjory Leonard, Treasurer

Nancy Farrer, Director of Planning and Building Services Dean Collver, Director of Parks, Recreation and Culture Brian MacDonald, Director of Public Works and Engineering Ross Parr, Fire Chief Martin Rydlo, Director of Marketing and Business Development Melissa McCuaig, Manager, Human Resources Christa Carter, Communications Officer

ADOPTION OF AGENDA No. 104-17 Moved by Deputy Mayor Saunderson

Seconded by Councillor Edwards

THAT the content of the Council Agenda for March 27, 2017 be adopted as presented.

CARRIED DECLARATIONS OF PECUNIARY OR CONFLICT OF INTEREST Nil ADOPTION OF MINUTES No. 105-17 Moved by Councillor Fryer Seconded by Councillor Jeffery

THAT the minutes of the regular meeting of Council held March 13, 2017 be approved as presented.

CARRIED

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BUSINESS ARISING FROM THE PREVIOUS MINUTES - Nil DEPUTATIONS Collingwood General & Marine Hospital Thom Patterson, CGMH Board Chair and Jory

Pritchard-Kerr, Executive Director, CGMH Foundation Mr. Patterson highlighted that the hospital has not lost sight that healthcare and their patients are their priority. He outlined the history of meetings between the hospital and Town over the last nine months and confirmed that the hospital began preparation for Stage 2 submission in January, they put that on hold. Mrs. Jory Pritchard-Kerr stated that their goal is to come to a consensus and to create the best possible future for their patients and re-iterated that everyone is in agreement that a new hospital is needed. Mrs. Pritchard-Kerr also confirmed that the final site selection for the hospital will be made by the Ministry of Health and Long Term Care. She asked Council to give the same due diligence and consideration to the Poplar site for best possible Stage 2 submission.

Hospital4Collingwood Robert Mooy Mr. Mooy presented on behalf of Hospital4Collingood citizens group who wish to have the new hospital built on the current site and showed several options on the existing site as well as on a potential expanded site, all of which have sufficient room to build a new hospital without impacting the hospitals operations during the construction process. Mr. Mooy questioned why the hospital has not followed the provincial planning policies and have not yet submitted planning applications to the municipality for consideration.

STAFF REPORT & PRESENTATION Hospital Redevelopment, CAO Brown CAO2017-01 Potential Implications of Councillor Lloyds Motion introduced who was present to introduce the facts. No. 106-17 Moved by Deputy Mayor Saunderson Seconded by Councillor Jeffery

THAT Council receive Staff Report CAO2017-01 titled Potential Implications of Councillor Lloyds Motion, for information.

CARRIED

CAO Brown summarized his report reviewing potential implications of the motion provided by Councillor Lloyd and introduced the following presenters to assist in clarifying the processes:

Municipal Legal Review - John Mascarin, Aird & Berlis, LLP Mr. Mascarin summarized his legal opinion that Town staff and Council have acted in accordance with provincial policy and continue to fulfil their role in the process by conducting their due diligence. Mr. Mascarin confirmed the actions of the Town were taken in the proper context and the Town cannot merely rubber stamp the proposal. A municipality must act in accordance with the public interest and consider all matters. Mr. Mascarin also discussed potential expropriation of lands surrounding the existing hospital. The municipality can expropriate lands and the hospital can also expropriate land. Mr. Mascarin explained the steps that it would take and that it could be as quick as 6 to 8

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months. He also reminded Council and the public that the necessary lands could be acquired outside of the expropriation process.

County of Simcoe, Planning Department - David Parks, Director of Planning Development & Tourism; Nathan Westendorf, Manager of Development Planning Mr. David Parks, Director of Planning, Development & Tourism confirmed that the County acts as representative of the Ministry of Municipal Affairs and Housing at the local level. He has reviewed the Towns and Countys Official Plan(s). The Countys initial role is to determine whether applications they receive are complete. Mr. Parks stated, that a Municipal Comprehensive Review is required, as otherwise it would be considered as incomplete. He further stated that for transparency, the County will require an MCR.

Ministry of Municipal Affairs & Housing - Mark Christie, Manager, Community Planning & Development Mr. Christie addressed Council, confirming the Province puts in place land use policy to govern the creation of complete communities. The policy lead system looks at every aspect that creates a community, including location of hospitals. Mr. Christie stated that the County of Simcoe and local planning officials have properly assessed the policy framework put out by the province and the process by which it is to be implemented, and which includes a Municipal Comprehensive Review to properly assess uses of the employment lands and any conversion of employment lands to any other uses.

Francesca Grosso, - Grosso McCarthy, Strategy, Public Affairs, Communications

Ms. Grosso advised of her extensive experience working with the Ministry of Health and also as a consultant for hospitals and communities that have experienced hospital builds and as Vice Chair of the Board of Patients Canada. Ms. Grosso provided an overview of the hospital redevelopment issues in Collingwood. In her remarks, Ms. Grosso stated that this is not a project only about patients but also about the communitys citizens - a project about a hospital in a greater community. Ms. Grosso confirmed that the hospitals Capital Planning Process is extremely long and it is not unusual for a hospitals redevelopment process to take in excess of 10 years. She urged everyone to remain patient. In Ms. Grossos opinion, the MOHLTC is looking for alignment and to understand the other perspective and that all parties are working through the process collaboratively. The hospital has an interest, but the municipality has many interests. Ms. Grosso confirmed, that it is definitely possible to redevelop a 20 acre site for 153 bed hospital and that the hospital and Town can continue to this process without having to declare a specific site at this time.

No. 107-17 Moved by Councillor Ecclestone Seconded by Councillor Doherty

THAT By-law No. 2017-027, being a by-law to amend By-law No. 2017-015, a by-law to adopt the 2017 municipal budget estimates, be enacted and passed this 27th day of March, 2017.

DEFERRED (May 8, 2017) MOTION No. 108-17 Moved by Councillor Lloyd Seconded by Mayor Cooper

WHEREAS Council of the Town of Collingwood passed Resolution 311-16, on September 12, 2016 to support the Collingwood General & Marine Hospital Board Trustees decision to submit its stage 1A Master Program and Stage 1B Master Plan on September 30th, 2016 to the Ministry of Health and Long Term Care, which includes their preferred site and other viable options;

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AND WHEREAS Collingwood General & Marine Hospital is the single largest employer in the Town of Collingwood, employing 550 staff, 400 volunteers; 96 physicians, midwives and dentists; with 175 anticipated new jobs over the next decade; THEREFORE BE IT RESOLVED THAT Council of the Corporation of the Town of Collingwood direct staff to commence the process to consider revisions to the Town of Collingwood Official Plan and Zoning By-laws to include Hospitals and other related medical uses as may be necessary to support the redevelopment of the Hospital on their preferred Greenfield Site. AND FURTHER THAT staff report back to Council on May 8th, 2017 on their actions, progress, findings and related go-forward work plan to consider said amendments.

Moved by Councillor Jeffery Seconded by Councillor Madigan

THAT the motion be deferred to May 8th, 2017.

CARRIED (recorded vote)

COMMUNITY ANNOUNCEMENTS Council reported on various community events they had attended and announced upcoming

events. CONSENT AGENDA No. 109-17 Moved by Councillor Edwards Seconded by Deputy Mayor Saunderson

THAT the General Consent Agenda, having been given due consideration by Council, be received.

General Consent Items A.1 County of Simcoe re: Development Charges Habitat for Humanity A.2 County of Simcoe re: Resolution for Paramedic Services Dispatch Advocacy A.3 Ministry of Transportation re: Speed Zone Change on Highway 26 A.4 Ministry of Agriculture, Food and Rural Affairs re: 2017 Premiers Award for Agri-

Food Innovation Excellence A.5 D. May re: Hospital Redevelopment A.6 R. Mooy re: Hospital Redevelopment A.7 T. Henson re: Flag Raising - Anti-Bullying Flag Week of April 10

(Letter from the Office of the Mayor attached) CARRIED REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS

COUNCIL Yea Nay Cooper x Saunderson x Fryer x Edwards x Ecclestone x Jeffery x Doherty x Madigan x Lloyd x TOTAL 7 2

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No. 110-17 Moved by Deputy Mayor Saunderson Seconded by Councillor Edwards

THAT Council hereby receive the following minutes: Police Services Board, March 8, 2017

CARRIED STANDING COMMITTEE REPORT DEVELOPMENT & OPERATIONS STANDING COMMITTEE MARCH 20, 2017 REPORTS/MINUTES OF OTHER COMMITTEES/BOARDS

No. 111-17 Moved by Councillor Jeffery Seconded by Councillor Ecclestone

THAT Council hereby receive the Collingwood Heritage Committee minutes dated February 22, 2017 and approve the recommendations contained therein:

Committee Recommendation: THAT the Terms of Reference be adopted as presented and then forwarded to the Development & Operations Standing Committee and endorsed by Council.

