The Purchasing Exchange - Amazon S3 · S T A T E C A P I T O L C H A P T E R O F N I G P 2017...
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It was a pleasure getting to
know this group last year and I
am highly confident that we can
make another great year for the
Chapter.
(Continued on next page)
Happy New Year to you all! It is
with great honor that I take the
helm of this great chapter to see
it through 2017. The calendar
has been set for the coming year
and I am very excited for the
programs and seminars that the
committees have put together.
Some highlights of the coming
year are the Reverse Trade
Show moving to City of Good-
year, the Regional Conference
will be held at the Phoenix Con-
vention Center, and we have a
wide variety of seminars on the
calendar available for registra-
tion.
I want to take a moment and
recognize the accomplishments
of 2016. The Chapter received
an Excellence in Membership
Retention, Recruitment and
Engagement Award. Bill Munch
was awarded NIGP Manager of
the Year. Kristy Garcia was
awarded Buyer of the Year for
our Chapter. Our annual Re-
verse Trade Show and our Re-
gional Conference were both
very well received. I want to
extend my thanks and gratitude
to the team of volunteers that
made these and all of our events
successful.
This Chapter cannot function
without its volunteers. Your
executive committee for 2017 is
Joe Guy, President, Kristy Gar-
cia, Vice President, Sharon
Brause, Treasurer, Heather
Hodgman, Secretary, and Bill
Munch, Past President.
President’s Message by Joe Guy, CPPB
Congratulations to our new 2017 Executive Board!
President—Joe Guy, CPPB [email protected] 602-506-8718
Treasurer—Sharon Brause, CPPO [email protected] 480-644-2815
Immediate Past President— Bill Munch, CPPB [email protected] 602-677-1988
Vice-President—Kristy Garcia, CPPB [email protected] 480-644-5052
Secretary—Heather Hodgman [email protected] 480-474-8500
T H E O F F I C I A L N E W S L E T T E R O F T H E A R I Z O N A
S T A T E C A P I T O L C H A P T E R O F N I G P 2017
JANUARY / FEBRUARY
The Purchasing Exchange
Inside this issue:
President’s Message 2
New Executive Board 2
NIGP Course in Review 3
December Luncheon 4
RJD Mentoring Award 6
Committee Chairs 7
Volunteers Needed 8
Chapter Manager 9
Membership Report 10
Member Spotlight 11
Member Birthdays 12
“Approved as to Form” 12
Scholarship Money 13
Manager and Buyer of the Year Awards
13
Calendar of Events 14
Contact Us 15
Joe Guy—President 2017
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learning opportunities and
recognition for member and
chapter excellence. My first
goal relies on you, the member.
I have been with this organiza-
tion for over five years and I
have met many dedicated and
enthusiastic individuals who
help ensure that our events are
the best that they can be. I have
also noticed that it seems to be
the same core of individuals. I
am placing a challenge to those
silent members to become
more involved throughout the
year so that this Chapter can
maintain the level of excellence
that it has earned. My second
goal is to encourage the Chap-
In addition to the executive team, chairmen for the other committees have been designat-ed and are waiting for you to sign up to join them. All of the committee assignments from 2016 have been purged and I encourage each of you to go onto our website to see what committee might interest you. Some of the assignments are more involved than others. If you need more information, contact the chair or myself for assistance ([email protected]). My main goals for this year are
to increase member participa-
tion in the chapter, increase
chapter support of member
ter to take advantage of the
support available to them
through our scholarship funds.
This year the Chapter is offering
five full ride scholarships to the
NIGP National Conference in
Salt Lake City. I want to see as
many of our members as possi-
ble in Salt Lake. Additionally,
we have a general scholarship
fund that has a maximum award
of $1,000 per member. The
applications for the National
and General scholarships will be
available on our website soon.
My final goal is recognition.
Every year, the Chapter selects
a Buyer and Manager of the
Year. These individuals are
President’s Message (Continued from previous page)
Our newly elected officers being sworn in at the December luncheon. Pictured L to R: Sharon Brause, Treasurer; Heather
Hodgman, Secretary; Kristy Garcia, Vice-President; Joe Guy, President.
selected by their peers to represent
the best that this Chapter has to
offer. It would be amazing to see
multiple applicants for these
awards. The Buyer and Manager
will then go on to the National Con-
ference to compete with other can-
didates from across the nation. We
have proven that our members can
be the best of the best. Let’s do it
again. Finally, I want to see the
Chapter bring home the Chapter of
the Year award.
