THE FICPA ACCOUNTING SHOW NEXT ERA - Florida Institute of … · CPAs play hard. Be it a vacation,...

THE FICPA ACCOUNTING SHOW NEXT ERA

Technology, Transition & Transforming Our Future

The Future is Now.

The world is changing...and so is the accounting profession.

Our more than 600 Show attendees are searching for the tools they need to transition and thrive.

Join us. Share your Expertise.

Show us how you can help Transform Our Profession.

SEPTEMBER 25-26, 2019FT. LAUDERDALE – BROWARD COUNTY CONVENTION CENTER

PROSPECTUS

About the FICPA ..................................................................... 1

About the SHOW .................................................................... 1

Audience and Content Focus .............................................. 2

Sponsorship & Exhibitor Opportunities ............................. 3

Ala Carte Sponsorship Opportunities................................ 4

Exhibit Hall Floor Plan and Exhibit Times ......................... 5

Recent FICPA Trade Show Exhibitors ................................ 6

Exhibitor Application ............................................................. 7

Advertisement Order Form .................................................. 8

Contract Specifications ......................................................... 9

CONTENTS

SEPTEMBER 25-26, 2019FT. LAUDERDALE – BROWARD COUNTY CONVENTION CENTER


Technology, Transition & Transforming Our Future

THIS SHOW IS THE BEST VALUE. WE PAY MORE FOR OTHER SHOWS. – LIFE INSURANCE SETTLEMENTS, INC.

GREAT FOOD AND ATMOSPHERE. – DRAKE SOFTWARE

1 | FICPA ACCOUNTING SHOW: NEXT ERA

ABOUT THE SHOWThe Accounting Show is THE educational event of the year in South Florida and has been for more than 30 years. The FICPA is dedicated to bringing together Thought Leaders, CPAs, finance professionals and in-the-know vendors to advance the profession. Together we are taking accounting to the next level.

ABOUT THE FICPAThe Florida Institute of Certified Public Accountants serves as the premier association for all CPAs and financial professionals. Founded in 1905, the FICPA enhances the accounting profession through innovative educational programming, advocacy and membership involvement. With more than 19,500 members, the FICPA is one of the largest CPA associations in the country.

Our members represent all areas of practice, including business and industry (auto, oil & gas, construction, real estate, credit unions, manufacturing, banks & savings institutions, health care and agriculture), public practice, government and not-for-profit, education and consulting.

AUDIENCE

7 0% PUBL IC ACCOUNTING

1 6% I NDUSTRY

7 % GOVERNME NT

7 % EDUCATION/OTHE R

2 5% TECHNOLOGY

2 5% PR O FE SS IONAL DE VE LOPME NT

2 5% ACCOUNTING & AUDIT ING

2 5% TA X /EME RGING ISSUE S

SESSION FOCUS

EXHIBIT.SPONSOR.SPEAK.DEMO.


LOOK TO THE FUTURE — TECHNOLOGY, TRANSITION, TRANSFORMThe 2019 Show is packed with sessions designed to meet the changing needs of tomorrow’s financial professionals. With a strong emphasis on technology, leadership, critical updates and interactive workshops, the Show offers a wide range of networking opportunities. Exhibit. Sponsor. Speak. Demo. Find the one that is right for you!


WHY YOU SHOULD ATTENDCPAs work hard. They understand that their profession is evolving – and quickly. They welcome the opportunity to explore what your company has to offer, and how to work together to achieve success.

CPAs play hard. Be it a vacation, a new car or a cutting-edge tech game, CPAs are interested in what you have to offer. Everyone likes to relax and unwind after a long day at work!

Our Show attendees are interested in a broad spectrum of products and services. Don’t miss out on this great opportunity to “strut your stuff!”

