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The University of Texas at El Paso

Department of Music

Faculty Handbook

INTRODUCTION

Vision, Mission

ORGANIZATION, ADMINISTRATION, AND GOVERNANCE STRUCTURE

Department of Music Organizational Chart Faculty and Staff Directory Department of Music Bylaws

FACULTY RESPONSIBILITIES AND DEPARTMENT POLICIES

New Faculty Information Faculty Compliance Requirements Faculty Assignments Admissions Auditions Recruiting Service Awards Scholarships Graduate Teaching Assistantships Course Syllabi Office Hours Class Roster Catalog Policies Regarding Courses Ensemble Audition Criteria Off-Campus Concerts (Including student travel) Grading and Exam Policy Admission Policies Recital Policies Applied Course Numbers Jury Policies Dead Day Incompletes Change of Grade Commencement

DEPARTMENT BUSINESS

Commonly Used Forms Faculty Meetings Weekly Student Convocation (Student Recital) Student Organization Advisors Faculty Evaluations Peer Evaluations

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Student Evaluations Mentoring Absence Policy Faculty Travel Student Travel Contract Periods/Pay Periods Benefits

DEPARTMENT OPERATIONS

Office Operation Faculty Resources Student Resources Calendar of Events Recording Services Programs Publicity Copies Office Supplies Keys Purchasing Guest Artists Equipment off Campus Piano Tuning Music Library

FACULTY DEVELOPMENT SUPPORT

Faculty Instructional Support Services

Academic Technologies

Center for Faculty Leadership and Development

UNIVERSITY RELEVANT POLICIES & PROCEDURES

The University of Texas At El Paso Handbook of Operating Procedures Academic Policies and Faculty Personnel Matters (Section III, Chapter 4 HOOP) Outside Activity Request Form HOOP Section V Human Resources

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VISION

The Department of Music will provide academic programs and performance opportunities of the highest quality, producing outstanding musicians entering careers in music education, industry or performance who can exceed expectations in a challenging and changing environment.

MISSION

The Mission of the Department of Music is to:

Produce excellence in music and its professions through opportunities for artistic expression, educational growth and high academic and artistic standards. Provide an enriched environment that supports musical participation, enjoyment and study. Build solid foundations for students seeking careers in music education, performance, or composition. Create an environment for continued development of teachers and music performers. Strengthen and support the music professions, including music education, music theater, performance, composition, research, and all activities that foster intellectual innovative and artistic growth.

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ORGANIZATION, ADMINISTRATION, AND GOVERNANCE STRUCTURE

Department of Music Organizational Structure

Pre

sid

ent

Provost/Vice President of Academic Affairs

Dean, College of Liberal Arts Chair, Dept. of Music

Assistant Chair

Graduate Advisor

At Large Member of Executive Committee

Commercial Music Area Coordinator

Conducting Area Coordinator

Music Education Area Coordinator

Music Literature Area Coordinator

Music Theory Area Coordinator

Piano/Guitar Area Coordinator

String Area Coordinator

Voice Area Coordinator

Wind and Percussion Area Coordinator

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FACULTY AND STAFF DIRECTORY

UTEP Directory

Department of Music Directory and Contact Information

Helpful Links for Faculty Campus POLICE (5611 for Emergencies) Center for Accommodations and Support Services Center for Faculty Leadership and Development Facility Services Handbook of Operating Procedures Human Resources

New Faculty Tool Kit

Office of Research and Sponsored Projects

Office of the Provost Office of Alumni Relations Parking and Transportation Services Technology Support Help Desk

Ticket Center

Helpful Links Regarding Students

Financial Aid Graduate School Office of Student Life Student Health Center Scholarship Office University Counseling Center

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Department of Music Bylaws

I. NAME

The name is the Department of Music in the College of Liberal Arts of the University of Texas at El Paso.

II. FACULTY The Faculty of the Department of Music consists of Professors, Associate Professors, Assistant Professors, Visiting Assistant Professors, Senior Lecturers, Lecturers, Instructors, and Part-Time appointees. Participation in Department of Music electoral processes shall be by full-time faculty. As the responsible body in the teaching, research, and scholarly activities of the University, the Faculty has inherent interests and rights in academic policy and governance. The Faculty in the manner described below shall govern the Department of Music in its internal administration.

III. OFFICERS

A. DEPARTMENT CHAIR 1. Term of service

The term of appointment for the Department of Music Chair shall be 5 years. 2. Duties

The Chair of the Department of Music is the primary departmental administrator, with responsibilities as defined by the Institutional Supplement to the Regents Rules. The chair is responsible for the administration, stewardship, development, and academic standards of the Department of Music and for faculty recruitment, retention, and mentoring. The Chair shall appoint all other departmental administrators, who serve at the Chair’s discretion. Recommendations from all departmental administrators are subject to review by the Chair. The Chair shall create ad hoc committees to assist in departmental work as needed. The chair serves ex-officio on all committees.

3. Chair Selection The department chair shall be selected by the dean with the concurrence of the provost after an appropriate and inclusive search committee process. Department faculty need to be involved in the selection process, which includes engaging with the Dean on the needs and expectations of the department chair. The selection process needs to incorporate a search process to identify the best leader for the department. The Executive Committee shall oversee the selection of a new Chair, assuring that there is meaningful input from full-time music faculty. The Department Chair shall have the rank of Professor or Associate Professor with tenure.

4. Evaluation The Executive Committee may address issues related to the Chair’s performance of prescribed duties at any time. In the last year of the term the Executive Committee shall be a part of a thorough evaluation.

