The Business Mapper

THE BUSINESS

MAPPERMIND MAPPING PROJECT PLANNING PROCESS MAPS PLUG-INS

www.mindlogik.comJune 2008

Keep Focused

What’s New

JCV Gantt Chart from Mindjet

Meet The Mindlogik Training Partners

EXCLUSIVE

KNOWLEDGELINK PRO 5 & THEMEREADER

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Accelerate your team’s success now!

It's easy to invite ANYONE to start collaborating today

with Mindjet Connect Beta – for free!

•!Co-edit maps with your colleagues, clients, partners and

suppliers anywhere, anytime.

•!Conduct ad hoc web conferences – no set up time required.

•!Quickly access shared maps and files from a central

location.

Help everyone on your team use information more

productively!

Here’s how to add Account Users:

1.!Click on the MindManager

!Status Bar in the lower left corner.

2.!Click Add Users to Current Account.

See how to invite users quickly here!

It's simple and fast!

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Are your colleagues new to MindManager?

Tell them:

•!It's intuitive and easy to use.

•!There are tutorials available if they need a little support.

•!MindManager is FREE during the beta period.

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AccelerAte your teAm’s success now!

It’s easy to invite ANYONE to start collaborating today

with Mindjet Connect co-edit maps with your colleagues, clients, partners and suppliers anywhere, anytime.

conduct ad hoc web conferences – no set up time required.

Quickly access shared maps and files from a central location.

Help everyone on your team use information more productively!

Are your colleagues new to MindManager? Tell them:

It’s intuitive and easy to use.

there are tutorials available if they need a little support.

It will improve team collaboration.

Here’s how to add Account users with the new MindManager Pro 7 release

1. Click on the MindManager Status Bar in the lower left corner.

2. Click Add Users to Current Account.

see how to invite users quickly here! It’s simple and fast!Contact MINDLOGIK and we will get your details to ensure that your teams are organised using

Mindjet CONNECT

IntroDucInG

The Business Mapper - A Subsiduary of MINDLOGIK Free the Mind · Success will Follow

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%!G!J%*$!

!

!

!

Accelerate your team’s success now!

It's easy to invite ANYONE to start collaborating today

with Mindjet Connect Beta – for free!

•!Co-edit maps with your colleagues, clients, partners and

suppliers anywhere, anytime.

•!Conduct ad hoc web conferences – no set up time required.

•!Quickly access shared maps and files from a central

location.

Help everyone on your team use information more

productively!

Here’s how to add Account Users:

1.!Click on the MindManager

!Status Bar in the lower left corner.

2.!Click Add Users to Current Account.

See how to invite users quickly here!

It's simple and fast!

!!

!

Are your colleagues new to MindManager?

Tell them:

•!It's intuitive and easy to use.

•!There are tutorials available if they need a little support.

•!MindManager is FREE during the beta period.

!!

!

H701;91!"/(?,@A/B!;06!=5!=388!I51!<7F>!651;384!17!504F>5!12;1!<7F>!;>5!

15;:4!7>I;03456!F430I!! Content

T H E B U S I N E S S M A P P E R | 03

FEATURING

06 Introducing Mindlogik consultancy and training partners

SOFTWARE

24 TOP 10 New Features in FastTrack Schedule 9

COLUMNS

09 Martin JimmickIt’s so Good he gives it away

10 Trish O’ KaneUsing MindManager For Presentations

14 Dale BailyPut your career on the Map

16 Jussi LuukkonenMind Maps for Everyday!

18 Maree SmithMindManager and Bikini–Who’d have thought?

21 Bryan WilshireAuckland’s Lifeline Service and Mindjet MindManager

As a proud member of the Mindjet MindManager community, Mindlogik is dedicated to supporting you in getting the most our of your software investment.” says Patrick Baker

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MIND MAPPING KNOwLeDGe MANAGeMeNT ABILITy eNHANceD uSING MINDSySTeMS KNOwLeDGLINK PrO 5

It allows information, data and graphics to be manipulated, arranged and communicated in a way that enables individuals and teams to be more effective and productive. Visual Thinking using MindManager is vital for effective, creative organization of ideas and is superb as a planning tool. However, there are times when the ability to bring a larger mass of data together is also critical: for example when you have a number of maps all relating to the same general subject area.

