www.thalesgroup.com

Thomas Auer; Thales Austria

9.6.2012/DOAG 2012 Applications

The Use of an Integrated Project

Management EnvironmentThomas Auer; Thales Austria

9.6.2012/DOAG 2012 Applications

2 /2 /

� Head of Project Office 2011 -

� Head of Business Process Improvement 2005 – 2009

� Assistant to Technical Director 2004 - 2004

� Qualification Highlights

� Master Degree in Business Process and Project

Management

� Cert. ITIL v3 Expert

Thomas Auer

Thales Austria GmbH� Cert. ITIL v3 Expert

� Cert. Service Manager Quality

� Cert. Project Manager

� Internal Thales CMMI Appraiser

� Oracle Application Experience

� 10y Primavera

� 8y Pertmaster

� 2y eBusiness Suite

Thales Austria GmbHScheydgasse 41

1210 Vienna

thomas.auer@thalesgroup.comTel: +43 1 27711 5386Fax: +43 1 27711 1173

3 /3 / Integrated project management environment – What for?

Risk Management

Process Asset Library

Project Plan Templates

Labour Booking

Standardization

Integrated Risk Management

One Project, One Plan

Project Management

System

Risk Management System

Task Management System

Reporting SystemERP System

Labour Booking System

Employee Information

System

4 /4 /

STANDARDIZATION

Part 1

5 /5 /

� CMMI ML3 Compliant Process

� Reduction of IS/ IT Costs

� Common Wording

� Common Reporting

� Creation of DRAFT Project Plans within 1d

BUT:

Standardization - Requirements

BUT:

� Various Types of Projects

� Construction, Service Delivery

� System, Hardware & Software Development

� Different Size of Projects

� 3 months to 25 years

� 50 K€ to 30.000 K€

6 /6 /

1. Common Reference System

2. Common Life Cycle

3. Common IS/ IT Infrastructure

4. Process based Project Management

Standardization - Approach

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7 /7 /

� Select the process and define the occurrence of

each process

� Transform them into a WBS

� Add Resources, Efforts and Duration and adjust

relationships and Schedule!

Standardization – Solution

Process Asset Library

Project Plan

Processes,

Actvities, Roles,

Core

Relationships

Base MethodologyKey MilestonesPreconditions

Project PlanProject PlanWork Breakdown StructureWork Breakdown Structure

Available MethodologiesAvailable Methodologies

Plug In Methodology

Base Methodology

Plug in Methodology

Project Management

System

Project Plan Templates

WBS Elements,

Roles, Core

Relationships

Plug In MethodologyPlug In MethodologyPlug In MethodologyPlug In MethodologyPlug In MethodologyPlug In MethodologyPlug In Methodology

Plug in Methodology

Plug in Methodology

Plug in MethodologyPlug In MethodologyPlug In Methodologiy

Management and SupportPlug in Methodology

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8 /8 /

INTEGRATED RISK

MANAGEMENT

Part 2

9 /9 / Risk Management & Lessons Learnt – Requirements

When will the project be finished? Is the plan finally available now?

Yes , according to the plan we need 12 months and 12000 hours, beside we have identified the 10 most important risks…

Yes , according to the plan we need 12 months and 12000 hours, besides we have identified the 10 most important risks…

That does not answer my question…when will we be able to deliver?? Last time…..

That’s not what I expected, but it’s OK. I hope you

According to the Primavera plan we will finish by 1.2. 2010.

Risk Name Probability Cost

1 10% 100h

2 25% 50h

3 20% 400h

4 5% 250h

Don’t you have risk management? If I give you more budget, you will use it anyway.

Yes, we have learned from experience, with many Lessons Learnt meetings…. Oh, what I would like to add, what shall we do with the risks: They would still delay the project…

That’s not what I expected, but it’s OK. I hope you can keep the commitments this time…

4 5% 250h

5 10% 120h

6 20% 20h

7 5% 40h

8 10% 60h

9 5% 1000

h

10 50% 400h

10 /10 / Risk Management & Lessons Learnt – Approach

0

50

100

150

200

Sales Project Management Risk Management Estimation Error

Finish Finish Finish Finish

Sales Target Project Plan +Risks +Estimation ErrorStart

11 /11 /

1. Develop Project Plan

2. Elicit Risks

3. Calculate Risk Impact (Cost and

Schedule)

4. Separate Cost Impact from

Schedule Impact

5. Integrate Schedule Impact as

Risk Management & Lessons Learnt – Solution

Project Management System

Activities,

Relationships,

Assignments,

Cost Effort

Duration

Budget for

Reserves

85% Confidence

Level Milestones

Planning Phase

Commited Plan

Finish Finish Finish Finish

Sales Target Project Plan +Risks +Estimation ErrorStart

Start FinishRFinish

Floating, excluding Risks 85% Confidence Level, including Risks

5. Integrate Schedule Impact as

Constraints for Delivery Milestones

6. Integrate Cost Impact into Reserves

Project Budget

Reserves

Risk

Reserve

Estimation

Error

Reserve

Distributed Budget

WP 1 WP 2 WP…

-7%

8%

11%

20%

30%

31%

31%

33%

35%

63%AD1000 - Develope Interface Specifications

VA1020 - Perform Validation

SI1010 - Perform Integration

SI1000 - Prepare for Integration

SV1010 - Prepare for Sys tem Verification

SV1020 - Perform Sys tem Verification

RD1000 - Develop High Level R equirem ents

RD1010 - Develop Us er R equirem ents

A1090 - Plan the Developm ent Phase

A11101 - Perform Subs ys tem Verification

Risk M anagement T estDuration Sensit ivity

8%

9%

11%

19%

30%

31%

32%

33%

41%

61%AD1000 - Develope Interface Specifications

VA1020 - Perform Validation

SI1010 - Perform Integration

SV1020 - Perform System Verification

SV1010 - Prepare for System Verification

SI1000 - Prepare for Integration

RD1010 - Develop User Requirements

A1090 - Plan the Development Phase

AD1010 - Develop Preliminary Architectural Design

A11001 - Prepare for Subsystem Verification

Risk Management TestCost Sensitivity

Risk Management System

Reporting System

Basis for

Estimation Error

12 /12 /

ONE PROJECT, ONE PLAN

Part 3

13 /13 / One Project, One Plan - Requirements

� Readable and compliant Project Plans

� Monthly Reporting to Senior Management, Daily Information for

Employees

� Manual Adjustment of ETC (Remaining Units)

� Employees shall report Units and Progress

� Support of Agile Development

14 /14 / One Project, One Plan - Approach

Orient Design

Develop

Integration and Verification

Delivery… … … … … …Delivery Delivery Delivery Delivery

Orient Design Develop

Integration and Verification

Validation

… … … … … Delivery

Backlog Design Develop I&V DeliveryValidation

Integration and Verification

Validation

15 /15 / One Project, One Plan - Solution

Primavera

� All Milestones

� At least one Activity for each

Step

� Cost on Hours

� Resource Assignments

Project Management

System

Activity Names

AssignmentsERP System

Actual and

Remainings

Reporting System

Jira

� KANBAN Board

� Tasks („Tickets“)

� Duration Logging

Task Management System

Distribution for

Timebooking

Employee Information System

Manual Time

Entry

Labour Booking System

Monthly Status Reporting

Realtime Status for employees

16 /16 / Summary

Shortening of Project Start up Phase & Standardized Reporting

Integrated Risik management & Lessons Learnt effect on planningIntegrated Risik management & Lessons Learnt effect on planning

One Plan for employes, Project Manager and Management with

agile Software Development

17 /17 /

THANK YOU FOR YOUR

ATTENTION

Questions?