Business LettersBusiness Letters

Table of ContentsTable of Contents

Purpose of a business letterParts of a business letter

Purpose of a business letterParts of a business letter

What’s a business letter for anyway?What’s a business letter for anyway?

To make a requestTo make a formal complaintTo make a recommendationTo offer thanksTo resign from a positionTo offer congratulations

To make a requestTo make a formal complaintTo make a recommendationTo offer thanksTo resign from a positionTo offer congratulations

PurposePurpose

Parts of a Business LetterParts of a Business Letter

HeadingInside AddressSalutationBodyClosingSignature

HeadingInside AddressSalutationBodyClosingSignature

Inside AddressInside Address

SalutationSalutation

BodyBody

ClosingClosing

SignatureSignature

9812 Tompkinsville Road Summer Shade, KY 42166 September 3, 2004 Director of Human Resources South Central Bank 208 S. Broadway Glasgow, KY 42141 Dear Sir or Madam: My name is Sharon Wilson; I am an eighth grade student at Barren County Middle School, and we are currently studying banking as a part of our language arts class. As part of this study, we will be establishing an actual bank in our school, and I would like to work in the bank. I hope to become employed in the new accounts department. I am very organized and good with paper work. I also have excellent communication skills and consider myself a “people person.” I am confident that I will be able to thoroughly explain the process of opening new accounts to bank customers. I have included my resume, and I would greatly appreciate the opportunity to speak with you in person. Thank you for considering my application; I hope to hear from you soon. Sincerely, Sharon Wilson Sharon Wilson

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9812 Tompkinsville Road Summer Shade, KY 42166 September 3, 2004 Director of Human Resources South Central Bank 208 S. Broadway Glasgow, KY 42141 Dear Sir or Madam: My name is Sharon Wilson; I am an eighth grade student at Barren County Middle School, and we are currently studying banking as a part of our language arts class. As part of this study, we will be establishing an actual bank in our school, and I would like to work in the bank. I hope to become employed in the new accounts department. I am very organized and good with paper work. I also have excellent communication skills and consider myself a “people person.” I am confident that I will be able to thoroughly explain the process of opening new accounts to bank customers. I have included my resume, and I would greatly appreciate the opportunity to speak with you in person. Thank you for considering my application; I hope to hear from you soon. Sincerely, Sharon Wilson Sharon Wilson

HeadingHeading

The heading contains the address of the writer and the date.

Inside AddressInside Address

The inside The inside address is address is name or title name or title of the person of the person to whom you to whom you are writing are writing along along with the the company company name and name and address.address.

9812 Tompkinsville Road Summer Shade, KY 42166 September 3, 2004 Director of Human Resources South Central Bank 208 S. Broadway Glasgow, KY 42141 Dear Sir or Madam: My name is Sharon Wilson; I am an eighth grade student at Barren County Middle School, and we are currently studying banking as a part of our language arts class. As part of this study, we will be establishing an actual bank in our school, and I would like to work in the bank. I hope to become employed in the new accounts department. I am very organized and good with paper work. I also have excellent communication skills and consider myself a “people person.” I am confident that I will be able to thoroughly explain the process of opening new accounts to bank customers. I have included my resume, and I would greatly appreciate the opportunity to speak with you in person. Thank you for considering my application; I hope to hear from you soon. Sincerely, Sharon Wilson Sharon Wilson

SalutationSalutation

9812 Tompkinsville Road Summer Shade, KY 42166 September 3, 2004 Director of Human Resources South Central Bank 208 S. Broadway Glasgow, KY 42141 Dear Sir or Madam: My name is Sharon Wilson; I am an eighth grade student at Barren County Middle School, and we are currently studying banking as a part of our language arts class. As part of this study, we will be establishing an actual bank in our school, and I would like to work in the bank. I hope to become employed in the new accounts department. I am very organized and good with paper work. I also have excellent communication skills and consider myself a “people person.” I am confident that I will be able to thoroughly explain the process of opening new accounts to bank customers. I have included my resume, and I would greatly appreciate the opportunity to speak with you in person. Thank you for considering my application; I hope to hear from you soon. Sincerely, Sharon Wilson Sharon Wilson

The salutation is the same as the greeting. Remember, in a business letter, the salutation is followed by a colon ( : ).