I will do my honest best to repre-
sent each of you.
Sincerely,
Joe Guy, CPPB
AZNIGP President, 2017
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NIGP Course in Review—Effective Decision Making
The Effective Decision Making class held at Tolleson Union High School District on November 21, 2016 was very successful. Our Instructor was Michael J. Kolodisner, CPPO, Presi-dent of Pro-Train from Laguna Hills California who did an excellent job at presenting this class. There were 17 students in attendance and every-one said that the class was informa-tive and fun. I would like to ex-tend a very special Thank You to U.S. Communities for sponsoring the class and the lunch. Their sup-port for continuing education and our procurement profession is very much appreciated. I would also like to extend a very special Thank You to the staff at Tolleson Union High School District for allowing us to host this class at their facility. The
room was great, the food was won-derful, everyone was extremely help-ful and kind. We were treated abso-lutely wonderful by everyone at Tolleson Union High School Dis-trict. They did an amazing job!
Submitted by Telma C. Bearden
Class Description:
Effective procurement relies on effective decision making. Ma-jor organizations, both public and private, study and imple-ment decision making protocols and techniques that are de-signed to improve the quality of their decisions. Participants examine various aspects of the decision making process with the objective of providing pro-curement professionals with the elements to improve the quality and effectiveness of every decision.
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The December Holiday and
Awards Luncheon was held
December 13, 2016 at the
East Valley Institute of Tech-
nology (EVIT) in Mesa. As
always, we had a great turn-
out with 130 members in
attendance. Everyone en-
joyed the holiday festivities
and award presentations, and
the culinary students of EVIT
did an outstanding job of pre-
paring and presenting the
food and showcasing their
culinary talents.
Award Presentations
Each year committee chairs
and members are recognized
for their dedication and vol-
unteering efforts. This year
there was a total of 127 cer-
tificates presented to 65 dif-
ferent members. Their sup-
port and efforts is what
makes our Chapter great!
December Holiday Awards Luncheon Recap
Volunteer of the Year for 2016 i s. . .
with our Facebook page and
postings.
She has done a tremendous
job of keeping members up
to date via Facebook and
taking our Facebook page to
the next level.
Facebook is fairly new to
our Chapter and she has
Congratulations to Colette
Lewis, Arizona Department
of Corrections, for being
selected by the Executive
Board as Volunteer of the Year.
Colette was named Volunteer
of the Year for her participa-
tion on the Social Media
committee and her efforts
worked hard to enhance it
and use it to its full poten-
tial.
Thank you Colette and
Congratulations!
“Thank you
committee
volunteers for all
your hard work
during the past
year.”
Colette Lewis 2016 Volunteer of the Year
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December Luncheon and Awards Presentation
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ed period of time. Mentors
are required to lead by ex-
ample and exemplify high
ethical standards as well as
pro fe ss iona l conduct
throughout their public
procurement career. The
nominees for the 2016 RJD
Mentoring Award certainly
exceeded these require-
ments.
Sharon Brause, Senior Pro-
curement Officer for the
City of Mesa, was selected
for the 2016 RJD Mentor-
ing Award. The award was
presented to her at the De-
cember chapter luncheon.
Our local chapter of the
NIGP offers an annual
award to an individual that
has provided mentoring
which positively impacted
others in the purchasing
profession. This award is
the RJD (Robert J Deschee-
maker) Mentoring Award.
Those honored to be nomi-
nated for this award are
active, participating mem-
bers of our chapter and
demonstrate relevant activi-
ties that helped fellow chap-
ter members. Such exem-
plary mentoring often in-
cludes working with multi-
ple people over an extend-
The well deserved recipient
received five professional
endorsements with her
award nomination, includ-
ing one from Robert
Descheemaker himself. As
Robert stated in his recom-
mendation letter “Sharon is
a person who is so giving,
so sincere, and so universal-
ly beloved by co-workers,
customers and peers…”
Her dedication to our chap-
ter is remarkable and she
serves as a mentor to both
our chapter leaders and to
countless members.
