TODD COUNTY BOARD OF COMMISSIONERS · 11/4/2011 · TODD COUNTY BOARD OF COMMISSIONERS Regular...

TODD COUNTY BOARD OF COMMISSIONERSRegular Board Meeting Agenda

Date:Time:

Item # Approx. Time1 Call to Order and Roll Call 9:002 Pledge of Allegiance 9:013 Amendments to the Agenda 9:034 Potential Consent Items 9:05

4.1 Approve September 20, 2011 Minutes4.2 Commissioner Warrants4.3 Auditor Warrants4.4 Gambling Permit - Browerville Sportmans Club4.5 Abatements4.6 National 4-H Week4.7 Business Consulting Services Contract - Eagle Bend Seniors4.8 Drug and Gang Task Force JPA

5 Hands Of Hope 9:155.1 Violence Awareness Proclamation

6 Todd County Public Works 9:206.1 Transfer of State Aid Municpal Constructions Funds to Reg Funds

7 County Ditch Authority 9:257.1 2012 Ditch Assessments7.2 County Ditch Assessment Policy

8 South Country Health Alliance 9:308.1 Discussion with SCHA Interim CEO and CFO8.2 Joint Powers Agreement Amendment8.3 Affirming Joint Powers Agreement Commitments8.4 Todd County Policy Positions

9 County Administration 10:009.1 Establish 2012 Budget Hearing Date and Time9.2 Transfer Station Skidloader Purchase9.3 Naming NJPA Building

9.4Discuss Market Value Credit Insert in Tax Statements - Potential Meeting with Other LGU's to Help Understand MVC ImpactsStanding ReportsAdministrator's ReportCommissioners' ReportAdjourn

Meeting to be held in the County Board Room, Main Street Government Center, 347 Central Avenue, Long Prairie, Minnesota.

October 4, 20119:00 AM

The County Board Meeting will begin promptly at the prescribed time. The County Board reserves the right to

alter the order of the agenda items and the amount of time allowed for an item based on business needs.1/54

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Todd County, MN Board Action Form

Title (for publication with the Agenda):Approval of 9/20/11 Minutes Date of Meeting:10/4/11 Total time requested:1 minute Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed Attached minutes Options Supporting Documentation enclosed Approve, do not approve, table Recommendation The Todd County Board of Commissioners approves the following by Motion: Approval of the September 20, 2011 minutes without changes (with the following changes:) Financial Implications: $na Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl

Passed Ruda Ruda Failed Kircher Kircher Tabled Neumann Neumann

Signatures STATE OF MINNESOTA} COUNTY OF TODD} I, Nathan W. Burkett, County Administrator, Todd County, Minnesota hereby certify that I have compared the foregoing copy of the proceedings of the County Board of said County with the original record thereof on file in the Administration Office of Todd County in Long Prairie, Minnesota as stated in the minutes of the proceedings of said board and that the same is a true and correct copy of said original record and of the whole thereof, and that said motion was duly passed by said board at said meeting. Witness my hand and seal:

Seal

Action Requested Action/Motion Discussion Information Item

Report Resolution Other

Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): 2011

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TODD COUNTY BOARD OF COMMISSIONERS

Page 1 of 4

Minutes of the Meeting of the Todd County Board of Commissioners held on September 20, 2011

Call to Order

The Todd County Board of Commissioners met in the Commissioner’s Board Room in the City of Long Prairie, MN on the 20th day of September, 2011 at 9:00 A.M. The meeting was called to order by Chairperson Blessing with all members present. The meeting was opened with the Pledge of Allegiance.

Approval of Agenda

On motion by Ruda and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the agenda as amended with the following changes: Added to the Agenda: 1. Update on Historic Courthouse with Contegrity Group

Routine Business

On motion by Kircher and second by Kneisl, the following motion was introduced and adopted by unanimous vote: To approve the August 16, 2011 minutes with one correction. 1. Commissioner’s report from Ruda should have read article from the St. Cloud Times Paper not the Star and Tribune. On motion by Neumann and second by Ruda, the following motion was introduced and adopted by unanimous vote: To approve the Commissioner Warrants #28968 – 29082 in the amount of $95,256.78.

Todd County Attorney

On motion by Kneisl and second by Neumann, the following motion was introduced and adopted by unanimous vote: To approve the agreements for prosecution services between the Todd County Attorney and the Cities of Hewitt, Bertha, Eagle Bend, Clarissa, Burtrum, and Grey Eagle.

Todd County Planning & Zoning

On motion by Ruda and second by Kircher, the following CUP was introduced and adopted by unanimous vote: Jennie-O Turkey Store, Inc. Scott Bjornson. Property Owners: David T. Patterson and Shannon E O’Toole. Parcel #18-0034902. To approve the Conditional Use Permit to develop a wood shaving mill and office with storage yard for logs. The site will consist of approximately 8,000 sq ft of mill and 8-12 acres of wood storage. (26 acres +/-) part of NW4 SW4 & NE4 SW4 desc as comm: at NE corner of NW4 SW4, S 85.01 ft to pt of beg, thence N 85.01 ft, E 453.74 ft, SW 746.99 ft, SW 595.99 ft to S line of NE4 SW4, W 892.95 ft to E line of Hwy 71 R.O.W., NE 1259.61 ft E 443.99 ft to beg, Section 32, Twp 129N, Range 33W, Long Prairie Township, Todd County. Use Permit is required for Wood or Fiber Processing on Commercial zoned property. On motion by Kircher and second by Ruda, the following CUP was introduced and adopted by unanimous vote: Ideal Construction – Jeff Kobliska, 961 Pine Grove Road Staples, MN 56479. Property Owners: Lloyd Hall. Parcel #22-0008100. To approve the Conditional Use Permit for mining/excavating operation utilizing approximately three (3) acres of this land. Pit will be located further than 500 feet from the un-named DNR classified public waters. (40 acres) NE4 SW4, Section 10, Twp 133, Range 33,

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Page 2 of 4

Staples Township, Todd County. Use Permit is required because pit will be located in Natural Environment Lakeshore district. On motion by Ruda and second by Kneisl, the following CUP was introduced and adopted by majority vote with Blessing voting against: Owner: Larry Hansen, 48878 277th Ave., Staples, MN 56479. To approve development of a one lot single-family residential subdivision to be known as “Ivan Addition”, with the addition of a 10 foot privacy fence along Hwy 210. Lot size is 97,489 sq ft with 61,179 sq ft of the lot is buildable. R-2 Zoned property – no rezoning required. Ivan Addition, Lot 1, Block One, Section 13, Twp 133N, Range 33W, Staples Township, Todd County. On motion by Neumann and second by Kircher, the following resolution was introduced and adopted by unanimous vote:

A RESOLUTION APPROVING AND SUPPORTING APPLICATION TO THE MINNESOTA BOARD OF WATER AND SOIL RESOURCES FOR GRANT FUNDS RELATED TO THE

INSPECTION AND COMPLIANCE ENFORCEMENT OF SEPTIC SYSTEMS IN LAKESHORE DISTRICTS

WHEREAS, the Todd County Board of Commissioners is concerned about and committed to maintaining clean water resources in Todd County, and; WHEREAS, the Todd County 2030 Comprehensive Plan states that the County will “protect the quality and use of surface water” by enforcing regulations and collaboration between lake associations and other natural resource protection agencies and organizations, and; WHEREAS, there are currently 707 individual septic systems on the lakes of Big Sauk, Big Swan, Fairy, Lily, Long, Little Osakis, Little Birch and Moose out of 1201 which are currently not in compliance with regulation; and, WHEREAS, lakes Big Sauk, Little Osakis (2012) and Big Swan are on the MPCA’s list of impaired waters; and, WHEREAS, the County is in possession of letters of support of a project to gain septic compliance from the lake associations of Osakis, Little Birch, Big Sauk and Big Swan. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners supports application to the Minnesota Board of Water and Soil Resources for the purposes of inspection of septic systems in lakeshore districts in the County of Todd; BE IT FURTHER RESOLVED, upon receipt of approval of this grant application that the Todd County Board of Commissioners will approve resources to ensure completion of the work plan and will support future enforcement of septic system compliance.

Todd County Administrator

On motion by Ruda and second by Kneisl, the following motion was introduced and adopted by majority vote with Neumann voting against: Approval of budget amendment 2011-05, appropriating funds for the 800Mhz/ ARMER communications system upgrade. The Administrator presented a discussion on county program aid funding, noting that there remains approximately $169,000 in inappropriate county program aid funding. Discussion was held on the likelihood of those funds being disbursed by the state.

