Time Management for High School, College, and Career Readiness · 2017. 10. 18. · one goal, the...

1 NachAcademyForinnovativeLearning©2016

TimeManagementfor

HighSchool,College,andCareerReadiness

TrainingManual

NachAcademyForinnovativeLearning

Dr.EricNach,Ph.D.,M.Ed.

DevelopmentalandBehavioralSpecialist

2NachAcademyForinnovativeLearning©2016

TABLEOFCONTENTS

ModuleOne:GettingStarted...............................................................................................................6

WorkshopObjectives...............................................................................................................................6

Pre-AssignmentReview............................................................................................................................7

ModuleTwo:SettingSMARTGoals......................................................................................................8

TheThreeP’s............................................................................................................................................8

TheSMARTWay.......................................................................................................................................9

PrioritizingYourGoals............................................................................................................................10

Visualization...........................................................................................................................................10

CaseStudy..............................................................................................................................................10

ForYouToDo…………………………………………………………………………………………………………………………..………10

ModuleTwo:ReviewQuestions.............................................................................................................12

ModuleThree:PrioritizingYourTime.................................................................................................14

The80/20Rule.......................................................................................................................................14

TheUrgent/ImportantMatrix................................................................................................................14

BeingAssertive.......................................................................................................................................16

CaseStudy..............................................................................................................................................17

ForYouToDo………………..………………………………………………………………………………………………………………….17

ModuleThree:ReviewQuestions...........................................................................................................18

ModuleFour:PlanningWisely............................................................................................................20

CreatingYourProductivityJournal.........................................................................................................20

MaximizingthePowerofYourProductivityJournal..............................................................................20

TheGlassJar:Rocks,Pebbles,Sand,andWater....................................................................................21

Chunk,Block,andTackle........................................................................................................................21


Ready,Fire,Aim!....................................................................................................................................22

CaseStudy..............................................................................................................................................23

ForYouToDo………………………………..………………………………………………………………………………………………….23

ModuleFour:ReviewQuestions.............................................................................................................24

ModuleFive:TacklingProcrastination................................................................................................26

WhyWeProcrastinate...........................................................................................................................26

NineWaystoOvercomeProcrastination...............................................................................................27

EatThatFrog!........................................................................................................................................28

CaseStudy..............................................................................................................................................29

ForYouToDo………………………….………………………………………………………………………………………………………..29

ModuleFive:ReviewQuestions.............................................................................................................29

ModuleSix:CrisisManagement.........................................................................................................34

WhentheStormHits..............................................................................................................................34

CreatingaPlan.......................................................................................................................................35

ExecutingthePlan..................................................................................................................................35

LessonsLearned.....................................................................................................................................36

CaseStudy..............................................................................................................................................36

ForYouToDo………………………………………………………………….………………………………………………………………..38

ModuleSix:ReviewQuestions...............................................................................................................37

ModuleSeven:OrganizingYourWorkspace.......................................................................................39

De-Clutter...............................................................................................................................................39

ManagingWorkflow..............................................................................................................................40

DealingwithE-mail................................................................................................................................40

UsingCalendars.....................................................................................................................................41

CaseStudy..............................................................................................................................................42


ForYouToDo…………………………………………………………………………………………………..……………………………….45

ModuleSeven:ReviewQuestions..........................................................................................................43

ModuleEight:DelegatingMadeEasy..................................................................................................45

WhentoDelegate..................................................................................................................................46

ToWhomShouldYouDelegate?............................................................................................................46

HowShouldYouDelegate?....................................................................................................................48

KeepingControl......................................................................................................................................49

TheImportanceofFullAcceptance........................................................................................................49

CaseStudy..............................................................................................................................................50

ForYouToDo……….…………………………………………………………………………………………………………………………..52

ModuleEight:ReviewQuestions............................................................................................................51

ModuleNine:SettingaRitual.............................................................................................................53

WhatisaRitual?....................................................................................................................................53

RitualizingSleep,Meals,andExercise....................................................................................................54

ExampleRituals......................................................................................................................................54

UsingRitualstoMaximizeTime.............................................................................................................55

CaseStudy..............................................................................................................................................55

