Tips in Developing a Presentation

IT Tech Series - http://it.ou.edu

Tips in Developing a Presentation

Organize your Ideas!

Cathy PiersonIT Liaison


Tip 1 – Background Tip 2 – Content/Visuals Tip 3 – Delivery Tip 4 – Final

Preparation


Who are you presenting to? Audience knowledge level Disposition of the audience

(friendly, supportive, neutral, hostile)

What is the room setup? A/V equipment Staff supply the equipment Size of room & font size!

Tip 1 – Background


Tip 2 – Content/Visuals

Bullet Points Only. Sentences are too long! Separate slides for each topic.

Test Your Visuals. Are they easy read? Simple to follow? Do they illustrate your point?

Compare this! One | TwoCompare this! One | Two

Use One Font typeTitles – 42 pointsBullets -32 points


Tip 2 – Content/Visuals Seeing makes the most sense

Best way to teach Increase the retention of messages

Use charts and graphs To illustrate important numbers /

figures. Use the real thing if possible.

Photos, scanned imagesThe Most Important Rule: Keep It Simple!


Tip 3 – DeliveryBad Delivery Habits!

Fillers: "ah", "um", and

"and“ Annoying movements Too many gestures Screaming clothing Sloppy editing Turning your back


Tip 3 – DeliveryGood Delivery Habits!

…Smile… often.. Visuals. Visuals. Visuals. Ditch the Podium Use Eye Contact Focus on Your Audience Not

Your Visuals Be Who You Are


Tip 4 – Final PreparationHave you finished?? Who will set up the projector

and connect your laptop? Do you have a backup copy of

your presentation on disk? Have you practiced?


Good Tips…Master Slides Use the Master

Slides Setup fonts colors

and sizes Add Logos or

objects used on every slide

Add Header and Footer info

Use Background Color & Fill Effects

NOTE: Dark Backgrounds are NOT good for printing slides!


Use simple uncluttered backgroundsDisclose a point at a time to direct

attentionGray out information already

coveredUse color to direct attentionUse bullets as a visual guide


Use simple uncluttered backgroundsDisclose a point at a time to direct

attentionGray out information already

coveredUse color to direct attentionUse bullets as a visual guide

Another Idea!


1. Put a slide in that leaves blank answer until you hit the space bar -

2. to test your audience!!!3. attention/retention on your

information.


Diagrams to Illustrate Concepts

Our Staff

Tom Manager Mary Manager Bob Manager

John Staff

Jim Assistant

Kim Staff

Anna Assistant

Organizational chart –


Diagrams to Illustrate Concepts

Physical Sciences

Social SciencesHumanities

Venn Diagram –


0

10

20

30

40

50

60

70

80

90

1st Qtr 2nd Qtr 3rd Qtr 4th Qtr

EastWestNorth

ChartsNote: No-

growth levels


Recording narration Watch the next series of slides Requires a sound card, microphone and

speakers (or headset)


Start recording… For Lecture Notes

Insert your comments on each slide! Every slide retains your comments. Go back & forth with arrow Keys &

space bar


‘John Madden’… free hand!

In the Slide Show, you can Right-Click the mouse & choose

Pointer Options > PenLook what you can do!


PowerPoint & sound size Sound adds a lot

to the file size! Use

Other support tools to optimize sound!


PowerPoint & sound size, cont’d

http://www.impatica.com


Video in PowerPoint Take a look at this! Video files - *.avi – are stored

externally to PowerPoint. Put in same folder

as *.ppt files

Tips in Developing a Presentation

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