Thursday, July 27, 2017 - NWCCOG

NWCCOG COUNCIL BOARD MEETING 10:00 a.m. 1. Call to Order & Introductions – Karn Stiegelmeier, NWCCOG Council

Chair

2. Roll Call and Determination of Quorum *3. ACTION COG: Approval of Meeting Agenda *4. NWCCOG CONSENT AGENDA ITEMS 4A. ACTION COG: Minutes from March 23, 2017 NWCCOG Council

Meeting Pgs. 3-5

4B. ACTION COG: June 2017 Financials (7 attached documents) Pgs. 6-21 4C. ACTION COG: Revised NWCCOG Cash Disbursement Policy Pgs. 22-23 4D. 4.d. ACTION COG: Change location of the August 24, 2017 Council

& EDD Annual Planning Meeting to Gypsum Town Hall 10:00a.m. – 2:00p.m.

*5. NOTE COG: Proposed 2018 NWCCOG Dues - The council typically votes on the proposed 2018 NWCCOG Dues at the July

meeting. However, we are still waiting on population data from DOLA. We plan to present the proposed 2018 NWCCOG Dues at the August 24, 2017 meeting.

ACTION COG: Revised Summit Bookkeeping Contract - Memo from Jon Stavney - 2018 Summit Bookkeeping Contract

Pgs. 24-29

*6. ACTION COG: Lease Unit E at 249 Warren Ave. Silverthorne, CO 80498 - Memo from Jon Stavney Pg. 30

10:15 a.m. *7. ACTION COG: Request to Revise The NWCCOG Regional Water Quality Management Plan (208 Plan) to Recommend Grand Lake for Outstanding Waters Designation

- A RuleMaking Hearing by the NWCCOG Council in their capacity as the regional water quality planning agency. The Council must take action in order to open the current plan for revision.

LARGE FILE: documents for 208 Plan Hearing are available for download on website: http://nwccog.org/about/meetings/)

- 208 Hearing Table of Contents - Public Notice - Request to Amend 208 Plan Prehearing Order 07142017 - Staff Report

QQ letter on Outstanding Waters and 208 Plan, 3/3/17 Grand Lake Chamber and OGLF request to amend 208

Plan, 4/17/17 Town of Grand Lake support for Chamber request Grand Lake Chamber and OGLF basis for designating

Grand Lake as Outstanding Water Grand County recommendation Three Lakes Watershed Association recommendation Colorado River District request for party status

(documents for item 208 Plan Hearing available for

download on website:

http://nwccog.org/about/meetings/)

AGENDA Thursday, July 27, 2017

Town Hall Board Room Grand Lake, CO

10:00 a.m. – 3:00 p.m. CALL IN NUMBER: 970-406-3080

CONFERENCE ROOM: 5550 PIN NUMBER: 1122

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http://nwccog.org/about/meetings/




Bureau of Reclamation recommendation Melody Hudson, citizen recommendation Northern Water recommendation Water Quality Control Division analysis Recommendation to WQCC from Representative Becker

- Northern Colorado Water Conservancy District Exhibits OW 12 Parameter WQ Test Effects of Water Clarity and Other Factors on Aquatic Life

in Grand Lake C-BT Overview Clarity Supplement with Signatures MOU 16ML602578 Grand Lake Clarity Signed 2007-2016 Data Summary Three Lakes Water Quality White Paper

12:00 p.m. Lunch for those who RSVP to [email protected] by Monday July 24, 2017

12:15 p.m. Item 7 Hearing Continued 1:45 p.m. 8. DISCUSSION COG: August Strategic Planning Session

9. DISCUSSION COG: Proposed legislation USFS Flexible Partnership Act of 2017, Sarah Andrews

2:00 p.m. 10. Program Updates: - Summary document in the packet - If you have any questions for our programs that may benefit the whole group,

please ask for further detail at this time Attached:

- WorkWell Year 2 Summary - Mountain Ride Press Release

Pgs. 31-46

2:15 p.m. 11. Member Updates: (FYI: 3 min max each, please (3 min x 27 members) =1.5 hrs)

- News: Share something recent or upcoming that you are most excited about - Share some topic that could benefit from a NWCCOG regional focus

12. New Business 3:00 p.m. *13. Adjourn NWCCOG Meeting

* requires a vote

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mailto:[email protected]

Council Members Present: Anne McKibbin, Town of Eagle Bob Skirus, Town of Snowmass Village (phone) Betsy Blecha, Jackson County Carolyn Skowyra, Town of Dillon Ginger Scott, City of Steamboat Springs Jeanne McQueeney, Eagle County Jeff Shroll, Town of Gypsum Jim White, Town of Grand Lake Karn Stiegelmeier, Summit County Mark Campbell, Town of Kremmling Patti Clapper, Pitkin County Thomas Clark, Town of Kremmling

Others Present: Sarah Andrews, Michael Bennet’s Office NWCCOG Staff: Amanda Rens-Moon Chelsey Voden Elaina Wiegand Erin Fisher Jon Stavney Nate Walowitz Susan Jurgensmeir

Call to Order: Karn Stiegelmeier, NWCCOG Council Chair, called the NWCCOG Council Meeting to order at 12:38 p.m. Roundtable introductions were completed, and a quorum was present for the group. Approval of Final December 2016 Financials: M/S/P Jeff Shroll/Thomas Clark to approve the final December 2016 financials as presented. Approval of February 2017 Financials: M/S/P Patti Clapper/Jeanne McQueeney to approve the February 2017 financials as presented. Approval of 2017 Employee Handbook: M/S/P Patti Clapper/Mark Campbell to approve the 2017 Employee Handbook as presented. Approval of Funding for Mini Grants: The Council expressed appreciation for the summary and recommendations instead of a lengthy presentation of full grant submittal. 2017 Mini Grant Requests are as follows: Town of Walden training for new accounting system software, $7,500; Town of Grand Lake COE 404 Permit assistance for dock project, $600; City of Steamboat Springs employee training on building relationships and trust, $5,000; Eagle County InGear community wellness dashboard, $7,500; Town of Dillon employee training at Dillon Marina, &875; Town of Dillon Marina Customer Service Survey, $3,250; and Grand County GC Master Trails Planning and Map Project, $5,000. M/S/P Thomas Clark/Patti Clapper to approve funding for mini grants as proposed. Discussion of Upcoming Member Surveys: NWCCOG conducted member surveys every year up until 2009. Jon Stavney would like to start surveying members again. For the most part, the 2017 member surveys will have the same questions as before. However, Jon is open to council members suggesting questions. Jon will distribute a draft survey to members for feedback. Discussion of RTCC Mobility Program Future Funding Model: Jon Stavney, Susan Jurgensmeier, and Chelsey Voden presented possible fee for service RTCC funding models. The question to the council is if RTCC should start charging fee for service (for either or both inside or outside of our region). There was no consensus on a preferred model. The Kremmling representatives preferred a fee per use model with lower fees for members.

Northwest Colorado Council of Governments NWCCOG Council Meeting

Eagle County Room, Facilities Building Eagle, CO

March 23, 2017

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Program Updates: Broadband Program, Nate Walowitz: Nate is working closely with Summit County to bring fiber to homes and businesses and have more wireless solutions in rural areas. Karn Stiegelmeier and Nate plan to meet with a rural electric co-op to learn more about different ways of providing broadband solutions to the area. The Mountain Connect Broadband Conference is scheduled for May 22-24, 2017 at Keystone Conference Center. They will be offering a Broadband 101 course. Individuals are able to attend a few sessions without committing to attending the entire conference. The Broadband Program is continuing to work on a regional transport network to ensure multiple broadband connectivity pathways to/from our region to provide redundancy. The long-term goal is to use the networks in region 10 and region 9 in order to be reasonably assured that we will always have broadband coverage and access. Members requested Nate and Jon work on additional materials for 152 opt out questions. Colorado Bark Beetle Cooperative (CBBC), Patti Clapper: CBBC is planning their next meeting for April 28 at the Carbondale Fire Protection District Office. This meeting will be organized with a whole new format. Local fire chiefs and representatives will be invited. For the first time our region will post local stories. If interested in attending, please contact Brad Piehl at [email protected]. Senator Michael Bennet’s Office, Sarah Andrews: Sarah started her position on Wednesday, March 22, 2017, one day prior to this council meeting. She has taken over for Noah Koerper and will be the regional contact for ten counties. Regarding any updates, it is too soon for her in this position to provide the council with any specifics. Sarah can be reached at [email protected]. Member Updates: Pitkin County, Patti Clapper: The Pitkin County Board of Commissioners recently welcomed the Trump family, who was visiting the area, with a full page newspaper ad referencing climate change. Town of Dillon, Carolyn Skowyra: The town participated in a retreat on Tuesday, March 21, 2017 where they discussed everything they perceived as a deficiency in Dillon. They will begin water main work on April 1. The Amphitheater project commences this summer. Dillon is looking for a new Town Manager and a new Town Attorney. Town of Eagle, Anne McKibbin: The town of Eagle is also updating their Employee Handbook. Vern Brock has been hired as the Town Engineer to fill in as Eagle continues to look for a permanent employee. The River Park Project is accelerating the design process, which is predicted to be ready by the middle of summer 2017. The Upland Park Project will commence next year. City of Steamboat Springs, Ginger Scott: The City Council and Routt County Board of County Commissioners agreed to build a new law enforcement facility together on the west end of town. The idea for a facility was recommended by a citizen committee. Jackson County, Betsy Blecha: The County is moving forward with their broadband project and expects to have wireless service this summer or fall at the latest. The impacts from this past summer’s fires are not financially hurting the County; the Federal Government is expected to pay for all of the damages. Town of Kremmling, Thomas Clark & Mark Campbell: The town is looking forward to their third year Cinco de Mayo celebration, which brings a variety of diverse groups from the community together. Town of Grand Lake, Jim White: The town is working on their docks, and plans to replace two this spring. The $4.3 million sales tax bond to renovate Grand Lake’s downtown was approved and will start its focus downtown then extend out. They will talk about passing ordinances on the night of Monday, March 27, 2017. Eagle County, Jeanne McQueeney: The County approved a Climate Action Plan at the beginning of this year. In collaboration with some initiatives, they created a goal to put fifty more electric vehicles on the road. Local dealers are offering a rebate to help the county reach this goal.

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Town of Gypsum, Jeff Shroll: The town received permission from the state to fill the LEDE reservoir now that the multi-year expansion project is complete. They are about forty-five to sixty days out on completing their first Master Plan in a decade. Summit County, Karn Stiegelmeier: The County has been delving deeper into their Energy Outreach Plan, which includes their aim to be 100% renewable. Summit County is working with the Town of Breckenridge in developing their plans. Since Summit County land is so expensive, one idea is to buy a lot of land in Park County to install solar energy cells. The County is also examining the landfill for safety by collecting and testing cells. New Business: There was none. Adjournment: M/S/P Patti Clapper/Karn Stiegelmeier to adjourn the NWCCOG Council Meeting at 2:29 p.m. Karn Stiegelmeier, NWCCOG Council Chair Date

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Northwest Colorado Council of Governments 4:29 PMBalance Sheet by Class -8800- Northwest Loan Fund 07/18/2017As of June 30, 2017 Accrual Basis

8800- Northwest Loan FunASSETS

Current AssetsChecking/Savings

1010 · 1st Bank Operating 1,546.291015 · NLF 1st Bank Checking 798,714.14

Total Checking/Savings 800,260.43Accounts Receivable

1115 · NLF Loan Receivable 1,141,597.34Total Accounts Receivable 1,141,597.34Other Current Assets

1090 · Undeposited Funds 1,028.711315 · NLF - Allowance for Loan Loss -69,220.23

Total Other Current Assets -68,191.52Total Current Assets 1,873,666.25

TOTAL ASSETS 1,873,666.25LIABILITIES & EQUITY

LiabilitiesCurrent Liabilities

Accounts Payable2000 · Accounts Payable 1,546.292015 · NLF Accounts Payable 153.00

Total Accounts Payable 1,699.29Total Current Liabilities 1,699.29

Total Liabilities 1,699.29Equity

3000 · Fund Balance3100 · NLF Net Assets 1,079,568.22

Total 3000 · Fund Balance 1,079,568.223900 · Retained Earnings 395,126.90Net Income 397,271.84

