The FPH e-Portfolio management system

Russell Ampofo

Head of Education and Training

Getting started

• Ensure that you have an account set up– Registrars enrolment– Trainers inform FPH via TPD– Ensure account is set up in good time

Getting started

Access rights

• Registrar – add evidence, create assessments, responsibility for admin

• TPD – can change ES for Registrars

• ES – can view StR portfolio, sign off learning outcomes, create ES report

• AS – create Academic supervisor reports

Registrars

• Association to Educational Supervisor and TPD

• ARCP date is set up

• Access to guidance manuals on website

• E-portfolio Champion

Registrars cont…

Supervisors

• Open channel of communication with Registrar

• Familiarise yourself with basic functions of portfolio

• If ES ensure you are associated to Registrar

Supervisors cont…

Adding evidence

• Ensure that an Activity summary sheet is created

• Different forms of evidence:– Reference – File– Web link

Description of Scenario: Outbreak investigation

Evidence form- file attached

(written report)

LO2

LO1

Activity Summary

Sheet

LO3

LO4

LO6

LO1

Evidence form- file attached

(Presentation to PCT)

Structure of how you think best recorded (in diagrammatic form)

If this evidence form is tagged as completed in phase 1, but LO4 is a phase 2 competency then LO4 will be lost?

Scenario Training Day with no obvious evidence

Activity Summary

Sheet

Evidence form- ‘reference’ evidence

selected(no file)

LO6

LO1

Description of Scenario: DOPH re presentation / CBD about HPU case

Evidence form- file attached

(scan of CBD form)

LO2

LO1

Activity Summary

Sheet

LO3

LO4

LO6

LO1

Evidence form- file attached

(scan of DOPH form)

Structure of how you think best recorded (in diagrammatic form)

Can anyone suggest specific learning outcomes for giving presentations such that DOPHs related to presentation skills can be presented to an ARCP panel in phase 1?

Background and update

• Process / Development

• What we have learnt

• Next stages

The Learning Portfolio

• Collation of training activity– Form Rs– Overview of projects undertaken– Record of assessments– Record of objectives set– Tracking progression– Identification of remediation

The e-Portfolio

• Electronic and online representation

• Environment for multiple evidence

• Project overview

• Secure

• Enables oversight

• Does not replace face to face contact

Is it easy to replicate a paper system?

• Live since May 2009

• Learning along the way– Ensure a smooth (daily) data upload to

the portfolio;– Educational Supervisor view – Associating Educational Supervisors –

control to TPDs;– “Help” and “Hints and Tips” sections

Learning cont…

– “shared evidence” section ;– file size expanded to 2MB;– Development of training materials and

documentation;– Development of introductory “primer”

videos – Establishment of an ePortfolio

champions group

Immediate issues to solve

• Developing functionality for the system to be used in ARCPs

• Developing the TPD view of the portfolio

Further enhancements

• Redesigning the sign off of process of ASS;• Redesigning Activity Summary sheets;• Redesigning the Learning outcome signoff

process;• Where appropriate, displaying full learning

outcomes;• Registrars to select their Educational Supervisor;• Introduction of new document files to be

maintained via “my details”;• Redesign of Logo;• Safe and secure migration

When?

• Final stages of development

• Communication plan

• Draft guidance documentation

• Familiarise ePortfolio champions

• Familiarise TPDs

• Launch!!!

Review

• Oversight by the Education Committee

• Consultation

• Links with other colleges

Questions

Questions

• How much information is required for ASS?

• How do you manage the number of emails?

• Can you change submission if it has been rejected by supervisor?

• Learning agreement – progress and tracking

Questions cont…

• Online DOPH forms

• Best way to get logins for project supervisors?

• Academic Supervisors aren’t being properly catered for.