BodyBody

9812 Tompkinsville Road Summer Shade, KY 42166 September 3, 2004 Director of Human Resources South Central Bank 208 S. Broadway Glasgow, KY 42141 Dear Sir or Madam: My name is Sharon Wilson; I am an eighth grade student at Barren County Middle School, and we are currently studying banking as a part of our language arts class. As part of this study, we will be establishing an actual bank in our school, and I would like to work in the bank. I hope to become employed in the new accounts department. I am very organized and good with paper work. I also have excellent communication skills and consider myself a “people person.” I am confident that I will be able to thoroughly explain the process of opening new accounts to bank customers. I have included my resume, and I would greatly appreciate the opportunity to speak with you in person. Thank you for considering my application; I hope to hear from you soon. Sincerely, Sharon Wilson Sharon Wilson

The body is the main part of the letter. It’s what you say to the reader.

ClosingClosing

The closing is the The closing is the word you use to sign word you use to sign off. It is always off. It is always followed by a comma. followed by a comma. Appropriate closings Appropriate closings include: Sincerely, include: Sincerely, Yours Truly, Truly Yours Truly, Truly Yours, and Yours, and Respectfully.Respectfully.

9812 Tompkinsville Road Summer Shade, KY 42166 September 3, 2004 Director of Human Resources South Central Bank 208 S. Broadway Glasgow, KY 42141 Dear Sir or Madam: My name is Sharon Wilson; I am an eighth grade student at Barren County Middle School, and we are currently studying banking as a part of our language arts class. As part of this study, we will be establishing an actual bank in our school, and I would like to work in the bank. I hope to become employed in the new accounts department. I am very organized and good with paper work. I also have excellent communication skills and consider myself a “people person.” I am confident that I will be able to thoroughly explain the process of opening new accounts to bank customers. I have included my resume, and I would greatly appreciate the opportunity to speak with you in person. Thank you for considering my application; I hope to hear from you soon. Sincerely, Sharon Wilson Sharon Wilson

Your signature is Your signature is your signed, your signed, handwritten handwritten name. It is name. It is followed by your followed by your typed name, just typed name, just in case you have in case you have messy messy handwriting!handwriting!

SignatureSignature

9812 Tompkinsville Road Summer Shade, KY 42166 September 3, 2004 Director of Human Resources South Central Bank 208 S. Broadway Glasgow, KY 42141 Dear Sir or Madam: My name is Sharon Wilson; I am an eighth grade student at Barren County Middle School, and we are currently studying banking as a part of our language arts class. As part of this study, we will be establishing an actual bank in our school, and I would like to work in the bank. I hope to become employed in the new accounts department. I am very organized and good with paper work. I also have excellent communication skills and consider myself a “people person.” I am confident that I will be able to thoroughly explain the process of opening new accounts to bank customers. I have included my resume, and I would greatly appreciate the opportunity to speak with you in person. Thank you for considering my application; I hope to hear from you soon. Sincerely, Sharon Wilson Sharon Wilson

Quick QuizCan you name the parts?

Quick QuizCan you name the parts?

Inside AddressInside Address

SalutationSalutation

BodyBody

ClosingClosing

SignatureSignature

9812 Tompkinsville Road Summer Shade, KY 42166 September 3, 2004 Director of Human Resources South Central Bank 208 S. Broadway Glasgow, KY 42141 Dear Sir or Madam: My name is Sharon Wilson; I am an eighth grade student at Barren County Middle School, and we are currently studying banking as a part of our language arts class. As part of this study, we will be establishing an actual bank in our school, and I would like to work in the bank. I hope to become employed in the new accounts department. I am very organized and good with paper work. I also have excellent communication skills and consider myself a “people person.” I am confident that I will be able to thoroughly explain the process of opening new accounts to bank customers. I have included my resume, and I would greatly appreciate the opportunity to speak with you in person. Thank you for considering my application; I hope to hear from you soon. Sincerely, Sharon Wilson Sharon Wilson

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