CARRIED STAFF REPORTS

P2017-07 Charleston Homes Plan of Subdivision Draft Approval No. 112-17 Moved by Councillor Jeffery Seconded by Councillor Madigan

THAT Staff Report P2017-07, recommending Council grant draft approval to the Charleston Homes plan of subdivision subject to the Draft Plan drawing and Conditions of Draft Approval attached be approved.

CARRIED P2017-08 Charleston Homes Plan of Subdivision Zoning By-law Amendment No. 113-17 Moved by Councillor Jeffery Seconded by Councillor Madigan

THAT Staff Report P2017-08 recommending Council enact and pass an amending Zoning By-law for a proposed plan of subdivision (Charleston Homes) be received.

CARRIED No. 114-17 Moved by Councillor Jeffery Seconded by Councillor Madigan

THAT By-law No. 2017-18, being a by-law under the provision of Section 34 of the Planning Act, R.S.O. 1990, c. P.13, as amended, to rezone the subject property for a proposed plan of subdivision (Charleston Homes) be enacted and passed this 27th day of March, 2017

CARRIED

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P2017-09 Authorization By-law to execute a Site Plan Control Agreement BMC Auto-body Repair (2965 Sixth Line)

No. 115-17 Moved by Councillor Jeffery Seconded by Deputy Mayor Saunderson

THAT Staff Report P2017-09, recommending Council enact and pass an Authorization By-law to execute a Site Plan Control Agreement for a motor vehicle repair garage (2965 Sixth Line), be received.

CARRIED


THAT By-law No. 2017-019, being a by-law to authorize the execution of a Site Plan Control Agreement between 569263 Ontario Inc. and the Corporation of the Town of Collingwood, be enacted and passed this 27th day of March, 2017.

CARRIED

P2017-10 Authorization By-law to execute a Site Plan Control Agreement

Authorization to enact and pass a Deeming By-law SL Equities Commercial Building (10 Balsam Street)


THAT Staff Report P2017-10, recommending Council enacts and passes an Authorization By-law to execute a Site Plan Control Agreement for a restaurant and retail commercial building (10 Balsam Street); AND THAT Council enacts and passes a Deeming By-law (10 Balsam Street); be received.

CARRIED

No. 118-17 Moved by Councillor Jeffery Seconded by Councillor Edwards

THAT By-law No. 2017-020, being a by-law to authorize the execution of a Site Plan Control Agreement between SL Holdings Collingwood Ltd. and the Corporation of the Town of Collingwood, be enacted and passed this 27th day of March, 2017.

CARRIED

No. 119-17 Moved by Councillor Jeffery

Seconded by Councillor Edwards

THAT By-law No. 2017-021, being a by-law to designate a Plan of Subdivision, or part thereof, not to be a registered Plan of Subdivision for the purposes of Subsection 50(3) of the Planning Act, be enacted and passed this 27th day of March, 2017.

CARRIED STANDING COMMITTEE REPORT DEVT2017-03

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No. 120-17 Moved by Councillor Jeffery Seconded by Councillor Madigan

THAT Council receive Development and Operations Services Standing Committee Report DEVT2017-03 from its meeting held March 20, 2017, as presented.

CARRIED STAFF REPORTS T2017-05 2016 Statement of Remuneration Paid to Council and Appointed Board Members No. 121-17 Moved by Councillor Ecclestone Seconded by Councillor Jeffery

THAT Staff Report T2017-05, recommending the 2016 Statement of Remuneration Paid to Council and Appointed Board Members be received for information.

CARRIED BY-LAWS No. 122-17 Moved by Councillor Doherty Seconded by Councillor Ecclestone

THAT the following By-laws be hereby enacted and passed this 27th day of March, 2017: By-law No. 2017-022, being a by-law to appoint members to the Accessibility

Advisory Committee (Margaret Adolphe, Kaitlyn Brady, Clementine Philipp) By-law No. 2017-023, being a by-law to appoint members to the Collingwood

Heritage Committee (David Craig, Betty Donaher, Ellen Mary Mills, Paul Andrews)

By-law No. 2017-024, being a by-law to appoint members to the Collingwood Museum Advisory Committee (K. Frederick Holmes, Kimberley Monk)

By-law No. 2017-025, being a by-law to appoint members to the Trails Advisory Committee (Bob MacNair, Louise Watt, Robert Miller) CARRIED

NOTICE OF MOTION - Nil OLD or DEFERRED BUSINESS - Nil OTHER BUSINESS Nil IN-CAMERA - Nil CONFIRMATORY BY-LAW No. 123-17 Moved by Councillor Madigan Seconded by Councillor Lloyd

THAT By-law No. 2017-026, being a by-law to confirm the proceedings of the special meeting of Council and regular meeting of Council held March 27, 2017, be enacted and passed this 27th day of March, 2017.

CARRIED

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ADJOURNMENT

Moved by Councillor Madigan

THAT the meeting of Council be hereby adjourned at 8:01 p.m.

CARRIED

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_______________________ MAYOR

_______________________ CLERK

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Sent by Email at: [email protected] March 15, 2017 Dr. Eric Hoskins Minister of Health Government of Ontario Hepburn Block, 10th Flr. 80 Grosvenor St. Toronto ON M7A 2C4 Dear Minister Hoskins: On March 15th the Board of Health for the Simcoe Muskoka District Health Unit passed the following motion:

THAT the Board of Health write to the federal Minister of Health supporting the federal governments proposal to commit to a target of less than 5% tobacco use by 2035; AND FURTHER THAT the Board of Health recommend that the federal governments approaches include those identified at the 2016 summit, A Tobacco Endgame for Canada; AND FURTHER THAT the Board of Health write to the Ontario Minister of Health to recommend that the Smoke Free Ontario Strategy be aligned with the proposed tobacco endgame in Canada.

This motion is in part in recognition of the fact that despite a substantial reduction of tobacco use in the Ontario population with the successes of the Smoke Free Ontario Strategy, smoking remains the most important cause of death. It is also in recognition that without fundamentally new approaches to tobacco control there will be an inadequate continued reduction in use, and an increase in tobacco-related mortality in the decades to come. Background on this motion, including a definition of the endgame concept can be found in the attached briefing note. In the attached letter to federal Minister of Health Dr. Jane Philpott, I have communicated the Board of Healths commendation of the federal government for its stated commitment to the renewal of its Federal Tobacco Control Strategy, and to this end for its consultation paper, Seizing the Opportunity: the Future of Tobacco Control in Canada (attached) proposing a target of less than 5% tobacco use by 2035. This is a commendable goal, in keeping with a tobacco

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mailto:[email protected]

