TOPIC 5 Power Point 1

8/8/2019 TOPIC 5 Power Point 1

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TOPIC 5MS POWERPOINT 2007



INTRODUCTIONWhat is the MS-PowerPoint?

It is a program that assists your

presentation. It is used to create "slide-based" professional-looking presentationmaterials. The presentation can be createdto go along with a speaker or in unattendedmode where there is no one controlling theslideshow.



USER INTERFACE

Microsoft Office Button Ribbon



Microsoft Office Button

This button allows you to create a new presentation, open anexisting presentation, save and save as, print, send, or close.

R ibbon

Home : Clipboard, Slides, Font, Paragraph, Drawing, and EditingInsert : Tables, Illustrations, Links, Text, and Media ClipsDesign : Page Setup, Themes, BackgroundAnimations : Preview, Animations, Transition to this SlideSlide Show : Start Slide Show, Set Up, MonitorsR eview : Proofing, Comments, ProtectView : Presentation Views, Show/Hide, Zoom, Window, Macros



SLIDE VIEWS

N ormal View - contains three panes: the outline pane, the slide pane, and

the notes pane. These panes let you work on all aspects of your presentation inone place. You can adjust the size of the different panes by dragging the paneborders.

Slide Sorter View - all the slides in your presentation are displayed asminiatures (thumbnails). This makes it easy to add, delete, and move slides, add

timings, and select animated transitions for moving from slide to slide.

Slide Show View - to help you rehearse, or for actual videopresentations of finished shows. Use F5 to start the show, press ESC or chooseEnd Show to stop.



S LIDES , P LACEHOLDERS , AND N OTES

1. Slides : You can create your presentation on slides.2 . Placeholders : You can use placeholders to hold text, clip art, charts,and more.

3 . N otes : You can use the notes area to creates notes to yourself. Youcan refer to these notes as you give your presentation.



S TATUS B AR , T ABS , V IEW B UTTONS , AND M ORE .

1 . Status Bar 2. Outline Tab3. Slides Tab

4. View Buttons5. Zoom6. Vertical &

HorizontalSplitters Bar

7. Minimize Button8. Maximize/Restore

Button9. Close Button



Starting PowerPoint

1 . Click the Microsoft Office Button2. Click N ew

3. Click Blank Presentation ± enables you to create apresentation starting from a blank screen, or

4. Click Installed Templates ± predefined slides styles,consists of a slide master and variety of color themes

5. Click N ew from Existing



A PPLY A T HEME

1 . Choose the Design tab.2. Click the More button in the Themes group.

3. Click the theme you want. PowerPoint applies the theme to all of the slidesin your presentation.



A DD A B ACKGROUND

1. Choose the Design tab.2. Click the Background Styles button

3. Click the background you want. PowerPoint applies the backgroundto your slides.



R UN YOUR P OWER P OINT S LIDE S HOW

After you create your slides, you can run your slideshow, Do any one of the following :

Press F5.

Choose the Slide Show tab. Click the FromBeginning button in the Start Slide Show group.Click the Slide Show icon in the bottom -right corner of your screen.



A DD A NIMATIONS

1. To choose an effect:

Select the object you want to animate.Choose the Animations tab.Click the Custom Animation buttonThe Custom Animation pane appears.Click the Add Effect button A menu appears.Choose the type of effect you want. Asubmenu appears.

Click the effect you want. PowerPointapplies the effect.



2. To modify an effect:

1 .Click the down arrow next to the Start field and then select After Previous.

2. Click the down arrow next to the Direction field and then selectFrom Bottom.

3. Click the down arrow next to the Speed field and then selectMedium.To preview the animation, click the Play button on theCustom Animations pane.



A DD T RANSITIONS

1 . Choose the Animations tab.2. Click the More button in the Transition to this Slide group.

A menu of transitions appears.

3. Click the Push Up transition. As you roll

your pointer over each transition,PowerPoint provides you with a livepreview of the transition.



ADD A SOUND TO A TRANSITION

1 . Click the down arrow next to the Transition Sound field and then click Click.2. Click the down arrow next to the Transition Speed field and then click Slow.



ThemesTo add a theme to a presentation :

1 . Click the Design tab

2. Choose one of the displayed Themes or click the Galleries button

Gall eries button

To apply new colors to a theme:1 . Click the Colors drop down arrow2. Choose a color set or click Create N ew Theme Colors

To change the background style of a theme1 . Click the Background Styles button on the Design tab



G RAPHICS & M ULTIMEDIA

To add a picture :Click the Insert Tab

Click the Picture Button

Browse to the picture from your files

Click the name of the picture

Click insert

To move the graphic, click it and drag it to where you want it



To add Clip Art:

Click the Insert Tab

Click the Clip Art Button

Search for the clip art using the search Clip Art dialog box

Click the clip art

To move the graphic, click it and drag it to where you want it



I NSERTING VIDEO INTO P OWER P OINT

To add a video clip:Click the Movie button on the Insert tab

Choose Movie from File or Movie from Clip Organizer

To edit the video options:Click the movie icon

Click the Options tab



S AVING THE PRESENTATION

To save a document (default format - * .pptx):Click the Microsoft Office Button

Click Save

Type in the name for the Presentation



P RINT

Print Your SlidesClick the Microsoft Office button. A menu appears.

Choose Print.

Click Print Preview. The Print Preview tab appears.

Click the down arrow next to the Print What field in the Page Setupgroup and then select Slides.Click the Print button The Print dialog box appears.

Click the down arrow next to the Color/Grayscale field to selectwhether you want your slides to print in color, grayscale, or black andwhite. If you are using a black and white printer, choose black andwhite. You will use less ink or toner.

Set the other print settings.

Click OK. Your slides print.



Print Your Slides as a Handout

Click the Microsoft Office button. A menu appears.

Choose Print.

Click Print Preview. The Print Preview tab appears.

Click the down arrow next to the Print What field in the Page Setup

group and then select Handouts (4 slides per page).Click the Print button . The Print dialog box appears.

Click the down arrow next to the Color/Grayscale field to selectwhether you want your slides to print in color, grayscale, or black andwhite. If you are using a black and white printer, choose black andwhite. You will use less ink or toner.

Set the other print settings.

Click OK. Your handouts print.



END

TOPIC 5 Power Point 1

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