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B. ASSISTANT CHAIR 1. Duties

The duties of the Assistant Chair shall consist of the administrative duties delegated by the Chair. The Assistant Chair shall serve as the chair of the Executive Committee.

2. Appointment

The Chair shall appoint the Assistant Chair. The term of appointment shall be 1 year with the option to reappoint.

IV. AREAS

A. DEFINITION The subunits of the Department of Music shall be called Areas. Each area will have its own coordinator. Changes in curriculum and in number of faculty may necessitate realignment in the number and nature of these Areas. The Executive Committee shall consist of the coordinators of the areas. Care should be taken that all components of the curriculum are represented on the Executive committee. The number of areas shall normally be 8 - 12.

B. MEMBERSHIP 1. The membership of each Area shall consist of all Department of Music Faculty assigned to that particular Area by the Department Chair. 2. Every member of the Department of Music Faculty must be a member of at least one Area. 3. Any member of the Department of Music Faculty may become a secondary member of one or more Areas.

C. AREA COORDINATOR

1. Duties

a. Each Area shall have a Coordinator whose duties shall include convening and chairing Area meetings and communicating the advice and recommendations of the Area to the Department Chair.

b. Each Coordinator shall oversee the course offerings and teaching assignments of the Area and make recommendations to the Department Chair.

c. Each Coordinator shall oversee appropriate teaching evaluations of instructors in the area and provide feedback to the Chair and to the faculty members in the area.

2. Appointment

a. The Department Chair shall appoint the Area Coordinator.

3. Term

a. Area Coordinator shall serve a term of 1 year and may be reappointed.

D. PROMOTION AND TENURE ACTIONS Areas shall be responsible for recommendations concerning appointments within their Area. All tenured faculty will evaluate the candidates applying for promotion and tenure to Associate Professor. The Assistant Department Chair will administer this process. Faculty applying for Promotion to Full Professor will be evaluated only by faculty holding the rank of Full Professor. A Full Professor will be appointed by the Department Chair to lead this process. Supporting evidence, vote count and recommendation will be submitted to the Department Chair. This recommendation along with the recommendation of the Department Chair shall be forwarded to the Dean of Liberal Arts. Procedures in the tenure and promotion process will follow all guidelines from the College of Liberal Arts.

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E. COURSE OFFERINGS AND CURRICULUM 1. Each Area shall be responsible for proposing the addition, elimination, and modification of all courses within the Area’s specific area of competence, subject to approval of the Executive Committee. 2. Each semester, each Area shall select the courses to be offered within the Area’s specific area of competence and shall assign instructors to those courses, subject to the approval of the Department Chair. 3. A member of one Area may teach a course in another Area’s area of competence with the permission of that Area and the Department Chair. 4. The appropriate Area shall determine placement of students in courses within that Area.

V. COMMITTEES

A. STANDING COMMITTEES 1. EXECUTIVE COMMITTEE

a. Duties

The Executive Committee shall have the responsibility to advise the Department Chair on the formulation and execution of department policies, matters of promotion and tenure, recommendations for membership in the Graduate Faculty, and any other matters brought to it by the Department Chair or any member of the Department faculty. The Executive Committee shall encourage Faculty participation in all areas of the operation of the Department of Music.

b. Membership The Executive Committee shall consist of the Area Coordinators of each existing Area in the department. All area coordinators shall have voting privileges.

2. FACULTY EVALUATION COMMITTEE

a. Duties The Faculty Evaluation Committee shall have the duty of evaluating each faculty member during the designated timeframe according to the Professional Activities Report Form (PARF) and any other information deemed relevant by the Department. The Evaluation Committee shall also make suggestions to the chair concerning the evaluation process.

b. Membership The Faculty Evaluation Committee shall consist of five members. The Faculty will elect all members. Election shall take place in the fall semester for the committee, which will begin serving during the spring semester of that year. The term of appointment shall be two years. The election shall be administered by the Department Chair’s office. Voting shall be by ballot with the names of all eligible faculty and a system shall be established to prevent the use of proxies and other possible irregularities. All Faculty members with a rank of Professor or Associate Professor with tenure and a 100% appointment in the University shall be eligible to serve. Membership shall be in rotation--two members will be elected in one year and three members the following year.

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3. GRADUATE COMMITTEE The Graduate Committee reviews new and revised course proposals and curricular changes and forwards recommendations to the Department Chair for submission to the Faculty. The members of this committee shall be appointed by the Department Chair in consultation with the Graduate Advisor. The Coordinator of this committee shall be the Graduate Advisor.

B. AD HOC COMMITTEES

a. Duties An ad hoc committee shall carry out those tasks assigned to it by the Department Chair and shall report on its work to the Department Chair. At the option of the Department Chair, the committee may be asked to report the results of its work directly to the Faculty.

b. Appointment Ad hoc committees may be appointed and their charge assigned by the Department Chair, the Executive Committee, or one of the Standing Committees. No ad hoc committee may be appointed to perform tasks normally assigned to a standing committee.

2014 Revisions to By-Laws

By official vote April 30, 2014

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FACULTY RESPONSIBILITIES AND POLICIES

New Faculty The Office of the Provost provides information for new faculty at the following url: http://www.provost.utep.edu/index.php/for-faculty/new-faculty

The site contains valuable information regarding frequently asked questions, human resources, parking, and accessing start-up funds for those in new tenured/tenure-track positions.

All newly appointed full-time faculty are required to attend the University-wide campus orientation which is arranged by the Human Resource Department.

