TIME MANAGEMENT

NEVER used the word’s “I am busy”

TIME MANAGEMENT IS LIFE MANAGEMENTTo realize the value of one year:

Ask the student who has failed his final exam.

To realize the value of one month:

Ask the mother who has given birth to a premature baby.

To realize the value of one week:

Ask the editor of a weekly newspaper.

To realize the value of one day:

Ask the daily wage earner who has 10 kids to feed.

“Better late than never” is not half so good a maxim as “Better never late”

- Pericles

Classification of Time..Jack Loughary of the University of Oregon classification

of time

1. Sold Time2. Maintenance Time3. Discretionary Time

Classification of Time..

Sold Time

The time that one exchanges to get something in return. Some examples are time spent working for an employer (for money) or time spent in studying (for a qualification)

Classification of Time..

The time spent doing things that are necessary to maintain oneself (eating, sleeping, cleaning, dressing etc.) as well as maintaining others.

Maintenance Time

Classification of Time..

The time that remains at one’s disposal, and can be spent in any way that one likes

Discretionary Time

Increasing Discretionary Time

• It's important to calculate time for yourselfa. A daily total of each type of timeb. The weekly total time for each type

• It is advisable to increase the discretionary time, since it is at your disposal, and can be therefore utilized more effectively.

• Any increase in Discretionary time requires reduction in Maintenance and Sold Time.

• Performing your Sold and Maintenance time activities more efficiently in the shortest time possible would help increase your Discretionary time.

Calculate the amount of time you spendeveryday on different activities. It will

helpyou understand how much

discretionarytime you possess.

MAXIM OF PLANNINGAlice is at the crossroads and meets a Cheshire cat.

She asks the cat, “Where do I go from here?"

The cat asks, “Where do you want to go?”

She responds “Anywhere”.

The cat then replies, “Then you take any road, it

really doesn't matter. You will reach anywhere.”

NEITHER URGENT NOR IMPORTANT

1. Gossiping2. Reading trivia/glossy magazines3. Shopping for fun4. Watching the whole of a cricket match (live)5. Internet surfing for fun6. Visiting friends and neighbors aimlessly7. Watching a movie that has already been

watched8. Taking unnecessary interest in others'

personal matters9. Channel-surfing on T.V.10. Making long telephone calls aimlessly.

PRECEPT OF PRIORITIZINGURGENT AND IMPORTANT TASK

1. Repairing of vehicles

2. Telephone repair

3. Electricity repair

4. Resumptions of water supply

5. T.V./Cable repair

6. Preparing for the forthcoming marriage of a family member

7. Attending the wedding of someone close

8. Attending a funeral/cremation/condolence meeting

9. Replying business e-mail

10. Learning the intricacies of a new job

11. Understanding the functioning of a new machine

12. Consulting a physician on the illness of a family member and oneself

THE VALUE OF A DIARY

• The Mobile Diary• Table Diary• Events Diary

DO IT NOW: AVOID PROCRASTINATIONLet us look at some causes of procrastination

•Natural laziness•Incompetence or inexperience in handling a task•Unpleasant tasks•Cluttering of routine activities•Lack of willpower•Fear of the unknown•Fear of failure•Bad habits•Waiting for more information•One may think if he puts it off, someone else will do it

What is Your Typical Day?

Now that you have calculated your undefined time in a day, think of how you could utilize that time better..

What is Your Typical Day?

Activity 24 Hours Your Day 75 Years

Sleep 7 22

Work 10 32

Bathroom .75 2.25

Eating 1.5 4.5

Family 1 3

Socializing

1 3

Total 21.25 66.5

Undefined 2.75 8.5

Self TestHOW WISELY DO YOU MANAGE YOUR TIME?

Tick the column that represents your time management style:

Mostly Sometimes Rarely Never

1. Do you write to-do lists daily?

2. Do you prioritize your to-do lists so that you are able to do the most important things first?

3. Do you finish most of the items on your to-do lists?

Self TestMostly Sometimes Rarely Never

4. Do you strike a balance between the demands of your self, family and profession while planning your day?

5. Is your desk clean and organized?

6. Do you put everything in place?

7. Do you deal effectively with interruptions?

8. Can you easily find the needed information in your files?

9. Are you cheerful during work?

Self TestMostly Sometimes Rarely Never

10. Do you allow yourself quiet time during which you can work undisturbed every day?

11. Do you deal effectively with callers who talk for long on the telephone?12. Do you focus on preventing problems before they arise instead of solving them after they arise?

13. Do you make the best use of your time?

14.Do you meet deadlines with time to spare?

Self TestMostly Sometimes Rarely Never

15. Are you punctual at work, meetings and events?

16. Do the subordinates cooperate enthusiastically on tasks?

17. Do you delegate tasks well?

18. When you are interrupted, can you return to your work without losing momentum?

19.Do you do something every day that moves you closer to your long-range goals?

Self TestMostly Sometimes Rarely Never

20. Can you relax during your free time without worrying about work?

21. Do people know the best time to approach you?

22. Do you do your most important work during your peak energy hours?

23.Can others carry on most of your responsibilities if you are absent from work?

24. Do you begin and finish tasks/projects on time?

25. Do you handle each piece of paper work only once?

Don’t count every hour in the day, make every hour in the day count..

Time is PRICELESS.