WIN A FREE BOOTH IN 2020!The FICPA wants to celebrate the Accounting Show’s New Era with a The Future is Now! exhibit hall theme. Be part of the fun and get the chance to secure your spot at the 2020 Show for free! (Winner will receive a certificate for 1 free exhibit space in 2020)

THE FICPA ACCOUNTING SHOW HELPS OPEN DOORS TO NEW REFERRING RELATIONSHIPS FOR OUR ORGANIZATION YEAR-OVER-YEAR. - ADP



EXECUTIVE LEVEL SPONSORSHIPS

Platinum Gold Silver Bronze Exhibit Booth

SPONSORSHIP OPPORTUNITIES $6,500 $5,500 $4,500 $3,500 $999 - $1429

One 10’x10’ booth, 6ft draped table, 2 chairs and wastebasket with back/side drape

X X X X

Conference attendee mailing labels upon request (adhesive/post show) X X X X

Complimentary lunch tickets (2 lunches x 2 Days) X X X X

Recognition and company description in the Show program X X X X X

Complimentary networking Wednesday luncheon gala and afternoon hors d’oeuvre reception in the hall

X X X X

Free trash removal from waste basket after Wednesday’s cocktail reception X X X X

PRE-E VENT EXPOSURE

Company logo on the exhibitor list on Annual Show website X X X X X

Company logo on Annual Show webpage with link (sponsor to provide) X X X

Company logo on Annual Show promotional eblasts X X X

Company logo on Annual Show promotional brochure (circulation 8000) time restrictions apply X X X

Social media promotion: Thank you to our sponsors with logo X X X

ON-SITE PRESENCE

30% discount off any A La Carte Sponsorship Options X X X

20% discount off any A La Carte Sponsorship Options X

Podium pitch during keynote (limited availability) X X X

Half-page, black & white ad in printed, on-site conference program X X X X

One-third page, full-color ad in award winning printed Florida CPA Today Magazine (editor’s choice of placement) X X X X

Additional one-third black & white ad in Florida CPA Today Magazine (editor’s choice of placement)

X X

Thank you to our sponsors, on-site recognition X X X X

Company name and logo in electronic CPE manuals (in-person & simulcast) X X X X

Company logo on Show bag (distributed to all attendees) X X X X

Company logo on Show signage X X X X

NEW PL ATINUM & GOLD LEVEL OPPORTUNITIES

Discounted 1 hour webinar presentation (call for details) X

Sponsor Interview/Clip Reel (call for details) X X

A 25-minute showcase of your product or service in the exhibit hall. Topic and delivery subject to approval (limited supply — call for details) X

PO ST-E VENT FOLLOW UP

Recognition in one issue of Florida CPA Today Magazine (circulation 18,000+) booth photo X X X X

2019 SPONSORSHIP & EXHIBITOR OPPORTUNITIES



2019 ALA CARTE SPONSORSHIP OPPORTUNITIES

S PEAKING SPONSORSHIP

Speaker/Sponsor Presentation Present a 50-minute session on an educational topic during the 2 1/2 day Show. Topic subject to approval (limited opportunity) $4500+

Tech Workshop - ExclusivePresent 2 100-minute sessions at the Hands-On Technology Workshop Topic and delivery subject to approval (limited opportunity) $5,000

Tech Demo (Platinum Sponsorship)A 25-minute showcase of your product or service in the exhibit hall Topics and delivery subject to approval (limited opportunity) $6,500

FO OD & DRINK DEMONSTR ATION (LIMITATIONS APPLY - CALL FOR DETAILS)

Pizzeria Magaddino Showcase a pizza-making demonstration (100 4-slice pizzas) $3,500

Asian Fusion Showcase a spring roll-making demonstration (600 rolls) $3,500

Spanish Fusion Showcase an empanada-making demonstration (600 empanadas) $3,500

Smoked Old Fashion Showcase the making of an Old Fashion (alcoholic-400 sample pours) $3,500

CPAtini Showcase the making of a martini (alcoholic -400 sample pours) $3,500

FO OD STATIONS

Ice Scream You Scream Dessert Vanilla, chocolate or strawberry ice cream with 2 toppings (250 single servings) $2,000

Italian Ice Dessert Fat-free Italian ice using fresh local fruit (250 single servings) $2,000

Stadium Soft Pretzels Warm, soft pretzels served with yellow mustard (250 pretzels) $2,000

Carving Station (turkey or pork) Slider-sized sandwiches and mini-side dish (150 servings) $2,000

Sushi Bar California roll, sashimi and sushi assortment (200 pieces) $2,000

Cocktail Reception - Exclusive Signage and 5 minute address in Exhibit Hall during reception $5,000

Break Signage and verbal announcement at break in the exhibit hall $1,500

ACTIVITIES SPONSORSHIP

Caricature Artists - ExclusiveSignage and have your company logo on all caricatures done in the exhibit hall $2,500