Total Equity 1,871,966.96TOTAL LIABILITIES & EQUITY 1,873,666.25

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Northwest Colorado Council of Governments 3:06 PM

Budget vs Actual - 8800 - Northwest Loan Fund 07/13/2017

June 2017 Accrual Basis

Jan - Jun 17 % of Budget Annual Budget

Ordinary Income/Expense

Income

4000 · Grant Income

4200 · State Grant Income 364,000.00 72.8% 500,000.00

4250 · Administration 58,240.00 72.8% 80,000.00

Total 4000 · Grant Income 422,240.00 72.8% 580,000.00

4620 · Reimbursed Expenses 13.75

4720 · Revolved Interest

4722 · Loans made after 1/1/14 23,036.71

4720 · Revolved Interest - Other 565.52 1.95% 29,000.00

Total 4720 · Revolved Interest 23,602.23 81.39% 29,000.00

4730 · Origination Fee 7,252.00 72.52% 10,000.00

Total Income 453,107.98 73.2% 619,000.00

Gross Profit 453,107.98 73.2% 619,000.00

Expense

6100 · Payroll Expenses

6112 · Program Director 35,949.83 50.0% 71,900.00

6210 · Taxes & Benefits 7,703.24 49.86% 15,450.00

Total 6100 · Payroll Expenses 43,653.07 49.98% 87,350.00

6410 · Contract Staff 1,122.00

6520 · Outside Contract

6420 · Fiscal Officer Expense 922.50 41.67% 2,214.00

6510 · Contractor 0.00 0.0% 3,300.00

6520 · Outside Contract - Other 577.00

Total 6520 · Outside Contract 1,499.50 27.19% 5,514.00

6610 · Office Supplies 495.37 49.54% 1,000.00

6620 · Bank Charges 50.00

6640 · Postage 71.30 23.77% 300.00

6660 · Advertising Expense 0.00 0.0% 500.00

6680 · Dues & Subscriptions 408.77 51.1% 800.00

6720 · Rent & Utilities 1,172.16 50.01% 2,344.00

6730 · Telephone Expense 377.75 53.96% 700.00

7110 · Program Supplies 0.00 0.0% 1,000.00

7120 · License & Permits 0.00 0.0% 30.00

7130 · Travel & Meeting 2,341.50 26.02% 9,000.00

7320 · Pass-Through Funds 0.00 0.0% 500,000.00

7910 · Indirect Cost Allocation 4,644.72 52.95% 8,772.00

Total Expense 55,836.14 9.05% 617,310.00

Net Ordinary Income 397,271.84 23,507.21% 1,690.00Net Income 397,271.84 23,507.21% 1,690.00

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Loan Date Original Amount Current Balance Original Term Payment Plan

Last Paid Date Principle Reduction - Last Pmt

Maturity Rate Grade ALL Reserve %

ALL Reserve Amount

Jobs Created YTD

1 5/6/2014 50,000.00 PAID IN FULL Five/Three $951 12/31/2014 45,474.29$ 5/6/2017 5.25%Satisfactory 1% $ -

42 5/14/2014 40,000.00 29,698.74$ Ten/Five $430 6/6/2017 286.40$ 5/14/2019 5.25% Satisfactory 1% $ 296.99 2

3 6/5/2014 20,000.00 15,153.66$ Ten/Three $215 6/19/2017 139.51$ 6/5/2017 5.25%Satisfactory 1% $ 151.54

1

4 10/16/2014 95,000.00 PAID IN FULL Ten/five $1,022.85 10/17/2019 5.25%Satisfactory 1% $ -

12

5 10/16/2014 51,500.00 39,735.16$ Five/skip May Jun $967.67 10/9/2017 616.28$ 10/17/2019 4.75%Satisfactory 1% $ 397.35

MICRO6 12/5/2014 96,000.00 52,797.64$ Five/Five $1,828.00 6/12/2017 1,537.45$ 12/5/2019 5.25% Satisfactory 1% $ 527.98 37 12/31/2014 52,000.00 PAID IN FULL Seven/Three $744.00 3/28/2017 39,601.39 5.25% Satisfactory 1% $ - 5

8 2/27/2015 60,000.00 PAID IN FULL 44 months $1,505.00 3/3/2017 8,747.50$ 10/19/2018 5.25%`Watch 1% $ -

59 4/22/2015 11,400.00 7,174.87$ Five $217.00 6/19/2017 192.08$ 4/22/2020 5.25% Satisfactory 1% $ 71.75 MICRO

10 4/22/2015 86,000.00 82,037.88$ 77/36 months $1,300.00 3/29/2016 3,241.37$ 4/22/2018 5.25%Doubtful 40% $ 32,815.15

1

11 4/22/2015 75,000.00 PAID IN FULL Five $1,430.00 1/26/2016 72,450.98$ 4/22/2020 5.25%Satisfactory 1% $ -

PAID IN FULL/Where is info12 6/18/2015 80,000.00 52,142.95$ Five/Three $1,522.00 6/21/2017 1,296.12$ 6/18/2018 5.25% Satisfactory 1% $ 521.43 4

13 7/29/2015 35,000.00 18,879.37$ 42 months $915.00 6/12/2017 763.48$ 2/3/2019 5.25%Satisfactory 1% $ 188.79

MICRO14 8/25/2015 20,000.00 PAID IN FULL 36 months $606 3/28/2017 10,382.22$ 10/25/2018 5.25% Satisfactory 1% $ - see first loan

15 9/23/2015 80,000.00 58,743.35$ Five/Three $1,522.00 5/11/2017 2,864.31$ 9/23/2018 5.25%Satisfactory 1% $ 587.43

0

16 10/7/2015 40,000.00 PAID IN FULL Five/Three $971.00 1/17/2017 22,287.08$ 10/7/2018 5.25%

Satisfactory 1% $ -

MICRO

17 2/2/2016 20,000.00 13,771.12$ 48 months $466.00 6/12/2017 435.61$ 2/2/2020 5.50% Satisfactory 1% $ 137.71 0

18 5/2/2016 50,000.00 28,308.43$ 48 months $1,165.00 6/13/2017 3,500.00$ 5/2/2020 5.50%Satisfactory 1% $ 283.08

see above

19 5/10/2016 280,000.00 268,918.74$ 60 months $5,359.00 1/26/2017 4,367.92$ 5/10/2021 5.50%Watch 10% $ 26,891.87

220 9/22/2016 40,000.00 32,550.88$ 60 months $767.00 6/19/2017 3,899.76$ 11/22/2021 5.50% Satisfactory 1% $ 400.00 221 12/7/2016 99,000.00 94,057.65$ 60 months varies 6/30/2017 1,028.71$ 12/7/2021 5.50% Satisfactory 1% $ 940.58 022 12/14/2016 80,000.00 73,125.28$ 60 months $1,533.00 6/29/2017 1,271.58$ 12/14/2021 5.50% Satisfactory 1% $ 731.25 423 2/24/2017 90,000.00 88,411.82$ 36 months varies 6/7/2017 913.18$ 4/20/2020 5.50% Satisfactory 1% $ 884.12 0

24 4/14/2017 95,000.00 95,000.00$ Four/Ten $1,035 begin 7-14 6/14/2021 5.50%

Satisfactory 1% $ 950.00

1,645,900.00 1,050,507.54$ 66,777.03$

Northwest Loan Fund OPEN CONTRACT FUNDS Portfolio 6-30-17

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Loan Date Original Amount

Current Balance

Original Term

Payment Plan

Last Paid Date

Principle Reduction - Last Pmt

Maturity Rate Grade ALL Reserve %

ALL Reserve Amount

5 4/9/2008 $ 25,000.00 $ 400.00 $300.00 6/21/17 $300 3/15/2010 0.00% Substandard 20.00% 80.00

20141223 12/30/2014 $ 95,000.00 $ 76,910.80 10/5 year $1,022.85 6/28/17 $710 12/30/2019 5.25% Satisfactory 1.00% 769.11

20160414 9/15/2016 $ 25,000.00 $ (1,291.00) 2 year $1,300 6/6/17 $20,665 9/15/2018 5.50% Satisfactory 1.00% (12.91)

20160804 8/4/2016 $16,070.00 $16,070.00 1 year $1,380.00 begin 1-11-17

1/11/2018 5.50% Watch 10.00% 1,607.00

$ 92,089.80 $2,443.20

Northwest Loan Fund REVOLVED FUNDS Portfolio - 6-30-17

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Northwest Colorado Council of Governments 1:39 PMSummary Balance Sheet 07/18/2017As of June 30, 2017 Accrual Basis

Jun 30, 17ASSETS

Current AssetsChecking/Savings 1,746,390.28Accounts Receivable 1,502,382.35Other Current Assets 266,217.20

Total Current Assets 3,514,989.83Fixed Assets 846,412.00

TOTAL ASSETS 4,361,401.83LIABILITIES & EQUITY

LiabilitiesCurrent Liabilities

Accounts Payable 66,029.97Credit Cards -13,040.30Other Current Liabilities 430,657.02

Total Current Liabilities 483,646.69Long Term Liabilities 619,071.00

Total Liabilities 1,102,717.69Equity 3,258,684.14

TOTAL LIABILITIES & EQUITY 4,361,401.83

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NWCCOGSTATEMENT OF REVENUES AND EXPENDITURES6-30-17 Beginning of End of50% of the year REVENUE EXPENSES REVENUES Year Year

2017 REVENUE BUDGET 2017 EXPENSES BUDGET 2017 OVER RESERVED RESERVEDREVENUE YTD TO EXPENSE YTD TO NET EXPENSES PROGRAM PROGRAM

BUDGET ACTUAL ACTUAL BUDGET ACTUAL ACTUAL BUDGET ACTUAL FUNDS FUNDSCOG PROGRAM FUNDS

Core ProgramsREGIONAL BUSINESS 540,447 414,923 77% 568,620 266,111 47% (28,173) 148,812ELEVATOR INSPECTION 724,000 425,645 59% 661,559 278,021 42% 62,441 147,625 22,500 22,500

ADRC- CO HLTH FOUND 0 52,181 0 2,397 49,783 RSVP-VOLUNTEERS 78,515 27,588 35% 78,515 29,281 37% 0 (1,694) SHIP- Insurance Consulting 15,000 11,120 74% 15,000 3,114 21% 0 8,006 SMP 6,612 1,918 4,694 AGE/NUTRITION (non-Grant) 0 11,659 0 0 0 11,659 6,337 17,996 AGE/NUTRITION (State FY 16/17) 544,271 418,562 77% 544,271 450,780 83% 0 (32,218) AGE/NUTRITION (State FY 17/18) 544,271 0 0% 544,271 0 0% 0 0

AGE/NUTRITION TOTAL 1,182,057 527,721 38% 1,182,057 487,490 41% 0 40,231 6,337 17,996

WATERSHED SERVICES 19,942 15,984 80% 19,942 10,227 51% 0 5,757ECONOMIC DEVELOPMENT DIST 348,760 184,121 53% 348,760 107,432 31% 0 76,690

WEATHER (non-grant) 0 26,637 0 461 0 26,176 WEATHER CARE 78,820 72,479 92% 78,820 53,185 67% 0 19,294 WEATHER CIP 78,819 30,232 38% 78,819 24,356 31% 0 5,876 WEATHER (State FY16/17) 479,680 367,635 77% 479,680 440,131 92% 0 (72,496) WEATHER (State FY17/18) 479,680 0 0% 479,680 0 0% 0 0ENERGY MANAGEMENT TOTAL 1,116,999 496,983 38% 1,116,999 518,133 46% 0 (21,150) 0 0

Other COG ProgramsHOMELAND SECURITY 243,331 30,911 13% 243,331 36,886 15% 0 (5,975)CO BARK BEETLE COOPERATIVE 1,200 1,390 116% 1,200 0 0% 0 1,390NWCCoG FOUNDATION 0 0 0 920 0 (920)SBDC 0 0 0 0 0 0

REGIONAL TRANSPORTATION CC 209,499 350,776 167% 209,499 291,862 139% 0 58,913

---------------------- --------------------- ------------ --- -------------------- --------------------- ------------- ------------------------- ------------------ --- -------------------- --------------------Total COG Program Funds 4,386,235 2,448,455 56% 4,351,967 1,997,082 46% 34,268 451,373 28,837 40,496