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Page 3 of 4

On motion by Ruda and second by Kircher, the following motion was introduced and adopted by majority vote with Neumann voting against: To authorize and direct the County Board Chair and County Administrator to engage in lease agreements for the property at 200 1st Street, NE, Staples, MN with Todd/Wadena Community Corrections in the amount of $9,000 annually, Northern Pines Mental Health in the amount of $7,000 annually, and Region Five Development Commission in the amount of $20,000 annually. On motion by Kircher and second by Ruda, the following motion was introduced and adopted by unanimous vote: To approve budget amendment 2011-04, appropriating one time funds for building alterations, recognizing lease revenue and appropriating funds for building operations.

Earl Feuchtmann and Travis Feuchtmann from Contegrity Group, Inc. reported on the progress of the historic courthouse project.

Parks and Trails Board

On motion by Neumann and second by Kircher, the following motion was introduced and adopted by majority vote with Ruda voting against: A RESOLUTION ACCEPTING DONATION OF A FISHING PIER FOR BATTLE POINT PARK

AND AUTHORIZING FUNDS FOR REPAIR WHEREAS, the Parks and Trails Board of Todd County has recommended that the County Board accept donation from the City of Long Prairie of a fishing pier to be placed at Battle Point Park and to appropriate funds for repair of said fishing pier. NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners accepts donation of a fishing pier from the City of Long Prairie, to be placed at Battle Point Park, and; BE IT FURTHER RESOLVED, that that up to $5,000 of park funds be appropriated for the purposes of repairing said pier.

Administrator’s Report

The Administrator reported that Strategy Aligned Management is progressing. Administration is currently working on obtaining data for measures for review of the Board. For the purposes of goal setting and aligning the budget for 2012 – 2013 to the strategies of the County, administration may be seeking a two or three day strategy session with the County Board. There is an AMC District 4 meeting being planned for October 21 at Becker County. The County made approximately $2000 during the County auction, thanks to the County Auditor/Treasurer, Karen Busch for coordinating the auction. The County Board will need to proceed with discussions regarding future maintenance and use of the remaining tax and assessment books dating back to the 1800’s. Administrator issued request for proposals for services related to the Eagle Bend Senior Center project related to conceptual architecture and business planning.

Commissioner’s Report

Nothing at this time.

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Adjourn

On a motion by Ruda and second by Neumann, the meeting was adjourned at 10:26 a.m. until October 4, 2011. COMMISSIONER WARRANTS VENDOR NAME AMOUNT BRAATEN SAND & GRAVEL 7,899.00 COBORNS 4,160.26 LONG PRAIRIE OIL COMPANY 6,630.63 LONG PRAIRIE SANITARY 2,684.37 M-R SIGN COMPANY INC 3,390.22 MINNESOTA POWER 11,055.67 NORTHERN STAR COOP 3,491.82 SHIRLEY'S GAS & GROCERIES 3,153.67 STRACK'S COLLISION CENTER 2,655.33 SYNERGY GRAPHICS 2,707.43 TODD COUNTY DAC 4,774.00 WADENA ASPHALT CO 6,463.80 WIDSETH SMITH NOLTING INC 4,417.00 PAYMENTS LESS THAN $2000 31,773.58 FINAL TOTAL....... $95,256.78

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Title (for publication with the Agenda): Date of Meeting:Oc tober 4, 2011 Total time requested:1 min Department Requesting Action: Auditor- Treasurer Presenting Board Action/Discussion at Meeting: Nate Background Supporting Documentation enclosed Audit List sent out to Board members Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the October 7, 2011 Commissioner warrant No.29083 thru 29225 in the amount of $136,297.87 Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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Title (for publication with the Agenda): Date of Meeting:Oc tober 4, 2011 Total time requested:1 min Department Requesting Action: Auditor- Treasurer Presenting Board Action/Discussion at Meeting: Nate Background Supporting Documentation enclosed Audit List sent out to Board members Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve the September, 2011 Auditor warrant No.216680 thru 216796 in the amount of $1,039,344.86 Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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Title (for publication with the Agenda): Date of Meeting:October 4, 2011 Total time requested:1 min Department Requesting Action: Auditor- Treasurer Presenting Board Action/Discussion at Meeting: Background Supporting Documentation enclosed application submitted and on file in the Auditor-Treasurers Office Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: to approve resolution for a one day Gambling permit for Browerville Sportsman Club to hold a raffle at the Clarissa Ballroom on March 4, 2012 Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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Page 1 of 1 Board Action Tracking Number:

Gambling Permit for Browerville Sportsman Club

To hold a raffle at the Clarissa Ballroom

WHEREAS, the Todd County Board of Commissioners are establishing their approval for a Gambling Permit for the Browerville Sportsman Club through this resolution.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners approve a one day, Gambling Permit for the Browerville Sportsman Club to hold a raffle at the Clarissa Ballroom, at 19281 Kotter Road, Clarissa, MN, on March 4, 2012.

Adopted this 4th day of October, 2012

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Title (for publication with the Agenda):Abatements Date of Meeting:10/4/11 Total time requested:5 Minutes Department Requesting Action: Assessor Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed Margaret Freyholtz (Bertha City) Approve relative homestead for taxes payable in 2011 Michael DeGeest (Fawn Lake Township) Approve full homestead for taxes payable in 2011 (One record was omitted) Arnold Jordt (Bruce Township) House was 100% destroyed by fire on Feb. 8, 2011. We will be abating the appropriate number of month’s tax on house only for payable years 2011 and 2012. Options Supporting Documentation enclosed Approve, do not approve, table Recommendation The Todd County Board of Commissioners approves the following by Motion: Approval of abatement for Financial Implications: $na Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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Title (for publication with the Agenda):Award Contract - Eagle Bend Senior Center Project Date of Meeting:10/4/11 Total time requested:1 min Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Verna Toenyan, TCCA Background Supporting Documentation enclosed The County Board has directed that a project be completed to evalutate possibilities of a project to create a county-wide senior center in Eagle Bend. A bonding application has been made to the state. SHIP Funds have been secured to do architectural and business planning for the project. Options Supporting Documentation enclosed approve, do not approve, table Recommendation The Todd County Board of Commissioners approves the following by Motion: Approval of an agreement with Region Five Development Commission for the purposes of business planning related to a County-wide Senior Center site in Eagle Bend, at a cost not to exceed $5,000 and funded by grant. Financial Implications: $5,000 Comments Funding Source:SHIP Grant Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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AGREEMENT FOR BUSINESS PLANNING CONSULTING SERVICES THIS AGREEMENT is made as of the _____ day of October 2011, by and between, Todd County, Minnesota ("Client") and Region Five Development Commission ("Consultant"). WHEREAS, the Client wishes to retain the services of the Consultant on the terms and conditions set forth herein, and the Consultant wishes to provide such services. NOW, THEREFORE, the parties hereto agree as follows: 1. Services. Consultant shall provide organizational management consulting services to the Client in accordance

with the work plan attached to this agreement. 2. Compensation. The Client shall compensate the Consultant for these services at a professional fee of $5,000 as

prescribed in the request for proposals (attachment A) and the proposal (attachment B) 3. Term and Termination. This Agreement shall commence as of the date hereof, and shall continue until

terminated by either party by written notice given at least 60 days before the effective date of such termination, provided that no such termination shall affect or terminate the rights and obligations of each of the parties hereto with respect to any project, whether or not complete, for which the Consultant has provided services prior to the date that it received such notice.

4. Indemnification; Sole Remedy. The Client and the Consultant each hereby agree to indemnify and hold the

other harmless from and against any and all losses, claims, damages, expenses, including without limitation, reasonable attorney's fees, costs, liabilities, demands and cause of action (collectively referred to herein as "Damages") which the other may suffer or be subjected to as a consequence of any act, error or omission of the indemnifying party in connection with the performance or nonperformance of its obligations hereunder, less any payment for damages made to the indemnified party by a third party. Notwithstanding the foregoing, no party hereto shall be liable to the other for Damages suffered by the other to the extent that those Damages are the consequence of: (a) events or conditions beyond the control of the indemnifying party, including without limitation changes in economic conditions; (b) actions of the indemnifying party which were reasonable based on facts and circumstances existing at the time and known to the indemnifying party at the time the service was provided; or (c) errors made by the indemnifying party due to its reliance on facts and materials provided to the indemnifying party by the indemnified party. Whenever the Client or the Consultant becomes aware of a claim with respect to which it may be entitled to indemnification hereunder, it shall promptly advise the other in writing of the nature of the claim. If the claim arises from a claim made against the indemnified party by a third party, the indemnifying party shall have the right, at its expense, to contest any such claim, to assume the defense thereof, to employ legal counsel in connection therewith, and to compromise or settle the same, provided that any compromise or settlement by the indemnifying party of such claim shall be deemed an admission of liability hereunder. The remedies set forth in this paragraph shall be the sole remedies available to either party against the other in connection with any Damages suffered by it.

