The Lost Workday Website Marianne Cloeren, MD, MPH USACHPPM FHP 2003.
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The Lost Workday Website Marianne Cloeren, MD, MPH Marianne Cloeren, MD, MPH USACHPPM USACHPPM FHP 2003 FHP 2003
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Transcript of The Lost Workday Website Marianne Cloeren, MD, MPH USACHPPM FHP 2003.
The Lost Workday Website
Marianne Cloeren, MD, MPHMarianne Cloeren, MD, MPH
USACHPPMUSACHPPM
FHP 2003FHP 2003
Topics
Data sourcesData sources Information availableInformation available Website organizationWebsite organization Sample metricsSample metrics Examples of useExamples of use
DOD Lost Workday Website
https://www.dmdc.osd.mil/ltwi/owa/cophttps://www.dmdc.osd.mil/ltwi/owa/cop Response to SecDef Rumsfeld taskerResponse to SecDef Rumsfeld tasker Managed by DMDC using timecard data from Managed by DMDC using timecard data from
DFASDFAS Presents lost work days related to acute injury Presents lost work days related to acute injury
claims and occupational illness claims, as well claims and occupational illness claims, as well as ratesas rates
Still prototype and in developmentStill prototype and in development
Numerator data: Numerator data: Days lost during COP period for acute injury claimsDays lost during COP period for acute injury claims All days lost related to injury after COP period All days lost related to injury after COP period
(“LWOP” days – whether OWCP payments have (“LWOP” days – whether OWCP payments have kicked in yet or not) until employee is RTW or kicked in yet or not) until employee is RTW or separatedseparated
All days lost related to occupational illnessAll days lost related to occupational illness Total lost days (add above two)Total lost days (add above two)
COP costs (data for this not validated yet; still in COP costs (data for this not validated yet; still in development)development)
DOD Lost Workday Website
Denominator data:Denominator data: Full-time employee equivalents estimated Full-time employee equivalents estimated
from hours worked from hours worked Calculation is on the definitions pageCalculation is on the definitions page
Rates:Rates: Lost work day rate in the last pay periodLost work day rate in the last pay period Lost work day rate for the last 26 pay Lost work day rate for the last 26 pay
periods (re-set every 2 weeks)periods (re-set every 2 weeks)
DOD Lost Workday Website
Search paths:Search paths: ServiceService
InstallationInstallation ServiceService
MACOMMACOM• InstallationInstallation
Not searchable to the activity/tenant levelNot searchable to the activity/tenant level Recent addition of historical data Recent addition of historical data Many organization errorsMany organization errors
DOD Lost Workday Website
Let’s cruise the site…Let’s cruise the site…
Lost Time Due to Work InjuriesLost Time Due to Work Injuries
DOD Lost Workday Website
Civilian Lost Time Civilian Cost Top 40 Graphs & Tables
Army Medical Surveillance Activity
DUSD (I&E) Programs Injury and Unemployment Compensation (ICUC) Division United States Army Safety Program United States Navy Safety Center
Air Force Safety Center U.S. Marine Corps Safety Division U.S. Department of Labor Lost Production Days
For questions regarding the data or definitions on this website, please e-mail [email protected] and provide your question, your e-mail address, name, organization, and phone number.
Note:The trend chart above displays a monthly average of the Total Lost Day rate by
grouping pay periods paid in that month.
To view the historical data for the DoD Total click on the button next to the title.
Current Pay Period (17 MAY 2003) Last 26 Pay Periods
Total Prorated
Hours Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
DoD Total
53,388,538 4.38 2,605 5,618 30.81 4.56 69,413 149,792 31.60
Source: Civilian payroll records
Link For Definitions
This page shows the aggregate data for all of DoD in graph and table format.
Links to the individual Services are on the bottom of the page.
Note:The trend chart above displays a monthly average of the Total Lost Day rate by
grouping pay periods paid in that month.
To view the historical data for the DoD Total click on the button next to the title.
Current Pay Period (17 MAY 2003) Last 26 Pay Periods
Total Prorated
Hours Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
DoD Total
53,388,538 4.38 2,605 5,618 30.81 4.56 69,413 149,792 31.60
Source: Civilian payroll records
Link For Definitions
Data are presented for the most recent pay period
and for the last 26 weeks (one year)
Note:The trend chart above displays a monthly average of the Total Lost Day rate by
grouping pay periods paid in that month.