2016 RJD Mentoring Award
Michael Greene, last year’s recipient was in attendance at the December luncheon to present Sharon with her award!
Pictured from L to R: Bill Munch, Sharon Brause, Michael Greene.
Congratulations Sharon and
thank you for sharing your in-
depth knowledge of procure-
ment, your leadership and your
generous time spent mentoring
others.
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2017 Committee Chairs
Your Committee Chairs and Officers for 2017
Awards & Scholarships
Kristy Garcia, CPPB
Budget & Finance
Sharon Brause, CPPO
Chapter Award’s
Bill Munch, CPPB
Community Outreach
Crystal Wester, CPPO
Cooperative
Gary Barkman, CPPB
James Foley, CPPO
Educational and Professional
Development
Telma C. Bearden, CPPO
Governance
Gary Barkman, CPPB
Historical
Art Enriquez, CPPB
Legislative
Barbara Corella, CPPB
Marketing & Communications /
Website
Cheryl Rentscheler, CPPO
Sharon Brause, CPPO
Marketing & Communications /
Social Media
Collette Lewis, CPPB
Membership
Sharon Brause, CPPO
Mentoring / Networking
Peggy Ferrin, CPPB
Newsletter
Kristy Garcia, CPPB
Nominating
Jess Romney, CPPB
Photography
Karie Ingles, CPPB
Pro-D Prize Drawings
Darryl Woodson, CPPB
Programs/Webinars
Irma Guzman, CPPB
Brandy Andersen, CPPB
Regional Conference
Kristy Garcia, CPPB
Resource Library
Larry Hall
Reverse Trade Show
Vicki Jackson, CPPB
Strategic Planning
Joe Guy, CPPB
Vendor Expo
Gary Barkman, CPPB
Young Professional/Student
Chapter
Nick Perrera, CPPB
Megan Lukehart
Contact info for Chairpersons can be found at www.aznigp.org
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Volunteers Needed!
As we start the new year hopefully everyone is excited, refreshed and energized to volunteer and make a difference. Your executive
board is always looking for ways to improve our volunteer program and searching for members who want to participate and lead. We
are in need of new faces to take over and offer new ideas and enhance the already great programs and practices we have in place.
Volunteering doesn’t have to be a major time commitment and after volunteering for a year and you find you can no longer fulfill the
volunteer role, there is always a way out. But if you also want to become a committee chair or eventually run for office and become part
of the executive board it is important to start as a volunteer on a committee and learn about the chapter and the various roles, responsi-
bilities and people who play a part in the organization. In addition to the warm, fuzzy feeling you get inside when you volunteer, you
can also earn points toward re-certification.
Volunteers are critical to our operations and every member should feel that he or she has an opportunity to contribute. For the new
year, I am excited to improve how we work with our volunteers and get more people involved.
Below is an outline of a few of our committees and what they do. If something below sounds interesting to you, contact a committee
chairperson to learn about how to get involved. Committee chairs and contact information is listed on the AZNIGP website:
www.aznigp.org then Select Committees / Volunteers under Member Services.
If you have a particular skill set or passion, speaker topic, or an awesome or innovative idea to share but you are uncertain where it fits in
or who to talk to please email me at [email protected] or call me at 480-644-5052 and I can help you get started. I look for-
ward to talking with you. Thank you and Happy Volunteering! Submitted by Kristy Garcia, Vice-President
Committee What does the committee do?
Community Outreach Coordinate chosen community services, fund raisers and volunteer events. Collect and arrange for delivery
to charity of all donations.
Cooperative Addresses the need to make the membership aware of the various issues surrounding cooperative purchasing
and how to balance the benefits with local purchasing initiatives. Primary responsibilities are to create best
practices for cooperative purchasing and heighten the awareness of cooperative purchasing efforts.
Education and Professional
Development
Primary responsibility are to plan, establish, coordinate and facilitate educational programs, workshops and
NIGP seminars.
Governance Advises the President and officers, committees and members on matters of parliamentary procedure. Assists
with procedures during meetings. Serves as a policies manual task force leader.
Marketing and
Communications
Primary responsibilities are to keep the membership abreast of current information. Duties include updates
and changes to website, email blasts, positing of documents, job opportunities, social media and all other
communications.