ForYouToDo…………………………………………………………………………..……………………………………………………….57

ModuleNine:ReviewQuestions............................................................................................................56

ModuleTen:MeetingManagement...................................................................................................58

DecidingifaMeetingisNecessary........................................................................................................58

UsingthePATApproach........................................................................................................................59

BuildingtheAgenda...............................................................................................................................59

KeepingThingsonTrack........................................................................................................................60

MakingSuretheMeetingWasWorthwhile...........................................................................................62


CaseStudy..............................................................................................................................................62

ForYouToDo…………………………………………………………………………………………….……………………………………..63

ModuleTen:ReviewQuestions..............................................................................................................63

ModuleEleven:AlternativestoMeetings...........................................................................................65

InstantMessagingandChatRooms......................................................................................................65

Teleconferencing....................................................................................................................................66

E-MailListsandOnlineGroups..............................................................................................................66

CollaborationApplications.....................................................................................................................67

CaseStudy..............................................................................................................................................67

ForYouToDo…………………………………………………………………………………………………………………………….….….69

ModuleEleven:ReviewQuestions.........................................................................................................69

ModuleTwelve:WrappingUp............................................................................................................71

WordsfromtheWise.............................................................................................................................71

NachAcademyForinnovativeLearning©2016

ModuleOne:GettingStarted

Timemanagementmostoftenbeginswithsettinggoals.Thesegoalsarerecordedandmaybebrokendownintoaproject,anactionplan,orjustasimpletasklist.Activitiesarethenratedbasedonanumberoffactorsincluding;urgency,importance,prioritiesassigned,anddeadlinesset.Thisprocessresultsinaplanwithatasklistorcalendarofactivities.Routineandrecurringtasksareoftengivenlessfocusthantasksthatcontributetonewimportantgoals.

Thisentireprocessissupportedbyaskillsetthatshouldinvolvepersonalmotivation,delegationskills,organizationtools,andcrisismanagement.We’llcoverallthatandmoreduringthiscourse.

WorkshopObjectives

Researchhasconsistentlydemonstratedthatwhencleargoalsareassociatedwithlearning,itoccursmoreeasilyandrapidly.Withthatinmind,let’sreviewourgoalsforthiscourse.

Attheendofthiscourse,participantsshouldbeableto:

• Planandprioritizeeachday’sactivitiesinamoreefficient,productivemanner

• Overcomeprocrastinationquicklyandeasily

• Handlecriseseffectivelyandquickly

• Organizeyourworkspaceandworkflowtomakebetteruseoftime

• Delegatemoreefficiently

• Useritualstomakeyourliferunsmoother

• Planactivitiesmoreappropriatelyandeffectively

Cherishyourdreams,astheyarethechildrenofyoursoul,theblueprintsofyourultimateachievements.

NapoleonHill


Pre-AssignmentReview

ThepurposeofthePre-Assignmentistogetyouthinkingaboutthetimemanagementstrategiesyouarealreadyusingandwheretheyneedtoimprove.

Takeamomenttoanswerthefollowingquestions:

• Whatareyourbiggesttimewasters?

• Whatareyoucurrentlydoingtomanageyourtime?

• Whatcouldyoubedoingbetter?

• Ifyoucameawayfromthiscoursewithonlyonething,whatwouldthatbe?


ModuleTwo:SettingSMARTGoals

Goalsettingiscriticaltoeffectivetimemanagementstrategies.Itisthesinglemostimportantlifeskillthat,unfortunately,mostpeopleneverlearnhowtodoproperly.Goalsettingcanbeusedineverysingleareaofyourlife,includingeducational,financial,physical,personaldevelopment,relationships,orevenspiritual.AccordingtoBrianTracy’sbook“Goals”,fewerthan3%ofpeoplehaveclear,writtengoals,andaplanforgettingthere.Settinggoalsiswhatcanputyouaheadofthepack!

Somepeopleblameeverythingthatgoeswrongintheirlifeonsomethingorsomeoneelse.Theytaketheroleofavictim,givingawayalltheirpowerandcontrol.Successfulpeopleinsteaddedicatethemselvestowardstakingresponsibilityfortheirlives,nomatterwhattheunforeseenoruncontrollableeventsare.Liverighthereandnow:thepastcannotbechanged,andthefutureisalteredasadirectresultofwhatyoudorightnow!

