The Post Office Module

Manhattan’sPost Office Moduleis a private e-mail

system open only to members of yourvirtual classroom.

As always, a red staron a module’s buttonmeans there’s one or

more unread messages inside.

Click!

When you first enterthe Post Office,

you are placed inyour Inbox.

Your Inbox holdsmessages others have

sent to you.

Red Stars mark

unreadMessages.

If you sentthe message,

click on‘?’

to see when itwas opened

by the recipient(s).

Paperclipsmark

messageswith

attachedfiles.

Click onthe ‘?’for infoon the

Message.

The subject of the message. The sender. When it was sent.

The ‘Attic’ is a place to putthe messages you no longerwant to see on a daily basis.

We’ll visit the Attic later.

The Outbox holds themessages you have

sent to others.

We’ll take a closer look at the

Outbox later.

This button lets youcreate a new message.We’ll do that later, too.

Messages are sortedfrom ‘oldest’ to ‘newest’

Notice that your messages are listed in the order in which they were received.

This is the default setting in the Post Office.

You can click here to changethe order to “Newest First”.

Throughout Manhattan, the ‘Gather’ command lets

you read more thanone message at a time.

Let’s view all of the Post Office messages sent to

you by the teacher,Steve Narmontas...

Click!

Click!

The dropdown list showseveryone in the class. Other

choices include “Unread”and “All messages” Select the teacher,

*Steve Narmontas, from the list.

Click!

Once you select a name, clickthe ‘Gather’ button.

All of the messages sent to you bySteve Narmontas are “gathered”

on the same page.

Click!

Let’s go back to the Inbox.Remember the Blue Arrows

always mean “Go Back”.

Notice that the messages fromSteven Narmontas no longer have

red stars next to them. That’s because we just opened all ofthem with the ‘Gather’ command!

Let’s read the third message.It’s from Andrew Broadwater.

Click!

The message has a list ofcommand buttons at the top.

We won’t go over each one in detail here...

Here is the contentsof the message.

…but let’s reply to Andrew’s message.

Click!

When using ‘Reply’, the new message automatically

gets addressed to the proper person...

…and the original messageis included and

‘quoted’ with > symbols.

Type your reply here. You are alsofree to delete any part of theoriginal message if you wish.

Click!

Click the “Send Message”when you’re finished.

Your reply is sentand you are returned to the

message to which you were replying.

Click!

Let’s go back to the list of messages in the Inbox.

The Outbox contains messagesyou have sent to others.

Let’s take a look.

Click!

Now we’re in the Outbox.The Outbox contains all of the

Post Office messages you have sentto others.

Remember you sent all of these messages. This column is used to show to

whom you sent messages. Notice that the firstmessage is addressedto multiple recipients

while the second message is addressed

to only one.

Blue Stars are used to mark messages that have yet to be opened

by one or more of the recipients.

When Andrew Broadwaterreads this message...

…this Blue Star will be cleared.

This message was sentto three people. Only when

all three recipients haveopened the message ….

…will the Blue Star will be cleared.

You can also click on the ‘?’ symbol to find out

when someone has opened a message you sent.

Click!

When Andrew Broadwater opensthis message, you’ll see the

date and time here.

Let’s return to theOutbox listing.

Click

In the Outbox, the ‘Gather’ commandworks with messages you

have sent to others.

You can, for example, gatherall of the Post Office messages

you sent to your teacher.

Let’s go back to the Inbox.

Click!

Manhattan’s Post Office is designed to give online learnerscomplete confidence that their

messages get through...

You’ve already learned thatthroughout all of Manhattan’s

modules, if you sent the message, you can find outwhen others have read it.

Manhattan messages don’t really “go” anywhere. Rather than being

transferred from your computerto the recipient’s computer across

the vast Internet, all Manhattanmessages are stored on a single

computer - the Manhattan ‘server’.

If YOU can see a Post Office message in your Outbox, then the person it was ‘sent’ to can see it in their Inbox.

Period.

The words “I never got your message”,that applied so often to ordinary Internet e-mail,

simply have no meaning in Manhattan.

You’ll also never hear the words “I must haveaccidentally deleted your message”.

That’s because you can’t delete aManhattan message!

While you cannot delete a Manhattan messages, youcan keep your Inbox neat by storing them in the “Attic”.

To store a message in the Attic, you have to first open it.

Click!

Next, click on the “Store in Attic” button.

Click!

Manhattan stores that message in the Attic, and brings up the next one

in your Inbox.

Let’s go back to the Inbox.

Click!