Mentoring/Networking Coordinate with prospective mentors and mentees, to include matching mentors and mentees, monitoring
progress, and reporting on same to Chapter. Provide advice, support, and knowledge regarding NIGP, certi-
fication, classes, etc. and help set goals. Can also become a member by being a mentor or mentee.
Pro-D Prize Drawing Coordinate 50/50 cash drawings and raffle prize drawings at Chapter luncheons, meetings, seminars, and
Regional Conference. Purchase gift cards and prizes as need for such events.
Programs & Webinars Plan, develop, coordinate and facilitate information programs, which are educational in nature, for the mem-
bership. Arrange for speakers and select topics and menu for events which include Chapter monthly lunch-
eons, career seminars, webinars and Lunch Box U’s.
Regional Conference and
Vendor Expo
This committee is responsible for the planning, development and logistics of this annual event. Committee
members organize and plan educational workshops, vendor expo, location, etc.
Young Professionals /
Student Chapter
Develop strategies to increase recruitment, retention, volunteer involvement, and annual meeting attend-
ance among young purchasing professionals and college students. Provide programs, activities and education-
al opportunities to address young professional needs.
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Our Chapter Manager
website contains a Specifi-
cation Library that mem-
bers can use when search-
ing for needed docu-
ments.
The library contains solic-
itations and templates,
publications and research
to help you with your so-
licitation development
activities.
However, we are in need
of your documents to
contribute to the specifi-
cation library. We need to
utilize this modular to its
full potential and as of
right now there isn’t
much there.
If you have any solicita-
tions, agreements, tem-
plates, forms, publica-
tions, etc. that you would
like to contribute please
send them to
Sharon Brause at Sha-
and she will get them up-
loaded so others can start
using in their research ef-
forts.
This is a very valuable
benefit and we would like
to add as much as we can
so others can benefit from
this resource.
Search the Specifica-tion Library
Searching the specifica-
tion library is very easy.
From the home page of
our chapter website se-
lect the link
“Specification Library”
under Member Services.
To begin your search,
select a specification cat-
egory and/or enter a
keyword then click the
“Submit” button.
Specification Library
Now Hiring.
The Job Opportunities page on
our Chapter website is one of
the post popular pages on the
website. Everyone is curious
about new career opportuni-
ties, and it’s a great platform
for employers searching for
qualified candidates with a
specialized skillset.
As a member you can let your
Human Resources know they
can post openings in our field
on our website for free. We
can post all the important de-
tails and also link to the em-
ployer’s website for additional
information. Job alerts are sent
automatically to all members
alerting them to the new list-
ing.
If you have a job opportunity
available and would like to
post to our Chapter website
please email the job infor-
mation to member-
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Ute Chiren Tempe Union High School District
Joel Munter Arizona Department of Admin / State Procurement Office
Lori Tuell Arizona Department of Health Services
Dale Daniels Arizona Department of Environmental Quality
Faith Jarrett City of Phoenix
Welcome New Members!
Membership Repor t
ship year only)
Membership renewals or any
new membership is $40.00.
Currently all new memberships
is only $20 for half year. All
NEW members receive a free
lunch voucher to attend a chap-
ter luncheon ($20 value).
Benefits to being a Chapter
Member include, free webinars,
networking opportunities, dis-
counted professional develop-
Active Members = 424
Pending Members = 2
Expired Members = 5
Vacant Members = 9
New Members = 5
Please report any members that
have left your agency so they can
be marked as expired and your
agency can get credit for a va-
cant membership. You can ap-
ply this vacant membership to
any new hire. (same member-
ment events, scholarship oppor-
tunities, and much more!
Please contact Kristy Garcia,
Membership to redeem free
lunch vouchers, remove or add
any members, and with any
questions or help getting regis-
tered.
(tel) 480-644-5052
Currently
all new
memberships
are only $20
for half year.
Membership matters so please encourage your employees to become members and get involved.
New members in attendance at the December luncheon
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How long have you been in Purchasing? I have been working in Purchasing for the State Procurement Office since May 2016.
How did you get into Purchasing? I went to school for Finance and Supply Chain, and im-mediately was drawn to the Purchasing side. As soon as I realized that I could work in the field I enjoy on behalf of the State; I knew that’s what I wanted to do.