Admittedly MindManager can accommodate this to some extent using the 'Multi-Map' function, however there comes a time when we need to move from visual thinking and creativity to a more linear, left brained approach.

This is where Knowledge Link comes into its own. Indeed this is where Knowledge Link earns the title 'MindManager's Essential Companion'

KnowledgeLink Pro has been described as the 'Swiss Army Penknife' of information and Knowledge management. dedicated users report that after a short while the use KnowledgeLink Pro as a report generation tool of first choice.

GET an integrated productivity package with our great joint MindSystems offer:

Buy MindManager Pro 7 and get our integrated productivity package for only $552.15 +Gst –You save $456.45

cONTAcT [email protected]

or +64 9 8171962

The Editor


Welcome to the first edition of The Business Mapper©. This initiative has been a long time coming and if I had any inkling of the complexity and cost involved

in producing a magazine, I think I might not have started on this venture. This said, I really do believe that there is a need and a gap in the business market for a magazine that extols the merits of Mindjet MindManager© software and the wide range of productivity plug-ins that compliment the product. Why you might ask? Well, I might reply… Innovation and creativity reside in individuals, not technology and technology is but a vehicle for reaching a pre-determined destination. As information doubles, triples and quadruples through the power of the ever- growing Internet and the complexities of modern day society so do the demands placed on individuals to find sensible ways of doing business and making sense of the world. Enter Mindjet MindManager © as an innovative business tool.

My own journey with using MindManager© began in 1999 and over the years I have seen the concept of this mind mapping business tool grow and develop in a way that reflects the creativity of some very innovative people. I was studying for a Masters degree in computing at UNITEC in Auckland, New Zealand when I first encountered MindManager© and this started me on a journey of discovery that eventually led me out of the direct realm of academic education and into the realm of business. My own company Mindlogik© was established as a direct result of this first encounter and I have been hooked ever since. Wherever I go and consult or teach I meet people of like-mind. People who like me have discovered a technological tool that really works. It works because it does not place any limitations on the human mind or on the users’ creativity or innovation. It works because of its brilliant simplicity. All that MindManager© does is allow ideas to be transferred into visual form and exported into a wide range of visual expression using complimentary technologies that can be manipulated, managed and actioned. At every encounter with people who have had their way of thinking and working transformed by this tool, I have thought to myself …these stories and creative innovations need to be shared. I trust that you will enjoy this journey and dream of a magazine dedicated to sharing MindManager© stories of creativity, innovation and change with me.

Regards

Mindlogik’s Chief Executive Officer Patrick Baker

eDITOr

Patrick Baker

cONTrIBuTOrS

Trish O KaneSuzie PatrickJonathan BakerBryan WilshireDale BailyJussi LuukkonenMaree SmithMartin Jimmick

DeSIGNer

Patric Seng

Copyright reserved 2008.

WELCOME TO THE BUSINESS MAPPER

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Wellington and adjacent Regions

Features

06 | T H E B U S I N E S S M A P P E R

Trish O’Kane, BA, MRMA

Suzie Patrick

Dunedin, Christchurch and adjacent regions

summary of experience

Trish is a very experienced professional, with over 15 years in information management. Her experience covers management positions in government agencies through to 12 years of consulting for a broad range of agencies from central government, local government and private agencies. Trish has an excellent reputation with her clients, fellow professionals, vendors, and Archives New Zealand.

Trish is a confident presenter, facilitator and trainer, with a track record of running training workshops and seminars in New Zealand, Australia and speaking to conferences in the United States. She uses mind mapping to facilitate and record group sessions, and to problem solve on the fly. Her training style is adaptive – working off a structured base but agile to ensure clients learn the way they want to.