Hoops Game Signage and verbal announcement for support of basketball shoot $1,500

Scavenger Hunt Game - Exclusive Logo, company description & ad on show game app Call for details

Charging Station Lounge - Exclusive Signage at lounge comprised of 2 sofas & cocktail table with charging units $2,500

M ATERIALS SPONSORSHIP

Mobile App - Exclusive Promotion via mobile app $1,500

Lanyard - Exclusive Logo on lanyard (vendor to provide) $1,500

Shuttle Service - Exclusive Sponsor signage and acknowledgment in Show program (time sensitive) $1,500

Show bag Stuffer Purchase stuffer in addition to another Ala Carte sponsorship (Items subject to approval) $500

Show bag Logo Purchase logo in addition to another Ala Carte sponsorship $500



FLOORPLAN — HALL A — BROWARD COUNTY CONVENTION CENTER


DOOR 2 DOOR 1

LOBBY "A"SHOW ENTRANCE

10' 10' 10' 10'

10'

10'

10'

16'-1"

16'-1"

10'

10'

12'-2"

1'-6"

10'

32'-2"32'-2"

100

101

102

103

104

106

107

108

109

110

112

113

115

116

118

119

120

121

122

124

126

200201

202203

205

206

208

212

214

217

209

218219

220221

300301

302303

304

307

309

313

315

316

318319

320321

400

402

406

408

412

414

418

420

40'35' 35'

15'-8"

6'

6'

23'-6"

10' DEMO AREA

TENTATIVELOUNGE

DEMO AREADEMO AREA DEMO AREA

FOOD & BEVERAGE

FOOD & BEVERAGE FICPA

FOOD & BEVERAGE

FOOD & BEVERAGE

DEMOAREA

DEMOAREA

DEMOAREA

DEMOAREA

DEMOAREA

DEMO AREA

Priority Booth spaces


MOVE-IN: Tuesday, Sept. 24 10am-6 pm

SHOW DAYS/TIME:Wednesday, Sept. 25 9 am-6pm

Gala Luncheon in the hall: 11:20am - 1pm

Cocktail Reception in the hall: 5pm - 6pm

Thursday, Sept. 26Breakfast and luncheon in the hall 7am - 1pm

MOVE-OUT:Thursday, Sept. 26 1pm - 6pm

SHOW TIMES (SUBJECT TO CHANGE)


#1040 Bridge

AAbacus NextAccounting Practice SalesAccounting TodayACSIA Partners Active Captive ManagementADPAdvanta IRA Services, LLCAICPA Insurance Programs/AONAiCPA-PCPSAmerican ExpressAmerican Incorporators Ltd.Ameriprise FinancialAmeriworld Enterprises, Inc. AmzurAon Insurance ServicesAspire Financial Partners

BBayon Technologies Groupbbr marketingBedford Cost SegregationBenefit MailBloomberg BNABusiness Appraisal Group

CCAMICO Mutual InsuranceCanopy TaxCCH, a Wolters Kluwer businessCenterState BankCetera Financial Specialists Cetrom Information TechnologyCFS Tax Software, Inc.CNA InsuranceCoaxisCost Segregation ServicesCORPNET, Inc.Corporate Tax AdvisorsCPA Team Based ModelCPS Investment AdvisorsC&W Technologies

DDonlevy-Rosen & RosenDrake Software

EEmployers’ Risk Management AssociationEnableSoftEventur

FFBIFeel Good, Inc. Fifth Third BankFirst Home BankFlorida Board of AccountancyFlorida Capital BankForever ForestsFujitsu Computer Products of America

GGilsbarPROGleim Publications, Inc.

HHeartland Payment SystemsHerbert H. LandyHidden Profit FinderHill Ward HendersonHub International

IInterDyn BMIInvestacorpIPFoneIRS

JJohn Hancock Financial Network

LLevy & Associates Liberty Mutual InsuranceLippman Insurance GroupLTC Global

MMarquette Commercial FinanceMember BenefitsMendelson Consulting Merchant AdvocateMerge ITMerrill Lynch

NNerds Support, Inc.NFP RetirementNova Southeastern UniversityNuView IRA, Inc.