EXTERNAL PROGRAM FUNDSWATER QUALITY/QUANTITY 157,530 151,130 96% 157,530 83,873 53% 0 67,256 121,416 188,672SWQC 32,654 43,236 132% 32,654 17,718 54% 0 25,518 0 0

---------------------- --------------------- ------------ --- -------------------- --------------------- ------------- ------------------------- ------------------ --- -------------------- --------------------Total External Program Funds 190,184 194,365 102% 190,184 101,591 53% 0 92,774 121,416 188,672

---------------------- --------------------- ------------ --- -------------------- --------------------- ------------- --- -------------------- ------------------ --- -------------------- --------------------Total Program Funds 4,576,419 2,642,821 58% 4,542,151 2,098,673 46% 34,268 544,148 150,253 229,169

REGIONAL LOAN FUND 619,000 453,108 73% 617,310 55,836 9% 1,690 397,272 1,109,087 1,506,359

INTERNAL SERVICE FUNDS 0INDIRECT 208,858 104,377 50% 206,383 124,316 60% 2,475 (19,940) (157) (20,097)COG BUILDING FUND 75,648 37,824 50% 71,260 32,150 42% 4,388 5,674 24,823 30,498MOTOR POOL 40,000 18,662 47% 44,268 6,672 17% (4,268) 11,990 49,979 61,969

---------------------- --------------------- ------------ --- ------------------------------------------ ------------- ------------------------- ------------------ --- -------------------- --------------------Total Service Funds 324,506 160,862 50% 321,911 163,138 51% 2,595 (2,276) 74,646 72,370

COG FUNDS Subtotal 5,519,925 3,256,791 59% 5,481,372 2,317,647 42% 38,553 939,144 1,333,986 1,807,898

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Northwest Colorado Council of Governments

List of Payments

May - June 2017Date Name Memo Credit

05/01/2017 NEMT Recipient RTCC-NEMT 1,489.50

05/03/2017 1st Bank Checking EIP 294.72

05/04/2017 Einspahr, Sandra RSVP 3.20

05/04/2017 NEMT Recipient RTCC-NEMT 5.49


05/04/2017 Heczko, Richard NLF 17.00

05/04/2017 CTS LanguageLink RTCC 18.54

05/04/2017 Federal Express{vendor} HOMELAND SECURITY 22.61


05/04/2017 Policastri, Anna RSVP 24.00

05/04/2017 Sneath, Linda RSVP 24.00

05/04/2017 Surette, Richard RSVP 24.00


05/04/2017 Archibeque, Oralia RSVP 28.00

05/04/2017 Jones, Bill RSVP 30.00



05/04/2017 Cassidy, Roseanne RSVP 40.00

05/04/2017 Welch, Shirley RSVP 48.00


05/04/2017 Carr, Linda RSVP 80.00


05/04/2017 Quill Corporation SPLIT 99.90



05/04/2017 Smith, Whitney NLF 119.00




05/04/2017 Pitney Bowes INDIRECT 144.07





05/04/2017 Summit Bookkeeping & Payroll, Inc NLF 184.50


05/04/2017 Team Clean OFFICE CONDO 204.53



05/04/2017 CIMA AAAA 347.20

05/04/2017 AAAA Client AAAA 350.00


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05/04/2017 Laurie Patterson Web Design RTCC & AAAA 440.00


05/04/2017 Chocolate Software, LLC AAAA 581.25

05/04/2017 Grand County Council on Aging RTCC-NEMT 614.38


05/04/2017 NW Colorado Center for Independence RTCC-NEMT 711.90

05/04/2017 A Smart Elevator Solution EIP 750.00

05/04/2017 Cool Radio LLC AAAA 850.00

05/04/2017 Alpine Environmental Consultants LLC QQ 875.00

05/04/2017 FluentStream Technologies INDIRECT 1,218.71

05/04/2017 Enterprise Commercial Center Condo Assoc OFFICE CONDO 1,390.57

05/04/2017 Cancelosi Consulting, LLC HOMELAND SECURITY 1,539.00

05/04/2017 Brazeau, Randi QQ 2,000.00

05/04/2017 BHW Associates OFFICE CONDO & BAY 2,575.00

05/04/2017 Colorado Mtn News Media{vendor} AAAA 4,071.76

05/04/2017 Lane Wyatt, Inc SWQC & QQ 5,363.92

05/04/2017 County Health Pool SPLIT 29,612.83

05/05/2017 Employee Benefits Corporation SPLIT 306.66

05/05/2017 Colorado Department of Revenue PAYROLL 2,208.00

05/05/2017 US Treasury SPLIT 9,386.40

05/05/2017 1st Bank Direct Deposit SPLIT 47,427.41


05/09/2017 Scalpello, Gwendolyn RSVP 10.00





05/09/2017 Cleghorn, Jill RSVP 40.00


05/09/2017 Heck, Susan RSVP 48.00

05/09/2017 Glenwright, Stephanie RSVP 49.92

05/09/2017 The Summit Recycler, Inc INDIRECT 50.00






05/09/2017 Palmateer, Paula RSVP 92.80










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05/09/2017 Mott, Susan RSVP 148.60




05/09/2017 X-cel Energy INDIRECT & WX 244.49


05/09/2017 B-Line Taxi RTCC-NEMT 297.50




05/09/2017 Stavney, Jon {vendor} REGIONAL BUSINESS 554.24





05/09/2017 US Bancorp Equipment Finance, Inc. INDIRECT 1,160.05

05/09/2017 Summit County Govt AAAA 1,255.50

05/09/2017 Wex Bank MOTOR POOL & WX 2,048.51

05/09/2017 Delta Transportation RTCC-NEMT 2,817.00

05/09/2017 1st Bank Credit Card - COG SPLIT 4,432.52

05/09/2017 Sullivan Green Seavy, LLC QQ 5,206.50

05/09/2017 Mass Economics EDD 24,648.75


05/11/2017 Lotic Hydrological, LLC QQ 150.00

05/12/2017 C.R. Laurence WX 45.09

05/12/2017 Century Link WX 88.99

05/12/2017 Charles D Jones Co WX 128.10

05/12/2017 Columbia Industries, Inc. WX 344.70

05/12/2017 American Pride Electric, LLC WX 731.05

05/12/2017 Whirlpool Contract/Retail WX 1,536.00

05/12/2017 Westland Distributing Group WX 2,200.65

05/12/2017 1st Bank Credit Card - WX GEO WX 4,744.49

05/16/2017 CCOERA SPLIT 600.00

05/16/2017 CCOERA SPLIT 15,058.46



05/17/2017 Grand County Home Care AAAA 200.00


05/17/2017 Retro Dental AAAA 500.00

05/17/2017 Hendershott, Melaine AAAA 680.00

05/17/2017 Colorado Legal Services (v) AAAA 754.00

05/17/2017 Grand County Rural Health Network AAAA 1,630.00

05/17/2017 Summit County Senior Services AAAA 2,577.84

05/17/2017 Jackson County Council on Aging AAAA 5,173.83

05/17/2017 Grand County Council on Aging AAAA 5,684.00

05/17/2017 Eagle County Public Health AAAA 7,377.60

05/17/2017 Pitkin County Senior Services AAAA 14,768.97

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05/19/2017 CIRSA INDIRECT 2.75

05/19/2017 Erin Fisher-vendor AAAA 21.93

05/19/2017 Phillips, Johnnette RSVP 23.20

05/19/2017 Miera, Margaret RSVP 24.00



05/19/2017 Christiansan, Elmer RSVP 61.20


05/19/2017 Walowitz, Nate {vendor} REGIONAL BUSINESS 285.69



05/19/2017 Verizon Wireless Services SPLIT 841.10

05/19/2017 Community Systems EDD 910.00

05/19/2017 North Star Consulting Group INDIRECT 1,093.20

05/19/2017 Cardinal LLC AAAA 3,000.00

05/19/2017 Summit Bookkeeping & Payroll, Inc SPLIT 7,091.57

























05/23/2017 Vernell, Debbie RSVP 28.00

05/23/2017 National Senior Corps Association RSVP 100.00

05/23/2017 Kremmling Family Dental AAAA 147.00

05/23/2017 CDPHE WX 175.00


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05/31/2017 X-cel Energy WX 16.92




05/31/2017 Latkiewicz, Christopher RSVP 62.80


05/31/2017 Council for Certification in Volunteer Ad RSVP 86.00


05/31/2017 Mr T Hardware & Building Supply WX 100.55

05/31/2017 Bank Service Charge REGIONAL BUSINESS 111.48


05/31/2017 Roney, Beatrice RSVP 122.40

05/31/2017 Comcast INDIRECT 141.10



05/31/2017 Elmer Glass Co of Rifle Inc WX 199.20





05/31/2017 Apre Glass WX 263.52

05/31/2017 Timberline Adult Day Services AAAA 300.00


05/31/2017 MD Electric Services, Inc. WX 342.00

05/31/2017 Disabled Resource Services AAAA 363.58

05/31/2017 Granby Dental, PC AAAA 376.00

05/31/2017 Summit Auto Services, Inc. MOTOR POOL 443.00

05/31/2017 Black Diamond Gourmet EDD 458.31

05/31/2017 Laurie Patterson REGIONAL BUSINESS 473.48


05/31/2017 Eagle Rock Supply Co WX 919.34


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05/31/2017 Westland Distributing Group WX 1,495.00


05/31/2017 Weist, MIke QQ 3,000.00

05/31/2017 Pinnacol Assurance WORKERS' COMP 3,475.00

05/31/2017 Rocky Mountain Climate Organization QQ 4,000.00

05/31/2017 Victoria Jarvis QQ 4,558.32

05/31/2017 Cornerstone Geospatial Consulting REGIONAL BUSINESS 6,875.00

05/31/2017 NWCCOG NLF 9,359.93

05/31/2017 Clifton Larson Allen SPLIT 23,100.00


06/06/2017 Glenwright, Stephanie RSVP 7.20


06/06/2017 Carr, Linda RSVP 35.60

06/06/2017 Cassidy, Roseanne RSVP 40.00

06/06/2017 Archibeque, Oralia RSVP 44.80

06/06/2017 Sneath, Linda RSVP 54.00

06/06/2017 Welch, Shirley RSVP 64.00

06/06/2017 Heck, Susan RSVP 80.00

06/06/2017 McCafferty, Marlene RSVP 80.00

06/06/2017 Erin Fisher-vendor AAAA 150.00


06/06/2017 Chocolate Software, LLC AAAA 1,143.75

06/07/2017 CTS LanguageLink RTCC 28.26

06/07/2017 Pitney Bowes INDIRECT 144.07



06/07/2017 Team Clean OFFICE CONDO 204.53

06/07/2017 Laurie Patterson Web Design RTCC 240.00

06/07/2017 Walowitz, Nate {vendor} REGIONAL BUSINESS 704.60

06/07/2017 Colorado Mtn News Media{vendor} AAAA 781.66

06/07/2017 UNUM Life Insurance CO of America SPLIT 1,094.83

06/07/2017 US Bancorp Equipment Finance, Inc. INDIRECT 1,160.05

06/07/2017 Bluelight Software, LLC EIP 1,252.00

06/07/2017 Enterprise Commercial Center Condo Assoc OFFICE CONDO 1,390.57

06/07/2017 FluentStream Technologies INDIRECT 1,493.47


06/07/2017 BHW Associates OFFICE CONDO & BAY 2,575.00

06/07/2017 Cancelosi Consulting, LLC HOMELAND SECURITY 3,778.68

06/07/2017 A Smart Elevator Solution EIP 7,000.00









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06/09/2017 Pitney Bowes INDIRECT 1,000.00