Faculty Compliance Requirements All full-time/part-time faculty/instructors must submit to a background check and drug screen prior to employment. Satisfactory completion of a background check and drug screening is a condition to their academic appointment.

The University of Texas at El Paso is committed to fostering an atmosphere of compliance awareness that encourages all UTEP employees to conduct themselves with high ethical standards. To that end, it is every employee's responsibility to be aware of the key compliance issues that impact their jobs on a daily basis. As a result, training is offered through UTEP's Institutional Compliance Program. All faculty, staff and student employees are required to complete the training annually. The training content will change every fiscal year and our office will notify all employees of such changes. Annual training begins in October of every fiscal year. Faculty Assignments Teaching assignments are made based on the needs of Department of Music programs each semester. Teaching assignments will be made by the Chair in consultation with area coordinators. Faculty members are expected to teach in their primary area of expertise and may be asked to teach in a secondary area. All faculty members are expected to fulfill their respective assignments and be present for the classes they are assigned to. Summer assignments are made on the basis of student enrollment, student interest, faculty availability and budgetary allocations. All faculty members are also expected to participate in departmental committees (see Bylaws). Faculty attendance at general Department of Music and designated committees is required.

Admissions

The UTEP Department of Music, the Graduate School and the University of Texas at El Paso all

have well-developed admissions procedures. Students must apply for admission to the university

and audition separately for admission to the Department of Music. Both steps must be

completed for a student to matriculate as a music major. The admission process in both the

Office of Admissions (undergraduates) and the Graduate School (graduates) includes

submission of an application and other documents (transcripts, test scores, etc.). International

students have substantial additional documentation requirements and a significant amount of

extra time is required to complete the application process. The TOEFL exam is required from

both international undergraduate (500) and graduate (550) applicants.

The Graduate Record Exam is not required by the UTEP Department of Music.

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The Department of Music application includes a performance audition for all undergraduates and graduate students. An interview and/or portfolio review may also be necessary. Diagnostic and placement testing for all students is required as well. The UTEP Admissions Office and the Coordinator of Graduate Studies have complete information on admissions procedures. Prospective students are encouraged to apply well in advance of University and Graduate School deadlines.

Graduate applicants should contact Dr. Dominic Dousa; undergraduates should contact Dr. Charles Leinberger for help with getting started.

Auditions The faculty of the Department of Music uses the audition and admissions process to assess each prospective student’s potential for success in a music degree program. In order to provide high-quality instruction and performance experiences, acceptance of music majors may be limited and separate from the general University admissions process. Once accepted by the Department of Music, it is the expectation of the faculty of the Department of Music that each student will graduate with a music degree from UTEP. To that end, the efforts of the faculty and administration will be to support those students who demonstrate the desire, commitment and talent sufficient to attain that goal. Formal audition days for admission are scheduled in February. Faculty may audition students outside of these formal audition dates. Personal contact by faculty with prospective students and with those who influence them is very important. In order to operate most effectively we need your cooperation with the following: Every applied faculty member should be available for audition days. This is an obligation that cannot be taken lightly. DO NOT accept engagements that conflict with these important days. Full-time studio faculty must submit a Request for Authorization to Travel if they have significant professional activities that conflict with an audition date.

Individual auditions on days other than the scheduled audition days should be reported in advance to the appropriate Area Coordinator with complete and accurate information, including name, address, telephone, e-mail (if applicable), and instrument/voice. If an audition requires review by multiple faculty members and all cannot be present for a live audition, the audition must be recorded for later review by those who were not present. An appointed member from each area shall be responsible for such recordings. Should a student not have the means to travel to El Paso for these specific dates, a DVD recording and/or a CD recording may be submitted upon approval from the Area Coordinator.

Recruiting

It is expected that all faculty will actively engage in the recruitment of students for the department. Applied faculty are responsible for maintaining healthy studio sizes sufficient in size and quality to support our large performing ensembles. Ensemble directors are also responsible for recruiting students for their groups, particularly when a studio shows signs of needing assistance. Applied faculty should invite prospective students to campus to observe or participate in lessons, master classes, or rehearsals (confirmed with the ensemble director, of course), etc. Classroom faculty are encouraged to visit high schools and community colleges as guest lecturers and/or consultants. Many high schools have music classes offered in theory, history, electronic music, etc.

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Faculty are encouraged to keep record of all communication with prospective students. All pertinent information about prospective students gained from visits and other contacts should be shared with the appropriate Area Coordinators.

Service Awards The Department of Music offers Service Awards for those who participate in performing ensembles. Ensemble directors are responsible for allocating service awards to students. Students receive service awards at the end of each semester.

Scholarships

The Department of Music has a limited amount of dedicated scholarship funding. Scholarship Awards are offered by the Chair, with significant input from Area Coordinators. Commitments of financial assistance to prospective students CANNOT and MUST NOT be made by individual faculty members.

Scholarships for Incoming Music Majors are awarded based on student performance at the scholarship auditions. Applied faculty make recommendations to area coordinators, who make recommendations to the Chair. Once awarded, students must maintain a 3.0 GPA and meet ensemble performance requirements specified by the area as indicated in the award letter. The department has a limited number of scholarships designated for returning students. Each of these has specific requirements which often include specifications like degree, instrument/voice, ensemble participation, etc. These scholarships are overseen by the Assistant Chair and awarded based on the recommendation of the area coordinator under which each scholarship falls.

The university has numerous academic scholarships, many of which go unawarded each year. For information of these scholarships, contact the Scholarship Office.