What was your most un-usual procurement? My first solicitation I did at the State involved the audit-ing and certifying of leafy greens (as in lettuce and other vegetables) in Arizo-na. I never thought I would know so much about grow-ing leafy greens and how complex the process is to certify quality before the greens are sold to the public.
Before join-ing my cur-rent employ-er, I was: A college stu-dent at Arizona State. Go Sun Devils!
What was your first car? My first car was a 2001 Toyota Sequoia.
If you could have only one meal for the rest of your life, what would it be? Pizza!!! Preferably with pepperoni and olives.
It’s your day off. What are you doing? On my days off, I am usually exploring and hiking. You can either find me hiking throughout Sedona or ex-ploring around Prescott, especially around the beauti-ful Watson Lake.
Where is your home town? My hometown is La Crescenta, CA. It is in the outskirts of LA, up in the hills east of downtown.
What do you like to do outside of work? I like being with my family and spending time outdoors.
I’m the hap-piest when I am with my two younger brothers hik-ing around.
Any recent accomplish-ment / recognition you are proud of and would like to share? I was fortunate enough to join NIGP members at the national conference in Maryland. It was a great experience where I was able to explore, learn a lot, and meet so many smart people. I am grateful I was able to go and become more en-gaged with NIGP.
Member Spotlight: Megan Lukehart
“As soon as I
realized that I
could work in the
field I enjoy on
behalf of the
State; I knew
that’s what I
wanted to do.”
Watson Lake
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will not be valid without the
essential elements such as the
offer and acceptance, mutual
obligation, consideration, ca-
pacity, definiteness and legality
of purpose.
Lawguru.com defines this in its
simplest form, “Approval of the
content of the document”.
Oregon’s model procurement
code provides a clearer explana-
tion. “Approved as to form” is
the attorney’s “designation that
a public contract on its face is
legal, valid and binding.” It goes
on to say that the designation is
“not a guaranty or a warranty
that the contract is in the gov-
ernment’s best interest or elim-
This question was raised by an
instructor in one of the sessions
that I attended at the NIGP
National conference in Mary-
land last October. That simple
question got everybody’s atten-
tion. In a room with no lawyers
around, everyone seemed to be
familiar with the statement but
nobody seemed to be sure of its
meaning.
What does it really mean?
The NIGP instructor implied
that it relates to the presence of
all the elements of a contract.
You know the ones that we had
to memorize before we took
the CPPB and CPPO exams. It
made sense because a contract
inates exposure to personal
liability.”
“Approved as to Form” is not
just a typical boilerplate. It is a
common practice for good rea-
sons. It signifies that an internal
process of review was first done
by the Legal Department before
the documents were finalized.
It also provides an assurance to
all parties of the contract, to
courts and to the general public
of the legality of the action or
obligation created by the parties
involved.
Approved by Legal. Now
What?
So your agency’s attorney ap-
proved your contract and that’s
“Approved As To Form”. What does that mean? By Elmer Garcia, CPPB, City of Glendale
great! Was it in your agency’s or the
taxpayers’ best interest? Hmmm,
maybe or maybe not.
While your attorney’s approval
covers the legality of your contract,
bear in mind that the responsibility
and decision still rests on the shoul-
ders of every government employee
who has the authority to enter into a
contract. Many times it rests on
your shoulders as buyers and pro-
curement professionals. As stewards
of the taxpayer’s dollars, we are
entrusted to seek our agency’s best
interest in all our business and con-
tractual dealings. We should not
only be mindful of the “form”, but
also the “substance” of the contract.
Member Birthdays!
January 3rd—Christine Finney 3rd—Tammy Vogel 4th—Keith Killourie 5th—Diane Shannon 6th—Jacqueline Ortega-Avila 6th—Reyna Xochicale 7th—Erin Gilbert 7th—Matthew Juan 11th—Diana Reyes 12th—Tony Allen 12th—Bob Carrier 13th—Bill Munch 14th—Connie Schneider 15th—Cheryl Champine 16th—Maria Cerda 17th—Chad Elms 18th—Marian Whilden 24th—Rick Lott
25th—Laura Szymanoski 26th—Rosa Saenz 27th—Stephen Troxel 30th—Krystle Sigman 31st—Linda Delamore-Crum 31st—Carol Martinez
February 4th—Gloria Alday 4th—Bonita Gibson 4th—Charlotte Righetti 6th—Elizabeth Csaki 6th—Irma Guzman 8th—Cindy Palmer 8th—Mary Talerico 12th—Mark Kinsey 14th—Corry Slama 15th—Lori Noyes 16th—John Snow
17th—Loretta Cardin 17th—Gary Henry 17th—Alexis Morse 19th—Sharon Brause 20th—Alan Albrecht 21st—Janine Locke 24th—Cheryl Rentscheler 26th—Doug Fugate 26th—Heather Hodgman 26th—Sherial Magallanes 27th—Bambi Brenden 28th—Joe Guy 28th—Miranda Riojas
Best wishes for a great Birthday!