06/13/2017 Mr T Hardware & Building Supply WX 13.16

06/13/2017 Charles D Jones Co WX 84.81

06/13/2017 Rangely True Value Hardware WX 105.54

06/13/2017 Joe Hall Energy Consulting, LLC WX 2,650.00

06/14/2017 Gillum, Judith RSVP 8.40

06/14/2017 George T Sanders WX 9.68

06/14/2017 Beals, Janet RSVP 11.60

06/14/2017 Einspahr, Sandra RSVP 15.60

06/14/2017 Van Walraven, Ed RSVP 24.50

06/14/2017 Cleghorn, Jill RSVP 36.00

06/14/2017 Barker, Lucy RSVP 38.00

06/14/2017 Von Ohlsen, Herta RSVP 48.00

06/14/2017 Laser Graphics AAAA 52.00

06/14/2017 Christiansan, Elmer RSVP 61.20

06/14/2017 Loper, Anne RSVP 64.00


06/14/2017 Mott, Dave RSVP 126.75

06/14/2017 Palmateer, Paula RSVP 152.00


06/14/2017 Whirlpool Contract/Retail WX 714.00

06/14/2017 AAAA Client AAAA 1,500.00

06/14/2017 Sullivan Green Seavy, LLC QQ 4,200.00

06/14/2017 1st Bank Credit Card - WX GEO WX 4,541.10

06/14/2017 Lane Wyatt, Inc SWQC & QQ 7,676.41










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06/16/2017 Summit Bookkeeping & Payroll, Inc NLF 184.50








06/19/2017 CCOERA SPLIT 600.00

06/19/2017 CCOERA SPLIT 15,759.54

06/20/2017 Erin Fisher-vendor REGIONAL BUSINESS 10.51

06/20/2017 Hess, MaryJane RSVP 15.04


06/20/2017 Faber-Carlin, Ottalie RSVP 80.00

06/20/2017 Cooper, Madalyn RSVP 110.56

06/20/2017 Olive, Irene RSVP 111.20

06/20/2017 X-cel Energy INDIRECT & WX 248.98

06/20/2017 Black Diamond Gourmet SWQC 372.39

06/20/2017 Colorado Legal Services (v) AAAA 425.75


06/20/2017 Hendershott, Melaine AAAA 480.00


06/20/2017 Colorado West Broadcasting, Inc. AAAA 828.00

06/20/2017 Verizon Wireless Services SPLIT 838.44

06/20/2017 Dillon Marina REGIONAL BUSINESS 867.50

06/20/2017 Consortium for Older Adult Wellness AAAA 1,300.00

06/20/2017 Grand County Senior Nutrition AAAA 1,768.68

06/20/2017 Wex Bank MOTOR POOL & WX 2,293.87


06/20/2017 Colorado Mtn News Media{vendor} AAAA 2,436.63

06/20/2017 Summit County Senior Services AAAA 2,932.00

06/20/2017 CarePartnersResource AAAA 3,506.48

06/20/2017 Grand County Council on Aging AAAA 3,952.30

06/20/2017 Summit Bookkeeping & Payroll, Inc SPLIT 4,190.41

06/20/2017 Jackson County Council on Aging AAAA 4,283.03

06/20/2017 City of Steamboat Springs {vendor} REGIONAL BUSINESS 5,000.00

06/20/2017 Grand CO Board of County Commissioners REGIONAL BUSINESS 5,000.00

06/20/2017 Town of Walden (vendor) REGIONAL BUSINESS 7,500.00

06/20/2017 Pitkin County Senior Services AAAA 7,709.43

06/20/2017 1st Bank Credit Card - COG SPLIT 11,495.26

06/20/2017 Eagle County Public Health AAAA 15,606.60


06/21/2017 Victoria Jarvis QQ 5,616.60


06/22/2017 Reservoirs Environmental, Inc. WX 8.00

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06/22/2017 X-cel Energy WX 16.89

06/22/2017 Intercontinental Truck Body WX 30.96







06/22/2017 Century Link WX 88.99

06/22/2017 NSCA RSVP 100.00

06/22/2017 Grand County Home Care AAAA 100.00


06/22/2017 Granby Dental, PC AAAA 124.00

06/22/2017 Columbia Industries, Inc. WX 129.45



06/22/2017 Adair Dental AAAA 157.00




06/22/2017 George T Sanders WX 186.29

06/22/2017 Dylan J Gibson, D.M.D. AAAA 202.00



06/22/2017 Dr. Gregory Adair, DMD AAAA 255.00


06/22/2017 Volunteer Software RSVP 300.00



06/22/2017 Comfort Dental - Silverthorne AAAA 500.00

06/22/2017 Image Dental, Edwards AAAA 500.00





06/22/2017 North Star Consulting Group REGIONAL BUSINESS 709.00


06/22/2017 Welch Equipment WX 946.37

06/22/2017 AAAA Client AAAA 1,000.00

06/22/2017 UNUM Life Insurance CO of America SPLIT 1,030.63

06/22/2017 To The Rescue AAAA 1,057.50

06/22/2017 American Pride Electric, LLC WX 1,197.15

06/22/2017 Comfort Dental - GWS AAAA 1,261.00


06/22/2017 Alpine PC SPLIT 1,505.00

06/22/2017 Summit Bookkeeping & Payroll, Inc WX 2,716.66

06/22/2017 Comfort Dental Avon AAAA 4,605.00

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06/23/2017 Summit Community Care Clinic AAAA 563.00

06/23/2017 Pinnacol Assurance WORKERS' COMP 3,475.00

06/27/2017 Johnston, Laura RSVP 14.00



06/27/2017 Comcast INDIRECT 141.10

06/27/2017 Laurie Patterson Web Design AAAA 264.00

06/27/2017 SecondOctoberMedia EDD 575.00

06/27/2017 Community Systems EDD 910.00

06/27/2017 Mass Economics EDD 35,205.59
























06/28/2017 Insureon, BIN Insurance Holdings WX 3,038.50


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CASH DISBURSEMENT POLICY

PO Box 2308 ● 249 Warren Ave ● Silverthorne, CO 80498● 970-468-0295 ● Fax 970-468-1208 ● www.nwccog.org

Date Adopted: May 26, 2011 Date Revised: July 27, 2017 Author: Executive Director

POLICY: All requests for payments for services rendered and goods received must be presented to NWCCOG in writing as either a hard copy or electronically.

Program Directors are responsible for coding and approving invoices, which asserts that they are aware that the goods or services have been received and meet the specifications or terms under which they were contracted.

Program Directors are responsible for ensuring that all invoices are properly recorded to the appropriate line item which most accurately reflects the type of expenditure incurred.

Specific payment and processing requirements related to any specific funding source shall be completed in the manner agreed to with the funder.

PROCEDURE:

1. Mail is gathered from the post office and opened by the Office Manager on a daily basis.

2. Invoices received or requests for payment are routed to the appropriate Program Director or staff.

3. Invoices and requests for disbursements may come directly to Program Directors.

4. The Program Director will code, initial, and date the invoice in order to submit to the Fiscal Assistant.

a. Code the invoice with an account and class code. Use the appropriate account code which correlates to where funds are budgeted in the program budget.

5. Staff members will prepare Check Requests with correlating invoices attached for approval by their Program Director or Executive Director. Following approval, Check Requests will be submitted to the Fiscal Assistant.

a. For staff member personal reimbursements, the staff member will submit a Check Request with correlating invoices attached to their Program Director for approval before submitting to the Fiscal Assistant.

b. For Program Director personal reimbursements, the Program Director must submit a Check Request with correlating invoices attached to the Executive Director for approval before submitting to the Fiscal Assistant.

6. For Weatherization (WX) bills, a purchase order is filled out by a WX staff member for every purchase and assigned an account code, job number, and is initialed by the installer. The completed purchase order is then submitted to the Fiscal Assistant.

7. Weekly, the Fiscal Assistant will use this data to enter the bills into NWCCOG’s accounting software, prepare the checks, and create an “Accounts Payable Aging Summary” (APS). The APS will list all the invoices on a spreadsheet and total the batch.

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http://www.nwccog.org/

8. The APS, checks, and supporting invoices are given to the correlating Program Director/Specialist for review and approval (signs and dates the APS).

9. The Program Director/Specialist gives the approved APS, checks, and supporting invoices to the Office Manager. If the Program Director/Specialist is not available, a designee may sign the APS for approval.

10. The Office Manager stamps the checks with a signature stamp (3 board members names are on the stamp) and reviews the checks for accurate data (correct mailing address, name, and payment amount).

11. The Office Manager puts them in mailing envelopes and codes the envelopes to the correlating program.

12. The Office Manager mails all program checks.

13. The Office Manager returns the signed APS and supporting invoices to the Fiscal Assistant.

14. A list of bills is prepared monthly and submitted to the Board for approval at their meeting.

Additional Procedures: The signature stamp is kept in the safe. The Office Manager, Executive Director, and Fiscal Department have access to the safe.

Invoices and payment request for general fund and shared costs are approved by the ED or the Fiscal Officer

A manual check request is prepared if a check is needed in between the cycle. The manual check request is completed and signed by a Program Director and will include a copy of the coded invoice for payment. The check will be cut as soon as possible and entered into NWCCOG’s accounting software. Payment is made the same as noted above.

Outstanding stale dated checks and disbursements will be reviewed after 90 days by the Fiscal Officer. Attempts will be made to contact recipients to resolve and or re-issue disbursements. Any unclaimed funds after 5 years will be submitted to the Office of the State Treasurer.

Expense reports are used for personal reimbursements and need to be signed by the employee and their Supervisor.

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To: NWCCOG Council From: Jon Stavney, Executive Director Date: 19 July 2017 Re: Revised 2017 Contract with Summit Bookkeeping

Action Requested: for NWCCOG Council to authorize Karn to sign a revised contract with Summit Bookkeeping for the second half of 2017 in the amount of $22,000 for continued services of Mike Kruth as Fiscal Agent for all of NWCCOG related entities and departments. Background: as discussed in previous meetings, the part time book keeper working for Mike at Summit Bookkeeping whose role was to cover payroll, accounts, credit cards left for a full time job this spring. It was decided after seeking a part-time replacement that the best option was to reduce the Summit Bookkeeping contract and to advertise for a full time position with benefits through NWCCOG. That process was followed and the same person who had been part time for SB, Angie Welch, was chosen for the full time position. She has been at work approximately a month and has utilized the increased work hours to cross train and perform additional roles in the elevator inspection program, the Weatherization Program, and soon also with AAAA. By all internal reports from directors, having a full time fiscal staffer in house has positively altered their relationship with fiscal. One of the goals of having a fiscal person interact more closely with departments is to seek efficiencies. This request to reduce SB contract for half year not-to-exceed contract amount to $22,000 will change the yearly contract amount from three separate department contracts totaling $82,900 into one yearly contract (starting in January of 2018) of $44,000. While the difference amounts to $38,900, and the position with benefits totals approximately $70,000, this difference will be billed to Weatherization to free up some staff hours for additional fee for service workload, while in the Elevator Program, working one to two days each week billed to that program will assist in accounts receivable collections and allows the department to forgo seeking a part time administrative assistant to cover workload.

MEMORANDUM

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CONTRACTOR AGREEMENT

This agreement is made effective as of July 1, 2017 by and between Northwest Colorado Council of Governments, 249 Warren Ave., P. O. Box 2308, Silverthorne, CO 80498-2308 and Summit Bookkeeping & Payroll Inc.

In this Agreement, the party who is contracting to receive services shall be referred to as "NWCCOG", and the party who will be providing services shall be referred to as "Contractor". CONTRACTOR has extensive experience concerning … and is willing to provide services to NWCCOG based on this experience. NWCCOG desires to … knowledge and experience provided by the CONTRACTOR, through specified personnel. (See Attachment B.) Therefore, the parties agree as follows: 1. AGREEMENT PERIOD. Subject to its other provisions the term of this Agreement shall

commence July 1, 2017 and terminate December 31, 2017. This Agreement will replace prior contracts: NWCCOG January 1, 2017 to December 31, 2017, NWCCOG Weatherization, January 1, 2017 to December 31, 2017 and Northwest Loan Fund January 1, 2017 to December 31, 2017.

2. DESCRIPTION OF SERVICES. The CONTRACTOR will complete the scope of work

described in the attached Northwest Colorado Council of Government’s Scope of Services. (See ATTACHMENT A.)

3. PERFORMANCE OF SERVICES. CONTRACTOR shall provide services only with the

prior approval of NWCCOG. All services provided by CONTRACTOR shall meet standards agreed to by CONTRACTOR and NWCCOG prior to service delivery. All services provided by CONTRACTOR are subject to acceptance by NWCCOG prior to compensation for services.

