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United Nations Human Settlements ProgrammeUN-HABITAT Mongolia OfficeRoom #1001, MUB # 3, Baga toiruu - 15,Ulaanbaatar, MONGOLIA

Tel: +976-11-322711, Fax: +976-11-322711 ubgusip@gmail.com

Job Description

Position: Project Officer

Project: Community-Led Ger Area Upgrading in Ulaanbaatar City and Ger AreaUpgrading Strategy and Investment Plan

Location: Ulaanbaatar, Mongolia

Duration: 12 months (with possibility of extension)

Number: 1

Level: SC

1. BACKGROUND

In recent years, Ulaanbaatar has undergone rapid expansion due to the high-levels of rural-to-urbanmigration. In-migrants have been settling in Ger areas which have developed on Ulaanbaatar citys

periphery to accommodate population growth that has exceeded the capacity planned urban core area. Thefactors behind in-migration in recent years include poor incomes in the countryside, theDzuds (extremelycold winter occurrences) of 1999-2001 which resulted in the loss of livestock the main source of income

in the countryside, and the Supreme Court decision of 2003 that granted citizens the right to the freedomof movement within Mongolia.

The in-migrants have settled in the Ger-areas located outside the conventional built-up area of the citywith predominantly traditional Ger (felt-tent) housing and low-levels of infrastructure and service

provision.

The government of Mongolia and Municipality of Ulaanbaatar are actively engaged in addressing the

upgrading issues of Ger Area. With technical assistance from UN-HABITAT the Municipality of

Ulaanbaatar has prepared City Wide Pro-poor Ger Area Upgrading Strategy of Ulaanbaatar City, whichwas completed in 2007 and approved by Citizens Representative Council through the TechnicalAssistance of UN-HABITATs Ger Area Upgrading Strategy and Implementation Plan (GUSIP). As astep towards implementation of strategy Community Led Ger Area Upgrading in Ulaanbaatar project

has been developed. The project will be implemented over the next 2 two years.

The incumbent will be responsible for Managing both project including any other project in the pipe lineunder UN-HABITAT Mongolia.

2. PROJECTS:

2.1 COMMUNITY-LED GER-AREA UPGRADING PROJECT IN ULAANBAATAR

2.1.1 PROJECT GOAL

The projects goal is to improve the quality of life of approximately 50,000 Ger area residents in

Ulaanbaatar city through community-led Ger area upgrading in 5 selected project sites.

2.1.2 PROJECT OBJECTIVES

The objectives of the Community-Led Ger-area Upgrading Project in Ulaanbaatar project are as follows:

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(i) To empower the Ger area communities through social mobilisation and organisation;(ii) To support community-based assessment and prioritisation of local needs for Ger area upgrading;

(iii) To improve the quality of life of selected Ger area communities by improving infrastructure andservices by using community-led processes; and

(iv) To document and monitor project implementation progress and improvements in urbangovernance.

2.1.3 PROJECT COMPONENTS

The project has four Major components that are related to the project objectivesComponent 1: Empowerment of Ger area communities through social mobilisation and organisation:

Component 2: Community-based assessment and prioritisation of local needs for Ger area upgradingthrough Community Action Planning process developed by UN-HABITAT.

Component 3: Improvement of the quality of life by using community-led processes:

Component 4: Documentation and monitoring of project implementation progress and project evaluation,and study of urban governance in Ulaanbaatar City:

Project outputs are achieved through implementation of activities under the above mentioned components

2.1.4 PROJECT MANAGEMENT STRUCTURE

The Project Management Structure includes(i) Policy Advisory Group (PAG)(ii) Project Coordination Team (PCT)

(iii) Project Management Team (PMT) of UN-HABITAT

The incumbent staff is a member of PMT who assist the project management team.The project Management Team works very closely with the Municipality of Ulaanbaatar (MoUB)

and the Ministry of Road Transport, Construction and Urban Development (MoRTCUD)

2.2 GER AREA UPGRADING STRATEGY AN D INVESTMENT PLAN (GUSIP)

2.2.1 PROJECT OBJECTIVES

The overall objective is to prepare a Citywide Pro-poor Ger-area Upgrading Strategy and Investment

Plan (GUSIP) for Ulaanbaatar through a structured consultative process, involving public sectoragencies, Duureg (District) and Khoroo (Sub-District) Councils and their communities participation.