OOasis Outsourcing Office DepotOffice Tools Professional

PPalindrome ConsultingPaychexPayChoicePayMaster PayrollPayroll Solutions UnlimitedPENSERVCO, Inc. Pension Services, Inc. PNC BankPrimeLendersProfessional Accounting Sales

QQuickFee

RRegions BankRobert HalfRogers, Gunter Vaughn Insurance, Inc.

SSage Payroll ServicesScanWriterShea Barclay GroupShredQuickSoutheast Spades CosmeticsStarker Services, Inc.Stoever Glass Wealth ManagementStrategic Professional StaffingSupporting StrategiesSunera LLCSunTrust Investment Services

TTASCTax Help Software by Audit DetectiveTax Materials, Inc.The Pension StudioThomson ReutersTobias Financial AdvisorsTouchSuiteTrugman Valuation, Inc.

UUSA PayrollU.S. Immigration and Customs Enforcement

VValley National BankVantivVital Financial Group/National Life Group

WWahve AccountingWells Fargo Advisors

XXyenergy Capital GroupXero

EXHIBITORS AT RECENT FICPA TRADE SHOWS



Early Bird Regular Price (Before May 11) (After May 11)

☐ 1 Booth .........................................................$1,275 $1,429☐ 2-4 Booths ..................................................$1,129 (per booth) $1,305 (per booth)☐ 5 Booths or More .....................................$999 (per booth) $1,179 (per booth)

2019 EXHIBITOR APPLICATION/CONTRACT

3800 Esplanade Way, Suite 210, Tallahassee, FL 32311 • (800) 342-3197 • (850) 224-2727 • Fax (850) 222-8190 • www.ficpa.org(All show correspondence will be sent to the below address, and all printed references to the company will appear exactly as below unless otherwise indicated in writing.)

APPLICANT

Company Name: _______________________________________________________________________________

Address: ____________________________City: ___________________ State: _______________ Zip: _________

Phone: __________________________________________ Fax: ________________________________________

Website: _____________________________________________________________________________________

Contact/Representative Name: __________________________________ Title: _____________________________

Phone: __________________________________________ Email: ______________________________________

Facebook ID: _____________________________________ LinkedIn ID: __________________________________

Instagram ID: _____________________________________ Twitter Name: ________________________________

Please write a 25-word description of your company’s product(s) and/or service(s). Your application cannot be processed without a description. Please type or print legibly. The FICPA reserve the right to edit your company’s description.

____________________________________________________________________________________________

____________________________________________________________________________________________

SIGNAT URE

A MOUNT DUE

BOOTH COSTS

No. of 10’ x 10’ Booths _________________ @ $ __________

No of Priority Booths _________________ @ $ ___________A La Carte Options _________________ @ $ __________ _________________ @ $ __________ _________________ @ $ __________

Sponsorship Package _________________ @ $ __________

Amount Due $ ____________________

Less 10% Member Discount $ ________

Deposit $ ________________________

Balance $ ________________________

METHOD OF PAYMENTPayment Policy: A 50 percent non-refundable deposit is required with this application. Please see booth costs for payment deadlines. If final balance is not received by deadline listed, you will be billed at full cost.

☐ Check Enclosed: Make check payable to “FICPA”☐ Credit Card: ☐ Visa ☐ MasterCard ☐ American Express ☐ Discover

Card Verification Value Code (CVV): ____________Exp. Date: ________

Cardholder Name: _________________________________________

Signature: ________________________________________________

Credit Card Billing Address: __________________________________(if different from above)

City, State ZIP: _____________________________________________Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you.

Your signature below indicates that you understand and agree to the terms printed on page 9 of this prospectus. Booths will not be reserved without company representative’s signature.

Company Representative’s Signature _______________________________________________________________ Date ______________________

To be listed in promotional pieces.

SEPTEMBER 25-26, 2019BROWARD COUNTY CONVENTION CENTER


PREMIUM SERVICESPREMIUM BOOTHS AVAILABLE... RESERVE NOW!☐ $90 (per priority booth/per show. Refer to floor plan.)

Booth Preference1st: ________________ 2nd: ______________ 3rd: _____________*All booths are assigned on a first-come, first-served basis pending payment.

50 percent deposit must accompany this contract. Remaining Early Bird balance is due by May 11, 2019. Remaining Regular Price balance is due by August 11, 2019.