TheThreeP’s

Settingmeaningful,long-termgoalsisagiantsteptowardachievingyourdreams.Inturn,settingandachievingshort-termgoalscanhelpyouaccomplishthetasksyou'llneedtoachievethelong-termones.ItisalsoimportanttomakesurethatallofyourgoalsunleashthepowerofthethreeP's:

• POSITIVE:Whocouldgetfiredupaboutagoalsuchas"Findacareerthat'snotboring"?Goalsshouldbephrasedpositively,sotheyhelpyoufeelgoodaboutyourselfandwhatyou'retryingtoaccomplish.Abetteralternativemightbethis:"Enrollinpre-lawclassessoIcanhelppeoplewithlegalproblemssomeday."

• PERSONAL:Goalsmustbepersonal.Theymustreflectyourowndreamsandvalues,notthoseoffriends,family,orthemedia.Whencreatingyourgoalstatement,alwaysusetheword“I”inthesentencetobranditasyourown.Whenyourgoalsarepersonal,you'llbemoremotivatedtosucceedandtakegreaterprideinyouraccomplishments.

Thebadnewsisthattimeflies.Thegoodnewsisthatyouarethepilot.

MichaelAltshuler


• POSSIBLE:Whensettinggoals,besuretoconsiderwhat'spossibleandwithinyourcontrol.GettingintoanIvyLeagueuniversitymaybepossibleifyouareearninggoodgradesbutunrealisticifyou'restruggling.Inthelattercase,amorereasonablegoalmightbetoattendauniversityortradeschoolthatofferscoursesrelatedtoyourchosencareer.Youmightalsopursuevolunteerworkthatwouldstrengthenyourcollegeapplications.

TheSMARTWay

SMARTisaconvenientacronymforthesetofcriteriathatagoalmusthaveinorderforittoberealizedbythegoalachiever.

• Specific:SuccesscoachJackCanfieldstatesinhisbookTheSuccessPrinciplesthat,“Vaguegoalsproducevagueresults.”Inorderforyoutoachieveagoal,youmustbeveryclearaboutwhatitisexactly,thatyouwant.Oftencreatingalistofbenefitsthattheaccomplishmentofyourgoalwillbringtoyourlife,willgiveyourmindacompellingreasontopursuethatgoal.

• Measurable:It’scrucialforgoalachievementthatyouareabletotrackyourprogresstowardsyourgoal.That’swhyallgoalsneedsomeformofobjectivemeasuringsystemsothatyoucanstayontrackandbecomemotivatedwhenyouenjoythesweettasteofquantifiableprogress.

• Achievable:Settingbiggoalsisgreat,butsettingunrealisticgoalswilljustde-motivateyou.Agoodgoalisonethatchallenges,butisnotsounrealisticthatyouhavevirtuallynochanceofaccomplishingit.

• Relevant:Beforeyouevensetgoals,it’sagoodideatositdownanddefineyourcorevaluesandyourlifepurpose.It’sthesetoolswhichultimatelydecidehowandwhatgoalsyouchooseforyourlife.Ifyouarenotquiteclearaboutyourvaluesandpurpose,knowthattheywilldevelopandchangeinthefuture.Nowisthetimetostartwithcreatinggoalsforthisstageofyourlife.Goals,inandofthemselves,donotprovideanyhappiness.Goalsthatareinharmonywithourlifepurposedohavethepowertomakeushappy.

• Timed:Withoutsettingdeadlinesforyourgoals,youhavenorealcompellingreasonormotivationtostartworkingonthem.Bysettingadeadline,yoursubconsciousmindbeginstoworkonthatgoal,nightandday,tobringyouclosertoachievement.


PrioritizingYourGoals

Achievingchallenginggoalsrequiresalotofmentalenergy.Insteadofspreadingyourselfthinbyfocusingonseveralgoalsatonce,investyourmentalfocusononegoal,themostimportantgoalrightnow.Whenyouareprioritizing,chooseagoalthatwillhavethegreatestimpactonyourlifecomparedtohowlongitwilltaketoachieve.Alargepartofgoalsettingisnotjustidentifyingwhatyou

want,butalsoidentifyingwhatyoumustgiveupinyourlifeinordertogetit.Mostpeopleareunwillingtomakeaconsciousdecisiontogiveupthethingsintheirlifenecessarytoachievetheirgoals.