Graduate Teaching Assistantships Graduate teaching assistantships are available to qualified graduate students. To be eligible for a graduate assistantship, students must be admitted to the Graduate School and be in good academic standing. Graduate students awarded a TA will receive an Out-of-State tuition waiver during the period of their appointment to assistantships along with a stipend. Students are responsible for paying In-State Tuition. Assistantships are awarded for one year and may be renewed one additional year. Only the Department of Music Chair may extend TA offers. Those offers will be made to students based on the following TA allocations and at the recommendation of faculty who lead these areas/ensembles:

Band, 3 Positions Choir/Voice, 2 Positions Orchestra, 2 Positions Music Education, 1 Position Piano, 2 Positions General (Open to best qualified), 4 Positions (Selected by the Executive Committee)

Course Syllabi

All Department of Music faculty must prepare a syllabus each semester for every course taught, including applied lessons and ensembles. Undergraduate syllabi must be transferred to the faculty member’s Digital Measures profile.

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Syllabi addressing requirements for more than one course in a single document must clearly differentiate between requirements for the different course (MUSA 1290, 1295, 3295, etc.). The course requirements cannot be identical for different levels, even if an instructor provides instruction simultaneously to multiple levels.

When determining criteria for grading, it is important to remember University policy that requires a course grade be based on evidence of the student's performance, and that the student must have access to that evidence.

Office Hours

Full-time Music faculty are required to maintain regular office hours each week for student consultation. During these hours, faculty will be available for students and not otherwise occupied in regular or make- up instruction due to faculty absence or meetings. Full-time faculty members are encouraged to provide for student consultation in addition to the required office hours via arrangements convenient to the students. Part-time faculty members are required to provide students with the opportunity for consultation via office hours or other arrangements convenient to the students.

Class Roster

At the beginning of each term, prior to census day, every faculty member should view up-to-date rosters using the UTEP Goldmine site (click on “faculty services; summary class roll”). Examine these carefully, and inform Dr. Charles Leinberger if there are any discrepancies so that changes can be made. Students not appearing on the official roster are not enrolled in the class.

Catalog Policies Regarding Courses

The UTEP Catalog is the defining document for all courses offered in the Department of Music. All faculty are expected to follow the policies and procedures contained in the official catalog, including course content, co-requisites, and prerequisites. No changes in course policies may be enacted until such changes are reflected in the UTEP Catalog.

Ensemble Audition Criteria

Participation in departmental ensembles is open to all UTEP students, regardless of major; however, an audition may be required for certain ensemble participation. Ensemble directors have the final say on student placement in their groups.

Off-Campus Concerts (Including Student Travel)

All off-campus trips must be approved by the Department of Music Chair. A complete protocol regarding off-campus trips—including, but not limited to scheduling, students being excused from class, student work done in advance, insurance and liability issues, travel funding and approved paperwork and forms—can be found in the Department of Music’s Center Office (Room 301 A). Student Travel Policies and Procedures may be found here.

Final Examinations and Grades

The University sets final examination schedules each term and publishes them on the Registrar’s website. For academic courses, finals are to be given only during assigned times. Do not give early exams. If you do not give a final examination, the last test of the semester may be given during the last class day of the semester.

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Exam Policy

Exemption from final examination may not be given. Final examinations are scheduled to be two hours, forty-five minutes in length and take place during the final examination period. It is the policy of the university not to administer a second final examination in the course. It is also university policy that students shall not have more than two final examinations in a single day. In the unlikely event that the examination schedule results in a student having three final examinations on a single day, the faculty member upon the request of the student shall reschedule the second of that student’s three examinations. Confusion as to the exam time will

not be accepted as a valid reason for missing an examination. Please note: Juries do not impact the policy above as students have the ability to choose their jury day and time.

Department of Music Applied Policy Major/Pre-Major Admission Policy

When students audition for entry into the program, applied faculty may place them into music major lessons (MUSA 1195) or pre-major lessons. For placement into MUSA 1195 (Music Major Lessons), applied faculty must complete a Lower level Admission Form and send to Dr. Charles Leinberger. Without this form, students will automatically be placed into pre-major lessons or voice class. Students in pre-major lessons/voice class have two semesters to successfully advance into MUSA 1195 (Music Major Lessons). Students failing to meet this requirement will be required to change majors.

Piano students may have an additional requirement of completing all class piano courses for music majors with no lower than an “A” grade being received. If needed, this requirement would be fulfilled prior to the audition for applied music study.

Upper-Level Applied Study Admission Policy

Students will complete a Barrier Examination at the end of the fourth semester of MUSA 1195 (Music Major Lessons). The make-up of this examination is at the discretion of applied faculty in each area, though each area will ensure that their examination will be rigorous in nature so as to ensure students who successfully complete the barrier examination will be successful in upper level applied study culminating in the Senior Recital. Students will have two attempts to successfully pass this Barrier Examination. Once a student passes the examination, the applied teacher should complete an Upper Level Admission Form and send to Dr. Leinberger.

Junior Recital, Performance Majors

Students enrolled in performance degrees are required to successfully perform a 30 minute Junior Recital. Students should complete a pre-recital hearing three to four weeks before the scheduled recital date. If the student does not pass the recital or the recital hearing, area faculty will decide if the student can re-try that same semester with the same material, or defer the second attempt until the following semester, with pre-approved repertoire. If the student is unable to pass the pre-recital hearing a second time, he or she will be required to change majors. During this second semester attempt, if the student passes the pre-hearing but fails the actual recital, he or she will be required to change majors.