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endgame approach. My letter to Minister Philpott also cites the Board of Healths support for a further strengthening of the Federal Tobacco Control Strategy with the inclusion of the approaches within the 2016 summit paper, A Tobacco Endgame for Canada (attached), and provides examples of the benefits of this. The tobacco endgame approach proposed in this document includes some of the concepts within the federal consultation paper; however its content goes beyond this, and includes a number of recommendations that are either very well supported by research or are promising new possibilities for action. Building capacity is one of the key elements in the federal consultation paper. Continued financial support for tobacco resource centres such as the Ontario Tobacco Research Unit and the Smoking and Health Action Foundation is crucial as their work has been essential over the decades, and will be needed to help inform and guide in a tobacco control endgame in Ontario. In order to achieve a tobacco endgame, the tobacco control strategies of the provinces would need to align with the Federal Tobacco Control Strategy. Given that the Smoke Free Ontario Strategy is presently under review, its alignment with a tobacco endgame approach presently emerging within the Federal Tobacco Control Strategy would be very timely. Such an approach would be consistent with the provincial governments stated commitment to achieve the lowest smoking rate in the country. The federal government is to be commended for considering a bold but very necessary goal of less than 5% tobacco use by 2035. The Board of Health is entirely in support of this goal, and recommends the inclusion of the endgame strategies necessary to achieve it. Consistent with this, the Board of Health also recommends that the Smoke Free Ontario Strategy be aligned with the proposed tobacco endgame to achieve better health for Ontarians. Sincerely, ORIGINAL SIGNED BY Scott Warnock, Chair, Board of Health Att. (4) Briefing Note and attachments Seizing the Opportunity: the Future of Tobacco Control in Canada Paper A Tobacco Endgame for Canada 2016 Summit Paper Letter to Minister Dr. Jane Philpott c. Minister of Health of Canada

Chief Public Health Officer of Canada Chief Medical Officer of Health of Ontario

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Association of Local Public Health Agencies Ontario Public Health Association Ontario Boards of Health Simcoe Muskoka local Members of Parliament Local Members of Provincial Parliament North Simcoe and Centre Health Integration Networks Association of Municipalities of Ontario Simcoe Muskoka Municipalities

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The Board of Trustees - CGMH & The Council of the Town of Collingwood

There have been commitments by the Hospital and Town to have more collaboration regarding the redevelopment of the CGMH.

Given my experience in hospital restructuring and redevelopment with respect to site selection, site preparation for construction and adaptive reuse of surplus sites I have attached an outline of the areas that should be reviewed jointly and this information should be shared with the community for more input.

Please consider this outline as a possible basis for collaboration.

I would be pleased to meet with either the Hospital Board and / or the Town Council to discuss this outline.

Yours respectfully

Don May, RPP

Ontario Land Economist

Collingwood, Ontario

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CGMH Redevelopment - Stage One and Two Submissions

Site Selection Options Additional Facts required

Planning Approvals OPA / ZBA / Site Plan Requirements

Site suitability Existing Expanded & Preferred Site

Infrastructure Costs

County Simcoe to provide their estimates of required infrastructure

Town Collingwood to provide their estimates of required infrastructure

Utilities to provide their estimates of required infrastructure

Water a dual sourced system may be preferred

Acquisition

Costs / Existing site responsibilities / demolition

Dynamics for both sites

Adjacencies support services

Regional perspective spinoff benefits

Phasing Program variables

Ongoing Services to Hospital

Transit

Operational costs that may be different for the two sites

Matrix comparison

Non Financial Items - Full compliance / Partial Compliance / Non Compliance

Financial items - Preliminary cost differences between the two options

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Town of Collingwood

AIRPORT SERVICES BOARD MINUTES

March 29, 2017

BOARD: Councillor Mike Edwards, Town of Collingwood - Chair Deputy Mayor Barry Burton, Township of Clearview Councillor Bill Stockwell, Wasaga Beach Doug McKechnie, Member at large, Vice Chair RESOURCE: Brian MacDonald Director, Public Works and Engineering Pierre Lajoie Manager, Collingwood Regional Airport Monica Gal, Recording Secretary GUEST: Councillor Tim Fryer, Town of Collingwood Martin Rydlo, Director, Marketing & Business Development

A meeting of the Airport Services Board was held on Wednesday, March 29 2017 at 8:30 a.m. in the Terminal of the Collingwood Regional Airport. Chair Councillor Edwards welcomed all in attendance, established quorum, and then called the meeting to order. APPROVAL OF THE AGENDA Moved by Member Deputy Mayor Burton

Seconded by Member Councillor Stockwell

THAT the March 29, 2017 Airport Services Board Agenda be approved as presented. CARRIED CONFIRMATION OF THE ADOPTION OF THE FEBRUARY 6, 2017 MINUTES Chair Councillor Edwards confirmed that the February 6, 2017 Airport Services Board Minutes were received by Council at their March 13, 2017 meeting. DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST Nil BUSINESS ARISING FROM THE FEBRUARY 6, 2017 MEETING Wind Turbine Appeal

Chair Councillor Edwards and Director Brian MacDonald reported that the Environmental Review Tribunal held Remedy Hearing on February 28th and March 1st in Council Chambers, Town Hall regarding the bat issues. Director MacDonald provided timelines for possible further appeals, noting that the Tribunals decision is expected midsummer. Airport Caf Operations

Director Brian MacDonald reported that existing vendors of Town facilities are vending machine

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March 29, 2017 Airport Services Board Minutes Page 2 of 3

operators and as such, they do not have the expertise or means to offer Airport Caf operation services. The Purchasing Officer is issuing an RFP the week of April 5th. Director MacDonald asked if the Board wished to review submitted proposals. The Board deferred review. Airport Managers Reports

Airport Manager Lajoie reviewed his submitted reports and confirmed the following: Fuel sales to date are running 22% higher than same period for 2016, primarily attributed

to marked increase in Jet A-1 Fuel. The construction of four (4) new hangars is confirmed for 2017, with potential for two to

three additional hangars. A new jet, based out of the Collingwood Regional Airport will be in service shortly, which

should increase fuel sales for the Airport. The Collingwood Recreational Aircraft Association (RAA) has offered to design and paint

a new compass rose on our refueling apron.

Moved by Deputy Mayor Burton Seconded by Member McKechnie

THAT the Collingwood Airport Services Board accept and authorize the offer from the Collingwood Recreational Aircraft Association (RAA) to design and paint a new compass rose on the Airports refueling apron subject to the Airport Managers approval. CARRIED

NEW BUSINESS Renewal of North 44s operating agreement

Moved by Member Deputy Mayor Burton

Seconded by Member Councillor Stockwell

THAT the Collingwood Airport Services Board agrees to extend the Operating Agreement with North 44 for an additional two years.

CARRIED Opportunities to attract potential future GTAA traffic

Martin Rydlo, Director of Marketing and Business Development advised that the Lake Simcoe Regional Airport is part of 10 airport group that is working with the GTAA on a regional airport network to assist with potential future GTAA air traffic. The County of Simcoe is a 20% share holder of the Lake Simcoe Regional Airport and staff at the County are recommending that they take a more active approach to investing at the airport. The Board believes that the Collingwood Regional Airport needs to advocate on its own behalf.

The Board requested that the Director of Marketing and Business Development develops common strategies that are to be implemented with the Airport partners in Township of Clearview and Wasaga Beach. Director Rydlo will also contact with a tour operator to promote events that would tie in with regional activities. The Board endorsed Director Rydlos plan. Chair Councillor Edwards thanked Director Rydlo for meeting with the Board and excused him from the meeting at 9:53 a.m. Next phase of Hangar Development

Director MacDonald explained that the 2017 Budget was set. Given the demand for airport hangars, Chair Councillor Edwards recommended that the Director to determine the projected associated costs to extend hangar development for up to 8 hangars. The potential developers

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March 29, 2017 Airport Services Board Minutes Page 3 of 3

would have to agree to prepay the higher development charges. Moved by Member Councillor Stockwell Seconded by Member Deputy Mayor Burton

THAT the Collingwood Airport Services Board endorses the Director to prepare a preliminary plan which he is to then present to the potential new tenants.

CARRIED Large Hangar

Director MacDonald advised that any decision regarding the construction of a large hangar that could accommodate jets is pending the Environmental Review Tribunal Appeal Hearing appeal OTHER BUSINESS 2ND Legal Opinion

Director MacDonald advised that the Boards request for a second legal opinion regarding the Clearview Aviation Business Park was turned down by Collingwood Council Bill 73 Code of Conduct Committees and Boards

Director MacDonald confirmed that By-Law Number: 2015-082 is applicable to all committees and boards. NEXT MEETING The next meeting of the Collingwood Regional Airport Services Board will take place at the call of the Chair. ADJOURNMENT

Moved by Member Councillor Stockwell

THAT the Airport Services Board meeting adjourn at 10:34 a.m. CARRIED

__________________________ Councillor Mike Edwards, Chair

ME: mg

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March 23, 2017 Collingwood Library Board Minutes Page 1 of 3

TOWN OF COLLINGWOOD

COLLINGWOOD LIBRARY BOARD MINUTES

March 23, 2017 A meeting of the Collingwood Public Library Board was held on Thursday, March 23, 2017 at 10:00 a.m. in the Murray Clerkson Room of the Collingwood Public Library, 55 Ste. Marie Street, Collingwood. Chair Chris Cable welcomed all in attendance, established that quorum was achieved and called the meeting to order at 10:00 a.m.

