The Structure of Business Letter - Andarsih Sintorowati
-
Upload
guestfdce08 -
Category
Education
-
view
2.845 -
download
4
Transcript of The Structure of Business Letter - Andarsih Sintorowati
![Page 1: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/1.jpg)
Andarsih Dwi SintorowatiLP3I Balikpapan
September 2009
![Page 2: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/2.jpg)
– Company’s name – Address – Telephone – Fax – Email / Website– Postal Code– Kind of Business
2
![Page 3: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/3.jpg)
– Initial of Company– Initial of Division / Deptartment– Initial of writer– Initial of typist (in lowercase)
– Year issued– Filing reference number
3
![Page 4: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/4.jpg)
– In full type of date • US standard : month, date, year• Europe standard : date, month, year
4
– Avoid date in figures
![Page 5: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/5.jpg)
– The addressee is the only reader– Put also on the envelope
5
![Page 6: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/6.jpg)
– With official title
6
– Addressing personally
![Page 7: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/7.jpg)
– To a particular member of an organisation – Above the salutation
7
![Page 8: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/8.jpg)
– Very Formal Salutation (rarely in Europe)
8
– Single or married woman
– Partnership
– General acceptance
![Page 9: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/9.jpg)
– Announce the main business of the letter– Use for a letter identification
9
![Page 10: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/10.jpg)
– The main part of the letter– 4 points:
• Opening • Purpose• Action• Closing / polite expression
10
![Page 11: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/11.jpg)
A polite way of bringing the letter to close– Suit with the occasion– Match with the salutation
11
Informal
![Page 12: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/12.jpg)
12
Less formal
Formal
![Page 13: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/13.jpg)
– After complimentary close (4-5 spaces)– Name of the sender– Sender’s designation/department– Must not carry a title *)
– If signed by other, add:• for• Pp (per procurationem = on behalf of)
13
![Page 14: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/14.jpg)
14
Attachment/ Enclosure
![Page 15: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/15.jpg)
15
Courtesy Copy /Copy Circulated
![Page 16: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/16.jpg)
• the recipient doesn’t know that the third person is receiving a copy
• Should be shown only on the file copy and bcc copy/ies
16
Blind Courtesy Copy
![Page 17: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/17.jpg)
– Mr, Mrs, Miss– Messrs, Mmes (abbreviation of Messieurs & Mesdames)
– Special title : use the title only
17
![Page 18: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/18.jpg)
A woman writing to a stranger
18
![Page 19: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/19.jpg)
![Page 20: The Structure of Business Letter - Andarsih Sintorowati](https://reader035.fdocuments.in/reader035/viewer/2022062513/556182b1d8b42a72118b58f1/html5/thumbnails/20.jpg)