Senior Recital, Performance Majors

Students enrolled in performance degrees are required to successfully perform a 60 minute Senior Recital. Students should complete a pre-recital hearing three to four weeks before the scheduled recital date. If the student does not pass the recital or the recital hearing, area faculty will decide if the student can re-try that same semester with the same material, or defer the second attempt until the following semester, with pre-approved repertoire. If the student is unable to pass the pre-recital hearing a second time, he or she will be required to change majors. During this second semester attempt, if the student passes the pre-hearing but fails the actual recital, he or she will be required to change majors.

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Senior Recital, Music Education Majors

Students enrolled in music education degrees are required to successfully perform a 30 minute Senior Recital. Students should complete a pre-recital hearing three to four weeks before the scheduled recital date. If the student does not pass the recital or the recital hearing, area faculty will decide if the student can re-try that same semester with the same material, or defer the second attempt until the following semester, with pre-approved repertoire. If the student is unable to pass the pre-recital hearing a second time, he or she will be required to change majors. During this second semester attempt, if the student passes the pre-hearing but fails the actual recital, he or she will be required to change majors.

Senior Recital, Theory/Composition Majors

Students enrolled in theory/composition degrees are required to present a 30 minute Senior Recital of original compositions. Students should complete a pre-recital hearing three to four weeks before the scheduled recital date. If the student does not pass the recital or the recital hearing, area faculty will decide if the student can re-try that same semester with the same material, or defer the second attempt until the following semester, with pre-approved repertoire. If the student is unable to pass the pre-recital hearing a second time, he or she will be required to change majors. During this second semester attempt, if the student passes the pre-hearing but fails the actual recital, he or she will be required to change majors.

Senior Recital, Commercial Music Majors

Students enrolled in commercial music degrees are required to perform a 30 minute Senior Recital comprised of solo repertoire and original, commercial compositions/arrangements. Students should complete a pre-recital hearing three to four weeks before the scheduled recital date. If the student does not pass the recital or the recital hearing, area faculty will decide if the student can re-try that same semester with the same material, or defer the second attempt until the following semester, with pre- approved repertoire. If the student is unable to pass the pre-recital hearing a second time, he or she will be required to change majors. During this second semester attempt, if the student passes the pre-hearing but fails the actual recital, he or she will be required to change majors.

Recital Fees

Revised October 2015 (Effective January 1, 2016)

1. Degree Recital Standard: $90.00 or $135.00 with video:

For a one hour recital: one stage hand for 2 hours at $15.00/hour and a recording tech for 4 hours at $15.00 per hour. The recording is budgeted for a longer amount of time because of the need for set-up and tear-down, post-recording cleanup of the audio, separating the audio into tracks, burning and printing CDs and delivering CDs to the library, students and applied teacher. Video will include a technician for the camera, and 2 hours for editing and DVD production. Degree Recital with Augmented Set-up: $150 or $195 with video Including drum set, guitar/bass/keyboard amps and vocal or instrumental microphones and "front of house" (FOH) engineer. One stage hand for 3 hours at $15.00/hour (longer set-up and tear-down), one FOH engineer for 3 hours at 15.00/hour (includes set-up and tear-down of mics, monitors, etc), and one recording tech for 4 hours at $15.00/hour. Video will include a technician for the camera, and 2 hours of editing and DVD production.

2. Non-Degree Recital Standard Set-up: $70 if no recording, $130 includes audio recording, $175 with video:

As #1 above, but with a $40.00 facility usage charge to help defray janitorial and other expenses.

3. Non-Degree Recital with Augmented Set-up: $90.00 if no recording, $190 includes audio recording, $235 with video:

As #2 above, but with a $40.00 facility usage charge to help defray janitorial and other expenses.

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Applied Course Numbers

1185 = non-major, ½ hour 1285 = non-major hour

1290 = pre-music major hour

1195 = major hour – requires admission form

3295 = upper level music education, commercial music and theory/comp hour, requires admission form 3391 = upper level performance major hour – requires admission form

Jury Policies

Juries for each area will be scheduled by area coordinators or their designee. Students are free to sign- up for the jury time of their choosing, in consultation with their applied faculty member. Full-time faculty, even those with only a portion of their responsibilities in applied instruction, should participate in the evaluation of all the area's juries. Full-time faculty who teach in more than one applied area should appropriately divide their participation between those areas. Part-time faculty should participate in the area's juries minimally in a proportion equal to the percentage of their appointment. Of course, participation beyond the minimal level benefits students and colleagues alike. As an example, if a faculty member holds a 50% appointment and area juries last two full days, that faculty member should participate in the evaluation of at least one full day of juries.

Dead Day

This specific day will be scheduled one day after the last day of classes during the fall and spring semesters. The following policy will be observed:

1. No classes will be held on this day, except classes which meet once a week on that day.

2. Make-up exams should be left to the discretion of each individual instructor.

3. All student work (e.g., research papers, lab reports, term paper, etc.) should be due prior to this day.

4. If a comprehensive final is given, no new material, quizzes, or exams should be given two calendar days prior to Dead Day, and attention should be given to review of semester material. Implementation of this recommendation is to be left to the discretion of the individual instructor.

It is against university policy to schedule exams, rehearsals, juries, performances, or other activities on Dead Day.

Incompletes

For specific policies regarding assigning the grade of Incomplete, please see the most current Catalog. Faculty wishing to assign an Incomplete must fill-out the appropriate form from the Music Office which includes what the student must do to complete the work and when the work will be completed.