To view the historical data for the DoD Total click on the button next to the title.
Current Pay Period (17 MAY 2003) Last 26 Pay Periods
Total Prorated
Hours Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
DoD Total
53,388,538 4.38 2,605 5,618 30.81 4.56 69,413 149,792 31.60
Source: Civilian payroll records
Link For Definitions
Data for the most recent pay period consist of:
Prorated Hours
Incident Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Note:The trend chart above displays a monthly average of the Total Lost Day rate by
grouping pay periods paid in that month.
To view the historical data for the DoD Total click on the button next to the title.
Current Pay Period (17 MAY 2003) Last 26 Pay Periods
Total Prorated
Hours Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
DoD Total
53,388,538 4.38 2,605 5,618 30.81 4.56 69,413 149,792 31.60
Source: Civilian payroll records
Link For Definitions
COP days lost
COP days lost gives the number of days lost due to employees being out sick with an occupational injury (up to 45 days).
The number indicates actual days during that pay period.
Note:The trend chart above displays a monthly average of the Total Lost Day rate by
grouping pay periods paid in that month.
To view the historical data for the DoD Total click on the button next to the title.
Current Pay Period (17 MAY 2003) Last 26 Pay Periods
Total Prorated
Hours Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
DoD Total
53,388,538 4.38 2,605 5,618 30.81 4.56 69,413 149,792 31.60
Source: Civilian payroll records
Link For Definitions
LWOP Days Lost
LWOP is days of leave without pay. This may be time in excess of an initial 45 day COP period or for occupational illness claims, for which COP is not authorized.
It includes days paid by the Dept. of Labor for employees still on the payroll.
Total Lost Day Rate
Note:The trend chart above displays a monthly average of the Total Lost Day rate by
grouping pay periods paid in that month.
To view the historical data for the DoD Total click on the button next to the title.
Current Pay Period (17 MAY 2003) Last 26 Pay Periods
Total Prorated
Hours Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
DoD Total
53,388,538 4.38 2,605 5,618 30.81 4.56 69,413 149,792 31.60
Source: Civilian payroll records
Link For Definitions
This rate is the number of days lost due to an occupational injury or illness if the organization had 100 employees working one year.
100 employees = 200,000 hrs per year.
To calculate the rate, the number of COP and LWOP days are added. This sum is then divided by the number of hours worked in your organization and multiplied by 200,000.
Note:The trend chart above displays a monthly average of the Total Lost Day rate by
grouping pay periods paid in that month.
To view the historical data for the DoD Total click on the button next to the title.
Current Pay Period (17 MAY 2003) Last 26 Pay Periods
Total Prorated
Hours Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
DoD Total
53,388,538 4.38 2,605 5,618 30.81 4.56 69,413 149,792 31.60
Source: Civilian payroll records
Link For Definitions
The same data are listed for the last 26 pay periods (one year).
Note:The trend chart above displays a monthly average of the Total Lost Day rate by
grouping pay periods paid in that month.
To view the historical data for the DoD Total click on the button next to the title.
Current Pay Period (17 MAY 2003) Last 26 Pay Periods
Total Prorated
Hours Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
Incident
Rate
COP Days Lost
LWOP Days Lost
Total Lost Day Rate
DoD Total
53,388,538 4.38 2,605 5,618 30.81 4.56 69,413 149,792 31.60
Source: Civilian payroll records
Link For Definitions
History
Some tables contain a link to historical information on the organization listed.
Click the
What Can Be Done With the Lost Workday Data?