4. COMPENSATION AND PAYMENT PROCEDURE. CONTRACTOR'S compensation,

exclusive of cost reimbursements shall not exceed $22,000.00 without prior approval of the NWCCOG Executive Director. CONTRACTOR shall submit monthly invoices during the contract period for services rendered and expenses incurred up to the date of invoice. Invoices must be received by NWCCOG by the first of each month for payments to be made to CONTRACTOR. Upon termination of the Agreement, payments under this paragraph shall cease; provided, however, that CONTRACTOR shall be entitled to payments for periods or partial periods that occurred prior to the date of termination and for which the CONTRACTOR has not yet been paid.

5. SUPPORT SERVICES. CONTRACTOR shall provide offices, computers, telephones,

vehicles and other such necessary equipment, supplies and personnel to accomplish the successful completion of deliverables.

6. INDEMNIFICATION. CONTRACTOR agrees to indemnify and hold NWCCOG harmless

from all claims, losses, expenses, fees including attorney fees, costs, and judgements

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that may be asserted against NWCCOG that result from the acts or omissions of CONTRACTOR.

7. ASSIGNMENT. CONTRACTOR'S obligations under this Agreement may not be

assigned or transferred to any other person, firm, or corporation without prior written consent of NWCCOG.

8. TERM/TERMINATION. The term of this contract is July 1, 2017 to December 31, 2017.

NWCCOG reserves the right to terminate the contract, upon thirty day written notice to contractor for failure to perform services to the level acceptable to NWCCOG.

9. RELATIONSHIP OF PARTIES. The parties understand that CONTRACTOR is an

independent contractor with respect to NWCCOG, and not an employee of NWCCOG. NWCCOG will not provide benefits, including health insurance benefits, paid vacation, or any other employee benefit, for the benefit of CONTRACTOR. It is specifically agreed and understood by the parties hereto that NWCCOG will not withhold from CONTRACTOR'S monthly compensation any amounts normally withheld for FICA, federal, and state income taxes, retirement, or health benefits. CONTRACTOR will be solely and exclusively responsible for and liable for reporting such compensation to appropriate state and federal taxing agencies.

10. INJURIES. CONTRACTOR acknowledges CONTRACTOR'S obligation to obtain

appropriate insurance coverage for the benefit of CONTRACTOR. CONTRACTOR waives any rights to recovery from NWCCOG for any injuries that CONTRACTOR may sustain while performing services under this Agreement and that are a result of the negligence of CONTRACTOR.

11. NOTICES. All notices required or permitted under this Agreement shall be in writing and

shall be deemed delivered in person or deposited in the United States mail, postage prepaid, addressed as follows:

If to NWCCOG: Northwest Colorado Council of Governments 249 Warren Ave. P.O. Box 2308 Silverthorne, Colorado 80498 970-468-0295 If to the Contractor: Summit Bookkeeping & Payroll, Inc

610 Main Street #15 PO Box 4533 Frisco, CO 80443 [email protected] (970)668-4776…

Such address may be changed from time to time by either party by providing written notice to the other in the manner set forth above.

12. ENTIRE AGREEMENT. This Agreement contains the entire agreement between the

parties and there are no other promises or conditions in any other agreement whether written or oral. This Agreement supercedes any prior written or oral agreements between the parties.

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13. AMENDMENT. The Agreement may be modified or amended if the amendment is made

in writing and is signed by both parties. 14. SEVERABILITY. If any provision of this Agreement shall be held to be invalid or

unenforceable for any reason, the remaining provisions shall continue to be valid and enforceable. If a court finds that any provision of this Agreement is invalid or unenforceable, but that by limiting such provision it would become valid and enforceable, then such provision shall be deemed to be written, construed, and enforced as so limited.

15. WAIVER OF CONTRACTUAL RIGHT. The failure of either party to enforce any

provision of this Agreement shall not be construed as a waiver or limitation of that party’s right to subsequently enforce and compel strict compliance with every provision of this Agreement.

16. CONFIDENTIALITY. The Contractor will maintain no information about any individual

client in a manner that would violate the provision of the Privacy Act of 1974, PL 93-579 as amended. CONTRACTOR agrees that CONTRACTOR will not at any time or in any manner, either directly or indirectly, use any information for CONTRACTOR ‘S own benefit, or divulge, disclose, or communicate in any manner any information to any third party without the prior written consent of NWCCOG. CONTRACTOR will protect the information and treat it as strictly confidential. A violation of this paragraph shall be a material violation of this Agreement.

17. RETURN OF RECORDS. Upon termination of this Agreement, CONTRACTOR shall

deliver all records, notes, data, memorandum, models, and equipment of any nature that are in CONTRACTOR’S possession or under CONTRACTOR’S control and that are NWCCOG’s property or relate to NWCCOG’s business.

18. In accordance with Title 8, Colorado Revised Statutes, Article 17.5, the Contractor shall

not: A. Knowingly employ or contract with an illegal alien to perform work under the public

contract for services; or B. Enter into a contract with a subcontractor that fails to certify to the Contractor that the

subcontractor shall not knowingly employ or contract with an illegal alien to perform work under the public contract for services.

19. APPLICABLE LAW. This agreement shall be governed by the laws of the State of

Colorado. IN WITNESS THEREOF, the parties hereto have executed this Agreement on the day and year first written above. ___________________________ ___________________________ NWCCOG Executive Director Michael J Kurth, SBPI, Contractor ___________________________ ___________________________ Date Date

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ATTACHMENT A: Scope of Services

DESCRIPTION OF SERVICES. The CONTRACTOR will complete the scope of work described: Summary: Performs professional accounting and bookkeeping duties in maintaining the set of books according to generally accepted accounting principles and compliance with grant requirements. Reporting Relationship: Reports to the Executive Director. Provides general supervision over clerical staff in performance of duties required for “separation of duties” requirements. These duties include check signing, bank reconciliation, petty cash control, and logging in of cash receipts. Duties and Responsibilities: 1. Maintain accounting controls over a complete computerized set of accounts, including

journals and ledgers. Verifies accounts with corresponding control records and prepares reports.

2. Provide monthly and yearly budget information and assist in budget preparation, control, and evaluation.

3. Assist in the preparation of complicated computerized payrolls each month and review of the payroll tax payments for accuracy.

4. Review and prepare vouchers, invoices, and other items requiring some independent judgment as to content, accuracy, and completeness.

5. Enter accounting data into computer and other accounting records; make moderately complex adjustments to accounts as necessary or as required.

6. Prepare a complete List of Payments, Program Summary, and Balance Sheet for the regular COG Board meeting for approval; responsible for the oversight of all checks once approved, both computerized and manually typed.

7. Update and customize various Excel spreadsheets to assist in cost allocations and post charges and accruals.

8. Prepare monthly and year-end journal entries to correctly allocate and post charges and accruals.

9. Provide access to monthly financial reports to the Program Directors for each program and to the Executive Director for the overall financial status of COG.

10. Review and analysis of General Liability, Property, Auto, and Workers’ Compensation insurance coverage’s.

11. Assist in the administration of employee group health insurance, employee retirement plan and flexible spending account.

12. Provide follow-up with Program Directors, grantors, and others to ensure receipt of funds on a timely basis.

13. Prepare schedules and provide general assistance to independent auditors. 14. Maintain internal controls and procedures manual for all accounting/bookkeeping

operations. 15. Providing specialized required grant reporting to Program Director and granting agency

as required by granting agencies. 16. Preform other duties as assigned.

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ATTACHMENT B: Acceptable Contractor Personnel

CONTRACTOR must provide all work on this contract through the following personnel: 1. Michael J Kurth, President, Summit Bookkeeping & Payroll, Inc. 2. Other personnel as designated by Michael J Kurth, CONTRACTOR shall assign other personnel or sub-contractors to this contract only upon prior approval of NWCCOG.

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To: NWCCOG Council From: Jon Stavney, Executive Director Date: 18 July 2017 Re: Leased Warehouse Bay at 249 Warren Ave for Weatherization

Action Requested: Because the “new” lease for Unit E (which we have been negotiating with Building Owner, Bob Wyler has not been sent to us yet, and there may be some haggling to do still about the length of the term (2 or 3 years), I am requesting that the NWCCOG Council authorize Karn as Chair to sign the proposed lease for Unit E at $1.58/sf (1,540 sf total) for $2,433/month for a two or three year term with some discretion on latitude for negotiation including an annual % escalator. Active date is August 1, 2017. The document was not sent to us before this packet. Details: NWCCOG owns 4,427 sf of office space on two floors at 249 Warren Avenue which it purchased from building owner Bob Wyler 10 years ago through a low interest USDA loan. COG also owns 823 sf of single story “garage” space which houses the weatherization glass shop, and now all of the flies and storage for NWCCOG programs. The WX program had leased a two-story warehouse space (Unit B) from Wyler for many years, at a fixed rate of $1.58/sf, (1,627sf for rate of $2,575/month). The last signed lease between Wyler and NWCCOG was an extension for that unit and amount through June 30, 2014. Soon thereafter, Comcast moved out of the building, and the mechanic beside Unit B asked to expand which required Unit B. NWCCOG WX moved out of B into the vacant Comcast space--Units E & F (3,200sf) with the verbal agreement that the rate would be honored in the larger space. It has been until last month when Wyler notified NWCCOG that he would like at least $1.58 per sf for the two units which would have resulted in a monthly cost close to $5,000 which is beyond the WX budget capability. We held a building meeting June 19th and again on July 7th. After discussed a number of options internally, we decided to consolidate program files into the glass shop and all WX storage into Unit E, allowing Wyler to wall off and lease Unit F (which he has on the market for $1.80/sf). We visited two other warehouse spaces nearby, but have settled (for now) on negotiating a favorable lease for Unit E with Wyler while we weigh long term options. WX staff has spent most of the past two weeks moving out of F and hopes to be out by August 1

MEMORANDUM

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To: NWCCOG Council From: NWCCOG Staff Date: July 19, 2017 Re: Program Updates

The following are the events of note that have occurred since the May 25, 2017 NWCCOG Council & EDD Board meeting. Administration/Regional Business – Jon Stavney, Executive Director 249 Warren Avenue: I will be requesting the Council to authorize Karn to sign a building lease which we have been negotiating. See memo. We have had two in-person meetings with Bob Wyler who owns the rest of the building, and from whom we share a space. The upshot is that Weatherization is consolidating space, moving out of 1000 sf (Unit F) so it can be walled off from Unit E which we intend to stay in. The exercise has helped prompt a review & reorganization as well as shredding of old program files. It has also been an exercise in systems efficiency and storage/procurement practices for WX. It is a smaller program than it had grown to after ARRA in 2009. The exercise also prompted staff to look at some other options than 249 for the future. We have been without a signed lease since moving from Unit B to Units E &F in 2014. Moving out of F will allow Bob to lease and make more money, and though the moving/organizing has dominated the past two weeks and will be done by August 1, the result of the smaller space will be a slightly reduced lease costs to WX. Fiscal Assistant: Since the last meeting, I worked closely with Mike to advertise, screen and interview for this new in-house position. Angie Welch, who had left Summit Bookkeeping for a full time job elsewhere, won the new expanded job within NWCCOG, and has made the transition a success. The new position performs all of the fiscal roles that were contracted for that position through Summit Bookkeeping (we will have revised contracts reflecting this reduction of scope for SB), and has at least a day each week dedicated to elevator program functions, a few hours each week dedicated to weatherization functions, and will have a few hours per month performing AAAA functions. The job is cross training for roles across the organization—primarily in these departments and is charged with seeking efficiencies between programs and fiscal. Conferences: as of the last Council meeting, I had attended Mountain Connect Broadband Conference as a day guest. I skipped CCI this year, but attended CML for the entire conference. This is not a cheap proposition, but from my perspective is that, besides brushing up on continuing education and keeping a pulse on what our members find interesting, it allows for a tremendous amount of networking and relationship building across the state, and a deepening of connection with members who attend the conference. I have more valuable face to face conversations with more members in a week at CML than I am able to do in a month of driving around. I would like to talk with council overall about outreach strategies and how some conference attendance fits in. Audits: As you will read in the upcoming newsletter, with June 30 closeout of most of our federally funded programs, the office has been a revolving door of state agency program reviews since the last Council meeting: USDA review of our building compliance with ADA and EEOC practices for our building loan. State Elevator Program Audit took a week and has not been published. Weatherization has had two reviews, first, an audit of the work performed on finished projects that have been closed out, and also a desk review of files, P & P as well as our personnel practices. Elaina was highly complimented for the crisp organization of personnel files. We are revising some policies based on the recommendations. AAAA also had two different reviews during this time.