Trish is also a consummate writer. She has written many, many reports, and has published articles in professional journals in the New Zealand and the United States, with a current paper through the International Standards Organisation (ISO).

Trish is an experienced and enthusiastic mind mapper, tool builder, consultant and trainer.

What Trish brings to MINDLOGIK Consultancy and Training • Knowledgeandexpertiseasaconsultant • Indepthexperienceininformationmanagementand process improvement • ExtensiveexperienceinCentral.LocalGovernment and the Private Sector

Suzie is one of the newest advocates for MindManager. She is the founding Director of Projex Unlimited, a boutique

Dunedin-based Project Management Company established in 2001 to meet the growing demand for customised project management and process improvement expertise. She works with clients throughout NZ and Australia.

INTRODUCING MINDLOGIK Trish is very proficient with software, including mind mapping, word processing, spreadsheets, project management, mind mapping and electronic document and records management systems (EDRMS).

Trish relates well to all levels of an organisation, including key decision-makers and specialist staff. Her style is consultative and consensus seeking, but also pragmatic and goal driven, Trish is used to a wide range of organisational cultures. She also likes to get things done, and I thrive on projects.

In addition to mind mapping services, she also does contracting in • Information management (IM), and records management (RM) • Metadata • Process improvement and project management in IM and RM

Business Improvement and Project Management are phrases that trip very lightly off the tongue. It is something that most organisations believe they “should” do but knowing just where to start can be challenging. Ensuring that the end result justifies the effort required stops many

Features


Jonathan Baker

Auckland, Hamilton, Rotorua and the North

Jonathan isaskilledMindManagerCertifiedtrainerand knows “ all of the tricks” in getting the most out of MindManager as a productivity and creative tool. His area of expertise is using MindManager as a report and business process development tool.

CONSULTANCY & TRAINING PARTNERS

organisations from taking on this challenge.

Suzie is someone who welcomes such challenges with considerable relish. She has proven ability to effectively drive a project through from initial concept development to complete implementation. The results speak for themselves. And now that she is part of the Mindlogik stable, she has a vast new range of tools in her repertoire.

More recently Suzie has also been active in developing and running training courses in association with Trish O’Kane of Left Field Solutions and formerly SWIM Ltd www.swim.co.nz. It is this partnership that is now focused on promoting the extra value that MindManager can offer. Suzie and Trish either individually or as a twosome can work with you and Mindlogik to: • Run introductory courses • Run specialised courses • Develop MindManager solutions to meet your needs • Help you to promote the use of mind mapping within your organisation • Use the product to take your business places that you have not yet even thought of - now that could be a real adventure!!

People who have met Suzie know what an absolute ball of energy she is. She is driven to help clients cut through what is getting in the way of their success and is never happy till the impossible has been achieved by way of satisfied customers, efficient business processes and teams of happy fulfilled staff.

With the sheer magic of MindManager under her belt and all the added value that this product can bring, you will not work with her unless you want a mini revolution to take place in your working day, and maybe even your evening and weekends too. Start thinking now, about how to use the extra time and energy that will be yours. You have been warned !!

Jonathan Baker is the newest recruit to Mindlogik and is presently completing a Business Degree through the Auckland University of Technology (AUT). He has a wide range of experience in using MindManager. Jonathan has been an avid user of MindManager since 1999.

More recently, Jonathan has developed a relationship methodology for mapping out business processing using MindManager and has taken the use of MindManager as a contextual tool to an advanced level for business application. Be ready to be challenged in getting the most out of MindManager and your Microsoft office Suite of Products

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TrAINING cOurSeS Our TrAINING cOurSeS Are NOw HeLD ON A reGIONALISeD BASIS !