2.2.2 PROJECT OUTPUTS

The GUSIP Project aims at developing Ger-area upgrading strategies, urban development guidelines andan investment program for three types of Ger areas and related issues in Ulaanbaatar. The Ger-area

upgrading strategies and guidelines will be tested through the preparation and implementation of Ger-areaImprovement Action Plans (GIAPs) in three pilot areas, one each in the three types of Ger areas. TheProject will also develop an Institutional Strengthening Strategy (with the involvement of Mongolianinstitutes and universities), and formulate and implement knowledge-sharing and policy learningmechanisms for national replication.

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2.2.3 PROJECT MANAGEMENT STRUCTURE

The project management structure of this project includes: (i) Ulaanbaatar city Mayor-led Inter-Ministerial Policy Advisory Group which has the participation of three Vice-Ministers (Finance,

Construction and Urban Development, and Social Welfare); (ii) an MUB-led Coordinating WorkingGroup (Head of all Departments and the Secretary of Ulaanbaatar Regional Council); (iii) three Ger-areaUpgrading Issue-specific Working Groups (with representatives from public and private sector, civil

society organizations and international aid/donor agencies); (iv) which will be supported by a ProjectManagement Team located at the MUB Office.

3. DUTIES AND RESPONSIBILITIES

3.1. Overall. Under the direct guidance and supervision of the Chief Technical Advisor and National

Project Manager, the Project Officer will be responsible to ensure Operation and timely implementationof various planned project activities, and fulfill the necessary management requirements.

3.2. Specific Duties and Responsibilities.

1. Project Management:1) Support the CTA and NPM in Regular coordination with the Municipality of Ulaanbaatar and

MRTCUD for the smooth implementation of the project.

2) Assist in preparation of training materials and manuals and help to conduct necessary training andworkshops at different levels as and when required in the process of implementation of the

projects.

3) Undertake regular visits to the field to understand the ground situation and take necessary

actions for improvement in quality of community mobilization.

4)

2. Planning and Implementation:1) Draft coordinated plans with the teams of various units to support the implementation of the

project in a timely manner.

2) Preparation of work plans and operation plans for various elements/ components of the project onhalf yearly basis and an annual.

3) Monitor progress on regular basis and give suggestions to NPM and CTA on timely manner forcorrective actions.

3. Coordination with the Partners:1) Assist the CTA and NPM in organizing PAG and PCT meetings.

2) Establish Network and Linkages with the key actors in the field of sustainable human settlementsdevelopment in general and for Ger area upgrading and development in particular.

5. .

4. Superise and Support Field Staff:1) Provide with information on concept and approach of the project and the tasks various units to

project staff.

2) Support activities of various units of the project so that activities are implemented in a systematic,coordinated and sequential manner.

3) Provide support in various aspects of project implementation to the field offices.

4) Ensure implementation of planned activities by the Social Mobilizes as per the plans.

5) Ensure provision of field reports and monitoring data sheets to monitoring officer by SocialMobilizers.

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6) Monitor and Supervise Micro-Finance activities in the field and provide guidance to SocialMobilizers.

7) Work as the contact person between the International Consultant and Social Mobilizers.

5. Monitoring, Documentation and Reporting:1) Ensure timely preparation of monthly progress updates.

2) Ensure that regular reports (monthly, quarterly and annual) as agreed with the National partnersare provided on timely manner in local languages.

3) Help translating documents of urgency at the times of need both from English to Mongolia andvice versa. .

4) Promote and undertake the documentation of good practices and synthesis of lessons learned, andensure that these are reflected in improved training and management tools.

5) Support the Monitoring officer and community Mobilizes in obtaining and documenting successstories, new articles, inputs to newsletters, websites etc.

6. Representation6) Represent UN-HABITAT in various interagency and stakeholder forums with knowledge and

expertise of UN-HABITATs thematic areas of works.

7) Representation includes, various working groups of UN system, urban forum, stakeholders

forum, Project coordination forums etc.8) Represent UN-HABITAT in workshops, seminars, meetings of adhoc and thematic nature.

9)

3.3 Other:

1) Any other duties and responsibilities assigned by the CTA and NPM that are within the

incumbents expertise and experience.

Qualifications and Experience:

Bachelors degree in a relevant discipline e.g., Urban planning, public administration,

international development policy, Community Development, Water and sanitation, engineering,or equivalent;

3 years of work experience related to development programmes and/or projects, withnational/international agencies. Experience in Project Management will be an asset; working

experience in community based projects/ activities will be an advantage.

Excellent organizational skills with demonstrated ability to work independently, handle a varietyof concurrent activities, rank priorities, organize work efficiently, and deliver assignments in atimely manner often under time constraints;

Ability to communicate effectively, in writing and orally, in English;

Computer skills in MS Office.

Strong analytical and practical problem-solving skills.