PROGRAM UPDATES

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QQ: I attended the QQ meeting in Granby this past month, was unable to attend the Grand County Mayors Managers meeting, but was able to attend the Eagle County Mayors/Managers meeting. These are invaluable forums for hearing what topics are of a regional interest. There still appears to be no such forum in Pitkin County/Roaring Fork Valley or in Summit County for me to attend. HCC: We are now contractually with CDPHE, the official fiscal agent for the Northwest Health Care Coalition. First meeting is scheduled for August. Project THOR: I am spending a great deal of time coordinating with Nate on this, including drafting MOUs, working on promotional materials, and soon will be meeting with state level interested parties and going on a road show in August, the week of our next Council meeting. Alpine Area Agency on Aging (AAAA) – Erin Fisher, Director Leadership Summit Class of 2017: Erin Fisher completed the nine-month leadership class through Colorado Mountain College. Leadership Summit’s mission is to educate community and business leaders by providing experiences that will increase awareness, develop leadership skills and motivate participants to be actively engaged in Summit County. Pitkin County is an Age-Friendly Community: Pitkin County was recognized as an Age-Friendly Community by the World Health Organization and AARP on May 24th. Pitkin County Government Commissioners accepted the Age-Friendly Community designation from AARP Colorado Director Bob Murphy and Associate Director Roberto Rey. Pitkin is now the 5th designated Age Friendly

Community in Colorado, including Boulder County, Colorado Springs, Denver, and Larimer County. Learn more here: AARP Age-Friendly Communities Strategic Planning Meeting: On July 10th, the Alpine Area Agency on Aging Staff, Jon Stavney, and Angie Welch, attended a full day strategic planning meeting at Elevate

coSPACE in Frisco. Led by Greg Cortopassi with Catalyst Training Services, the group spent the morning discussing Conscious Leadership, the Results Model and delving into DiSC profiles. The afternoon was spent creating and refining AAAA fiscal year goals.

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http://www.aarp.org/livable-communities/network-age-friendly-communities/info-2014/an-introduction.html



Provider Option Letters Issued: All provider Option Letters have been issued and executed for SFY 17-18. Lead Ombudsman Certified: Laurie Patterson has successfully obtained her ombudsman certification and is now acting as the Lead Ombudsman for our region. She will take over the duties for Erin Fisher, former Lead Ombudsman and current AAAA Director, to allow Erin to focus more on her AAA duties. We’re very excited to have Laurie on the team! AAAA administers the local state long-term care ombudsman program which was created to advocate for residents of long term care facilities and address complaints from residents. Staff is working with Judi on a press release for this both to promote awareness of the service (now that we have capacity to meet it) and to introduce Laurie. CDHS Audit: The Colorado Department of Human Services identified AAAs to have a fiscal audit. CliftonLarsonAllen LLC (CLA) is currently conducting the audit on behalf of the Department. The Alpine AAA’s audit is scheduled for July 12 and 13th. Due to the available funding level, the Department selected 12 AAAs (out of 16) to be audited by CLA. The audit addresses 5 services: Congregate Meals, Home Delivered Meals, Transportation (Assisted and non-assisted), Case Management, and Respite (Caregiver). Federal & State Funding: Due to federal fiscal restraints, we have been instructed by the State Unit on Aging that we will only be able to spend state funds for at least one month (August and possibly September) until our full option letters have been processed and the federal funding is released. We have been told to expect flat funding for SFY 17-18. Alpine Area Retired and Senior Volunteer Program (RSVP) – C.J. Grove, Alpine RSVP & NWCCOG Volunteer Program Coordinator Alpine Area RSVP (Eagle County only): Our service numbers for the period of February 1 – June 30 are as follows: We have a total of 140 active volunteers who volunteers a total of 4,406.50 hours

Capacity building – 846.50 hours (the majority of these hours were worked at the Eagle Valley Community Fund Rummage Sale) Economic opportunity – 58 hours (working with Habitat for Humanity either in construction or in their ReStore locations) Education – 477.50 hours (after school meal program & school nurse) Environmental stewardship – 30.50 hours (working with organizations such as Betty Ford Alpine Gardens) Healthy Futures – 2,649 hours (coaching/training classes, distributing information, preventing elder abuse, companionship, food delivery, transportation, food collection and congregate meals sites) Other Community Priorities – 345 hours

The Alpine Area Agency on Aging Volunteer Program: Long-Term Care Ombudsman program has 2 volunteers covering both Eagle and Pitkin counties. Both volunteers have finished their shadowing process and are now active. State Health Insurance Assistance Program (SHIP)/Senior Medicare Patrol (SMP) –T.J. Dufresne, Health Insurance Assistance Coordinator The Medicare Assistance Program is in the midst of planning for the 2018 Annual Open Enrollment Period (AOP) which runs from October 15th – December 7th. We anticipate higher demand this enrollment period due to the successful outreach efforts. Medicare Beneficiary Contacts April 2017 – June 2017:

Eagle Grand Jackson Pitkin Summit

Number of Total Contacts

75 31 54 33 3 3 143 16 40 22

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The first number in the chart above for each county is the number of contacts this year during the time period and the second number is the contacts for that same time period in 2016. Our monthly contacts for assistance has steadily gone up compared to the previous year, with the exception of Jackson County. To address the lower number of assistance in Jackson County, we have schedule Medicare Basics sessions as well as a partnership with Health and Human Services in Jackson County and faith based organizations. SHIP Medicare Assistance Program Volunteers: After a year and a half without the ability to train new volunteers, we now have monthly new volunteer training available. We have a list of 17 volunteers who have expressed interest in taking the monthly training. We now have three new volunteers who have competed the introduction training and await their credentials to begin the online training portion. We will support the online training with web-based support calls and offer additional in-person support as well. We have reached out to each county’s Health and Human Services and all county departments have expressed their desire to support Medicare Counseling, with commitments from all five counties. They will still continue to refer individuals to us, but will have the ability to assist in all facets of Medicare enrollment. We will have a partnership agreement to maintain data collection integrity. We will continue to be responsible for outreach efforts and other community engagement Outreach and Education: We have fine-tuned the Medicare Basics community education session. The training can be modified to meet the needs of the community group it is presented to. We have a specific training for employer groups who have employees that will transition for their employer sponsored health insurance to Medicare. We also have provided assistance to their Human Resources departments to better informs their employees and two organizations have realized they needed to revamp their Human Resources policies. Targeted Outreach Populations: We have been awarded additional funding to target specialized outreach populations. We will work to engage, educate, and enroll more people who are disabled and eligible for Medicare, low income populations, as well as our Medicare populations whose first language is not English. We have gotten commitments from our local Health and Human Services departments and other organizations who serve their populations, we will have access to interpretation services for in-person outreach events. We are still working on obtaining written materials in Spanish. We may have someone who will translate some of our existing material and who has also offered to translate our presentation material and offer culturally sensitive feedback. Economic Development District (EDD) – Rachel Lunney, Director EDA Regional Innovation Strategies Grant: At the direction of the NWCCOG EDD Board of Directors at the May 25 meeting, NWCCOG EDD submitted a grant application for funding through the EDA’s Regional Innovation Strategies grant program on June 23rd. The grant application requested $300,000 over 3-years to create the Mountain Outdoor Recreation Innovation Alliance (MORIA). The purpose of this project is to create a new future for our mountain communities using outdoor recreation focused entrepreneurship and innovation in a responsible and sustainable manner, preserving our natural assets while simultaneously supporting our regional workforce. This project aims to build on existing resources and assets in the region to create a hub/clearinghouse for innovation and collaboration that supports our entrepreneurial ecosystem, spurring the creation and growth of businesses whose focus is sustainable outdoor recreation. The EDA should be notifying successful applicants within the next 2 months. EDA: Economic Adjustment Assistance grant for Grand/Clear Creek Counties: NWCCOG is serving as the fiscal agent for this grant. Mass Economics is the contractor. Update from Mass Economics: The Economic Resurgence and Resiliency Action and Implementation Planning effort for Clear Creek and Grand County have now been underway for several months. As part of the effort much has been accomplished:

A detailed economic data packet has been constructed for both the counties. This data outlines the economic concentrations and associated economic opportunities in both the counties.

The teams have conducted extensive interviews (greater than 85) with the stakeholders in both the counties. The stakeholder list includes: government officials, business leaders, local residents, entrepreneurs, non-profit leaders, and more

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The team has developed a draft of what a 3 horizon economic development plan can look like for the county. This three horizon map allows the team to evaluate a diversified portfolio of strategies that have different investment requirements and are able to drive benefits at different time windows.

As part of the effort, the team hopes to not only develop a detailed strategic plan, on how to make the communities economics more sustainable but also to use this opportunity to launch and test a few concepts. The learnings gained from these pilots will further refine and make the programs more impactful.

Finally, both counties have started establishing strong leadership teams locally. The purpose of this leadership team is to provide overall programmatic guidance and will be an important part of the long-term program continuity efforts.

Information, Communications, Outreach: Rachel Lunney presented regional economic trends to the Vail Valley Partnership’s Economic Development Leadership Council on June 19. She gave an overview of the NWCCOG organization and distributed annual reports. The June 2017 Quarterly Economic Update was sent out on 6/13 (32% open rate). This update was based on the most recent jobs and wage data reported by the Quarterly Census of Employment and Wages. Jobs, Wage, and county profile data were also updated on the NWCCOG EDD website to reflect most recent numbers reported by statsamerica.org and LMI gateway. Two Resources Bulletins were sent out in June: 6/7 open rate 29%; 6/26 open rate 27%. Two Success Stories newsletters were sent out in June: 6/5 (30% open rate); 6/27 (27% open rate). Rachel attended the business and economic development focus group for the Summit County Countywide Master Plan update on June 22 in Frisco to provide input to the plan with respect to regional economic development goals and strategies. WorkWell Collaborative: Year 2 of the grant from Colorado Department of Public Health and Environment has been completed. To date, the following are the results of the program: Impact on NWCCOG Region Employers:

77 employers participating in Health Links

36 employers renewed certification or converted from kick-start to certified

$25 K distributed in kick start funding

11,390 total employees potentially reached with worksite wellness programming through Health Links An infographic showing successes from the last 2 years is included in the packet. Rachel, along with the WorkWell Collaborative team, made a video for the region on June 7. Rural Resort Region Workforce Development Board: Rachel has been named Vice-Chair of the RRR Workforce Development Board. Rachel participated in the WDB in-person meeting on June 22nd in Edwards. Elevator Inspection Program (EIP) – Steve Allen, Director The Elevator Inspection Program has kept current with the Annual Inspections and the 5 Year witnessing tests. We are also current on new construction and modernizations. The Building Officials for our jurisdiction are working with us to meet our goals. Bennett Schmidt, the new E.I.P. Elevator Inspector, is in the process of completing the NAESA requirements that will allow him to sit for the QEI test in July. The E.I.P. program has contracted with a Q.E.I. Certified and State licensed inspector to increase productivity. This relationship has been very advantageous. Note from Jon on EIP: I’ve had two hours of conversations with Dave Harris, who leads the elevator program from the state since the audit. The audit results have yet to be published, but I will be working closely with EIP staff to implement key recommendations which Dave said need to occur. In investigating a harassment claim from an elevator company regarding one of our inspectors during the same time as the audit (which was deemed not harassment, but a communication issue which was settled), I spent more than a week focused learning more about management of the elevator program. I will be playing a much more involved role with the program for a period of time after the state audit report is published.