The message we just stored in the Attic is

now gone from the Inbox.

You can always enter the InboxAttic to work with the messages

you stored there.

Click!

The Inbox Attic issimply a place to store

messages you no longer wish to

keep in your Inbox.

Messages stored in the Attic can be read, printed, or replied to just like any other message.

Clicking the “Leave Attic” buttonwill return you to the Inbox.

Click!

Manhattan’s Post Office actually hasfour separate areas...

The Inbox:Contains messagesothers have sent to

you.

The Outbox:Contains messages

you have sent to others.

The Inbox Attic:A place to store

received messages when you’re

finished with them.

The Outbox Attic:A place where youroutgoing messages

are stored.

Store in Attic command

Store in Attic command

To send a new message, click on any“New Memo” button you find

while you are in the Post Office.

Click!

You address a Post Office messageby selecting one or more names

from a list.

There are twoidentical lists of names...

The “To:” list is used to select the primary

recipients of the message.

The “CC:” list isfor other people that

you’d like to keep informedabout your message.

CC: stands for “Carbon Copy”.It is redundant and if it’s confusing,

then just avoid using it!

These lists contain the names of everybody

in your class.

To send a message to one person, click on

their name.

Click!

To select more than oneperson, hold down the

Control (Ctrl) key as you click.

<Ctrl> + Click!

<Ctrl> + Click!

On second thought, maybeI won’t send this to Amy Gary...

<Ctrl> + Click!

You can select a rangeof names by holding

down the <Shift> key as you click with the mouse.

For example, to senda message to everyone

in the class...

Click on the first namein the list...

Click!

…and hold down the<Shift> key

as you click on thelast name in the list.

<Shift> + Click!

After selecting the recipients,type the subject of your message here.

The Subject field is required.It must contain some text.

Type the actual message inthis text box.

This is optional since you may attach files instead.

You can type as much as you want.The text box will automatically

scroll for you.

Be careful! If you spend more than 4 hours typing on

this screen, you’ll get logged out!

Web addresses (URL’s) typedinto a message become

live hyperlinks thatpeople can click.Be sure to include the http:// part...

…and leave spaces before and after the address.

This will direct theirbrowser window to the

specified web site…and away from the classroom!

The best method is to ‘right click’ on the link

and choose to open the web sitein a new browser window.

This method will preserveyour classroom window.

You can attach up to 20 files to any Manhattan message.

The attachment area is at the bottom,and may be out of sight on your computer.

You may need touse your web browser’s

scroll bars to move down.

We won’t cover it inthis tutorial. For normal

file attachments, just leave thebox unchecked!

This checkbox and the ‘fine print’ next toit are for an advanced Manhattan feature.

To attach a file to a Manhattan message,

click on any one of the 20‘Browse’ buttons.

Click!

This brings up astandard Windows

“Choose file”dialog box.

Use it to find andselect the

file you wishto attach, then

click Open.

You can repeatthe process to

attach up to 20 filesto any message.

You’ll be brought backto the compose message

screen, with the full“path” to your file enterednext to the Browse button.

When you’re ready tosend the message, clickon the “Send Message”

button.

Actually, there are two“Send Message” buttons.

One is here, at the bottom...

… the other “Send Message”button is here, at the top, next to

the Subject: text box.

Click!

When the upload is completeyou are automatically returned

to your Inbox listing.This indicates that the process

was successful.

Remember, you’ll always find acopy of messages you sent to others

in your Outbox. You can also go thereto see when they are actually opened.

The amount of time it takes tosend the message after you

click the Send Message buttondepends on a lot of things...

…the size of the files attached, forfor example, which for Microsoft

products can be very large...

… and the speed of your Internet connection, which is always slowerfor UPLOADS (which is what you

are doing when you send a message)than it is for DOWNLOADS (which

is what you usually do).

Don’t use your back buttons.Be patient and wait

until you are returned tothe Inbox listing.It always works!

Click here to exit the Post Officeand return to the Main Menu.

Click here to exit the your classroom.

We’ve covered a lot of materialin this tour of the

Post Office.

The good news is that most of what you’ve learnedhere you can apply elsewhere

in Manhattan.

Sending a message, for example,is pretty much the same everywhere

in Manhattan.

Remember:The Post Office is a private e-mail system

open only to people in your class.

Post Office messages cannot be deleted, but theycan be stored in the “Attic”.

To find out if someone read your message, find itin the Outbox, and click on the ‘?’ symbol.

If you can read the message, then it was “sent”!

End of Post Office Tutorial