Reserve your space now to show off in the FICPA Accounting Show Next Era program! The program, given to all attendees and guests, contains Continuing Professional Education schedules, exhibitor listing (both by alphabet and booth number), trade show floor plan and general show information. Take advantage of this opportunity, and put your brand in their hands!

PROGRAM SIZE: 5½” X 8½” (full page - outside dimensions) *List price for black and white ad.

AD SIZE DIMENSIONS PRICE

Full-page 4½ x 7½ $550

Half-page 4½ x 3¾ $325

• Artwork must be submitted by July 27, 2019, for the Accounting Show Next Era program to make the program printing deadlines.

• Artwork must be at least 300 dpi and sent in PDF format. High resolution JPEG is also acceptable.

• Email artwork to Drew Miller at [email protected].

• Full payment must accompany the artwork and form below.

SHOW PROGR A M ADVERTISEMENT ORDER FORM

Company Name: _______________________________________________________________________________

Representative Name: __________________________________________________________________________

Address: _____________________________________________________________________________________

City/State/Zip: _________________________________________________________________________________

Phone: __________________________________________ Fax: ________________________________________

Ad Size☐ Full-page .................$550 ☐ Half-page ...........$325

Method of Payment☐ Check Enclosed: Make check payable to “FICPA”☐ Credit Card: ☐ Visa ☐ MasterCard ☐ American Express ☐ Discover

Card Verification Value Code (CVV): ____________Exp. Date: ________

Cardholder Name: _________________________________________

Signature: ______________________________________________

Credit Card Billing Address: ________________________________

(if different from above)

City, State ZIP: ___________________________________________

Your application will be reviewed by the FICPA. If accepted, a confirmation letter will be sent to you.

Return this form to the FICPA by July 6, 2019, for the Accounting Show Next Era program. Make checks payable toFICPA, ATTN: Drew Miller, 3800 Esplanade Way, Suite 210, Tallahassee, FL 32311. You may direct any questions toDrew Miller at (850) 224-2727, Ext. 270.

2019 ADVERTISING OPPORTUNITIESSEPTEMBER 25-26, 2019BROWARD COUNTY CONVENTION CENTER



1. Each single booth at the FICPA Accounting Show Next Era will have a booth space rental of $1,429 per booth. Booth space rental will cost $1,275 for those who register and pay the bal-ance before May 11, 2019, for the FICPA Account-ing Show Next Era. Discount rates for multiple booths are as outlined under “Booth Costs” on the application. Priority booths are an additional $90 per booth (refer to the floor plan).

2. Payment in the amount of 50 percent or full payment must accompany the application/con-tract. Booth space rental fees are nonrefundable. The balance must be paid by Aug. 10, 2019, for the FICPA Accounting Show Next Era. Exhibitors will not be allowed access to the exhibit hall until all fees are paid in full.

3. Exhibitors are required to have an attendant at their exhibit at all times during show hours.

4. Move-in time for the FICPA Accounting Show Next Era is Sept. 24, 2019, from 10 a.m. - 6 p.m. and moveout time is Sept. 26, 2019, from 1 - 6 p.m.

5. This agreement includes a one-time list of show attendees. Additional lists may be pur-chased for a 10 percent discount from normal rates upon approval.

6. This agreement is for exhibit space only; course materials are not included. Exhibitors may attend the program only if they formally register as a participant by paying the registration fee in addition to the exhibit fee.

7. FICPA management reserves the right to approve the character of any exhibit, any goods therein and the attendant advertising and sales promotion and to prohibit anything which in its judgment because of noise or other objec-tionable features may detract from the show in general.

8. All sound equipment must be regulated so it does not disturb neighboring exhibits. The FICPA reserves the right to determine at what point sound constitutes interference with others and must be discontinued. Due to regulations by the music industry regarding music at public meetings, conventions and shows, exhibitors may not play music during the trade show, either live or recorded.

9. Exhibitors will not be permitted to assign, sublet or share with others any part of the space allotted to them.

10. FICPA management reserves the right to re-quire any exhibitor to move his exhibit to another location if it is in the best interest of the show.