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http://statsamerica.org/

Energy Management (Weatherization) - Nate Speerstra, Weatherization Program Specialist The Energy Management Program has successfully completed the 16/17 Weatherization Assistance Program (WAP) year. The contracted number of units to be weatherized for the Colorado Energy Office (CEO) was 96. NWCCOG’s staff were able to weatherize 97. The entirety of the contracted grant monies were spent out. 2 Quality Assurance inspections and an Administrative Monitoring done over the 16/17 grant by CEO monitors verified that the Energy Management Program is faithfully and effectively performing its Weatherization duties. All of the homes had air leakage issues in their building shell addressed except for homes that had indoor air quality issues that could not be mitigated. This equated to 90 of the 97 homes showing a reduction in their air leakage. Additionally:

42 Crawlspaces/subspaces were insulated

44 Attic spaces were insulated

14 High efficiency furnaces were installed

33 EnergyStar™ refrigerators were installed

83 Health and Safety measures were performed The Crisis Intervention Program (CIP) and the Radon Testing Pilot Program will continue in the 17/18 Program year once winter returns. 34 homes during the past heating season were serviced by us through CIP. 10 homes of our 97 weatherized homes agreed to participate in a 3 state Radon study put on by the University of Illinois to evaluate the effects of weatherizing a home with regards to affecting Radon levels. The CARE program that we subcontract in various regions of the territory will continue year round.

Northwest All Hazards Emergency Management Region (NWAHEMR) – Kim Cancelosi, Coordinator The NW all hazard Region has been very active in trainings and exercises, fire and other incident responses. The contract and award for the 2017 Homeland Security Grant Program is anticipated by the end of the summer or early fall. In June the region held a Functional Group workshop where all the different groups discussed the capabilities and what they needed. They identified goals for exercises and for the state Training and Exercise Program. Each County OEM and all the different agencies work to identify what courses, trainings and exercise are to be scheduled for 2018 through 2020. The Annual Summit Workshop is scheduled for September 20, 2017 in Rifle CO. This workshop is another opportunity for all the function groups, Emergency Managers and representative from the state to collaborate on planning and capability assessment and the projects for the next grant cycle. Anyone interested in attending or in need of more information should contact Kimberly Cancelosi [email protected] 970-485-1279. Northwest Loan Fund (NLF) – Anita Cameron, Director A new loan was approved in June. Another goes to Loan Committee on Thursday. CDBG funding was included in the continuing Federal budget. The NLF contract has been amended two times for a total of $1,200,000 in funds available for business support. While CDBG funding was in question, the State Office of Economic Development made some funds available. These funds are intended for smaller loans. Whitney is making good progress as the NLF Loan Assistant. She participated in her first loan closing on Sunday. This loan will have a Purchase Money Interest in new equipment. This means as I receive invoices for the equipment to be purchased, there will be check requests that need to be issued as soon as we can. Two loans are not making payments. Both have good collateral. These take more time to “watch” what is transpiring and keep in touch with the client. (Jon: Anita provided detailed confidential updates on these two loans at the recent NLF meeting, and the committee was satisfied with our collateral position and supportive of Anita’s continuing to work with both.) Regional Transportation Coordinating Council (RTCC) – Susan Juergensmeier, Mobility Manager On June 16 the NWCCOG submitted a grant application to the Colorado Department of Transportation (CDOT) Division of Transit & Rail (DTR) for FTA Section 5310 Capital Operating funding for Mobility Management and Call Center

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operation in 2018. The 80/20 grant application requested $97,600 from CDOT plus $24,400 matching funds for a total request of $122,000. In May the NWCCOG Foundation received a grant of $7,500 from the Anschutz Family Foundation for operating funds for the Call Center. On June 9, Susan Juergensmeier, Mobility Manager, participated in the monthly meeting of the Directors of the County Departments of Human Services in Northwest Colorado to continue discussions on the NEMT Medicaid billing and the sustainability of the project when CDOT funding ends in December 2017. In the past two weeks she has also had individual meetings with the HHS Directors in Routt, Grand and Summit Counties. The Mountain Ride Transportation Resource Call Center (One-Call/One-Click) is continuing to be in great demand. Most trips that have been coordinated and booked to date are part of the regional Non-Emergent Medical Transportation (NEMT) Medicaid billing project. As of June 30 5,575 trips and associated services have been booked through the Call Center in 2017. Following are the number of one way trips by county January – June 2017:

Eagle – 567 trips

Grand – 2,522 trips

Jackson – 20 trips

Park – 1,397 trips

Pitkin – 218 trips

Routt – 538 trips

Summit – 313 trips The next Regional Transportation Coordinating Council (RTCC) meeting will be held on August 2 at 10:00 a.m. at ECO Transit in Gypsum. Jon: The HHS directors group took the proposed funding formulas which had passed NWCCOG council and RTCC and modified them. Working with HHS directors as they build this into their 2018 budgets has been challenging for Susan and I. We are working hard to pin down the final formula and get MOUs with each county. The lack of certainty on the funding has caused a great deal of insecurity and stress within the call center staff. Unfortunately, funding is not assured until the 5 counties finalize their 2018 budgets in November/December and sign MOUs with us to fund the program. We are seeking as much certainty as possible before that time. None of the HHS directors desire to “take back” this call center responsibilities, but they are each wary of support at a commissioner level for their budgets. Broadband Program – Nate Walowitz, Regional Broadband Coordinator Regional Impact Projects

1. NWCCOG Regional Broadband Network Timeframe: CY 2017-2018 Priority: A

- Nate is conducting meetings throughout NWCCOG to share the objectives of the Regional Broadband Network project to local governments and partners.

- Evan Biagi is working with the information received to create a draft plan for the regional network including meet me locations and pricing.

- Evan Biagi presented his network links and Mammoth Networks role in support a NWCCOG Regional Middle Mile Network.

- NWCCOG Executive Director, Jon Stavney and Nate Walowitz continue on the regional listening tour. We met with counties and towns across NW Colorado to educate public officials on the 2017-2018 regional plan and gain their support.

- DOLA Grant application for 2017-2018 was submitted and has been approved.

2. Broadband Legislation and State Broadband Policy Timeframe: CY 2017 Priority: A

- Both Senate Bill SB 17-042 and Senate Bill SB 17-187 introduced by Senator Donovan were defeated in committee on party line votes.

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- House Bill 17-1193 became law. The bill designates small cell applications as having the same 90 day expedited zoning and approval process as other cell sites.

- House Bill 17-1174 became law. The bill provides limitations on the establishment of a local improvement district to fund the construction of a telecommunications service improvement for advanced service.

- KC Becker is working on another SB 05-152 repeal bill. It may be introduced during the last week of the 2017 session. NWCCOG and Counties are working with representatives and CCI to support local government friendly policies and language in the bill. This will be a very late session bill, if it is introduced.

- NWCCOG with the assistance of the Broadband Steering Committee submitted questions on both bills for clarification to the Senator.

3. NWCCOG Service Provider Relationships

Timeframe: CY 2017 Priority: A - CenturyLink continues to not release county and statewide maps for CAF II funding locations. - CenturyLink continues to propose partnerships to leverage state funding for their projects. The company is

pursuing a new strategy on projects; Get the community to pay for a community study before they invest in network infrastructure. They are only interested in serving the easy to serve high density areas. The community would pay for the infrastructure build and the study. They have submitted RFP responses to Summit County and Grand Junction so far.

- Mammoth Networks is working with the NWCCOG Broadband Steering Committee on a proposal for a regional transport network.

- Comcast continues to be silent.

4. DOLA Broadband Grants Timeframe: CY 2017 Priority: A

- Fraser and Winter Park broadband sub-plan for their towns have wrapped up with Vantage Point producing a final report.

- CTC completed the strategic plan for Summit County and has received a DOLA matching administrative grant. Final report has been released. Nate Walowitz is working with Summit County to assist them in implementing the report recommendations.

- Nate Walowitz is now the primary consultant for Summit County. They want to tie in with Pitkin County to gain lessons learned on their integrated broadband/public safety communications approach.

5. State of Colorado OIT Broadband Mapping Project

Timeframe: CY 2017 Priority: A - State OIT is working on a number of projects including e-Rate, mapping and broadband speedtest/surveys.

Brian Shepherd provides expertise and comments on DOLA grant applications. - Nate is still waiting for Megan Chadwick to produce regional broadband statistics and statewide fiber maps.

6. Grant Funding – USDA, FCC Broadband, FCC CAF, DOLA, Broadband Deployment Board

Timeframe: CY 2017 Priority: A - CenturyLink has accepted the CAF II statewide funding and in buildout mode. However, they have not

disclosed details of where buildout in Routt and Grand counties has/is occurring. - CenturyLink locations for CAF I and CAF II funding has been included in the CEDS data. - Colorado Telehealth Network (CTN) program funds medical and mental health care provider broadband

grant funding from USAC.

7. FirstNet Colorado Timeframe: CY 2017 Priority: B

- ATT has won the national FirstNet provider contract. To maintain fiscal due diligence, local governments need to start planning and budgeting for use of site infrastructure, costs, long-term public safety communications system investment, potential IT impacts, and long term changes in communication center policies, procedures, and first responder protocols and SOGs.

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- FirstNet Colorado continues to evaluate options and network coverage needs to ensure that the FirstNet national proposal responses and FirstNet’s design meets the needs around the state.

- FirstNet Colorado is providing training and information seminars around the state. - FirstNet Colorado has released an RFI to the state managed RAN network, should Colorado choose to

manage their own RAN and/or Opt-Out and build a state funded, not federally funded public safety broadband network. RFP closes May 8th.

8. Work with Estes Park and Grand County on Adams Tunnel Fiber Project

Timeframe: CY 2017 Priority: D - Mountain Parks Electric is working with other power providers on this project.

9. Broadband pricing in CenturyTel of Eagle markets

Timeframe: CY 2017 Priority: D - Jackson and Routt Counties still have broadband pricing challenges. - Walden is out of broadband capacity at their CO despite there being available fibers. CenturyLink is not

adding any customers out of the Walden CO. CenturyLink will not invest funds improving network capacity to support the market. No CAF II funding is currently targeted for Walden or Jackson County.

- While this issue is still exists, Eagle County has worked with Mammoth Networks to provide a 10 Gbps alternate path at very competitive pricing. This broadband network path is available at the Eagle County Government Center in Gypsum.

10. Shared Data Repository for Cable Franchise Agreements

Timeframe: CY 2017 Priority: D - If you have any updates, please forward them for posting to the repository. - NWCCOG solicited and posted Cable Franchise Agreements from local jurisdictions on the NWCCOG Google

Drive. This was shared with Local/County government officials and the NWCCOG Broadband Steering Committee. This shared folder will be updated as new agreements are received.

11. Create a new Website with Economic Development that includes broadband data for CEDS.

Timeframe: CLOSED Priority: B - New NWCCOG economic development website is available. Broadband and ED information will be

published to the site as the CEDs December deadline approaches. - Site has been populated with data and will be updated as needed in the future. - Cedar Networks, CenturyLink, ForThought, Mammoth Networks and Sundial Communications have

provided information for the CEDS. Other service providers including Comcast, Slopeside Internet, and Zirkel Wireless have not provided information for this Region 12 document.

12. Statewide economic development GIS data project

Timeframe: CLOSED Priority: D - Providing COG perspective on data and mapping requirements for statewide GIS integration project. This

project is attempting to create a single statewide program that can be leveraged by multiple agencies and COGs.

- Updated SIO scoring and Top 4 initiatives selected to begin project implementation. - Data project with provide mapping of both geocoded and data and non-geocoded data. - NWCCOG input is no longer needed.

13. Ensure Steamboat Springs and Craig fiber connections have carrier-based dynamic routing and

redundancy Timeframe: CLOSED Priority: A

- This issue was reopened based on the July CenturyLink outage. - CenturyLink updated Routt, County, Grand County and Kremmling on May 10th with the status of these

network upgrades/updates.

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- Path redundancy for voice and 911 voice operations are completed. No data circuits are included in this network update.

14. NWCCOG Internal Network and Hosted VoIP Phone System

Timeframe: CLOSED Priority: A - NWCCOG VoIP hosted phone service from Fluent Stream is fully operational. - The only component remaining is the need for additional training on their reporting package.

County/Local Government Projects

1. Eagle County Timeframe: CY 2017 Priority: A

- Town of Gypsum has obtained lower cost broadband from Mammoth Networks utilizing the 10G Wave terminating at the Eagle County Offices in Gypsum.

- A new wireless provider is looking to enter the I-70 Eagle County market. - ForeThought has purchased and is now operating San Isabel Telecom.