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Confidentiality; Disclosure of Information.

Client Information. All information, files, records, memoranda and other data of the Client which the Client provides to the Consultant or which the Consultant becomes aware of in the performance of its duties hereunder ("Client Information") shall be deemed by the parties to be the property of the Client. The Consultant may disclose the Client Information to third parties in connection with the performance by it of its duties hereunder.

Consultant Information. The Client acknowledges that in connection with the performance by the Consultant of

its duties hereunder, the Client may become aware of internal files, records, memoranda and other data, including without limitation computer programs of the Consultant ("Consultant Information"). The Client acknowledges that all Consultant Information, except reports prepared by the Consultant for the Client, is confidential and proprietary to the Consultant, and agrees that the Client will not, directly or indirectly, disclose the same or any part thereof to any person or entity except upon the express written consent of the Consultant.

5. Miscellaneous.

Delegation of Duties. The Consultant shall not delegate its duties hereunder to any third party without the express written consent of the Client.

No Third Party Beneficiary. No third party shall have any rights or remedies under this Agreement. Entire Contract; Amendment. This Agreement constitutes the entire agreement between the parties with respect

to the subject matter hereof, and supersedes all prior written or oral negotiations, understandings or agreements with respect hereto. This Agreement may be amended in whole or in part by mutual consent of the parties, and this Agreement shall not preclude the Client and the Consultant from entering into separate agreements for other projects.

Governing Law. This Agreement shall be governed by and construed in accordance with the laws of the State of

Minnesota. Severability. To the extent any provision of this Agreement shall be determined invalid or unenforceable, the

invalid or unenforceable portion shall be deleted from this Agreement, and the validity and enforceability of the remainder shall be unaffected.

Notice. All notices required hereunder shall be in writing and shall be deemed to have been given when

delivered, transmitted by first class, registered or certified mail, postage prepaid and addressed as follows:

If to the Client:

If to the Consultant, to:

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The foregoing Agreement is hereby entered into on behalf of the respective parties by signature of the following persons each of whom is duly authorized to bind the parties indicated.

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Request for Proposals

For Business Plan Development Services

September 14, 2011

Interested consultants are invited to submit proposals to consult with Todd County, through the Todd County

Council on Aging to provide business plan development services for a planned county-wide senior services

center in Eagle Bend, MN. It is likely that the project will consist of renovation of the existing Eagle Bend

School.

The County’s application to the State of Minnesota for a capital appropriation, which fully describes the

intentions of the project are attached with this RFP.

The services the County is requesting are:

Development of a long term operating budget including expenses and revenues (primary deliverable)

Development of an operations strategic plan (primary deliverable)

Community needs evaluation

Community impacts evaluation

The County requires:

Attendance at committee meetings

Presentation at 1 public meeting

Proposals over $5,000 will be considered too costly

Successful proposals will include the following information:

Name and bio of consultant assigned to this project, including any relevant experience

Business plan development philosophy

Proposed costs

Proposals will be received until 4:30 pm on September 22, 2011 at the Todd County Government Center, 347

Central Avenue, Suite 5, Long Prairie, MN 56347. Todd County reserves the right to reject, in whole or in

part, any and all proposals, and to accept that proposal which best serves the interest of the County, and to

waive technicalities.

Sincerely,

Nathan Burkett, County Administrator

Todd County, Minnesota

County Administrator

Nathan Burkett Todd County Administrator 347 Central Avenue, Suite 5

Long Prairie, MN 56347 [email protected]

Phone: 320-732-6447 -

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mailto:[email protected]

***Sent via email only to: [email protected]***

June 21, 2011

Minnesota Management and Budget

Attn: Capital Budget Coordinator

400 Centennial Office Building

658 Cedar Street

St. Paul, MN 55155

To Whom it May Concern:

Please consider the following an application for a 2012 capital appropriation from the State of Minnesota.

1. Project Basics

a. Name of the local government or political subdivision that is submitting the request: Todd

County, Minnesota

b. Project title: Todd County Senior Citizens Healthy Living Center

c. Project priority number (if the applicant is submitting multiple requests): 1

d. Project location (please list town(s)/city(ies) and county(ies): Eagle Bend, Todd County,

Minnesota

e. Who will own the facility: Todd County -or- a joint powers between Todd County and the City

of Eagle Bend.

i. Who will operate the facility: the Todd County Council on Aging

ii. Names of any private entities that will occupy/use any portion of the building: none at

this time

f. Project contact person (name, phone number and email address): County Administrator -

Nathan Burkett, 320-732-6447, [email protected]

2. Project Description

a. Provide a brief project description and rationale (one page maximum)

This request is for $500,000 in state funding to acquire land and/or existing structures, pre-design,

design, construct, furnish and equip a new multi-purpose facility to provide exceptional senior

citizen options related to nutrition, healthy living and community engagement.

The population of Todd County is one of the most aged populations in the State of Minnesota. The

Todd County Board of Commissioners and the Todd County Community value our senior citizens,

and have identified strategic priorities which suggest that senior citizens should be provided with

opportunities to live longer better.

County Administrator

Nathan Burkett Todd County Administrator 347 Central Avenue, Suite 5

Long Prairie, MN 56347 [email protected]

Phone: 320-732-6447 -

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Todd County has demonstrated leadership in the area of senior nutrition by developing and

implementing a “bundled services” program which delivers meals, books and other necessary items

to seniors who may otherwise not have such access. Unfortunately, the facility that the current

bundled services program comes out of is incapable of producing any more meals or serving any

more customers/clients given space constraints. This proposed facility would serve as a long term

hub to provide bundled senior services, with space allowed to grow with the aging population of

Todd County.

Todd County strongly values the ability of our senior citizens to live a full and active lifestyle.

Even though we are a rural area, we find it to be extraordinarily important that our seniors have

access to education and healthy living opportunities for mind and body. Our senior citizens have

taken it upon themselves to plan, in cooperation with the County and the Initiative Foundation, for

such opportunities including development of senior technology instruction, support of the County’s

broadband initiative and partnering to develop youth retention and community building plans.

In a rural community, it is exceptionally important that we work together as a community to build

and maintain strong support structures for each other. We strongly believe that Todd County’s

senior citizen population has a lot that they are willing and able to offer but unfortunately we

remain without adequate facilities to coordinate from. Our seniors believe in our communities and

have skills and abilities to share and this project would give us the foundations to rally our inherent

resources.

The primary focus of this project on its surface relates to our senior citizens, but our senior citizens

are very intelligent and open minded people with great ideas. It is anticipated that this facility will

not only serve our senior citizens but our farmers, by being a certified and licensed facility for the

distribution of locally grown foods (foods which will also be included in senior meals). This

facility will also serve as a community hub for the City of Eagle Bend and surrounding areas,

hopefully drawing in advanced educational opportunities from our nearby technical and community

colleges and community education programs.

Given the right facilities and support our seniors can be a strong force in our community, providing

stability, information, advice, support and guidance but we must support them as well. This project

is vital to the ongoing stability of Todd County, and vital to the lives of many senior citizens in the

Todd County Community.

b. For new construction projects, identify the new square footage planned.

c. For remodeling, renovation or expansion projects, identify the total square footage of current

facilities, the square footage to be renovated, and/or the new square footage to be added.

The County is not committed to a new facility or renovation option. It is expected that in

partnership with the Todd County Council on Aging, the City of Eagle Bend, the Regional

Development Commission and the Todd County Development Corporation, that a suitable building

or renovation site will be determined by the end of 2011. The County currently has grant funding

to develop a business plan to ensure the continued operations and long term fiscal solvency of the

facility and services provided from the facility as well as design and develop the facility itself.

Once firm plans have been approved by the appropriate governing bodies, further information will

be sent to the State for consideration. It is anticipated that the facility will be approximately 7000

square feet with an industrial kitchen, several meeting rooms and a great hall.