BOARD: Councillor Cam Ecclestone Chris Cable Chair Margaret Adolphe Steve Berman Gail Michalenko Vice Chair Mark Renneson Raymond Williams

RESOURCE: Ken Haigh, Chief Executive Officer Monica Gal, Recording Secretary

APPROVAL OF THE AGENDA

Moved by Member Williams MOTION 201703-01

Seconded by Member Michalenko

THAT the March 23, 2017 Collingwood Public Library Board Agenda be approved as presented.

CARRIED

CONFIRMATION OF THE ADOPTION OF THE FEBRUARY 22, 2016 MINUTES The February 23, 2017 Collingwood Public Library Board Minutes were approved electronically and received by Council at their March 13, 2017 meeting.

DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST REVIEW LIST OF ACTION ITEMS FROM THE FEBRUARY 22, 2017 MEETING Spelling Bee discussion

Member Renneson reported that the subcommittee has been formed and is investigating spelling bee best practices. Member Renneson will contact local elementary teachers to determine interest in holding a spelling bee in 2018 and then report back at the April meeting. New book display expansion

CEO Haigh reported that the new book display is being constructed and is expected to be installed prior to the April Board meeting. 2016 Annual Report

CEO Haigh distributed copies of 2016 Annual Report. The Board commented favourably on its format and content. The Board extended its appreciation to Dorothy Gebert, Coordinator of Public Relations for producing the Annual Report.

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Older Adult Advisory Committee update

Moved by Member Michalenko MOTION 201703-02 Seconded by Member Berman

THAT the Collingwood Public Library Board agrees to expand the Terms of Reference for the Older Adult Advisory Committee to allow for 7 members;

AND THAT the list of 2 additional applicants for the Older Adults Advisory Committee be accepted as presented. CARRIED

Reciprocal borrowing discussion

CEO Haigh reported that he followed up and no further action is required. BOARD DEVELOPMENT Collingwood Public Library Strategic Plan 2016-20

The Board discussed the 2016-20 Strategic Plan Status Report. CEO Haigh confirmed that he will be meeting with an RFID supplier and that the Librarys Accreditation has been scheduled for May. CORRESPONDENCE - Nil REPORTS Library Financial Report

The Library is in good financial position. Statistical and Leadership Team Reports

CEO Haigh confirmed that the current complement of volunteers is sufficient. CEO Haigh will review the statistical report and ensure that volunteer hours are recorded accurately. The Board asked that CEO Haigh determine what percentage of the population is a member of the Library. Leadership Team Report

Moved by Member Adolphe MOTION 201703-03 Seconded by Member Berman

THAT the Collingwood Public Library Board endorse having the Library be closed on Sunday, December 24th and Sunday, December 31st. CARRIED

Moved by Councillor Ecclestone MOTION 201703-04 Seconded by Member Berman

THAT the Collingwood Public Library Board accept the March 23, 2017 Financial, Leadership Team and Statistical reports, as circulated.

CARRIED

NEW BUSINESS New Circulation Policy OP-12 and Audio Visual Policy (Amended) OP-15

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Moved by Member Adolphe MOTION 201703-05

Seconded by Councillor Ecclestone

THAT the Collingwood Public Library Board endorses Circulation Policy OP-12 including Schedule B Fees, Fines and Renewal Limits and amendments to Audio Visual Policy OP-15 as presented.

CARRIED

New Collection Management Assistant(CMA) CEO Haigh explained that Jocelyn Knoester, Coordinator, Technical and Volunteer Services requested an additional CMA (part-time student). Given that the staffing increase would be covered in the budget, CEO Haigh recommended that the Board approves request. Moved by Member Renneson MOTION 201703-06

Seconded by Member Williams THAT the Collingwood Public Library Board endorse hiring one additional Collection Management Assistant.

CARRIED OTHER BUSINESS

Moved by Member Michalenko MOTION 201703-07 Seconded by Member Williams

THAT the Collingwood Public Library Board agrees to Purchase Infinity Base Mount Smoking Receptacle $309.81 plus HST.

CARRIED

Library Roof retrofit project

The Board requested an update on the project. CEO Haigh briefly outlined its status and would meet with the key players and try to move the project forward. NEXT MEETING The next meeting of the Collingwood Public Library Board will take place on, April 27, 2017 at 10:00 a.m. in the Murray Clerkson Room of the Collingwood Public Library. ADJOURNMENT

Moved by Councillor Ecclestone THAT the Collingwood Public Library Board meeting adjourns at 11:28 a.m.

CARRIED Chris Cable, Chair Ken Haigh, CEO CC/KH: mg

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Town of Collingwood

Collingwood Downtown BIA Board of Management Minutes

March 10, 2017

BOARD OF MANAGEMENT Councillor Deb Doherty Penny Skelton, Chair Catherine Durrant, Vice Chair Charles Brand - regrets Patricia Boyce David Conning Christine Evanoff - regrets Bradley Green Alex Yuen

RESOURCE Susan Nicholson BIA General Manager Monica Gal Recording Secretary GUEST Dean Collver, Director, Parks, Recreation and Culture

A meeting of the Downtown Collingwood Board of Management Business Improvement Area (BIA) was held on Friday, March 10, 2017 at the hour of 7:30 a.m. in the Business Development Centre Conference Room, 105 Hurontario Street. WELCOME / CALL TO ORDER Chair Skelton welcomed all in attendance, determined that a quorum was present, then called the meeting to order at 7:34 a.m. ADOPTION OF THE AGENDA Moved by Member Yuen Seconded by Councillor Doherty

THAT the Collingwood Downtown Board of Management Business Improvement Area (BIA) adopts the March 10, 2017 Agenda as presented

CARRIED CONFIRMATION ADOPTION OF THE MINUTES The February 9, 2017 Collingwood Downtown Board of Management Business Improvement Area (BIA) Minutes were adopted electronically and received by the Corporate & Community Services Standing Committee at their March 6, 2017 meeting and would be received by Council at their March 13, 2017 meeting. DEPUTATION

Dean Collver, Director Parks Recreation and Culture Collingwood Elvis Festival Update

Dean Collver, Director, Parks Recreation and Culture provided a status report on the plans for the 2017 Collingwood Elvis Festival including its revised physical footprint which has been vetted and endorsed by Emergency Services. Vendor booths will be located to the middle of

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March 10, 2017 Downtown Collingwood BIA Board of Management Meeting Minutes Page 2 of 5

Hurontario Street (between 2nd and 3rd streets) with allowance for fire trucks to travel along Hurontario Street in case of emergency. The Festival Stage will be located in the middle of Hurontario Street between 1st and 2nd streets and lined with approximately 15 sets of town facilities bleachers along the west side of the Festival Stage. The Festival is working with the restaurant operator along the south east side of Simcoe Street regarding the size of that beer garden. The J. C. Williams Group will be hosting ab Elvis Festival Business Workshop on March 28th. The workshop is expected to provide feedback and recommendations based on information gathered from completed surveys. Director Collver thanked the Board for committing to the L & O Prize sponsorship and left the meeting at 7:50 a.m. DECLARATIONS OF CONFLICT OF INTEREST OR PECUNIARY INTEREST - Nil BUSINESS ARISING FROM THE FEBRUARY 9, 2017 MEETING Graffiti Workshop Update

The General Manager advised that the workshop has been re-scheduled for a date in April to accommodate the OPPs schedule. COMMITTEE REPORTS Finance and Administration

The Board reviewed the financials for the period ending December 31, 2016 and the period ending January 31, 2017 and confirmed that the Boards financial position is sound. The General Manager confirmed that all 2016 invoices have been paid. Moved by Member Yuen Seconded by Member Green

THAT the Collingwood Downtown BIA Board of Management accepts the Financial Statement for the year ending December 31, 2016 as presented.