Change of Grade

When a student has satisfied work required to remove a grade of Incomplete (I) or when circumstances warrant the change of a grade given in an earlier term, a University Change of Grade form should be completed. Forms are available in the Music Office. Students should never have a grade change form in their possession.

Commencement

All full-time faculty are expected to participate in Commencement proceedings in the Fall and Spring semesters.

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DEPARTMENT BUSINESS The University has most forms available online:

The Department has the most commonly used forms for Music Faculty online under Faculty Resources

Forms related to students, including admission to lower/upper level lessons and recital acceptance forms are available under Student Resources

Faculty Meetings Faculty should reserve MWF 12:30-1:20 PM for the purpose of conducting faculty meetings. The full faculty of the Department of Music generally meets the 3rd Wednesday of each month or as called by the Chair. Full-time faculty are required to attend these meetings. Part-time faculty are invited, but it is understood that their attendance is not always possible. Committees will work to limit their meetings to MWF 12:30-1:20 PM. No classes, lessons, or rehearsals are to be scheduled during faculty meetings or during the Student Recital Hour. Student Recitals Area and Departmental recitals are held every Friday at 1:30 pm. The ratio of Area to Departmental recitals is approximately 4:1; full time faculty are expected to attend all recitals, regardless of whether their applied studio is represented. Students wishing to perform on area or departmental recitals should complete a recital form available in the music office or follow the guidelines established by your area. Recital forms for participating on student recitals must be signed and approved by the applied teacher. Student Organization Advisors The Department of Music has a number of student organizations that provide valuable service and fellowship experiences for our students. These include Phi Mu Alpha, Sigma Alpha Iota, Kappa Kappa Psi, Tau Beta Sigma, and other related inter-departmental groups. Faculty members who act as advisors for these organizations should not take this service lightly, as your guidance will be critical to the success of the group. Faculty Evaluations All Full-time faculty are evaluated annually by the Faculty Evaluation Committee through the review of the Professional Activities Review form. The PAR or PARF is generated through information entered into digital measures. A complete set of instructions is sent annually to faculty on how to input data and generate the report. Faculty on the Faculty Review Committee follow guidelines established in the Handbook of Operating Procedures. For complete information on the review process, criteria for promotion and tenure, and other faculty personnel matters, please consult the HOOP, Chapter 4. Student Evaluations The university has implemented an online course/faculty evaluation system. Faculty are strongly encouraged to remind students to participate in this survey and are encouraged to seek additional, written comments from students. Applied faculty have a mandatory written evaluation form that may be administered during a studio class setting with the faculty member not present, or the faculty member may ask students to submit evaluation forms to the music office. Faculty will be provided with copies of evaluations after final grades have been submitted. Mentoring All junior faculty will have a designated senior faculty mentor.

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Absence Policy In the event faculty are unable to attend one or more of their classes, they should call the Music Office at 747-5606 and request that signs be posted to notify students. Upon return to work, faculty will complete a Paid and Non-Paid Leave Request and Report Form indicating the number of hours or days missed and the reason for the absence. If a faculty member experiences a situation requiring a long-term absence from the university, they should notify the Chair and complete a Family Medical Leave Form at their earliest convenience. Faculty Travel All faculty travel should be approved in advance by completing a Request for Travel Authorization form. This travel form should be completed for all professional travel, regardless of whether classes are cancelled or not, so that the Chair can track faculty work off-campus for the purposes of requesting increases in our travel budget. It is the responsibility of the faculty member to get classes covered.

If any portion of the cost of travel is paid for by the university, travel arrangements must be made through official UT System designated travel agents in coordination with the Music Office. Airline travel will not be reimbursed. To book travel arrangements, please contact: Anthony Travel: http://utsystem.anthonytravel.com/

For hotel reservations in the State of Texas, please bring a copy of the State of Texas Hotel Occupancy Tax Exemption Certificate.

Student Travel All official student travel undertaken by students representing the Department of Music must follow official university policies and procedures. These policies include but are not limited to:

All Students must complete a release form prior to travel

Faculty members accompanying students on trips must complete a Request for Travel Authorization Form.

All travel arrangements should be made through consultation with the department's administrative assistant, even if traveling in personal vehicles.

Students are responsible for abiding by the rules and regulations contained in the UTEP Handbook of Operating Procedures while they are traveling. The faculty member in charge of travel for any trip may promulgate additional rules concerning expectations of students while on the trip.

Official policies on student travel can be found here. Contractual Period/Pay Periods Paychecks are issued monthly, as compensation for the month prior. As a result, new faculty receive their first check on October 1, for work completed in September. Faculty on a nine-month contract will continue to receive monthly checks until June 1. Tenure-track faculty may choose to have their salary spread over nine months or twelve months. Contact UTEP Human Resources for details. Benefits All UTEP full-time employees receive a generous benefits package. All questions regarding benefits should be addresses to the UTEP Human Resources Department.