SuGGeSTeD uSeS fOr KNOwLeDGe LINK INcLuDe: Acting as Knowledge Bank by importing any number of maps covering related topics

Acting as a Knowledge Bank by using KL as a place to jot and record information as you

discover it on a day to day basis

Allow you to sort and order information into new and meaningful groupings

Catalogue and compile the contents of your existing maps ·

Integrate new information into your existing knowledge banks ·

As a library of visual images · Identify new relationships among information ·

Restricted access checklists and requirements gathering systems ·

Report writing and manual development ·

Presentations and training (via the 'smart flip-chart' function)

We will be sending you an email with a PDF Outline of our MindManager Courses and the course dates per region. Training per region are group sessions and cover both MindManager Certification and Beginner, Intermediate and Advanced Project Management Training.

Feel free to contact us should you like us to organise training for your organisation or if you would prefer our one-on-one training option.

Do not delay on getting the most from your investment – Book a mindmanager course today.

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or +64 9 8171962

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As the General manager of Action COACH Business Coaching (www.actioncoach.com) and a master coach himself, Martin Jimmick knows the value of being superbly organised, highly focused and crystal clear in the way he plans his professional time and his personal time. He is one of Mindjet MindManager’s greatest fans, and in fact he is so convinced of its value,

and the benefits that accrue within hours of starting to use it that he now gives all his new clients a complimentary set of the software as a welcome gift.

Martin is a strong believer in the concept that a business is a strong reflection of its owner, and so one of the first things he encourages his clients to do is to take time to take stock ~ not of their goods and supplies

IT’S SO GOOD HE GIVES IT AWAY

It would be good to get an example of how Martin uses the software linked to a MindManager map which we can include in the article. The focus is on providing real-life application examples | MARTIN JIMMICK

although that is a good thing to do as well, but he is more concerned that they take stock of themselves ~ how they work, how they plan, how they prioritise, how they make decisions. Martin’s clients are primarily small and medium sized businesses. He knows how easy it is for them to forget to plan and prioritise regularly, and so sets them up with the software in

Mindjet MindManager© to create and maintain a weekly goals sheet. This allows them to bring both right brain and left brain input to their deliberations, and so makes it very easy for them to track progress on their goals and objectives from day one.

Martin himself uses mind-mapping© in all parts of his life. He appreciates the capability he gets with the

mind-mapping© software to drop maps and files into a whole range of other software, and the ease with which he can link everything to his phone and PDA. He also values the high level of service he gets from the Mindjet MindManager© team whenever he goes seeking more refinements and even more highly tuned specialisation.

And why is he so enamoured of the programme ? “It works the way I think” he says. “I have been doing accelerated learning for 20+ years and the

usual round of software was just not doing it for me. When I discovered Mindjet MindManager© I could not believe how inspired I felt and the leaps I made in effectiveness and productivity. Now I use it in my business and at home for all my personal goals, and in fact my teenage kids are converts.”

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MindManager offers rich features for giving presentations. This article has been written (using MindManager!) by Trish O’Kane, then exported into word format. Trish has given many presentations, and now prefers to deliver presentations using MindManager. Through Synaptic Minds, Trish provides support and training in MindManager. | Trish O’Kane

USING MINDMANAGER

FOR PRESENTATIONS

Why use MindManager for presentations?

• It’s a change for audiences who are sick of “Death by Powerpoint”• The structure of the presentation is always clear to the audience - and to the presenters as well!• It’s more dynamic and interactive• You can link to other sources but still find your way back to where you were• You don’t have to go from slide A to B to C. You can jump around the map if you want, and still easily to return to a topic• It’s easy enough to use in front of audiences - providing you set it up in a simple and robust way

See also: Tips

• You can export the talk into a number of formats, including MS Word and PDF, and of course to MS PowerPoint itself.• You can filter the map, so that you can create a generic presentation, and then show some sections of the presentation to different audiences

Example

This article refers to a presentation given to the NZ Computer Society in 2007, entitled “Planning an EDRMS Implementation - Keys to Success”. This was a 3 hour interactive presentation on the implementation of Electronic Document and Records Management Systems (EDRMS).