CARRIED Moved by Member Yuen Seconded by Member Green THAT the Collingwood Downtown BIA Board of Management accepts the Financial Statement for the period ending February 28, 2017 as presented.

CARRIED Invoices Paid

Moved by Member Yuen Seconded by Member Conning

THAT the Collingwood Downtown Board of Management Business Improvement Area (BIA) endorse the Accounts Payable Vouchers for the period up to December 31, 2016 in the amount of $ 75,616.13 as presented. CARRIED

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Moved by Member Yuen Seconded by Councillor Doherty

THAT the Collingwood Downtown Board of Management Business Improvement Area (BIA) endorse the Accounts Payable Vouchers for the period up to March 10, 2017 in the amount of $ 10,537.21 as presented.

CARRIED IN-CAMERA

Moved by Member Durrant Seconded by Member Green

THAT this Board proceeds in camera at 8:13 a.m. in order to address a matter pertaining to:

personal matters about an identifiable individual, including municipal or local board employees (a)

Item for discussion: Staffing, Board Vacancy

Moved by Member

Seconded by Member THAT this Board rise from in camera at 8:37 a.m.:

CARRIED Rise and Report Moved by Member Green Seconded by Member Boyce

THAT the BIA Board of Management authorize the General Manager to contact the Clerks office to request that they advertise to fill a vacancy on the Board.

CARRIED Moved by Member Durrant Seconded by Member Green

THAT the BIA Board of Management authorizes the Chair and the Treasurer to meet with the General Manager to present the Boards decision regarding staffing. CARRIED

COMMITTEE REPRESENTATIVE REPORTS The Board reviewed the circulated reports and discussed specific aspects from each representative. Councillor Dohertys Report

Collingwood won Municipality of the Year Award from Festival & Events of Ontario.

Maintenance and Capital Expenditures No report

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Beautification and Decorating Member Boyce reported that the winter banners and Christmas lighting are to be changed after March break. Communications - Member Brand sent regrets

Events and Activities

Member Green reported on the following: o Farmers Market - Planning is well underway and applications have gone out to

previous vendors. o 40th Anniversary - The May 13th launch of the 40th Anniversary has been cancelled

as the Chamber of Commerce will be utilizing the Eddie Bush Arena for their Annual Spring Trade Show. The BIA will launch its 40th Anniversary on June 30th as a lead in to Canada Day.

o Local Live Lunch - Humber College Special Event program student will be working with the General Manager.

o Street Pianos - Concept for Canada 150 approved and design work underway.

Marketing and Promotions Member Conning suggested that the Board explores the feasibility of providing free WIFI in the BIA, as is provided in London Ontario. Logo for the BIAs 40th Anniversary has been finalized. Member Conning advised that is coordinating a drone photo shoot which would feature merchants and their products/services. Parking and Bylaws

Councillor Doherty requested that in future she be copied on any correspondence to town staff The General Manager indicated that the BIA had not been copied on the emails until requested to attend a meeting with the business owners. Future Planning

Chair Skelton will speak with BIA member re-status of laneways and wayfinding as he would like to assist with the project. Heritage Committee Report

Member Durrant reported that she sent regrets to the February Heritage meeting. General Managers Report

The Board requested that the General Manager includes in her monthly reports welcome of new members and contact with current members. CORRESPONDENCE SENT BY THE BIA GENERAL MANAGER SINCE THE FEBRUARY 9TH MEETING:

1. Email to Sara Almas, Clerk regarding Board Resignation

CORRESPONDENCE RECEIVED BY BIA GENERAL MANAGER SINCE THE FEBRUARY 9TH MEETING:

1. Email correspondence from Board Member Michael Christie 2. Email correspondence regarding downtown parking issues/meeting 3. OBIAA Newsletter 4. Notice regarding Elvis Festival Workshop March 28 5. Copy of email notice regarding sidewalk patios

OTHER BUSINESS - Nil

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NEXT MEETING The next meeting of the Board of Management of the Collingwood Downtown BIA will take place on Thursday, April 13, 2017 at 7:30 a.m. in the Business Development Centre Conference Room, 105 Hurontario Street. ADJOURNMENT

Moved by Member Green THAT the meeting adjourns at 8:59 a.m. CARRIED

___________________________ Penny Skelton, Chair

PS: mg

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Town of Collingwood

TRAILS ADVISORY COMMITTEE MINUTES

March 9, 2017

COMMITTEE: Murray Knowles Chair - regrets Jack Marley Vice Chair - Acting Wayne Caswill George Christie Jim Kropf Louise Watt

RESOURCE: Wendy Martin, Manager, Parks Monica Gal, Recording Secretary GUEST: Dean Collver, Director Parks, Recreation and Culture

A meeting of the Trails Advisory Committee was held on Thursday, March 9, 2017 in the Braniff Room, Town Hall, 97 Hurontario Street starting at 1:00 p.m. CALL TO ORDER Acting Chair Marley welcomed all in attendance established quorum and then called the meeting to order at 1:01 p.m. ADOPTION OF THE AGENDA Moved by Member Watt Seconded by Member Kropf THAT the February 9, 2017 Trails Advisory Committee Agenda be adopted as presented. CARRIED CONFIRMATION OF THE ADOPTION OF THE MINUTES Acting Chair Marley confirmed that the February 9, 2017 Trails Advisory Committee Minutes were adopted electronically and were received by the Community and Corporate Services Standing Committee at their March 6, 2017 meeting and would be received by Council at their March 13, 2017 meeting. DECLARATIONS OF CONFLICT OR PECUNIARY INTEREST - Nil BUSINESS ARISING FROM THE MINUTES

Collingwood/Village Trail Connection Plan Wendy Martin, Manager, Parks advised that the RFP for the design has been issued and the tender closes on March 14th. The Plan needs to be completed by July 31, 2017. Cranberry Marsh viewing tower

Dean Collver, Director of Parks, Recreation and Culture explained that as of January 2016, all new build construction are subject to the Accessibility for Ontarians with Disabilities Act (AODA) which requires public consultation. Wendy Martin, suggested that given that this project did not place in the top third of the 5 Year Trails Capital Plan, that further discussion be deferred to no earlier than 2019.

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March 9, 2017 Trails Advisory Committee Minutes Page 2 of 3

5 Year Trails Program

Director Collver and the Committee reviewed the prioritized 5 Year Trails Program list with the expectation that the majority of the projects assigned for 2017 shall be completed by years end. PRC website changes

Acting Chair Marley asked that Committee members provide their suggested changes directly to him so that he may compile and edit and then work with the Communications Officer. Chair Knowles is also working on the project. RECEIVING OF REPORTS Budget

Parks Manager Martin confirmed that the 2017 Budget was adopted at the February 27th Council meeting and will provide copies of the detailed of the budget at the next meeting. Construction No discussion.

Trail Maintenance / Trail Captain Coordinators Report No report.

Map Delivery

Committee Member Kropf advised that the map boxes are being replenished on a regular basis. Some of the locations will be reviewed so that non performing ones could be re-assigned. Features on the Trail Report

Committee Member Watt recommended that the Committee supports signage featuring Blue Mountain Pottery and Smarts Farms. The Committee endorsed her recommendations. NEW BUSINESS Great Lakes Waterfront Trail

Manager Martin reported that she attended a meeting with the Great Lakes Waterfront Trail organization. The organization was looking for the Towns support to use existing trails to add to their network. For 2017, the focus area is from Grand Bend to the end of the Georgian Trail at Birch Street. For 2018 the focus will be from Collingwood to Sudbury. Spring Newsletter

Acting Chair Marley will prepare a draft newsletter. It was recommended that the newsletter be distributed via free newspaper delivery. Manager Martin will obtain the cost for the insertion. Video update

Acting Chair Marley reported that the winter portion of the trails video has been taped and will be part of an all season video promoting the Collingwood trails. Once completed, it will be uploaded to the website.