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DEPARTMENT OPERATIONS Office Operation The Music Office provides help with everyday operations of the UTEP Department of Music. Faculty should report any problems to the Music Office. Link to Faculty Resources Faculty must login to access most resources on this page which include

Authorization for Personal Services Form

Graduate Music Education Admission Form

Graduate Music Performance Admission Form

Music Department Bylaws

Paid and Non-Paid Leave Request and Report Form

Faculty and Guest Recital Program Template

Music Faculty Handbook, rev. 2016

Student Travel Policy and Procedures Link to Student Resources

Information on Tests and Barriers

Forms o Travel Authorization Form o Lower Lever Admission Form o Recital Acceptance Form o Recital Acceptance Form - Composition o Upper Level Admission Form o Upper Level Admission Form - Composition o Jury Forms

Recital Procedures and Program Templates Calendar of Events The department operates an online calendar of events for the purpose of managing the facility, scheduling courses, rehearsals and special events, and to promote the department. All faculty will be provided access to the calendar for creating and managing reservations. The calendar may accessed by visiting http://music.utep.edu and clicking on “Upcoming Events” on the left pane. The direct url is http://www.calendarwiz.com/calendars/calendar.php?crd=utepmusic& Calendar Procedures for Faculty How to add events: (Looks hard on paper but it’s really easy)

1. Login to the site 2. Check your date/room availability-Click “Go to Date”, Select month/day/year. (Click on a date

on the calendar) 3. To see less information on the calendar, select just the room(s) you want to reserve. (Under

Select Location) 4. Once you have your date/time/location, either click “Add Event” or Click on the Green Add

button on the date in the calendar. 5. Enter Event title: i.e. Wilson rehearsal; Orchestra Rehearsal; Dena K. Jones Faculty Recital,

etc. For degree recitals, please include “From the Studio of ….”

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6. Enter event start and end time, enter event category: i.e. event, rehearsal, meeting, etc. For “Events” please make the start time the actual time the concert starts. If you want the hall blocked for an extra hour or so before your performance, make a second reservation that is a rehearsal or set-up period.

7. Click Location at the top and select your room. (This is the step missed most. If no room is selected, you have not reserved your event.)

8. Click Description and enter your name for contact. Include more info for performances. 9. For “Events”, please include a description as these are visible to the public. 10. Click “Save”

For easy to use templates, go to January, 2013. Click edit on your ensemble’s event. Click Copy, then add new information and save. Recording Services The Department of Music will record faculty recitals and place a single reference copy in the music library, as well as a copy in the faculty member’s mailbox at no charge to the faculty member. For ensemble performances, a single reference copy goes to the music library and a CD recording also goes to the group director. For student recitals, the recital fee includes recording services. For complete details on recital fees for student recitals, see the student resource page on the website. Recital Programs (Students/Faculty) All recital programs should be sent to the music office electronically, print ready, at least two weeks prior to the event. A recital template is available for students and faculty under student resources and faculty resources. Ensemble Programs Ensemble directors are responsible for creating programs for their group. Directors may work with Music Office staff in the design and printing of the programs or they may utilize their student workers/TAs. Publicity The department sends all concert information to Special Events, El Paso Times, El Paso Scene, El Paso Inc, Prospector and the University Bulletin Board of Upcoming Events. Additional publicity for events is the responsibility of the faculty member in charge of the event. Copies The copy machine in the music office is available for Faculty, Staff, and TA use. Faculty generally make their own copies, though TAs and official student workers (i.e. band, orchestra, choir student workers) may also make copies for faculty. The music office staff is happy to assist with copies but should be given ample time to produce requested materials. Copyrighted materials should not be copied at any time. The copy machine is not for student use. Students needing to make copies may do so in the Music Library for a small fee. Office Supplies Faculty are responsible for their own office supplies including pens, pencils, paper, etc. The department does provide chalk for classroom use. If you require specific supplies to aid in instruction, please see the Chair as funds are often available to acquire such items. Keys Faculty members should always keep track of their keys. In the event of a loss of keys, faculty are responsible for paying for a key replacement. In the event of a loss of a master key, the faculty

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member will be required to pay the cost of rekeying the building. Should a faculty member lose their keys or have their keys stolen, please report this to the administrative assistant immediately. Purchasing How to purchase equipment/supplies

All equipment must be purchased through the music office through approved vendors. If you have a new vendor, they must be entered into the system by having the vendor complete a Supplier Information Form (SIF).

All purchases over $500 require three bids using a Quotation and Summary Sheet.

The Music Office Staff can assist with all questions related to purchasing. Purchasing Food for events Faculty may be reimbursed for the purchase of food and drinks for events (no alcohol) by completing an Entertainment Expense Form. Please Note: Faculty without access to their own budgets should get permission from the Chair prior to purchasing items for entertainment purposes. Guest Artists The UTEP Department of Music hosts numerous guest artists each year. Faculty wishing to bring in a guest artist must first secure funding through their area and/or Chair. Once funding is secured, the guest artist must provide the Department of Music Administrative Assistant following at least 3 weeks in advance:

Completed Authorization of Personal Services Form

Completed Supplier Information Form (SIF)

A CV or Bio

Copy of driver’s license or passport if an International Artist Equipment Removal from Campus It is a State of Texas regulation that no UTEP instruments or equipment can be used for any activity off campus unless a UTEP employee is directly involved in such removal and subsequent performance or rehearsal. It is university policy that all equipment that professors or students (with school approval) want to take off-campus for any length of time must be signed out through the appropriate area coordinators and/or the faculty member immediately responsible for the area involved. Piano Tuning Pianos are tuned frequently in the Recital Hall. There are piano tuning request forms in the Music Office—fill out and place in the technician’s mailbox to schedule an appointment. Under no circumstances should any adjustments be made to university pianos such as removal of the lid or string preparation (insertion of objects), without the direct involvement of a UTEP Piano Technician. Applied faculty who use a piano in their studio and classroom teaching may also submit a tuning request form to schedule an appointment with the Piano Technician. Although the Music Office notifies our piano technicians of needed tunings in conjunction with “highly visible” concerts, if you have an important event (master class with a guest artist, area recital, auditions or any other extraneous event), it is highly advised to submit a piano tuning request at least two weeks prior to the event. Please Note: The Department provides a regular schedule of piano tuning and maintenance to ensure all our pianos are well cared for. Additional tunings beyond this regular schedule will be paid for by the requester.

