Timeline

Two Bus Days Prior to Month-End

OSC BurstsUnposted Voucher Rpt

to Agencies

Agencies’Last Chance to

“Clean Up”

Last Dayof Month3pm

OSC ClosesPeriod

Last Dayof Monthlater pm(Step#1)

CORE RunsDaily

Processes

First Dayof NewMonth

AgenciesEnter

Vouchers

Last Dayof Monthlater pm(Step#2)

CORE RunsMonthly

Processes

Acctg & Budget Dates Movedto Day #1ofNew Month

Accounts Payable Impacts

At 3pm on Last Business Day…

You CANNOT:

Enter New Vouchers

Edit Existing Vouchers

You CAN:

Match Vouchers

Approve Vouchers

Budget Check Vouchers

Run Reports

Unposted Vouchers

Prior to Period Close: Bursted Report will identify Unposted Vouchers for a period that will be closing.

After Period Close: Accounting Date/Budget Date in a closed period will be updated with the first date of the next period.

This will be done through a Central AP process. These vouchers will be re-Budget Checked.

New Vouchers

Agencies cannot enter or edit any vouchers online after 3:00pm on the last BUSINESS day of the month.

Reversal Vouchers

Reversal Vouchers Accounting Date and Budget Date defaultin with the current date.

Accounting Date is read only.11/27/2006

AP Payment Cancellation

Cancellation Date is used asthe Accounting Date.

Payment Cancellations do not affect Commitment Control, unless the voucher is closed.

Cancellation Date must fallwithin an open period.