Total Quality Management
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Transcript of Total Quality Management
Total Quality Management
The way of managing organization to achieve
excellence
Total – everything
Quality – degree of excellence
Management – art, act or way of organizing,
controlling, planning, directing to achieve certain
goals.
Definition of quality
The concept and vocabulary of quality are elusive. Different
people interpret quality differently.
The banker will answer” service”
The healthcare worker will answer “quality health care”
The hotel employee will answer “customer satisfaction”
The manufacturer will simply answer “quality product”
Service Industries are particularly Difficult
Reasons:
High volume of transaction
Immediate consumption
Difficult to measure and control
More labor intensive
High degree of customization required
Image is a quality characteristic
Behavior is a quality characteristic
Why care about quality
increase productivity
expand market share
raise customer loyalty
enhance competitiveness of the firm
at a minimum, serve as a price of entry
Effects of poor Quality• Low customer satisfaction
• Low productivity, sales and profit
• Low morale of workforce
• More re-work, material and labor costs
• High inspection costs
• Delay in shipping
• High repair costs
• Higher inventory costs
• Greater waste of material
Benefits of Quality Higher customer satisfaction Reliable products/services Better efficiency of operations More productivity and profit Better morale of work force Less wastage costs Less inspection costs Improved process More market share Spread of happiness and prosperity Better quality of life for all.
Continuous Improvement
Inputs – processing – outputs
InputMaterialsInfo, DataPeopleMoney
ProcessWork methodsProceduresToolsProduction – Cutting, Welding, etc.Bank – deposit/withdrawal process, Kad Pintar Application Process at NRD
Outputs
Products
Delivered service
In-process jobs – forms signed, drawing completed
Others
Also by-products, wastes
Conditions
feedback
Issues for customer satisfaction
Checklist for both internal and external customers1. Who are my customers?2. What do they need?3. What are their measures and expectations?4. Does my product/service exceed their
expectations?5. How do I satisfy their needs?6. What corrective action is necessary?
Characteristics of TQM Leader
Visible, committed and knowledgeableA missionary zealAggressive targetsCommunication of valuesOrganizationCustomers contact
Indicators for Customer Satisfaction
Excellent hiring, training, attitude and morale for front line
employees (…direct contact with public)
Proactive customer service system
Proactive management of relationship with customers
Use of all listening posts
Quality requirements of market segment
Commitment to customers
Understanding customer requirements
Service standards meeting customers requirements
Types of Quality Costs
The cost of quality is generally classified into four categories
1. Cost of Prevention
2. Cost of Appraisal
3. Cost of Internal Failure
4. Cost of External Failure
Quality Costs
Cost of Prevention Prevention costs include those activities which remove and
prevent defects from occurring in the production process.
Included are such activities as quality planning, production reviews, training, and engineering analysis, which are incurred to ensure that poor quality is not produced.
Appraisal
Those costs incurred to identify poor quality products after
they occur but before shipment to customers. e.g. Inspection
activity.
Internal Failure
Those incurred during the production process.
Include such items as machine downtime, poor quality materials,
scrap, and rework.
External Failure
Those incurred after the product is shipped.
External failure costs include returns and allowances, WARRANTY
costs, and hidden costs of customer dissatisfaction and lost market
share.
Quality Tools To improve Process Quality
Cause and effects Charts: fishbone diagrams are used to identify the root causes of a problem
Fishbone Diagram (introduced by Kaoru Ishikawa in 1968)
A Fishbone Diagram Template can help you understand cause and effect.
Fishbone Diagrams are also known as Cause and Effect Graphic Organizers or Ishikawa Diagrams.
Fishbone Diagram is often used to diagnosis product malfunctions.
Fig. Fish bone diagram of a missed deadline
Fish bone diagram of a missed deadline
The causes are grouped into six categories: people, method, measurement, machine, environment, and materials
The category “people” refers to any humans that may have contributed to the undesired outcome.
“Method” refers to any complications in process or policy. “Measurement” relates to data collection and time. “Machine” encompasses errors caused by technology or
computers. “Environment” covers problems with surroundings.
“Materials” explains any issues caused by software.
Processing Delays
Teller Processes
Computers
Sequenceof activities
Too many steps
Controlfunctions
Not user friendly
Too muchdowntime
Slow response time
Training
Attitude
Fatigue
Fishbone Diagram akaCause and Effect Diagram
Fig. Fishbone diagram
Fig. Fishbone diagram of medication error
Scatter Diagrams: Plot data on a chart – no attempt is made to classify the data or massage it
Pareto Charts: Organize data on a histogram based on frequency from most prevalent to least. Help identify major causes or occurrences (80:20 rule)
Check Sheets: Easy way to count frequency of occurrence by front line workers
Histograms: Categorize data is cells and plot (see if any patterns emerge)
Run Charts: Plot data as a function of timeControl Charts: are statistical tools used to determine
if the variation in results is caused by common or special events
Assignment - 1