2. Grand County

Timeframe: CY 2017 Priority: A - Grand County has selected a new IT Director, Kirk Magnusson. - CenturyLink is installing fiber along U.S. 40 in Fraser in support of CAF 2 deployment. - CenturyLink had the county waiving all Right of Way fees for the CAF II construction project. CenturyLink

says that they will roll the savings into additional resource deployments. County BOCC will need to evaluate and either approve or reject this CenturyLink proposal.

- Adams Tunnel project will directly benefit Grand County government, residents, businesses and ISPs. Mountain Parks Electric is also reaching out to Estes Park and WAPA about the project.

- CDOT has an interest in developing fiber along the U.S. 40 corridor from Empire through Kremmling. Investigating with Comcast to learn how this project could be of mutual benefit and potential cost sharing.

- Mountain Parks Electric has received a final report from their consultant on FTTH. Nate attended the briefing and their board is considering the business case presented. They will need to most heavily populated areas of the Grand County to participate to make the business case work across the entire multicounty service area. Decision by MPEI Board is ongoing.

3. Jackson County

Timeframe: CY 2017 Priority: A - Jackson County is working with VistaBeam to flesh out details of a wireless broadband deployment in

Jackson County. - Jackson County has created a low-cost revolving loan to support infrastructure deployment and other

economic development projects. - Mountain Parks Electric presented information to the Jackson County BOCC.

4. Kremmling

Timeframe: CY 2017 Priority: B - Comcast has gone silent about their plans to run fiber to Kremmling from Hot Sulphur Springs. - Mountain Parks Electric deployment would address Kremmling’s broadband needs in the future. Timing for

deployment is still to be established by Mountain Parks Electric. - The NWCCOG Regional Middle Mile Network will provide a solution for broadband redundancy.

5. Pitkin County

Timeframe: CY 2017 Priority: A - The County will create a multi-use fiber/wireless broadband loop connecting all their mountaintop sites,

local government buildings, businesses and residents for public broadband deployment, public safety communications and County IT network redundancy.

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- The DOLA broadband grant application has been approved for a Microwave and Tower project to support public safety and broadband throughout Pitkin, Southern Garfield, Western Eagle and Northern Gunnison Counties.

- Pitkin County is also working on two additional public safety projects; building out and moving their public safety radio communications from VHF to the State DTRS system.

6. Rio Blanco County

Timeframe: CY 2017 Priority: A - Rio Blanco County ISPs continue to bring customers online. - Rio Blanco County has submitted an application to DOLA for a grant to buildout extended network towers

to deploy broadband to the most remote residences and businesses.

7. Routt County Timeframe: CY 2017 Priority: A

- Fiber extension to connect County Justice Center and Yampa Valley Electric Association to the NCB CNL is in process.

- Routt County is working with fiber contractor to install network conduit and fiber. - We are working with Tim Miles at SSSD to continue to develop the regional network architecture and

potential participants in Routt County. - NCB may serve as the Network Aggregator for the NWCCOG Regional Network. Conversations continue with

Nate Walowitz and the NWCCOG Broadband Steering Committee.

8. Summit County Timeframe: CY 2017 Priority: A

- Nate Walowitz has been engaged by Summit County to assist them with their projects. - Responses to the two RFIs to improve broadband and cellular service throughout the county have been

evaluated and conversations with 4 vendors occurred. - The County will issue an RFP for a broadband infrastructure development and network operator. - Breckenridge in interested in moving forward with an aggressive broadband infrastructure project.

9. Town of Frisco

Timeframe: CY 2017 Priority: A - Interest by Frisco/Summit County business community in forming a LTPC. - The town has been participating in the County broadband conversations.

10. Town of Dillon - The town has been participating in the County broadband conversations.

11. Town of Red Cliff

Timeframe: CY 2017 Priority: A - Red Cliff has submitted an application to the USFS for a communications site at Ski Cooper. - USFS Leadville Office reports that project is on their 2017 Work Plan. - Senator Bennet’s office helped get the project accelerated. - If all factors come together, the town could have broadband this fall.

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12. Town of Fraser Timeframe: CY 2017 Priority: A

- Fraser and Winter Park are working together on broadband sub-plan for both towns. - Vantage Point Consulting is the consultant. - Mountain Parks Electric anticipates scheduling meetings to discuss potential partnerships. - Mountain Parks Electric stated that their broadband business plan only works if more populated areas

participate.

13. Town of Winter Park Timeframe: CY 2017 Priority: A

- Fraser and Winter Park are working together on broadband sub-plan for both towns. - Mountain Parks Electric anticipates scheduling meetings to discuss potential partnerships. - Mountain Parks Electric stated that their broadband business plan only works if more populated areas

participate.

14. Town of Gypsum Timeframe: CY 2017 Priority: A

- Gypsum has leveraged the 10 GB wave that Mammoth Networks installed earlier this year to support Eagle County. The fiber termination point is within the town limits.

- Forethought has purchased San Isabel Telecom. This may give the town more broadband options for residents and businesses.

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All people who live in Pitkin, Eagle, Summit, Grand and Jackson Counties (Economic Development Region 12) should have the opportunity to be healthy where they live, learn, work and play. The WorkWell Collaborative is dedicated to assuring that worksites have the capacity to develop and sustain wellness and safety initiatives that meet the unique needs of their employees, and in doing so, supporting the development of a culture of health across mountain communities.

The following is a snapshot of accomplishments since July 1, 2015 through June 30, 2017.

89% provide worksite wellness and safety programming in order to improve employee morale

offer free or subsidized counseling for mental health

offer accommodations for breastfeeding at the workplace

provide nutrition education

have a policy that bans tobacco or nicotine use on the employer’s property

provide financial advising support for employees

WorkWell CollaborativeTWO YEAR SUMMARY (July 1, 2015 - June 30, 2017)

IMPACT ON REGION 12 EMPLOYERS

EMPLOYER WELLNESS EFFORTS (% of Health Links Certified employers in Region 12)

employers participating in Health Links

distributed in Kick-Start funding (provided via Health Links by Pinnacol Assurance)

employers renewed certification or converted from Kick-Start to Certified

has been distributed to 20 employers through the WorkWell Collaborative Accelerator Program, which provides employers with physical improvements and/or materials that support the organization’s worksite wellness and safety goals. Examples: safety gloves for construction employees, improvements to communal break spaces, signage for non-smoking areas, non-slip mats, standing desks.

total employees potentially reached with worksite wellness programming through Health Links

77

36

$25K

11,390

24%

23%

20%

34%

23%

$19,475

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WORKWELL COLLABORATIVEThe WorkWell Collaborative is a partnership of:

+ +made possible by a three-year grant from the Colorado Department of Public Health and Environment’s Cancer, Cardiovascular and Pulmonary Disease Grant Program

THE COLLABORATIVE AT WORK

PROMOTION & PARTNERSHIPS

• The Vail Valley Partnership and the Summit Chamber featured worksite wellness as a category in their annual awards programs. • The Town of Vail joined the LiveWell Colorado HEAL Cities and Towns Campaign by passing a resolution that featured the worksite wellness efforts the Town has undertaken. • The Rural Resort Region Workforce Development Board now includes the topic of worksite wellness as a standing agenda item. Comprised of sector representatives from across the region, the Board serves as the advising body for the WorkWell Collaborative.

14Trainings for employers

200+Number of

employees trained

5Local newspapers and 3 radio stations ran paid advertising across the

region

20+WorkWell Collaborative Core Team meetings, in-person or by conference

call

ADVISOR CORPSLocal adviser support for employers continues:

• 110 advising sessions• 2,000+ hours of outreach - Outreach efforts include: formal presentations, coffee talks, small lunch and learns, individual meetings, and connection with employers via phone or email.

AMANDA WAGNER

Pitkin County

LAURA EMRICH

Eagle County

DIANA REZNIKOFF

Summit County

JOHN RIEDEL

Grand & Jackson Counties

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Draft Press Release

July 2017

Medicaid Usage increases at Mountain Ride Call Center

If you are looking for clues about Medicaid usage in Northwest Colorado (enter County), one indicator is the Mountain Ride Transportation Resource Call Center program run by Northwest Colorado Council of Governments (NWCCOG).

Mountain Ride books transportation for medical visits across the remote corners of Colorado where individuals often travel well over 100 miles to Grand Junction or Denver to see a specialist. The center processes Medicaid reimbursement for individuals and transportation companies across an 8-county region. In 2016 the Call center processed 8,533 one way trips and associated services. Of these trips 6,461 were Medicaid reimbursed Non-Emergent Medical Transportation (NEMT) trips. Think of NEMT as a doctor visit, often a recurring visit to a specialist, that is non-discretionary but doesn’t require an ambulance—for instance dialysis.

Mountain ride has seen exponential rise in Medicaid reimbursements in the past three years, starting in 2014 with 1,085 Medicaid NEMT trips in the first four months of operation. In 2015, 4,864 rides were booked, with 6,461 trips in 2016. For comparison, through the first half of 2017, 4,200 NEMT Medicaid trips have been processed, a trend towards a 30% increase in Medicaid usage for this service.

"Regional mobility management in Colorado creates accessibility to basic needs, social interactions, and vital appointments for people with disabilities, Veterans, and older adults. Mobility management programs ensure that regional transportation options are properly coordinated to be the most effective and efficient for everyone. The NWCCOG Mountain Ride Call Center serves this purpose very effectively," stated Moira Moon, Lead Grant Coordinator at CDOT.

Through statistics from the Colorado Department of Health Care Policy & Financing (HCPF) which manages Medicaid for the State, total reimbursements to individuals for Non-Emergent Medical Transportation or NEMT through Mountain Ride increased from $20,004 in 2014 (4 months) to $131,633 reimbursed in 2015, to $193,855 in 2016, to over $220,939 in reimbursements to individuals through the first half of 2017.

“We were astonished by the first half of 2017 ride numbers,” said Karn Stiegelmeier, Chair of NWCCOG.

The Mountain Ride program started at NWCCOG in 2014 in response to a gap analysis of senior services performed in 2011 by NWCCOG and the Alpine Area Agency on Aging which identified medical transportation as a major hurdle in seniors being able to age in place. Clearly there was pent up demand. The program has sustained as a three-person department through a one-time start-up grant from the Colorado Department of Transportation (CDOT) which will be fully depleted this year. That grant funded more than half of the $210,000 program budget. The other annual grant through CDOT for

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increasing mobility in the region has been renewed annually with the next award to be announced on August 4th for the 2018 funding year. The program is also partially funded through NWCCOG membership dues and contributions from each of the regions public transit agencies.

Interestingly, the NEMT service is not new and is required of individual counties by HCPF, though most counties were challenged with the complex billing being handled by a Health and Human Services staffer juggling many other responsibilities. Call volume varies widely across the program, from 224 trips in Pitkin County in 2016 to 1,627 in Grand County.

This year NWCCOG is working with HHS departments to fund the costs of the program after the CDOT grant ends with individual HHS departments contributing $20,000 or less, which for most represents less than one third of a position. Those conversations are happening internally as HHS departments are constructing their 2018 annual budgets.

“This regional program is far more economical than each county trying to do it on their own. Additionally because of their expertise in this area, it enables us to provide the very best service to our clients,” said Joanne Sprouse, Director – Division of Human Services, Summit County.

One surprise of the program has been learning how high the percentage of Medicaid beneficiaries are to County populations, especially since much of the Call Center’s territory is the mountain resort region:

Eagle County 13.90% of the population, or 7,450/month are enrolled in Medicaid

Grand County 15.57% of the population, or 2,276/month are enrolled in Medicaid

Jackson County 24.12% of the population, or 327/month are enrolled in Medicaid

Pitkin County 8.91% of the population, or 1,585/month are enrolled in Medicaid

Summit County 14.14% of the population, or 4,278/month are enrolled in Medicaid

The fact sheets of Medicaid usage by county statistics are posted on the Colorado Department of Health Care Policy & Financing website at https://www.colorado.gov/pacific/hcpf/county-fact-sheets also notes of those monthly individuals enrolled, how many were added as part of the Affordable Care Act (ACA) expansion to Adults & Parents.

More detailed fact sheets about the distribution of ride by agency, client type and county is available on the Mountain Ride Call Center website at www.mtnride.org . Rides can be booked by calling 1-844-686-7433.

end

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https://www.colorado.gov/pacific/hcpf/county-fact-sheets

http://www.mtnride.org/

Thursday, July 27, 2017 - NWCCOG

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