You can find the presentation converted to PDF format on http://www.swim.co.nz/papersandpresentations.html • PDF1 is the full presentation in MS Word format, including the notes. • PDF2 shows the expanded MindMap.

The presentation was by Trish (representing SWIM Ltd, www.swim.co.nz ) and by Liz Eastwood, (representing PressurePoint http://www.infocentrik.co.nz/sp/sp/pressurepoint.html). Trish talked about the Information Management (IM) aspect while Liz talked about Information Technology issues (IT).

The presentation lasted 4 hours, including a half hour break in the middle.

• We encouraged active discussion with our audience,

who were a mixture of IT professionals and records managers• The mindmap had 16 topics (for a 3 hour session) ∆ 7 on IT ∆ 9 on IM• There were 2 levels of Topic/

subtopic• We used some Map Markers, e.g. risks were emphasised by a black flag • Good ideas were emphasised by the Task Done Tick

How it works

Any MindMap can be viewed as a Presentation by going to the View Ribbon, then clicking on Presentation Mode. This closes the map down to Level 1 in full screen mode, with enlarged fonts

Presentation mode also puts three sets of buttons along the bottom of the screen:

1. Bottom left:

2. Bottom centre:

3. Bottom right:

If you have inserted a link to a external document into a topic, you also see small icon beside a that topic. As you click Next/Previous (whether on the screen or on the data projector remote) MindManager closes down the previous tree and opens up the next tree or subtree

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Tips

• Use MindManager to improve the structure of your talk - drag topics around into a logical sequence • Use restraint. We have all suffered through presentations that we unnecessarily “busy” ∆ Standardise the number of levels under each top level topic, so that the rhythm of opening and closing the topics becomes predictable, both for you and the audience. ∆ Use only 2 levels of subtopics, with Notes for any more detailed information ∆ Limit your use of fancy features until you are confident of their robustness, their effect on an audience, and how distracting they are for presenters. ∆ Limit the size of any inserted images, so that they are still readable, but they also don’t jump out suddenly for the audience. Make sure images are relevant to your audience. ∆ Only use Icons where they help you make a point or remember to make a point!

• Using Notes: ∆ When you hover over a Note, the contents are

displayed on the screen. ∆ You can add extra detail into Notes, without cluttering up the presentation. This extra detail can then be exported into an MS Word version of the presentation. No need to write a separate paper! ∆ You can’t scroll up and down a Note when you hover over it. The text shows in a very small the contents are font on the screen, without any of your Note formatting. This means that most of your audience probably won’t be able to read the Notes. ∆ You can open up Notes to help the audience to see more detail ∆ You can use Notes for yourself as prompts, since most of the audience won’t be able to read them ∆ Where a Topic has a Note attached, it puts a small icon beside the Topic. You can Show/ Hide these, but do Show them if you are using

Notes in your presentation

• Use colour (with restraint) ∆ We used red for the IT topics of the presentation. These were presented by Liz

(who was wearing a red top on the day) ∆ We used green for the Information Management topics, presented by Trish (yes, wearing a green top on the day) ∆ But we only used this for the top level topics ∆ Make sure that the audience can still read the text, and don’t get spots in front of their eyes from staring at intense blocks of colour • Check out the Options menu (bottom left of the screen when in Presentation mode).

∆ Visit all topics (On or Off) - this affects e.g. searching for Labels ∆ Show/Hide icons for embedded Notes, icons for Text Markers etc

• Plan for exporting the map into other formats, e.g. MS Word ∆ Insert relationships and hyperlinks ∆ Hide them during the presentation ∆ Include them in the export so that when a user is reading a Word document they can jump to the related topic

• If filtering the map for different audiences, save your filters so that you can easily run them later. For example, you could set up a Text Marker Group called “Audience” with Text Markers of “IT Managers”, “Records Managers”, “All”

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FAQ

Editing on the fly

Q - can I edit the map as I go?

