The New Public Assistance ProgramOV-1 Objectives Describe the purpose of the New Public Assistance...
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Transcript of The New Public Assistance ProgramOV-1 Objectives Describe the purpose of the New Public Assistance...
The New Public Assistance Program OV-1
Objectives
Describe the purpose of the New Public Assistance Program
Identify the components of the New Public Assistance Program
The New Public Assistance Program OV-2
Basis for Changes
Government Performance and Results Act of 1993 (GPRA)
Strategic goals
Director’s priorities
The New Public Assistance Program OV-3
Input Process
Steering Committee
FEMA, state, and local input
DFO visitations
Focus group sessions
Interviews (over 500 individuals)
The New Public Assistance Program OV-4
What We Found
Incomplete/inaccurate information
Paper-driven, labor-intensive process
Multiple hand-offs of work during processing
Inappropriate job assignments
The New Public Assistance Program OV-5
What We Found (continued)
High turnover of personnel
Inconsistent training
Repeated inspections
The New Public Assistance Program OV-6
Infrastructure
N an cy O 'N e illD a ta E n try C h ie f
M artin S h o ffn e rP A C
Jack In g ramP A C
Jam es R . W a lte rP A C
Jack H u rs tP A C
TB DP A C
Jam es R . W a lkerP A C
A l M an n in gD ep u ty P A O
C ath erin e S an tan aD ata E n try L ead
A d m in is tra tive A ss t.
W illiam W illisP A C
W illiam D u n canP A C
H u g h G ard n erD ep u ty P A O
K at M u rrayR esou rce C oord in a to r
P a tric ia S eam anIn fras tru c tu re B ran ch ch ie fP u b lic A s s is tan c e O ffice r
The New Public Assistance Program OV-7
Public Assistance process - OLD
Event
PDA
Declaration
Applicant Briefing
Inspection Teams
Multiple reviews
Obligation Process
The New Public Assistance Program OV-8
Current Public Assistance Process
Event
PDA & Immediate Needs Funding
Declaration
Scoping Meetings
Applicant Briefings
PACs Assigned
Kick-Off Meeting
The New Public Assistance Program OV-9
Current Process - Cont
Project formulation
Small Projects: applicant prepares scope and cost validation
Large projects: Project Officer and team
PAC finalizes
Obligation process
The New Public Assistance Program OV-10
Why Do A PDA?
Determine magnitude and severity.
Verify need for federal assistance.
Identify unmet needs.
Identify necessary staff and technical resources.
The New Public Assistance Program OV-11
Why Provide INF?
Assistance for eligible applicant emergency work in first 60 days.
Eligible emergency work only.
The New Public Assistance Program OV-12
Scoping Process
Environmental Liaisons State Insurance Commissioner Hazard Mitigation Grants Program State Historic Preservation Office
(SHPO) US Army Corps of Engineers (USACE) US Fish and Wildlife Service (USFWS)
The New Public Assistance Program OV-14
KICK OFF MEETING Purpose and Importance
Brings PAC and applicant together. Public Assistance Coordinator provides
applicant with necessary information. Applicant sees documentation
requirements and forms. Applicant submits list of damages. Establishes a climate of trust, support,
and assistance.
The New Public Assistance Program OV-15
Key Topics
The role of the PAC Immediate Needs
Funding Required forms Eligibility Cost estimation Validation Specialists
Project formulation Small projects Large projects Special
Considerations Documentation Appeals process Audits
The New Public Assistance Program OV-16
Public Assistance process - OLD
Event
PDA
Declaration
Applicant Briefing
Inspection Teams
Multiple reviews
Obligation Process
The New Public Assistance Program OV-17
Current Public Assistance Process
Event
PDA & Immediate Needs Funding
Declaration
Scoping Meetings
Applicant Briefings
PACs Assigned
Kick-Off Meeting
The New Public Assistance Program OV-18
Current Process - Cont
Project formulation
Small Projects: applicant prepares scope and cost validation
Large projects: Project Officer and team
PAC finalizes
Obligation process
The New Public Assistance Program OV-19
What Is Project Formulation?
Scope of work and cost for damage sites
Combining sites into projects
Sorting projects into small and large while noting Special Considerations
The New Public Assistance Program OV-21
Why Validate?
Scopes of work reflect disaster-related damage.
Work and costs are eligible.
Cost estimates are reasonable.
Special considerations are identified.
The New Public Assistance Program OV-22
What Is a Large Project?
$47,100 or more
Single category or a combination of categories
Identified by the applicant during the Kickoff Meeting or subsequent meeting
The New Public Assistance Program OV-23
8 Cost Elements
Construction
Job Site
Contingencies
Overhead/Profit
Project Inflation
Permits/Inspections
Owner’s Reserve for Change Orders
Management/Design
The New Public Assistance Program OV-24
New Program—4 “P”s
The new program focuses on 4 “P”s
Process
People
Policy
Performance
The New Public Assistance Program OV-25
New PA Pilot ResultsKY-1216
Enthusiastic approval by state and local applicants
Project submittal began slowly with a surge beginning in week three
Local and county applicants completed by June 26
The New Public Assistance Program OV-26
New PA Pilot FindingsKY-1216
Requires a phased deployment
Requires highly trained and knowledgeable field personnel
Expands the role of Project Officers
Expands the applicant education process
The New Public Assistance Program OV-27
PA Web Site
Information currently available on FEMA’s Response and Recovery web page Robert T. Stafford Act Public Assistance Guide Book Reference list for PA program New PA program description New PA slide presentation
The New Public Assistance Program OV-28
PA Web Site (continued)
Existing versus New PA Program
New PA Program “Read-Ahead” Module
New PA Program updates
Glossary of terms
Interactive Eligibility Presentation