3. Project Financing

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a. The following financing plan is a projection of likely financing sources. The County intends to

work with partners to achieve an equitable funding mix based on resources available and

commitment to the project, as well as to seek grant funding from other sources.

Sources of Funds Dollars in Thousands

Prior Years

For 2012

For 2014

For 2016

Total

State GO Bonds Requested 500 500 Funds Already Committed State Funds City Funds County Funds Other Local Government Funds Non-Governmental Funds Federal Pending Contributions City Funds 50 50 County Funds 200 200 Other Local Government Funds Non-Governmental Funds 100 100 Federal 150 150

TOTAL* 1,000 1,000

Uses of Funds Dollars in Thousands

Prior Years

For 2012

For 2014

For 2016

Total

Land Acquisition Predesign (required for projects over $1.5 M) Design (including construction administration) 100 Project Management Construction 800 Furniture/Fixtures/Equipment 100 Relocation (not bond-eligible)

TOTAL 100 1,000

4. Other Project Information

a. Project Schedule

i. Construction start date is anticipated to be July 1, 2012 and completion on January 1,

2013

b. Predesign

i. Not applicable

c. State operating subsidies

i. Unknown at this time, should grants be available to enhance the program or service

offerings of the facility the will be applied for. However, the intent through the planning

process is for the operations of the facility to be self sufficient.

d. Sustainable building guidelines

i. A building energy conservation analysis will be prepared and re-visited during the

course of design. Individual building systems cost/benefit analysis and payback

analysis will be prepared. We will analyze the site plan, building orientation, and

window locations to take advantage of natural heating, cooling, and day-lighting.

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The new building will be designed to meet the following criteria:

Exceed the state energy code by at least 30 percent

Focus on achieving the lowest possible lifetime costs

Encourage continual energy conservation improvements

Include air quality and lighting standards

Create and maintain a healthy environment

Facilitate productivity improvements

Specify ways to reduce material costs

Consider the long-term operating costs of the building including the use of renewable

energy sources and distributed electric energy generation that uses a renewable source

or natural gas or a fuel that is as clean or cleaner than natural gas.

Our goal is to use sustainable building designs to meet the Minnesota Sustainable

Building Guidelines. A truly sustainable building is one that respects the site, inhabitants,

and the environment. The design strategy will aspire to construct fully self-sufficient

buildings. Our conservation ethic will emphasize healthy human environments and eco-

friendly, durable materials. Careful balance of costs and benefits will ensure

Environmental Sustainability, Human Sustainability, and Financial Sustainability

Sincerely,

Nathan Burkett, County Administrator

Todd County, Minnesota

cc: Senator Bill Ingebrightsen

Representative Mary Franson

County Board

Verna Toenyan, Aging Coordinator

Eagle Bend Senior Center

Kevin Hess, Eagle Bend City Administrator

Cheryal Hills, Region V Development Commission Executive Director

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Serving Local Communities in Cass, Crow Wing, Morrison, Todd and Wadena Counties.

5 Counties, One Vision, One Source!

September 22, 2011

Dear Mr. Burkett & the Todd County Council on Aging;

I am writing in response to your proposal for the Development of the Business Plan as it

relates to the County-Wide Senior Services Center in Eagle Bend, Minnesota.

The Region Five Development Commission is a political subdivision devoted to assisting

local governments, development organizations, and community leaders in Central

Minnesota who are working to build and improve their communities. We provide high

quality, professional planning and development services through collaboration,

assistance and coordination with local units of government, organizations, and citizens.

Our principal objective is to enhance the vitality and quality of life in Cass, Crow Wing,

Morrison, Todd and Wadena counties.

Because the Eagle Bend Senior Citizens project is a county-wide project, I feel that our

organization is well suited to develop a plan with a wide and encompassing focus. We

frequently write plans and proposals, and prefer those that serve the community at

large. We recently completed a Regional business plan with a distribution focus that

included a five-year operating budget and an operations strategic plan. This plan was

the result of months of research and development including needs and impacts

evaluations.

Region Five’s consultants typically bill at a rate of 50.00/hour and would expect to work

approximately 100 hours on this type of plan. We expect to contract with Kim Burkett

from Burkett Consulting on this work, and I have attached both our biographies to this

request.

Thank you for your consideration of this application, and we look forward to the

opportunity to work with you.

Sincerely,

Cheryal Lee Hills

Executive Director

403 Prairie Ave. NE, Suite 100 Staples, MN 56479-2224

Phone: (218) 894-3233 ♦ www.regionfive.org

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Title (for publication with the Agenda):Proclamation for Todd County Date of Meeting:10/04/11 Total time requested:5 minutes Department Requesting Action: Hands of Hope Presenting Board Action/Discussion at Meeting: Connie Nelson Background Supporting Documentation enclosed Options Supporting Documentation enclosed Approve Resolution Do not approve Resolution Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve Resolution Financial Implications: $ Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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Board Action Tracking Number (Admin use): 20111004-01

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Page 1 of 1 Board Action Tracking Number: 20111004-01

PROCLAMATION FOR DOMESTIC VIOLENCE FOR TODD COUNTY

WHEREAS, Our homes should be a place of warmth, love, tranquility, and security, and for most of us, home and family can indeed be counted among our greatest blessings;

WHEREAS, domestic violence is a serious crime that terrorizes one’s home which affects people, regardless of race, age, religion, income level gender or occupation, and is happening in Todd County;

WHEREAS, The crime of domestic violence violates an individual’s privacy, dignity, security, safety, and humanity, due to the systematic use of physical, emotional, sexual, psychological, and economic control or abuse;

WHEREAS, Domestic violence costs the nation between $8 billion and $10 billion annually in medical expenses, police and court costs, shelters and foster care, sick leave, absenteeism, and loss of productivity; and here in Todd County has affected over 150 men, women and children during the past year;

WHEREAS, Only a coordinated community effort will put a stop to this crime; therefore a coalition of organizations including law enforcement officials, shelter providers, victim services, health care providers, the clergy and concerned citizens has emerged to directly confront this crisis;

NOW, THEREFORE BE IT RESOLVED, In recognition of the important work done by domestic violence programs, we the commissioners of Todd County do hereby proclaim the month of October 2011 as Domestic Violence Awareness Month and urge all citizens to work with Hands of Hope Resource Center in eliminating domestic violence in our communities.

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September 26, 2011

Dear Todd County Commissioners:

As you may remember, October is Domestic Violence Awareness Month. During October, Hands of Hope is working towards increasing public awareness of the violence that is happening in homes right here in Todd County. In 2010 alone, Hands of Hope staff in Todd County worked with 150 new victims of Domestic Violence, 87 of them being female, 5 were male and 58 were children under the age of 18.

People that are victims of Domestic Violence reside in each of your respective districts. It is important that we are all aware of the dynamics that surround this frightening issue, so that we can all do our part in ending this senseless tragedy happening in our homes.

Enclosed is a Proclamation taking a stand against domestic violence. As leaders in our communities and county, I ask that you will please sign the proclamation and take a stand against violence in your neighborhoods. Your cooperation and concern in the fight against domestic violence in our county is greatly appreciated.

If you have any concerns, please feel free to contact us at {320} 732-2319 .

Sincerely,

Connie Nelson

Domestic Violence Coordinator Todd County

Hands of Hope Resource Center

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Title (for publication with the Agenda): Transfer of Excess State Aid Municipal Construction Funds to State Aid Regular Construction Funds Date of Meeting: October 4th, 2011 Total time requested: 5 Minutes Department Requesting Action: Public Works Department Presenting Board Action/Discussion at Meeting: Loren Fellbaum, Public Works Director Background Supporting Documentation enclosed In order to prevent a needs deduction on the 2012 State Aid Allotment, the excess balance of three years allotment must be tranfered from the Municipal State Aid Construction Account to the Rural State Construction Account before December 1st, 2011. Minnesota State Statute 162.08 Subd. 4 (3d) does allow municipal account expenditures, in excess of two years allotment, to be spent outside of municipalities below 5,000 population solely by a resolution of the County Board. Options Supporting Documentation enclosed #1 Approve attached resolution. #2 Do not approve attached resolution. Recommendation The Todd County Board of Commissioners approves the following by Motion: Approve attached resolution. Financial Implications: $ 0.00 Comments Funding Source: State Aid Construction Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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Copy Requested: BA Form Resolution Signed Attachments Board Action Tracking Number (Admin use): 20111004-03

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Page 1 of 1 Board Action Tracking Number: 20111004-03

TRANSFER OF EXCESS STATE AID MUNICIPAL CONSTRUCTION

FUNDS TO STATE AID REGULAR CONSTRUCTION FUNDS

WHEREAS, Minnesota Statue 162.08, Subd. 4 (3d), provides that accumulated balances in excess of two years apportionments may be spent on projects located outside of municipalities under 5,000 population when approved solely by resolution of the county board, and;

WHEREAS, Counties having a State Aid Municipal Construction Fund Account Balance exceeding three years apportionment are subject to a penalty on future year apportionments, and;

WHEREAS, the current State Aid Municipal Construction Fund Account Balance indicates an excess amount of $200,567, which would subject Todd County to a penalty reduction on the 2012 State Aid Apportionment.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners request that the Commissioner of Transportation transfer $200,567 from the Todd County Municipal State Aid Construction Fund Account, in excess of the two years apportionment, into the Todd County Regular State Aid Construction Fund Account.