Spring trails tour for committee members and introduction to new committee

members Director Collver advised that Council is expected to appoint new members at their March 13th meeting and acknowledged the dedication and commitment of the current members and the anonymous trail captains. The Committee will organize a Trails Tour for mid June and invite Parks and Recreation staff. Active Transportation Framework

Director Collver explained the scope of the updated version. Committee members will review

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March 9, 2017 Trails Advisory Committee Minutes Page 3 of 3

the executive summary and then provide feedback at the next meeting. Site Plan Process

Director Collver briefly outlined the new protocol which provides an opportunity for the Committee to provide comments to the Director as a group regarding trail connection opportunities as part of the site development process. Winter Trail Maintenance Project

Director Collver will confer with the Director of Engineering, Public Works to solicit his support of this initiative. CORRESPONDENCE - Nil OTHER BUSINESS Director Collver provided a brief synopsis on the preliminary concept for the redevelopment of Harbourview Park, which he believes would is a natural first step for the implementation of Stage One (1) of the Waterfront Master Plan. NEXT MEETING The next Trails Committee meeting will take place on Thursday, April 13, 2017 at 1:00 p.m. in the Braniff Room, Town Hall. ADJOURNMENT Moved by Member Christie THAT the Trails Advisory Committee adjourn at 3:32 p.m. CARRIED

____________________ Jack Marley, Acting Chair

JK: mg

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Staff Report # PRC2017-02 Standing Committee, April 3, 2017

Council Meeting, April 10, 2017 Amendments: No

Submitted to: Corporate & Community Services Standing Committee | Council

Submitted by: Dean Collver, Director of Parks, Recreation, and Culture

Subject: Healthy Vending Machines

AMENDMENTS: None

PURPOSE The purpose of this report is to inform the Corporate & Community Services Standing Committee of proposed changes to vending machines sales in recreational facilities (Central Park Arena & Centennial Aquatic Centre) RECOMMENDATION: THAT the Corporate & Community Services Standing Committee receives Report PRC2017-02, Healthy Vending Machines and supports the following recommendation for Councils consideration: THAT Council endorses the elimination of cold drink vending (Central Park Arena and Centennial Aquatic Centre) and continued promotion of water available from recently installed water bottle refill stations. THAT Council endorses the Parks, Recreation & Culture Department to manage vending food sales and distribution for Central Park Arena and Centennial Aquatic Centre. THAT Council endorses vending food sales and distribution be limited to 100% healthy vending (Central Park Arena and Centennial Aquatic Centre).

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1. BACKGROUND Recreational facilities and community centres are priority settings for supporting healthy eating behaviours among children, youth and families (Naylor, Olstad & Themen, 2015). These are facilities in which families and residents are already being active. While traditional vending machines have focused on providing mainly pre-packaged foods (chips, chocolate bars, candies) and sugar sweetened beverages (pop, sports drinks, fruit drinks) they are in contradiction to the healthy lifestyle choices being promoted within the recreation environment. There is an opportunity to build on current actions taken by the Parks, Recreation & Culture Department and Healthy Kids Community Challenge in partnership with community organizations, businesses and schools to promote lifelong healthy lifestyles. Work undertaken has served to build the foundation for marketing and promoting healthier food and beverage choices. Adopting a healthy vending approach demonstrates the leadership of the Town of Collingwood to promote and support healthy environments. The proposed approach aims to make the healthy choice the easy choice. Recommendations include:

Elimination of beverage vending machines (Central Park Arena, Centennial Aquatic Centre) and continued promotion of water available from recently installed water bottle refill stations

Provision of water bottles for purchasing at recreational facilities Vending food sales and distribution be limited to 100% healthy vending (Central Park

Arena and Centennial Aquatic Centre). Launch of a communication and marketing campaign promoting healthy changes to the

food environment within recreational facilities focusing on convenience, affordability, quality, brand and nutrition

Monitor customer feedback and economic feasibility

Residents using municipal facilities have the option of bringing with them the food or beverages of their choice. Studies however show that parents frequently use vending machines available at municipal facilities to make food and beverage purchases to supplement or replace meals (Olstad et al., 2015; Thomas & Irwin, 2010). Offering easy access to vending machines with unhealthy foods and beverages in turn influences dietary choices, normalizing unhealthy eating options within the recreational environment. Parks, Recreation & Culture staff in partnership with Healthy Kids Community Challenge will assist in the purchasing, monitoring and stocking of food in the two proposed locations. Food items made available in the proposed vending machines will be informed by Canadas Food Guide to Healthy Eating and consultation with the Simcoe Muskoka District Health Units (SMDHU). Recreational facilities in the Town of Collingwood are positioned to reach and impact a broad cross section of the population. Supporting a healthy food environment sets the foundation for lifelong healthy choices.

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2. INPUT FROM OTHER SOURCES Simcoe Muskoka District Health Unit (SMDHU) Ontario Society of Nutrition Professional in Public Health (OSNPPH) Healthy Kids Community Challenge Steering Committee Healthy Kids Community Challenge Action Plan; reviewed by the Ministry of Health and

Long-Term Care Healthy Kids Community Challenge Community Needs Assessment & Consultation Parks, Recreation and Culture Department review Review of approaches taken by municipalities across the Province Circulated to Department Heads electronically

3. Applicable Policy or Legislation

Healthy Lifestyle is included as one of the five overarching goals of the Community Based Strategic Plan supporting sustained healthy, active and compassionate living. 4. EFFECT ON TOWN FINANCES

In the long-term, based on the experiences of other municipalities it is not anticipated that vending sales will be affected by the changes proposed. Purchasing of vending machines and the delivery of a marketing/communication campaign is estimated at $20,000 which will be covered through the Healthy Kids Community Challenge budget and not the municipal tax levy. Labour to operate the machines, re-stocking, will be absorbed within the Recreation Services division, which has capacity to receive this task. Local partnerships are being sought to support a pilot of this concept with reduced product costs and/or support for maintaining the vending inventory.

Naylor, P.J., Olstad, D.L., & Therrien, S. (2015). An intervention to enhance the food environment in public recreation and sport settings: A natural experiment in British Columbia, Canada. Childhood Obesity, 11(4), 364-74. Olstad, D.L., Goonewardene, L.A., McCargar, L., Therrien, S. (2015). If we offer it, will children buy it? Sales of healthy foods mirrored their availability in a community sport, commercial setting in Alberta, Canada. Childhood Obesity 11(2), 156-64. Thomas, H.M., & Irwin, J.D. (2010). Food choices in recreation facilities: Operators and patrons perspectives. Canadian Journal of Dietetic Practice & Research, 71(4), 180-85.

5. References

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SIGNATURES Prepared by: Submitted by: Jennifer Parker Dean Collver Local Project Manager, HKCC Director Parks, Recreation & Culture Parks, Recreation, and Culture Town of Collingwood Town of Collingwood

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CORPORATE & COMMUNITY SERVICES STANDING COMMITTEE REPORT TO

COUNCIL

CORP-COMM2017-04 April 10, 2017

Submitted to: Mayor and Council

Subject: Corporate & Community Services Standing Committee Meeting

1. BACKGROUND

Listed below are the actions resulting from the Corporate & Community Services Standing Committee meeting held on April 3, 2017, for Councils consideration.

2. MEETING ATTENDANCE Members of Council Present: Councillor Cam Ecclestone, Chair Councillor Deb Doherty, Vice Chair Mayor Sandra Cooper Councillor Tim Fryer Councillor Kevin Lloyd

3. ADOPTION OF AGENDA

Moved by Member Mayor Cooper Resolution No. CC2017-04-01 Seconded by Member Councillor Doherty

THAT the content of the Corporate & Community Services Standing Committee Agenda for April 3, 2017 be adopted as presented.

CARRIED BUSINESS ARISING FROM THE PREVIOUS MEETING (March 6, 2017) - Nil DECLARATION OF CONFLICT OR PECUNIARY INTEREST Nil COMMUNITY ANNOUNCEMENTS Marjory Leonard, Treasurer introduced Mike Nancekivell recently recruited for our newly established position of Manager of Information Technology. Dean Collver, Director, Parks, Recreation and Culture introduced Amanda Norris, Administrative Assistant who has transferred from Engineering Services.