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FACULTY SUPPORT SERVICES

Resources are sufficient to enable the baccalaureate and master’s music programs to fulfill their mission and goals/objectives. Resources available to these programs include faculty and support staff, music library with 20 computer stations, Prospect Hall computer lab with 20 well-equipped computer stations, 2 recording studios (Recital Hall and Fourth Floor), Fox Fine Arts Recital Hall, numerous large and medium rehearsals rooms/classrooms, and numerous practice rooms. A library faculty liaison assists faculty with library needs including purchase of new books and journal subscriptions.

Support Staff The department has one assistant chair, one full-time administrative assistant, one half-time administrative secretary, several work-study students and teaching assistants (TAs).

Technology Services UTEP has abundant technology services available for students and faculty. In addition to the two computer labs in the department, the main library provides access to numerous computers, printers, and poster printers. Academic Technologies (AT) services include resources such as the Digital Media Center (DMC) and the Instructional Support Services (ISS). The Faculty Instructional Technology (FIT) Lab provides ongoing faculty support in computer-enhanced teaching and learning. Students and faculty have virtual access to numerous programs via the use of my.apps.utep.edu as well.

UTEP Library The UTEP library has been designed to provide university and community users with a modern and efficient facility for study and research. The Library building is 275,000 square feet, has six floors and a book capacity of 1.2 million volumes, 200,000 government documents and 1,000,000 microforms. Special facilities include 65 faculty study rooms, 193 graduate study carrels and a small auditorium. There are over 200 works of art on permanent display. There is also a small used bookstore and coffee shop located in the library atrium. The library provides innovative and high quality services, programs and resources that support UTEP’s stated mission of education, research, scholarship, and community service. It provides access to computers and a range of print and electronic information resources. Online resources include: “Nugget”, the UTEP library catalog, over 300 subscription electronic databases, other librarian - reviewed websites, and thousands of electronic journals.

The library also provides a wide range of specialized services for UTEP faculty and students of all education levels. Services include: book search, distance-learning services, obtainment of new books each month and community user services. Excellent staff support is available at the UTEP library for student and faculty research and scholarly activities. Other library staff members are available to assist with special requests for information and for orienting students and faculty to the use of the library’s vast technological resources.

There is a designated librarian who serves as a liaison to Department of Music faculty and students. The librarian is available to meet individually with faculty to assist them with literature searches, provide one on one consultation with students and hold, as requested, orientation classes for groups of students to assist them in becoming aware of the library resources. The librarian is available to serve as a guest faculty in online courses as a resource for students under the “Ask a Librarian” discussion board.

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Music Library

The Music Library/Computer Lab is located on the fourth floor of the Fox Fine Arts Center. In addition to the 22 computer stations, the library houses the Theory Tutoring Center, ensemble music libraries, audio/visual materials, and music reference materials. Computer stations include music sequencing, music notation, and ear-training drill software, as well as standard word processing software. Student Support Programs

Student advising is provided through the department’s undergraduate and graduate advisor. The advisors meet with all music students, develop their degree plan, and provide registration assistance to the students. Department faculty who work closely with students are the best resource to address individual issues relating to retention and progression.

Music Theory tutoring is provided to undergraduate students having difficulty with coursework through the Theory Tutoring Center. Faculty are encouraged to send students who are struggling with music theory to the Center for additional help.

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FACULTY DEVELOPMENT SUPPORT

Instructional Support Services (ISS) at the university level consists of a staff of 22 full-time employees with 50 student assistants that provide faculty training and support in effective use of proactive strategic technologies for teaching, research and service. UTEP-ISS is committed to serving as a model of excellence in providing integrated support for pedagogically and technologically effective university teaching. Instruction and services provided to faculty include: digital video and multi-media development, workshops and development for web-enhanced hybrid and distance learning courses; database development and programming support, incorporation of customized classroom software training; and video conferencing. State of the art computer labs are available for individual faculty consultation and training. In the past two years, the university has added the use of Lync® communication. Lync® is a Microsoft instant messaging program that allows communication and sharing of files, desktop, and media content.

Academic Technologies (AT) provides advanced infrastructure for reliable networking and application systems to support all university faculty, staff, and students, and its associated research activities and centers. AT administers numerous state-of-the-art network utilities that facilitate on and off campus communications and provide quick access to online resources. AT has a commitment to work in partnership with entities to create a campus-wide support infrastructure for technology and tele-communications that will increase support and services to faculty, staff, and students.

Center for Faculty Leadership and Development (CFLD) works with UTEP instructors to develop teaching materials that clearly communicate to students how to succeed in their courses and to learn class material most effectively. UTEP faculty is given support for instructional design, development, evaluation and scholarship of teaching. Ongoing opportunities are offered for faculty development through the fall faculty retreat and well- advertised public workshops. CFLD (formally Cetal) has sponsored the annual Sun Conference on Teaching and Learning for the past 11 years. Nursing faculty participate an present at these annual SUN conferences.

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UNIVERSITY RELEVANT POLICIES & PROCEDURES The University of Texas at El Paso Handbook of Operating Procedures Academic Policies and Faculty Personnel Matters (Section III, Chapter 4 HOOP) Outside Activity Request Form HOOP Section V Human Resources