Count and trend number of days lostCount and trend number of days lost Impact of population fluctuations and differences limit Impact of population fluctuations and differences limit
usefulnessusefulness
Trend ratesTrend rates COP days lost per 100 employeesCOP days lost per 100 employees
Measure of severity of injury Measure of severity of injury Measure of effective case management and RTW programsMeasure of effective case management and RTW programs
Trend total days lost per 100 employeesTrend total days lost per 100 employees Mainly a measure of effectiveness of case management and Mainly a measure of effectiveness of case management and
RTW programsRTW programs
Metrics
Average Annualized Lost Day RateAverage Annualized Lost Day Rate From Lost Workday WebsiteFrom Lost Workday Website Some data manipulation requiredSome data manipulation required Can trend a part of the organization over Can trend a part of the organization over
time, or compare/rank organizationstime, or compare/rank organizations Examples…Examples…
Army Average Annual Lost Day Rate
30.6330.80
30.21
30.44
29.21
28.72
27
27.5
28
28.5
29
29.5
30
30.5
31
31.5
6/30
/200
1
7/30
/200
1
8/30
/200
1
9/30
/200
1
10/3
0/20
01
11/3
0/20
01
12/3
0/20
01
1/30
/200
2
2/28
/200
2
3/30
/200
2
4/30
/200
2
5/30
/200
2
6/30
/200
2
7/30
/200
2
8/30
/200
2
9/30
/200
2
10/3
0/20
02
11/3
0/20
02
12/3
0/20
02
1/30
/200
3
Pay Period Ending Date
Lo
st D
ays
per
100
Em
plo
yees
per
Y
ear
Ave
rag
ed O
ver
Pas
t 26
Pay
Per
iod
s
Source: The DOD Lost Workday Site at https://w w w .dmdc.osd.mil/ltw i/ow a/l_admin.agency_hist?agy=AR
Annualized lost work day rate averaged over last 26 pay periods for lost days related to injury or illness claims, per 100
Army employees
End of quarter average lost day rate marked by
green
Army Installations with Highest Lost Day Rates (Mar 03)
0
50
100
150
200
250
Pine Bluff Sierra Ft Polk CCAD Tooele Ft Bliss Ft McCoy Ft Sill Yuma Ft Carson
Installation
Avg
Ann
ual L
ost D
ay R
ate
per 1
00
Empl
oyee
s
Army Average for same time period was 29
Outlier Identification
ConsiderationsConsiderations Comparable data?Comparable data? Comparable installations?Comparable installations? Factors other than injury rates that can affect the Factors other than injury rates that can affect the
data?data?RIFs RIFs increased claims, poor RTW options increased claims, poor RTW optionsDifferences in approaches to time-keeping Differences in approaches to time-keeping Aggressiveness in RTW and case closureAggressiveness in RTW and case closure
Examples…Examples…
Army Installations with Highest Lost Day Rates (Mar 03)
0
50
100
150
200
250
Pine Bluff Sierra Ft Polk CCAD Tooele Ft Bliss Ft McCoy Ft Sill Yuma Ft Carson
Installation
Avg
Ann
ual L
ost D
ay R
ate
per 1
00
Em
ploy
ees
Army Average for same time period was 29
Installations reporting a FT case manager
Army Installations with Lowest Lost Day Rate
0
5
10
15
20
25
30
Ft Monmouth Ft McPherson Ft Lee Detroit Arsl Rock Island Ft Eustis Ft Lawton Carlisle HQ StricomOrlando
Arlington HallStn
Installation
Avg
Ann
ual L
ost D
ay R
ate
per 1
00
Em
ploy
ees
Army Average for same time period was 29
Installations reporting a FT case manager
Fort Bliss - Whole Installation vs. MEDCOM Average Annual Lost Day Rate
95
105
119
125
158
148
141
134
90
100
110
120
130
140
150
160
170
1/12
/200
2
2/12
/200
2
3/12
/200
2
4/12
/200
2
5/12
/200
2
6/12
/200
2
7/12
/200
2
8/12
/200
2
9/12
/200
2
10/1
2/20
02
11/1
2/20
02
12/1
2/20
02
Pay Period Ending Date
Lost
Day
s pe
r 10
0 E
mpl
oyee
s pe
r Y
ear
Ave
rage
d O
ver
Pas
t 26
Pay
Per
iods
Installation MEDCOM
End of quarter average annualized lost day rate marked by green
Army Average Lost Day Rate for same time period was 30
Source: The DOD Lost Workday Site at https://www.dmdc.osd.mil/ltwi/owa/cop
Fort Polk Lost Days vs Avg Anualized Lost Day Rate
0.0
50.0
100.0
150.0
200.0
250.0
7/1/
2000
9/1/
2000
11/1
/200
0
1/1/
2001
3/1/
2001
5/1/
2001
7/1/
2001
9/1/
2001
11/1
/200
1
1/1/
2002
3/1/
2002
5/1/
2002
7/1/
2002
9/1/
2002
11/1
/200
2
1/1/
2003
3/1/
2003
5/1/
2003
7/1/
2003
Annual Avg Lost Day Rate Actual Lost Days
Summary
Good source of relevant dataGood source of relevant data Careful with organizational errorsCareful with organizational errors Understand what the data show and don’t Understand what the data show and don’t
showshow Use it trend and compare with othersUse it trend and compare with others