RECOMMENDATION: That Council receive the Corporate & Community Services Standing Committee Report from the meeting of April 3, 2017, as presented.

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4. MINUTES/REPORTS OF OTHER COMMITTEES/BOARDS

Moved by Member Mayor Cooper Resolution No. CC2017-04-02 Seconded by Member Councillor Doherty

THAT the Corporate and Community Services Standing Committee receive and refer the following minutes to the next regular meeting of Council:

a) Downtown Collingwood Board of Management BIA, March 10, 2017 b) Trails Advisory Committee, March 9, 2017

CARRIED

5. STAFF REPORT

PRC2017-02 Healthy Vending Machines Purpose: To inform the Corporate & Community Services Standing Committee of proposed changes to vending machines sales in recreational facilities (Central Park Arena & Centennial Aquatic Centre) Jennifer Parker, Local Project Manager, Healthy Kids Community Challenge, addressed questions from the Committee regarding the content of the vending machines, logistics, other users and affordability.

Moved by Member Councillor Fryer Resolution No. CC2017-04-03 Seconded by Member Councillor Doherty

RECOMMENDING THAT the Corporate and Community Services Standing Committee support and refer the following Staff Report to the next regular meeting of Council:

Staff Recommendation: THAT Council endorse the elimination of cold drink vending (Central Park Arena and Centennial Aquatic Centre) and continued promotion of water available from recently installed water bottle refill stations; AND THAT Council endorse the Parks, Recreation & Culture Department to manage vending food sales and distribution for Central Park Arena and Centennial Aquatic Centre; AND THAT Council endorse vending food sales and distribution be limited to 100% healthy vending (Central Park Arena and Centennial Aquatic Centre).

CARRIED

6. DEPARTMENTAL UPDATES/DISCUSSION Fire Department Update Ross Parr, Fire Chief reviewed the timelines for the completion of the Fire Master Plan, which is to be presented to Council in mid July. Fire Chief Parr advised that the new fire truck is expected to be delivered after the Ontario Association of Fire Chiefs Conference which is taking place May 7-10th.

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In Kind Budget Update Dean Collver, Director, Parks, Recreation and Culture reviewed the In Kind Budget analysis which indicates that to date there are 19 requestors for the 1st quarter as compared to 23 for all of 2016. Director Collver advised that based on this trend, he is forecasting a $21,000 unbudgeted increase for 2017 and stated that he will provide a report with recommendations at the May Corporate / Community Services Standing Committee meeting for a more detailed discussion. Waterfront Master Plan Update Director Collver reviewed the multi phased Waterfront Master Plan and suggested that in order to qualify for upper tier matching funding opportunities as well as private and corporate sponsorships, he is recommending focusing on Phase 1. Director Collver addressed questions from the Standing Committee regarding use of development charges, timeframe, Canada150 funds, and the process for undertaking the next steps. The Standing Committee requested that the PowerPoint presentation handouts be provided to all counicllors. Marketing and Business Development Update Martin Rydlo, Director of Marketing and Business Development provided an update on the recent successful retail conference jointly held with the Blue Mountain Village Association. There were 100 businesses in attendance with regional, provincial and national level speakers setting the platform for an annual conference. The J.C. Williams Group held an Elvis Business Workshop at which about 20 people gathered to hear the consultant share her observations followed by a presentation by staff related to the 6 signature events and ideas on how to optimize/capitalize on the Collingwood Elvis Festival. The consultants final summary report is expected shortly. Director Rydlo announced upcoming events, including: the 50th anniversary of Georgian College, with celebrations coming to the South Georgian Bay campus in September; Share the Road Annual Conference is taking place in Toronto on April 11-12. Several staff and Councillors are planning to attend. The YMCA is hosting a Collingwood150 Health & Wellbeing rally and lunch on April 13th with Dr Greg Wells as the motivational guest speaker. Excite Pitch Competition is coming to Collingwood this spring. Weve successfully convinced HBEC to bring this event to Collingwood this year. Deadline to apply is Friday, April 14. Finalists will be chosen to make their pitches in person on May 26. The annual Leadership conference is taking place on May 5th. This years Leadercast Conferences theme is Powered by Purpose.

7. PUBLIC DELEGATIONS - Nil

8. OTHER BUSINESS Melissa McCuaig, Manager, Human Resources confirmed for Mayor Cooper that the recruitment deadline for the Chief Administrative Officer position closes on April 10, 2017.

9. ADJOURNMENT

Moved by Member Councillor Lloyd

THAT the Corporate & Community Services Standing Committee meeting adjourn at 5:57p.m.

CARRIED

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Municipal & School Board Election 2018 Alternative Voting Methods Page 1 of 7

STAFF REPORT #C2017-05

Standing Committee 4/4/2017 Council 4/10/2017

Amendments: no Submitted to: Strategic Initiatives Standing Committee | Council

Submitted by: Sara Almas, Clerk

Subject: Municipal & School Board Election 2018 Alternative Voting Methods

1. BACKGROUND

Municipal Elections Act Municipal and school board elections must be held every four years and are administered by the Clerk as Returning Officer, pursuant to the Municipal Elections Act, 1996, S.O. 1996, c. 32 (MEA). The next municipal election will be October 22, 2018. Pursuant to Section 42 (1) of the MEA, if Council wish to use an alternative voting method for the 2018 election, a by-law authorizing the method of voting and the use of vote-counting equipment must be passed on or before May 1st in the year before election year. Under the MEA, Clerks of local municipalities are responsible for preparing and conducting elections. It is the Clerks responsibility to ensure that all members of the electorate are given every opportunity to vote and that the voting process is as accessible and accountable as possible.

PURPOSE The purpose of this report is to recommend an alternative voting method for Councils consideration for the 2018 municipal and school board election. RECOMMENDATION THAT the Strategic Initiatives Standing Committee herein recommends Council support the implementation of an Internet and Telephone Voting system for the 2018 municipal and school board election and enact the necessary by-law. AMENDMENTS None

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History The Town of Collingwood has conducted vote by mail elections for the past six municipal elections. The last two elections (2010, 2014) both included the use of electronic tabulation equipment and accessible ballot marking equipment, with the electronic tabulation equipment utilized for the first time in 2006. Election Principles In considering alternative voting methods, the principles of the MEA must be upheld, including: maintaining the secrecy and confidentiality of the voting process and individual votes providing an election that is accessible to the voters providing an election that is fair and non-biased ensuring the integrity of the process is maintained throughout the election ensuring the results of the election reflect the votes cast, and that valid votes be

counted and invalid votes be rejected so far as reasonably possible ensuring voters and candidates are treated fairly and consistently within the

municipality. 2. INPUT FROM OTHER SOURCES

Staff have undertaken a thorough review of the current research on internet and telephone voting and other voting methods that may be used by municipalities in the upcoming election, including: Experiences of the 97 Ontario municipalities that adopted internet and telephone

voting in whole or part for the 2014 municipal and school board elections; Results of the Internet Voting Project, an academic study by Nichole Goodman and

Heather Pyman of the experience of municipal election methods in the 2014 Ontario municipal election;

Elections Ontario Report on alternative voting technologies. 3. APPLICABLE POLICY OR LEGISLATION

Municipal Elections Act Community Based Strategic Plan, Accountable Local Government Accessibility for Ontarians with Disabilities Act

4. ANALYSIS

Alternative Voting Methods Municipalities traditionally voted utilizing a paper ballot, at polling stations and conducted manual counts. Alternate, remote methods of voting are not new to Ontario municipalities; vote-by-mail and telephone voting have been used in a variety of municipalities for decades and, more recently, voting via the internet has been increasingly growing in popularity. Remote voting offers voters convenience, choice and greater access to participate in the voting process. Access to the voting process can be increased through remote voting, with internet and telephone voting offering the greatest flexibility of use for the voter.

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With the changing demographics of our society, it is expected that the number of people with disabilities will be steadily increasing each year. The provision of remote voting for this population ensures that they will continue to be enfranchised in the election process. With the current technology available for home computers, and smartphones, many individuals with a range of disabilities can vote via telephone or internet in complete privacy. Alternative voting and tabulation methods include: internet and telephone voting paper ballots with poll tabulators vote by mail touch screen ballots combination of multiple voting methods.

and Telephone Voting - RECOMMENDED Process: 1. Electors would confirm they are on the Voters List.