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Title (for publication with the Agenda):County Ditch Policy Date of Meeting:10/4/11 Total time requested:10 minutes Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Ditch Inspector, Auditor Treasurer Background Supporting Documentation enclosed see resolution Recent mailed assessments have brought to light potential issues in the past practices regarding billing of ditch expenses to the appropriate ditch. Commissioners Kneisl and Kircher met with Admin, Ditch, and A/T to discuss a policy. Options Supporting Documentation enclosed Approve, do not approve, table Recommendation The Todd County Board of Commissioners approves the following by Motion: approve resolution Financial Implications: $NA Comments Funding Source:NA Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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A RESOLUTION ESTABLISHING A POLICY WITH REGARDS TO DITCH ASSESSMENTS

WHEREAS, The Todd County Board of Commissioners is the Ditch Authority for Todd County, and;

WHEREAS, the Todd County Board of Commissioners desires to ensure that ditch assessments are as minimal of a hardship to landowners as possible.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners in their capacity as the ditch authority of Todd County establish the following policy regarding assessments, effective January 1, 2012 for all expenses accrued after January 1, 2012:

1. No expense shall be retained by the County for a period longer than three (3) years. Regardless of the total expense accrued on the ditch, provided it is greater than $1.00, the County Auditor/Treasurer shall mail assessments to those landowners with benefited acres to that ditch.

2. Assessment letters shall be prepared and mailed at such time expenses accrued are equal or greater than five thousand dollars ($5,000).

3. The County Auditor/Treasurer shall ensure ditch assessments are afforded a forty five (45) day grace period before interest begins to accrue to assessed land owners.

4. Effective for assessments made in 2011, The County Auditor/Treasurer shall affix an interest charge of no greater than two (2) percent per year for unpaid ditch assessments.

5. Unpaid ditch assessment shall be assessed on the tax statement of any landowner who has benefitted acres on that ditch.

BE IT FURTHER RESOLVED, that a project be immediately commenced which will ensure all ditch assessments are as accurate as current documentation will allow, to ensure accuracy of all ditch assessments, county wide, and that all expenses incurred to this point for all ditches be appropriately assessed during 2012.

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Title (for publication with the Agenda):South Country Health Alliance Date of Meeting:10/4/11 Total time requested:30 minutes Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration, SCHA CEO Leota Lind, CFO Brian Hicks Background Supporting Documentation enclosed The SCHA JPB has requested the Board approve resolution 1; Administration is recommending consideration of resolution 2; SCHA will be present to discuss. Options Supporting Documentation enclosed Approve resolutions, do not approve, table Recommendation The Todd County Board of Commissioners approves the following by Motion: see attached Financial Implications: $na Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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A RESOLUTION AFFIRMING APPROVING AMENDMENT OF THE SOUTH COUNTRY HEALTH ALLIANCE JOINT POWERS AGREEMENT

RESOLVED, by the Commissioners of Todd County, that this county approves the further amendment of the Fourth Amended Joint Powers Agreement of South Country Health Alliance, amending Sections 5 and 12.3 so that those respective sections will read as follows:

Section 5: MEMBER CAPITAL SURPLUS

Each Member has an explicit and measurable right to its share of the Total Capital Surplus, determined as follows:

SCHA’s total Capital Surplus will be determined, audited and reported to the responsible regulatory agencies of the State of Minnesota as of the end of each calendar year. Each Member’s capital account will consist of an amount that a Member has contributed, plus its share of gains and losses posted to the Member’s capital account, less any distributions.

Gains and losses are allocated annually by taking each Member’s member months (or utilization by member) divided by total member months (or total utilization) for all Members and multiplying the result by the excess of revenues over expenses and the change in non-admitted assets in the financial statements that were audited by a certified public accountant. This calculation will be performed using statements in accordance with Statutory Accounting Principles consistent with the method used to report financial results to the responsible regulatory agencies of the State of Minnesota.

[Section 12: WITHDRAWAL . . .]

12.3. Payment of Surplus to Withdrawing County

Any withdrawing Member County is entitled to receive its Capital Surplus, determined as set forth in Section 5 above. The Member County's specific capital account shall become available for withdrawal after the annual financial statements have been issued and filed with the State of Minnesota, when such capital accounts shall be determined. Such payments of Capital Surplus may, at the option of SCHA, be:

(a) Made in one lump sum, without interest, within thirty days after determination of the amount of such Capital Surplus; or

(b) In equal payments of principal, not less than annually, over a period of time not to exceed five years, together with simple interest established at the outset at the Wall Street Journal Prime Rate commencing on January 1 of the year when the withdrawal became effective, and paid to date with each installment of principal.

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A RESOLUTION AFFIRMING UNDERSTANDING OF THE COMMITMENTS IN THE SOUTH COUNTRY HEALTH ALLIANCE JOINT POWERS AGREEMENT

WHEREAS, Todd County is a member of South Country Health Alliance (“SCHA”), an eleven-county joint powers board established for the purpose of providing healthcare and related benefits to eligible residents of its member counties;

WHEREAS, SCHA’s member counties have provided county guarantees, to protect against losses by SCHA;

WHEREAS, such guarantees are permitted under Minnesota law to be provided in lieu of certain capitalization requirements applicable to HMOs;

WHEREAS, the member counties of SCHA have never withdrawn or repudiated their guarantees;

WHEREAS, the success of SCHA depends on receiving adequate rates from the State to pay providers and other expenses, and past rating decisions by the State several years ago failed to fully reimburse such costs, costing SCHA many millions of dollars;

WHEREAS, SCHA’s member counties have continued to be committed to SCHA and demonstrated that recommitment, by

a. not exercising an option available to member counties to opt-out for 2012; and

b. through the SCHA board, entering into contract amendments with the State of Minnesota for continued operations during the government shutdown, without any assurance that the legislature would appropriate adequate funds for amounts past due to SCHA, or adequate funds for continued operations;

WHEREAS, a regulatory agency of the State of Minnesota has requested evidence of the member counties’ continued commitment to the goals and purposes of South Country Health Alliance;

NOW THEREFORE BE IT RESOLVED, that this county reaffirms its commitment to the continued operation and success of South County Health Alliance, including meeting all applicable capitalization requirements of Minnesota law, at such time or times as required under that law.

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110 W Fremont St Owatonna MN 55060 Toll Free: 866-722-7770 P: 507-444-7770 F: 507-444-7774 www.mnscha.org

MEMO To: South Country Member County Boards From: Leota Lind, Interim CEO Date: September 28, 2011 Re: Board Resolution Message: At the 9/26/11 South Country Health Alliance Joint Powers Board meeting, information was provided to the JPB members regarding communication from the Minnesota Department of Health requesting South Country Health Alliance submit a plan to meet the Risk Based Capital Target of 175% at 12/31/11. This plan is to include board resolutions from the member counties. Risk based capital for 12/31/11 will be calculated upon completing the 2011 year end financials. Given the change in County Board membership, this resolution serves to demonstrate the current Board’s acknowledgement of the existing county guarantee. A draft resolution is attached. Representatives from South Country Health Alliance will be available at the October 4th Board meeting to provide additional information. County Board resolutions are to be returned to South Country Health Alliance by October 27th, 2011. Please submit to Andrea Mohammad at [email protected] or 110 West Fremont, Owatonna, MN 55060. Thank you for your attention to this issue.