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The Arizona State Capitol Chapter of NIGP has estab-lished the Scholarship Pro-gram for the primary pur-pose of assisting individual AZNIGP members who are interested in furthering the development of their pro-curement skills and profes-sionalism. Scholarships are designed to assist members with a need for funds to help pay for continuing edu-cation and professional de-velopment efforts.
Active and participating AZNIGP members may ap-ply for a scholarship. Maxi-mum amount of $1,000 is allowed within a 12-month period.
The Scholarship Application and Instructions are posted on the Chapter website at www.aznigp.org under Documents and Files.
Submit all applications to Kristy Garcia, Vice-President at [email protected]
Recent Award Recipients:
Evan Karl City of Mesa—$750 tuition reimbursement
Larry Larson Phoenix Union High School District—$1,000 tuition reimbursement
Congratulations!
Forum Scholarships Available: Applications are currently being accepted through Feb-ruary 28, 2017 for attend-ance at this years NIGP National Forum in Salt Lake City, Utah. Award includes the registra-tion, airfare, and hotel per person. This year the Chap-ter will be awarding 5 schol-arships, so apply today!
Scholarship Application and Rules are available by select-ing the “Apply Now” button below.
New Scholarship Money Available for 2017
Manager and Buyer of the Year Awards
2016 Chapter Manager of the Year and National Manager of the Year, Bill Munch.
The time to nominate for
Manager and Buyer of the
Year 2017 is now!! Please
take the time to celebrate
the achievements and con-
tributions of our exceptional
NIGP Arizona State Capitol
Chapter members by sub-
mitting your nomination.
Nominations must be
received no later than
February 10, 2017.
Members can self-
nominate or nominate
another member.
All nominees must be
an active paid member.
Nominations must be
submitted in electronic
format (via email).
Email to:
Instructions and Nomination
forms can be found under
Documents and Files at
www.aznigp.org.
Each award recipient will
receive a full ride scholarship to
NIGP National Forum 2017 in
Salt Lake City, Utah.
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Chapter Luncheon Meeting’s
January 10, 2017—11:30 AM (Registration Open!)
May 9, 2017—11:30 AM
September 12, 2017—11:30 AM
December 12, 2017—11:30 AM
Professional Development Opportunities
February 27-28, 2017—NIGP Seminar: Logistics and Transportation (Registration Open!)
March-April 2017—CPPO / CPPB Review Sessions
April 4, 2017—NIGP Seminar: Adding Value to the Procurement Process
May 15-17, 2017—NIGP Seminar: Strategic Procurement Planning
June 19, 2017—Seminar: ABC’s of RFP’s
August 27-30, 2017—NIGP National Forum, Salt Lake City, Utah
August—September—CPPO / CPPB Review Sessions
September 18-19, 2017—NIGP Seminar: Advancing Your Negotiation Skills
October 19, 2017—Regional Conference, Phoenix Convention Center
November 6, 2017—NIGP Seminar: Preparing for and Surviving Internal Audits
Career Seminar’s
March 14, 2017—8:00 AM
August 8, 2017—8:00 AM
Webinar / Lunch & Learn
April 11, 2017—11:30 AM
June 13, 2017—11:30 AM
November 14, 2017—11:30 AM
Volunteer Events
January 15, 2017—PF Chang’s Rock ’n’ Roll Marathon (enter “waterstation5” as password)
April 22, 2017—Pat’s Run
Other
April 3, 2017—Reverse Trade Show
New Calendar of Events for 2017
Events, dates, and times are
subject to change. Please
check the website for current
information, details and
registration information.
www.aznigp.org
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