11. In accordance with Florida Statutes Section 212.18 (3)(b)3, the FICPA authorizes exhibitors to make retail sales of tangible personal property or service subject to sales tax. The exhibitor shall be solely responsible for any local, state or federal tax liability resulting from this contract or other tax implication arising from activities while an exhibi-tor at the FICPA Accounting Show Next Era.

12. No exhibitor is to begin dismantling prior to the close of the show. Any exhibitor dismantling prior to the close of the show will forfeit his company’s right to exhibit at future meetings of the FICPA.

13. Advertising materials cannot be distributed outside of the exhibitor’s booth.

14. Booths must be kept clean. The floor and dis-play areas of the booth must be clear of debris. Exhibitors will be liable for any extra clean-up costs incurred due to displays, food machines and other means.

15. The use of promotions, premiums, lotteries or giveaway contests must be approved by FICPA management. Such approval may be granted or withheld with or without cause at the discretion of FICPA management.

16. Hospitality suites can be opened only after the closing of the exhibit hall.

17. Use of the electrical current is confined to lighting or the operation of such equipment that is harmless, noiseless and does not release undesirable odors.

18. All contractors hired by the exhibitor, other than those official suppliers listed in the exhibi-tor’s kit, must submit proof of liability insurance to the FICPA and to the service company. Outside contractors must have a badge to gain access to the exhibit hall. Outside contractors or their em-ployees who are not on the preregistration badge list must pick up their badges at the exhibitor check-in. A letter of authorization or other proof of affiliation with the exhibitor’s company must be shown in order to receive a badge.

19. Objectionable practices by exhibitors or official suppliers should be reported immediately and not after the show is completed.

20. No children under 16 years of age will be allowed in the exhibit area at any time.

21. It is agreed that the FICPA and the host facilities shall not be liable for any damage to, or destruction of, any exhibit from any cause or for the theft or disappearance of any exhibit or any property contained in or about the exhibit booth area.

22. The exhibitor agrees to indemnify and hold harmless the FICPA and the host facilities or their employees or their representatives against any and all liabilities for damage, injury or loss to all persons and any and all claims arising out of acts or omissions of exhibitors, their employees or their representatives.

23. The FICPA will not be held responsible or liable for charges or damages for any failure of performance due to acts of nature, labor disputes, shortage of materials, governmental authority, or other circumstances beyond reasonable control of either party.

24. Insurance, if desired by the exhibitors, must be obtained at their own expense.

25. Exhibitors will not offer educational/ training or other programs within the show facility simultane-ous to FICPA showrelated programs.

26. The FICPA is not responsible for monitoring the proximity of competitors’ booths. Please check our Website ficpa.org for a list, to date, of secured booths.

BOOTH CONSTRUCTION27. All electrical work and electrical wiring must be approved and installed in accordance with regulations established by the officials of Fire Marshall’s office.

28. No construction will be allowed at the sides or above the booth, which may obscure the view of any adjacent booths.

29. All materials used for decorating must be flameproof.

30. Construction and signs that are above 8 feet in height are to be approved by FICPA management.

31. All applicable city, county and state codes and ordinances must be complied with, as well as those of the host facilities.

32. Nothing shall be posted on, tacked, nailed or otherwise affixed to columns, walls, floors or other parts of the buildings, furniture or equipment.

33. In order to meet the 5:30 p.m. setup deadline, FICPA management reserves the right to order la-bor to set up any exhibit for the FICPA Accounting Show Next Era that is not in the process of being erected by 7 p.m. on Sept. 24, 2019. The cost for this labor will be paid by the exhibitor. No exhib-itor may set up their booth on Sept. 25, 2019, for the FICPA Accounting Show Next Era.

BOOTH ASSIGNMENT34. Booths will be assigned on October 12, 2018, to contracted exhibitors based on the priority system. All other booths are assigned on a first-come, first-served basis pending payment.

ADA REQUIREMENTS35. In accordance with ADA requirements, if you are disabled and require special services, please contact our office at (800) 342-3197 or (850) 224-2727.

INTERPRETATION OF RULES36. The interpretation of all rules and regula-tions is the responsibility of the FICPA Executive Committee or their designated representative. All decisions of said group or representatives are final.

2019 TERMS OF CONTRACT

THE FICPA ACCOUNTING SHOW NEXT ERA - Florida Institute of … · CPAs play hard. Be it a vacation,...

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