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A RESOLUTION ESTABLISHING A TODD COUNTY BOARD POLICY POSITION ON SOUTH COUNTRY HEALTH ALLIANCE OPERATIONS

WHEREAS, Todd County is a member of South Country Health Alliance (SCHA), and;

WHEREAS, the Todd County Board of Commissioners strongly supports the concept of county based purchasing, and believes that SCHA has the capacity to be a financially stable health plan, providing excellent outcomes for our shared customers, and;

WHEREAS, the Todd County Board of Commissioners is concerned about the long term financial viability of SCHA and wants to encourage member county boards, the joint powers board and staff to work collaboratively with state agencies to move forward toward financial stability and a strong mission focus.

NOW, THEREFORE BE IT RESOLVED, that the Todd County Board of Commissioners suggests the following policy positions with regards to South Country, as a starting point for discussion, and suggests that member counties and the joint powers board develop a short term, measurable plan of action in collaboration with state agencies:

Establish a committee tasked to evaluate the governance, committee and communications model of SCHA, with each county assigning a member, who should be staff or commissioner other than their joint powers board appointee.

Hold a meeting with county staff that works most closely with SCHA to discuss methods that SCHA could implement to increase administrative efficiency, provide a report outlining the desired changes, and implement an action plan to enact those changes.

Assign the finance committee to review financial projections dating back to 2007, to develop a more appropriate and consistent model of financial reporting, and to determine if it would be advantageous to seek alternative actuarial services.

Ensure that the search process for the CEO brings forth a leader who is committed to an honest evaluation of SCHA management practices and implementation of subsequent changes, who will have immediate credibility with state partners and county boards.

Improve collaboration with state staff by holding an open discussion with state staff, joint powers board, SCHA staff and health and human services directors, specifically requesting candor from the state staff as to how we can involve them, and ease their concerns about the long term viability of SCHA.

BE IT FURTHER RESOLVED, that the preceding is intended to start a collaborative discussion about the course of SCHA, the Todd County Board is primarily seeking establishment of a clear and widely supported short term plan of action that may include any or none of the suggestions, and that the Todd County Board of Commissioners reserves their right to alter their policy positions to align with an appropriately developed plan of action supported by the joint powers board.

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BE IT FURTHER RESOLVED, that absent any action on the part of SCHA staff, or the SCHA Joint Powers Board which develops a clear and measurable short term plan for stability, the Todd County Board of Commissioners will likely execute their authority to release themselves from the joint powers agreement as of January 1, 2013.

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Revised 06/10


Title (for publication with the Agenda):County Board Meeting Schedule Date of Meeting:10/4/11 Total time requested:5 minutes Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed The County Board is required to hold an evening meeting to allow public comment on the 2012 budget. Administration is suggesting that the December 6, regular county board meeting be cancelled and a budget meeting be established on the evening of November 29, 2011. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Establishment of a regular county board meeting on November 29, 2011 at 6 pm for the purposes of meeting the statutory requirement to hold a budget hearing, and cancelling the regular board meeting on December 6, 2011. Change the location of the November 1, 2011 County Board meeting to 200 1st Street, NE, Staples, MN and establish a Commissioners Retreat at that location on October 31 - November 2, 2011. Financial Implications: $na Comments Funding Source:na Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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Revised 06/10


Title (for publication with the Agenda):Transfer Station Skidloader Purchase Date of Meeting:10/4/11 Total time requested:5 minutes Department Requesting Action: Transfer Station Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed see attached, the budget amendment and BAF have different numbers on them because $97,140 has already been approved and paid to Perham Resource recovery facility. it is included on the budget amendment to align the budget with the approved expenses and authorize the internal budget change. the actual impact of this board action is $28,000 - the capital budget is approximately $8,000 over as of September 27, 2011, due to authorized purchase of a compactor earlier this year, costs came in higher than expected. The estimated cost to replace the skidloader is $19,000, requesting $1,000 assurance. Options Supporting Documentation enclosed approve motion, do not approve, table Recommendation The Todd County Board of Commissioners approves the following by Motion: Approval of budget amendment 2011-06 and authorize purchase of one new skidloader to replace existing skidloader at a price including trade in, not to exceed $20,000. Financial Implications: $28,000 Comments Funding Source:Enterprise Reserves Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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jan-sept budget summary 37-116-000-0000-5501 FEE - FOR SERVICES .00 1,280.00CR 1,280.00 0 37-116-000-0000-5916 PROCEEDS FROM BOND ISSUE .00 4,148,807.30CR 4,148,807.30 0----- EXPENDITURES ----- 37-116-000-0000-6242 ADVERTISING .00 732.39 732.39CR 0 37-116-000-0000-6263 PROFESSIONAL SERVICES .00 353,501.22 353,501.22CR 0 37-116-000-0000-6356 OTHER MISCELLANEOUS CHARGES .00 1,445.54 1,445.54CR 0 37-116-000-0000-6604 CAPITAL EXP. (HEAVY EQUIP) .00 338,950.48 338,950.48CR 0 37-116-000-0000-6624 CONSTRUCTION-BLDG .00 544,901.31 544,901.31CR 0*** 116 DEPT TOTALS CO. BLDG IMPROVEMENT PROJECTS REV .00 4,150,087.30CR 4,150,087.30 0 EXP .00 1,239,530.94 1,239,530.94CR 0 NET .00 * 2,910,556.36CR* 2,910,556.36 * 0**** 37 FUND TOTALS BUILDING CONSTRUCTION FUND REV .00 4,150,087.30CR 4,150,087.30 0 EXP .00 1,239,530.94 1,239,530.94CR 0 NET .00 * 2,910,556.36CR* 2,910,556.36 * 0 40 FUND BUSCH **** TODD COUNTY **** COUNTY 77 9/27/11 COUNTY DITCHES FUND INTEGRATED FINANCIAL SYSTEM REPORT BASIS: CASH IFB41 PAGE 8516:17:32 803 DEPT REVENUES & EXPENDITURES BUDGET REPORT FROM 1/2011 THRU 9/2011 COUNTY DITCHES AND DRAINS PERCENT OF YEAR 75% FINAL SELECTED % OF ACCOUNT NUMBER DESCRIPTION STATUS 11 BUDGET MNTHS TOTAL VARIANCE BDGT----- REVENUES --------- 40-803-000-0000-5001 PROPERTY TAXES .00 21,378.17CR 21,378.17 0 40-803-000-0000-5004 DELINQUENT TAX .00 4,448.05CR 4,448.05 0----- EXPENDITURES ----- 40-803-000-0000-6356 OTHER MISCELLANEOUS CHARGES .00 24,545.34 24,545.34CR 0----- REVENUES --------- 40-803-000-7002-5052 SPECIAL ASSESSMENTS -PREPAID .00 20.91CR 20.91 0 40-803-000-7004-5052 SPECIAL ASSESSMENTS PREPAID .00 9,681.99CR 9,681.99 0 40-803-000-7015-5052 SPECIAL ASSESSMENTS -PREPAID .00 599.70CR 599.70 0 40-803-000-7016-5052 SPECIAL ASSESSMENTS - PREPAID .00 5,855.68CR 5,855.68 0 40-803-000-7019-5052 SPECIAL ASSESSMENTS - PREPAID .00 9,612.64CR 9,612.64 0 40-803-000-7020-5052 SPECIAL ASSESSMENTS - PREPAID .00 7,749.58CR 7,749.58 0 40-803-000-7025-5052 SPECIAL ASSESSMENTS -PREPAID .00 2,672.38CR 2,672.38 0 40-803-000-7031-5052 SPECIAL ASSESSMENTS - PREPAID .00 4,227.74CR 4,227.74 0 40-803-000-7041-5052 SPECIAL ASSESSMENTS - PREPAID .00 8,269.58CR 8,269.58 0 40-803-000-7102-5052 SPECIAL ASSESSMENTS - PREPAID .00 2,016.12CR 2,016.12 0*** 803 DEPT TOTALS COUNTY DITCHES AND DRAINS REV .00 76,532.54CR 76,532.54 0 EXP .00 24,545.34 24,545.34CR 0 NET .00 * 51,987.20CR* 51,987.20 * 0**** 40 FUND TOTALS COUNTY DITCHES FUND REV .00 76,532.54CR 76,532.54 0 EXP .00 24,545.34 24,545.34CR 0 NET .00 * 51,987.20CR* 51,987.20 * 0 51 FUND BUSCH **** TODD COUNTY **** COUNTY 77 9/27/11 SOLID WASTE ENTERPRISE FUND INTEGRATED FINANCIAL SYSTEM REPORT BASIS: CASH IFB41 PAGE 8616:17:32 390 DEPT REVENUES & EXPENDITURES BUDGET REPORT FROM 1/2011 THRU 9/2011 TRANSFER STATION PERCENT OF YEAR 75% FINAL SELECTED % OF ACCOUNT NUMBER DESCRIPTION STATUS 11 BUDGET MNTHS TOTAL VARIANCE BDGT----- REVENUES --------- 51-390-000-0000-5001 PROPERTY TAXES 480,000.00CR 275,207.37CR 204,792.63CR 57 51-390-000-0000-5004 DELINQUENT TAX .00 23,467.39CR 23,467.39 0 51-390-000-0000-5007 MOBILE HOME TAX .00 575.52CR 575.52 0 51-390-000-0000-5202 PERA AID .00 826.88CR 826.88 0 51-390-000-0000-5506 TIPPING FEES 750,000.00CR 506,248.50CR 243,751.50CR 67 51-390-000-0000-5801 MISCELLANEOUS REVENUE .00 1,932.00CR 1,932.00 0----- EXPENDITURES -----