A - Yes, e.g. through Right Click on a topic you get an editing menu. BUT try to avoid this, as it interferes with the timing of the presentation, and turns it into a group editing event (which I suggest you don’t want!). Use your time in the presentation and any breaks to interact with people, not to fiddle with the presentation.

Suggestion: - To maintain the flow of the presentation, have a paper note-pad to note down ideas, or an assistant using another computer to make notes, possibly straight into another version of the mindmap

linking

Q - can I link to other documents, mindmaps?A - Yes, but rehearse their use, and then check and double check any hyperlinks when at the venue.See also: Check any hyperlinks and Bookmarks

Q - can I set up ways to “jump” to relevant parts of the map?A - Yes, with Bookmarks, Hyperlinks (to “Topic in this Map”, etc.

Q - when I hyperlink to another document, how do I get back?A - When you insert external links, MindManager puts an additional menu onto the bottom bar, so you can navigate back. To be a confident user

• Things that seemed obvious in the privacy of your office, can become a lot harder when you are working in front of an audience.

The solutions are: ∆ Focus on what your audience needs to find out, and on how you can help ∆ Keep it simple - every feature in MindManager (and there are many) should help you emphasise rather than distract ∆ Rehearse, rehearse, rehearse. See also: Rehearse before the presentation • Get comfortable with navigating your way around the map when it is in Presentation mode ∆ The Next/Previous buttons at the bottom of the screen, and on the data projector remote control and/or the equivalent Page Up/Page Down keys on the keyboard

∆ The way MindManager opens and closes subtopics when you click Next/Previous ∆ How to click on a previous topic, then click back on the current topic and resume using Next/ Previous ∆ How to jump between tags (e.g. Bookmarks) in the document, and how to get back to where you were ∆ Make sure any co- presenters are equally comfortable ∆ Learn how to open and close levels using either the mouse or keystrokes (e.g. Alt + Shift + 2 to open up all topics to 2 levels under the central topic • Rehearse before the presentation (as you would for any presentation) ∆ Check the timing ∆ Practice any handovers between speakers ∆ Try out the use of Notes, Map Markers ∆ Use Show/Hide. Add reminders (e.g. callouts) to help you develop your thinking and to prompt yourself when rehearsing. Hide these when doing the presentation ∆ Check that any filtering or show/hide feature is working as expected

• In the presentation venue ∆ Check any Hyperlinks and Bookmarks ∆ If you are in your own building and can access the network as normal, you could pre-build the links. ∆ For the risk-averse, we recommend copying all relevant documents to the desktop of the PC/ Laptop that will be used in the venue, and building the links to desktop documents ∆ Check any Hyperlinks to the web, and have a back up plan in case they don’t work on the day ∆ Check how any colours actually display on the data projector ∆ Check that any filtering you want is on

• Then relax, and enjoy communicating with your audience

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Mindjet has recently added JCV Gantt Pro 3 to its suite of product. JCV is a great project management tool for small and big projects. View this 3-minute demonstration on MindManager Pro 7 with JCVGantt Pro 3. Purchase MindManager Pro 7 and JCV Gantt Pro 3 for only $531.30 +Gst.

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FastTrack Schedule 9 is the leading easy-to-use project management software for planning, tracking, and visualizing project goals. Ideal for both experienced and first-time project managers, FastTrack Schedule 9 helps teams to effectively and successfully manage projects.

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Identify and avoid potential scheduling

conflicts

Present project goals in eye-catching

schedules

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changes

New in the 9.2 release is enhanced data exchange with Microsoft Project, and improved data exchange with Mindjet MindManager.