2. In early October, each elector will receive a personal voter notification letter containing

information to access the voting system by internet or telephone, including the following information: voters ID number voters unique PIN to vote URL and telephone number for the voting system voting information, i.e. candidates running for office, location of help centers, legal

requirements to vote, how to find more information, etc. Accessing the voting system:

- electors will be required to confirm they are entitled to vote when accessing the system

- user must enter his or her ID and PIN number provided on the notice, and answer a security question which is generally their date of birth

- user will follow the prompts and confirm his or her selections.

3. Help centers can be set up in locations such as the Library, and other places such as institutions, retirement homes, schools to promote the election or assist voters, and can provide the following services:

a. add an elector to the Voters List b. provide assistance and clarification on the election process c. offer access to a telephone or computer for voting d. assist any electors requiring assistance in voting.

4. Results may be available as early as 8:30 p.m. on election night Analysis: Convenience provides the most flexibility and opportunity for participation allows for a longer voting period, available 24 hours per day voting until Monday,

October 22, 2018 at 8:00 p.m. electors can vote in the privacy of their own home or anywhere in the world

Internet and Telephone Voting - RECOMMENDED

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electors can vote by telephone, smartphone, tablet or computer help center can be located in places like institutions, retirement homes, long-term

care facilities, the hospital and other places to promote the election, add electors to the Voters List, assist voters with information, and offer access to a telephone or computer for voting

the vast majority of voters (95%) surveyed as part of the Internet Voting Project praised internet voting as being more convenient, accessible and better enabling their voting rights

Accessibility

independence, dignity, integration, and equal opportunity privacy of voting at home without having to travel voters can use their personal telephones or computers with accessibility features

including high volume, headphones of talk-to- you (TTY) features system uses clear and plain language with prompts meets or exceeds provincial standards if assistance is required, as above, help centers will be available throughout the

voting period to assist persons with disabilities

Voter Education the Internet Voting Project found that the limited voters who were not satisfied after

using internet and telephone voting in the 2014 election said they were generally frustrated with learning a new voting method

new technology will require more communication, outreach and education of voters than previous vote-by-mail method

help centers will be set up throughout the voting period to update the Voters List, answer voters questions and provide assistance to voters, etc.

Proxies removes the need for proxy voting

Advance Polls a longer voting period removes the need for advance polls

Accuracy of Count count is 100% accurate no risk of spoiled ballots or unclear voter intent

Timing of Results earliest results should be available by 8:30 p.m.

Staffing and Resources temporary part-time staff and volunteers required will be significantly reduced on

voting day, specifically in the counting room, along with associated training time As this is a new voting method, staff resources and training will be required to

ensure adequate resources are available to address questions and concerns of voters and assist with the help centers.

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Costs internet and telephone voting is estimated for 2018 at $51,300, approximately

($5,000 less than vote-by-mail) estimate for overall election budget will include an increase for promotion,

communications and advertising of new voting method to voters

Additional Benefits of Collaboration with other Clerks sharing costs of promotion, communications and advertising shared training efforts reduced staff time developing policies and procedures

Security perception of security concerns and process vulnerability risks are mitigated with comprehensive security controls, including secure data

centers, access control, data confidentiality and data integrity voter authentication or verification concerns additional security measures can be taken to ensure the elector the ballot was

intended for is the elector voting, such as an option requiring the voter: to authenticate his/her identity with a second shared secret beyond the PIN

provided in the voter kit to enhance security although there are voter authentication risks, staff feel the risks are minimal, there

are security controls in place and voter fraud remains an offence under the MEA. the system includes protections against repeat voting - once an individual has voted

he or she will no longer be able to log into the system and vote again and will immediately be marked as voted on the Voters List

system audits will be carried out during voting and after the close of polls Experiences of Other Municipalities use of internet and telephone voting is on the rise:

o 12 municipalities in 2003; o 20 municipalities in 2006; o 44 municipalities in 2010; and o 97 of 414 municipalities used it in 2014, with 90 offering internet and telephone

for the whole voting period and 59 using internet and telephone exclusively (i.e. not combined with another method)

the Internet Voting Project found the following for voters: o 95% of voters were very satisfied, compared to a satisfaction rate of 68% for

paper voting methods o internet voting was described as easy, simple, straightforward, private,

convenient o 98% of voters would vote online again o 95% of voters would recommend it to others o though some respondents noted challenges for seniors, older voters were the

biggest users of internet and telephone voting and older voters had higher satisfaction with internet voting

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Alternative Methods Not Recommended Vote by mail Paper ballots and tabulators Touch screen voting Combination of multiple methods

Staff only recommend that Council consider vote by mail with tabulators, if internet and telephone voting is not selected. This recommendation is based on past experience and the increase in overall costs, additional resources and full-time and part-time staff required if other alternate methods are chosen. Area Municipalities Method of Voting 2018

Municipality Vote by Mail Traditional with

Tabulator Traditional

with Manual Count

Internet/ Telephone

Adjala-Tosorontio The Blue Mountains Clearview Meaford Midland Ramara Oro Medonte Advance Polls Only

Penetanguishene Severn Springwater Tay Tiny Wasaga Beach TOTAL 2 2 1 10

5. EFFECT ON TOWN FINANCES

There are a limited number of service providers that offer effective, proven, and secure internet / telephone voting technology. The cost is estimated at $2.85 per elector, approximately $51,300, plus additional election expenses that are being budgeted for will ensure that budget is within the estimated $80-85,000. Money is set aside each year and placed in reserve to cover election costs. The total 2018 election costs are estimated to be within our target range. Election costs in 2014 were $80,068.66 which included the production and printing of the ballots and ballot kits, postage, rental of ballot marking device for accessible voting and tabulators for counting, election supplies, staffing and advertising.

Alternative Methods

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Resource 1 http://www.centreforedemocracy.com/wp-

content/uploads/2016/08/IVP_Report.pdf SIGNATURES

Department Head: Prepared with the assistance of:

Sara Almas, Clerk Becky Dahl, Deputy Clerk Andrew Walkom, Clerks Coordinator

Town of Collingwood Town of Collingwood

6. APPENDICES & OTHER RESOURCES

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http://www.centreforedemocracy.com/wp-content/uploads/2016/08/IVP_Report.pdfhttp://www.centreforedemocracy.com/wp-content/uploads/2016/08/IVP_Report.pdf

BL2017-028 Alternative Voting Method

BY-LAW No. 2017-028 OF THE

CORPORATION OF THE TOWN OF COLLINGWOOD

BEING A BY-LAW TO AUTHORIZE THE USE OF INTERNET AND TELEPHONE VOTING AS AN ALTERNATIVE VOTING METHOD FOR THE 2018 MUNICIPAL ELECTION

WHEREAS Section 42 of the Municipal Elections Act, 1996 (the Act) provides that a local council may, by by-law, authorize the use of an alternate voting method that does not require electors to attend at a voting place in order to vote; AND WHEREAS Section 42(5) of the Act provides when a by-law authorizing the use of an alternative voting method is in effect, sections 43 and 44 apply only if the by-law so specifies; AND WHEREAS Council deems it appropriate and in the public interest to conduct the Municipal and School Board Election using an internet and telephone voting method; NOW THEREFORE COUNCIL OF THE CORPORATION OF THE TOWN OF COLLINGWOOD ENACTS AS FOLLOWS:

1. THAT the alternative voting method of Internet/Telephone is hereby authorized for the 2018 Municipal and School Board Election.

2. THAT the Clerk/Returning Officer is authorized to determine the length of the voting period, including advanced voting.

3. THAT no proxy voting provisions are applicable to the 2018 municipal election conducted in

accordance with this By-law.

4. THAT the counting of ballots by electronic methods, in keeping with the voting method, is hereby authorized.

5. THAT Council authorizes the Clerk to enter into agreements with selected vendors necessary for the conduct of the election in keeping with the Towns Purchasing By-law.

6. THAT By-law No. 2014-041 be hereby repealed.

7. THAT thi

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