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jan-sept budget summary 51-390-000-0000-6102 REGULAR SALARIES & WAGES 213,092.00 115,091.58 98,000.42 54 51-390-000-0000-6104 PART-TIME WAGES 20,000.00 2,235.71 17,764.29 11 51-390-000-0000-6141 EMPLOYER LIFE INSURANCE 160.00 108.00 52.00 68 51-390-000-0000-6142 EMPLOYER HEALTH INSURANCE 35,448.00 26,004.00 9,444.00 73 51-390-000-0000-6143 EMPLOYER PERA 15,000.00 8,326.20 6,673.80 56 51-390-000-0000-6144 EMPLOYER FICA 15,200.00 8,175.96 7,024.04 54 51-390-000-0000-6149 HEALTH SAVINGS ACCT 2,700.00 1,800.00 900.00 67 51-390-000-0000-6150 HCSP-SICK SEVERENCE .00 1,161.12 1,161.12CR 0 51-390-000-0000-6202 TELEPHONE 2,300.00 924.42 1,375.58 40 51-390-000-0000-6203 POSTAGE 1,600.00 95.45 1,504.55 6 51-390-000-0000-6205 SALES TAX 12,000.00 13,705.00 1,705.00CR 114 51-390-000-0000-6242 ADVERTISING 7,000.00 1,707.30 5,292.70 24 51-390-000-0000-6245 MEMBERSHIP DUES & REGISTRATIONS 3,500.00 180.00 3,320.00 5 51-390-000-0000-6246 MAGAZINE & NEWSPAPER SUBSCRIPTIONS .00 715.25 715.25CR 0 51-390-000-0000-6251 ELECTRICITY 8,000.00 3,604.35 4,395.65 45 51-390-000-0000-6254 NATURAL GAS 9,000.00 2,912.70 6,087.30 32 51-390-000-0000-6263 PROFESSIONAL SERVICES 10,000.00 2,448.80 7,551.20 24 51-390-000-0000-6282 CONTRACTED SERVICES 40,000.00 4,478.05 35,521.95 11 51-390-000-0000-6312 BUILDING MAINTENANCE .00 3,750.01 3,750.01CR 0 51-390-000-0000-6331 TRAVEL AND EXPENSE 2,500.00 178.90 2,321.10 7 51-390-000-0000-6351 TIPPING FEE 749,000.00 527,914.49 221,085.51 70 51-390-000-0000-6352 INSURANCE 21,000.00 21,431.92 431.92CR 102 51-390-000-0000-6356 UNALLOCATED EXPENSES 3,000.00 97,180.54 94,180.54CR 3239 51-390-000-0000-6357 UNIFORM ALLOWANCE .00 253.17 253.17CR 0 51-390-000-0000-6401 OFFICE SUPPLIES .00 340.76 340.76CR 0 51-390-000-0000-6412 DEPARTMENTAL OPERATING SUPPLIES 16,000.00 3,289.10 12,710.90 21 51-390-000-0000-6561 GASOLINE, & OTHER FUELS (TRUCK) 70,000.00 27,911.43 42,088.57 40 51-390-000-0000-6562 MAINTENANCE PARTS COUNTY EQUIPMENT 12,000.00 31,900.36 19,900.36CR 266 51-390-000-0000-6563 MAINTENANCE PARTS BLDGS / GROUNDS .00 443.55 443.55CR 0 51-390-000-0000-6604 CAPITAL EXP.-HEAVY EQUIPMENT 35,000.00 42,857.00 7,857.00CR 122 51-390-000-0000-6832 DISPOSAL (OTHER THAN GARBAGE) 30,000.00 1,036.00 28,964.00 3 51-390-000-0000-6909 TRANSFERS OUT 30,000.00 .00 30,000.00 0*** 390 DEPT TOTALS TRANSFER STATION REV 1,230,000.00CR 808,257.66CR 421,742.34CR 66 EXP 1,363,500.00 952,161.12 411,338.88 70 NET 133,500.00 * 143,903.46 * 10,403.46CR* 108 51 FUND BUSCH **** TODD COUNTY **** COUNTY 77 9/27/11 SOLID WASTE ENTERPRISE FUND INTEGRATED FINANCIAL SYSTEM REPORT BASIS: CASH IFB41 PAGE 8716:17:32 391 DEPT REVENUES & EXPENDITURES BUDGET REPORT FROM 1/2011 THRU 9/2011 RECYCLING PERCENT OF YEAR 75% FINAL SELECTED % OF ACCOUNT NUMBER DESCRIPTION STATUS 11 BUDGET MNTHS TOTAL VARIANCE BDGT----- REVENUES --------- 51-391-000-0000-5301 STATE GRANTS 55,000.00CR 29,395.00CR 25,605.00CR 53 51-391-000-0000-5858 MISCELLANEOUS RECYCLABLES 90,000.00CR 68,399.18CR 21,600.82CR 76----- EXPENDITURES ----- 51-391-000-0000-6102 REGULAR SALARIES & WAGES .00 30,818.96 30,818.96CR 0 51-391-000-0000-6104 PART-TIME WAGES .00 18,198.74 18,198.74CR 0 51-391-000-0000-6143 EMPLOYER PERA .00 2,931.08 2,931.08CR 0 51-391-000-0000-6144 EMPLOYER FICA .00 3,298.52 3,298.52CR 0 51-391-000-0000-6202 TELEPHONE .00 866.29 866.29CR 0 51-391-000-0000-6203 POSTAGE .00 88.00 88.00CR 0 51-391-000-0000-6242 ADVERTISING & PUBLISHING .00 119.30 119.30CR 0 51-391-000-0000-6245 MEMBERSHIP DUES & REGISTRATIONS 300.00 .00 300.00 0 51-391-000-0000-6251 ELECTRICITY .00 3,604.32 3,604.32CR 0 51-391-000-0000-6254 NATURAL GAS .00 64.10 64.10CR 0 51-391-000-0000-6263 PROFESSIONAL SERVICES .00 2,374.00 2,374.00CR 0

