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Huddle Rooms

Two words about me:A collaboration architect

Paul NunesdeaPhd Management Science, MSc Information management, Industrial and organizational psychologist

About groupVision: converting groups into teams worldwide

Our channel partners worldwide: the latest collaboration technology at your reach

This report is a major source of information for this webinar and a recommending reading

The range of spaces for collaboration

Huddle spacesSource: Microsoft

1. Huddle rooms - A fuzzy definition

Source: Wainhouse Research

A typical huddle room will not have: - AV equipment rack - AV control systems- Adjustable lighting - Walls acoustic treatment- Motorized drapes or blinds- Ceiling speakers or cameras

The basic components of a Huddle Room

Source: AV Technology magazine

Source: Wainhouse Research

The often neglected element: how do you support team collaboration?

Group problem solving and decision-making software

2. Why are Huddle Rooms so important?

Market potential of the Huddle Room (source: Wainhouse Research)

3. The future of Huddle Rooms

As the world becomes more digital, huddle spaces in the future might follow this trend and become fully digital immersive spaces (source: Oblong Industries and Nureva)

Augmented Virtual Reality (AVR) will also be mandatory in the vast majority of XXI century huddle rooms (source: EON Reality)

From basic...

4. Several types of Huddle Rooms

Modular huddle spaces (source: Steelcase)

...to fancy

Huddle spaces for higher education with CTOUCH interactive screens (source: University of Twente)

The missing elementGroup problem solving and decision-making software

5. High-performance Huddle Rooms

Source: Strategyze

Business models need to be thoroughly discussed for proper implementation, huddle rooms are critical as well as group facilitation tools and methodologies

Effective group problem solving and decision-making in meetings

CTOUCH and Touch Planner software (source: Facta Vision)

6. High-performance Huddle Rooms in action

Two types of High-performance solutions

Transform huddle spaces into a group decision support system (GDSS) with...

Visual collaboration software

Group decision support software

6.1 Visual collaboration software

Requirements of a next generation high-performance huddle space (source: iObeya)

Visual collaboration software

Visual collaboration software

Visual collaboration software

6.2 Group decision support software

The power of anonymity is the best antidote for ‘group pressure’

In experimental conditions 75% responded ‘option B’ instead of ‘option C’ and admitted to have provided the wrong answer to avoid group pressure (source: Adam Grant) answer

A GDSS product map (source: groupVision)

Interactivity, process and anonymity are key features in high-performance meetings (Source: MeetingSphere)

Areas of application - collaborative management

Image:http://projectcoordinator.net/en/blog/collaborative-project-management

Areas of application - training and education

Source: GroupMap

The “onion model”: A multi-layered approach to high-performance huddle spaces

7. The high-performance collaboration architecture

7. The high-performance collaboration architecture

Larger more mature companies require clever office spaces starting here

Startups or HR & Corporate Change business units start here

High-performance huddle rooms require a powerful WIFI setup to support an increasingly media-rich digital content

High-tech sophistication starts with AVR today but soon to become mainstream

Group decision support systems

(GDSS)

0%

100% support

Why use a GDSS at the core of a Huddle Space?

Source: Lucid Meetings

GDSS are the ideal set of tools for running workshops combining both face to face and distance collaboration

Group decision support systems

(GDSS)

0%

100% support Workshops

Meetings vs. workshops

A fundamental discovery: workshops generate dialogue and shared learning

Workshops transform a group into a team that is capable of reaching shared goals

8. Conclusion: The true importance of Huddle Spaces

Hybrid workshops combining several meeting locations both face to face and at a distance

High-performance Huddle Rooms

Participants in London Participants

in Moscow

Facilitator in Chicago

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Improve your skills and your tool chest as a facilitative manager or as a trainer or teacher to make virtual teamwork flourish.

Collaborative decision-making reduces stress in the workplace and builds more agile and responsive businesses or public service organizations.

The world needs better organizations.

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