Visualization

Emotionalizingandvisualizingyourgoalwillhelpyoucreatethedesiretomaterializeitintoyourlife.Oneofthebestvisualizationtoolsisavisionboard.Simplyfindamagazine,cutoutpicturesthatresonatewiththegoalthatyouwanttoachieve,gluethemontoapieceofposterboard,andplacethatboardsomewherethatyoucanviewitseveraltimesaday.

Inorderforvisualizationtowork,it’snecessarythatyouemotionalizeyourgoalasmuchaspossible.Createalistofthebenefitsyouwillseewhenyouachieveyourgoalandconcentrateonhowthatwillmakeyoufeel.

CaseStudy

MargaretandRachelwerereviewingtheirmid-yearprofitportfolioinJuneandrealizedtheywerenotmakingenoughmoney.

RachelthenhadthebrilliantideaofusingtheSMARTwaytocomeupwithanachievablegoal.

MargaretandRachelthensatdownthoughtofaSPECIFICgoaltheywantedtoreach.Afterlotsofdeliberation,theydecidedtheywantedtoincreasetheirrevenueby10percent.

InordertokeeptheirgoalMEASURABLE,theyweregoingtomeasuretheirprogressmonthly.ThiswouldmakesurethattheirgoalwasATTAINABLEbytheendoftheyear.ItwouldkeeptheirgoalRELEVANTaswell.ThetwodecidedtomakethedeadlinefortheirgoalinDecembertokeepitTIMED.

AfterusingtheSMARTwaytocreateagoal,MargaretandRachelwerealotmoreconfidentinthecapabilityoftheirbusinesstostayproductiveandmakemoney


ForYouToDo

Atthispointinyourlife,whataretwogoalsyouhaveandwhatsacrificesmightyouhavetomaketoaccomplishthem?


ModuleTwo:ReviewQuestions

1) WhichisnotoneoftheThreePsofgoalsetting?

a) Peopleb) Positivec) Personald) Possible

2) IntheSMARTacronymwhatdoestheTstandfor?

a) Timedb) Tediousc) Twod) Together

3) Whenprioritizingyourgoalsitisbettertofocusonseveralgoalsatonce.

a) Trueb) False

4) Inorderforvisualizationtowork,it’snecessarythatyou________yourgoalasmuchaspossible.

a) Shareb) Populatec) Emotionalized) Achieve

5) Inwhichareaofyourlifecangoalsettingbeused?

a) Financialb) Physicalc) Spirituald) Alloftheabove

6) Whichoftheseissomethingthatyourgoalsshouldreflect?

a) Thedreamsandvaluesofthemediab) Thedreamsandvaluesofyourfriendsc) Yourdreamsandvaluesd) Alloftheabove


7) Whichoftheseiscrucialforgoalachievement?

a) Creatingvaguegoalsb) Trackyourprogresstowardsyourgoalc) Settingunrealisticgoalsd) Creatingagoalthatdoesnothaveadeadline

8) Whenprioritizing,whichgoalshouldyouchoose?

a) Chooseagoalthatidentifiesonlywhatyouwantb) Chooseagoalbasedonhowlongitwilltaketoachieveit.c) Chooseagoalthatwillhavethegreatestimpactonyourlifed) Spreadyourselfthinbyfocusingonseveralgoalsatonce

9) Whatisoneofthebestvisualizationtools?

a) Abargraphb) APowerPointpresentationc) Avisionboardd) Alistofgoals

10) Whatwillhelpyoumaterializeyourgoalintoyourlife?

a) Visualizingandactingquicklyb) Visualizingandemotionalizingc) Emotionalizingandrelaxingd) Emotionalizingandactingquickly

We hope you have enjoyed this sample of our TIME MANAGEMENT course. To complete this course, or choose from 1 of 11 other empowering courses, please visit us 24/7 at

https://nachacademy.com/our-courses

https://nachacademy.com/our-courses

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