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jan-sept budget summary 51-391-000-0000-6282 CONTRACTED SERVICES .00 36,704.75 36,704.75CR 0 51-391-000-0000-6331 TRAVEL AND EXPENSE .00 60.77 60.77CR 0 51-391-000-0000-6412 DEPARTMENTAL OPERATING SUPPLIES .00 3,180.53 3,180.53CR 0 51-391-000-0000-6561 GASOLINE, DIESEL & OTHER FUELS .00 17,572.06 17,572.06CR 0 51-391-000-0000-6562 MAINTENANCE PARTS COUNTY EQUIPMENT .00 13,836.75 13,836.75CR 0 51-391-000-0000-6604 CAPITAL EXP.-HEAVY EQUIPMENT .00 17,242.65 17,242.65CR 0 51-391-000-0000-6832 DISPOSAL (OTHER THAN GARBAGE) 5,000.00 12,532.21 7,532.21CR 251 51-391-000-0000-6875 CURBSIDE SUBSIDY 40,000.00 28,838.06 11,161.94 72*** 391 DEPT TOTALS RECYCLING REV 145,000.00CR 97,794.18CR 47,205.82CR 67 EXP 45,300.00 192,331.09 147,031.09CR 425 NET 99,700.00CR* 94,536.91 * 194,236.91CR* 95- 51 FUND BUSCH **** TODD COUNTY **** COUNTY 77 9/27/11 SOLID WASTE ENTERPRISE FUND INTEGRATED FINANCIAL SYSTEM REPORT BASIS: CASH IFB41 PAGE 8816:17:32 392 DEPT REVENUES & EXPENDITURES BUDGET REPORT FROM 1/2011 THRU 9/2011 DEMOLITION PERCENT OF YEAR 75% FINAL SELECTED % OF ACCOUNT NUMBER DESCRIPTION STATUS 11 BUDGET MNTHS TOTAL VARIANCE BDGT----- REVENUES --------- 51-392-000-0000-5508 DEMO INCOME 35,000.00CR .00 35,000.00CR 0----- EXPENDITURES ----- 51-392-000-0000-6245 MEMBERSHIP DUES & REGISTRATIONS .00 240.00 240.00CR 0 51-392-000-0000-6263 PROFESSIONAL SERVICES .00 3,176.05 3,176.05CR 0 51-392-000-0000-6376 PERMITS .00 150.00 150.00CR 0 51-392-000-0000-6562 EQUIP REPAIRS & MAINT .00 1,582.52 1,582.52CR 0*** 392 DEPT TOTALS DEMOLITION REV 35,000.00CR .00 35,000.00CR 0 EXP .00 5,148.57 5,148.57CR 0 NET 35,000.00CR* 5,148.57 * 40,148.57CR* 15- 51 FUND BUSCH **** TODD COUNTY **** COUNTY 77 9/27/11 SOLID WASTE ENTERPRISE FUND INTEGRATED FINANCIAL SYSTEM REPORT BASIS: CASH IFB41 PAGE 8916:17:32 394 DEPT REVENUES & EXPENDITURES BUDGET REPORT FROM 1/2011 THRU 9/2011 HOUSEHOLD HAZARDOUS PERCENT OF YEAR 75% FINAL SELECTED % OF ACCOUNT NUMBER DESCRIPTION STATUS 11 BUDGET MNTHS TOTAL VARIANCE BDGT----- REVENUES --------- 51-394-000-0000-5817 STIPEND 5,000.00CR 4,766.78CR 233.22CR 95----- EXPENDITURES ----- 51-394-000-0000-6102 FT SALARIES & WAGES .00 5,136.38 5,136.38CR 0 51-394-000-0000-6104 PART-TIME WAGES .00 14,923.37 14,923.37CR 0 51-394-000-0000-6143 EMPLOYER PERA .00 1,321.37 1,321.37CR 0 51-394-000-0000-6144 EMPLOYER FICA .00 1,437.75 1,437.75CR 0 51-394-000-0000-6331 TRAVEL AND EXPENSE .00 1.60 1.60CR 0 51-394-000-0000-6832 DISPOSAL (OTHER THAN GARBAGE) 6,200.00 2,476.06 3,723.94 40*** 394 DEPT TOTALS HOUSEHOLD HAZARDOUS REV 5,000.00CR 4,766.78CR 233.22CR 95 EXP 6,200.00 25,296.53 19,096.53CR 408 NET 1,200.00 * 20,529.75 * 19,329.75CR* 1711**** 51 FUND TOTALS SOLID WASTE ENTERPRISE FUND REV 1,415,000.00CR 910,818.62CR 504,181.38CR 64 EXP 1,415,000.00 1,174,937.31 240,062.69 83 NET .00 * 264,118.69 * 264,118.69CR* 0 72 FUND BUSCH **** TODD COUNTY **** COUNTY 77 9/27/11 REVOLVING LOAN FUND INTEGRATED FINANCIAL SYSTEM REPORT BASIS: CASH IFB41 PAGE 9016:17:32 710 DEPT REVENUES & EXPENDITURES BUDGET REPORT FROM 1/2011 THRU 9/2011 REVOLVING LOAN ACTIVITY PERCENT OF YEAR 75% FINAL SELECTED % OF ACCOUNT NUMBER DESCRIPTION STATUS 11 BUDGET MNTHS TOTAL VARIANCE BDGT----- REVENUES --------- 72-710-000-0000-5711 INTEREST (INCOME) .00 53.57CR 53.57 0

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Revised 06/10

Todd County, MN Budget Request Form

Department:Transfer Station Section A: Budget Year: 2011 Carryover to Budget Year: Transfer from (Description) Amount Transfer to (Description) - - - - (Enterprise fund reserves)

$97,140 51-390-0-0-6356 (Unallocated Expenses)

- - - - (Enterprise fund reserves)

$25,000 51-390-0-0-6604 (Capital Exp, Heavy Equipment)

- - - - ( ) $ - - - - ( ) - - - - ( ) $ - - - - ( ) - - - - ( ) $ - - - - ( )

Total: $ Section B: Purchase Line Item (Description) Amount Vendor - - - - ( ) $ - - - - ( ) $ - - - - ( ) $ - - - - ( ) $ - - - - ( ) $

Total $ Purpose and/or Description of Purchase, Documentation of Bid Process Budget amendment to account for authorized capitalization of the Perham Resource Recovery Facility, and to purchase a new skidloader to replace existing

Supporting Documentation enclosed Authorization Signature Date Purchaser (if completed Section B) Department Head: Approved Denied County Administrator: Nathan Burkett Approved Denied Board Chairperson: Mark Blessing Approved Denied Filed: Department Administrator Auditor-Treasurer Warrant Number:

Action Requested Budget Amendment (Complete Section A) Carryover (Complete Section A) Purchase (Complete Section B)

FRF Tracking Number (Admin Use) FRF #

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September 30, 2011 To: Todd County Board From: Michael Hanan Solid Waste Administrator Re: Skid Steer (Bobcat) At the Todd County Transfer Station we have two skid steer loaders, one that we purchased new earlier this year and one that was purchased in early 2009. We have recently experienced some fairly serious mechanical problems with the older of the two units. Lenny took the skid steer to Pong Prairie Implement and they have determined that it has a broken chain case (which was essentially described to me as a broken axel). We have a couple of options: -One, the cost to repair the broken chain case is estimated to be approximately $5,900. -Two, since the unit has approximately 1,900 hours on it and we have typically replaced them with around 2,500 hours we checked to see what it would cost to replace it. The new unit would cost $24,121 and they would be allowing us $5,226 for trade for a NET of $18,895. I would like to recommend that we purchase a new Bobcat S 160 as opposed to repairing the existing unit for two reasons; one, that we will probably replace the unit in 2012 anyway and two, considering the fact that we purchased a new unit earlier this year for a NET cost of $14,141 our actual net cost to replace this unit at this time would be $12,995 ($24,121 less trade of $5,226 plus not paying the cost to repair the existing unit of $5,900). Thank you for your consideration.

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Title (for publication with the Agenda):Naming NJPA building and grand opening Date of Meeting:10/4/11 Total time requested:5 minutes Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed Seeking board approval for naming of the NJPA building: suggestions at the time of agenda preparation are: Todd County Northern Service Center Todd County Staples Service Center Todd County and Regional Service Center Northern Todd County Regional Services Center Todd County Northern Branch Todd County North - Regional Service/Resource Center Also seeking Board input as to preparation of a grand opening Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Approval to officially identify the property located at 200 First Street Northeast, Staples, MN as Financial Implications: $na Comments Funding Source:na Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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Title (for publication with the Agenda):Discussion - MVC inserts and LGU Meeting Date of Meeting:10/4/11 Total time requested:30 minutes Department Requesting Action: Administration Presenting Board Action/Discussion at Meeting: Administration Background Supporting Documentation enclosed Administration is seeking guidance on providing inserts to TNT or Tax Statements. Also guidance on planning a meeting for other Todd County LGU's to attend to help understand tax impacts of MVC changes. Meeting is scheduled for October 27 at 9 am in the County Board Room. Notices will be sent to all home County LGU's, inviting them to send a delegation (which does not reach a quorum) to the meeting if they choose. Options Supporting Documentation enclosed Recommendation The Todd County Board of Commissioners approves the following by Motion: Financial Implications: $na Comments Funding Source: Budgeted: Yes No Action Voting in Favor Voting Against Motion: Blessing Blessing Second: Kneisl Kneisl



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TODD COUNTY BOARD OF COMMISSIONERS · 11/4/2011 · TODD COUNTY BOARD OF COMMISSIONERS Regular...

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