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cALLING ALL PrOjecT MANAGerS

fOr THOSe SerIOuS ABOuT PrOjecT MANAGeMeNT

MIND2cHArT


or +64 9 8171962

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Dale Bailey has long been a fan of mind mapping as a way

of working on ideas and concepts. It has been an integral part of his working methodology throughout his career, and his most recent innovation has been to let his clients and staff at Career Services rapuara in Counties Manukau in on his secret, and the tool that is MindManager.

As Regional Manager he has introduced his team to the value of mind mapping as an assessment and communication tool where they can lay out career plans for individuals, allowing them to contribute to their own

understanding about their life, their career and their life plans. It has been a break-through development. “We are working hard at encouraging people to examine their work and life decision making in order to achieve a better balance in their lives” he says.

Some of the key benefits Dale has discovered with MindManager :

• allows you to get quite complex issues onto one page, allowing a summary or overview to emerge from the detail

• lifts thinking to a higher level ~ and away from excessive detail ~ into an

overview that allows for better understanding • brings out the relationships between ideas and elements so they can be expressed in a visual form where a line, arrow, box or bracket can powerfully replace hundreds of words of text • allows complex concepts to be worked into order thereby creating understanding for those who construct the map • is a great way to communicate these understandings to others

Career Services have as their whaktauki ‘Rapua

PUT YOUR CAREER ON THE MAPfor many years now I have enjoyed working on my ideas and concepts by using the thinking technique of mind mapping. I have used it successfully in a variety of settings and jobs. I believe the concept has greatly assisted me in my career to date | DALE BAILEY

te ara tika mou ake’ or ‘Seek the path that’s right for you’ and in a way this proverb is apt for mind mapping as well. When clients are faced with such a broad range of career and training options, it is often very difficult for them to make sense of the range of options before them. The career consultants at Career Services rapuara have been experimenting with Mindjet MindManager as a way for their clients to become clearer about their current situation and develop their thinking about where they would like to go to. This can involve identifying their next steps such as further training, preparing for job applications and interviews,

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as well as addressing any barriers to their career. MindManager gives them a road map for that pathway, and having it all presented visually is a real bonus.

And there are other uses as well that Dale promotes with his team. He finds it a great tool for planning, where

he finds the interactivity particularly useful, “and the presentation function leaves slides for dead” he says. He and his staff regularly use it to:

• sum up tricky situations and communicate overview thinking

• share ideas with each other, and more widely

• brainstorm to quickly capture thoughts and then begin to sort and order them

• interact with other applications they find the ability to import and export a dream

And in his own managerial role Dale uses MindManager on a daily basis for preparation of presentations and speeches. It allows the key points to be presented on one page and stops him getting distracted from the key messages while also offering him the opportunity to hand out copies for people to take away with them. He also uses MindManager to prepare for his own reflection sessions with his management mentor, as well as prepare for challenging and complex situations. “It is a great management tool in this regard” he says. Dale continues “ I’ve read that in the first age of computing we really just used computers as rather clever calculators and typewriters. Then came the second age when the computer became a great way of communicating, with email and the internet to the fore. I think MindManager is a program that represents a third age of computing where it can help us to think and be creative. I am very excited about its potential to assist our thinking.“

He also comments on some recent reading of Chris Anderson’s work. In his book ‘The Long Tail’ Anderson suggests that we are living through an epoch change. We are ‘leaving the Information Age and entering the Recommendation Age’.

Anderson notes that ‘today information is ridiculously easy to get; you practically trip over it on the street. Information gathering is no longer the issue, making smart decisions based on

the information is now the trick’ (Anderson, 2006, 107). Dale goes on to comment “To me MindManager is an application that allows sense making in a complex age. It helps us to move beyond information gathering to information processing.”

Reference:

Anderson, C. (2006). The Long Tail. How endless choice is creating unlimited demand. London: Random House.

Career Services rapuara is a crown entity that provides career and vocational advice to New Zealanders. There are offices across the country (in Auckland we have offices in Manukau, Henderson and Takapuna). an excellent website at www.careers.govt.nz which has useful information, advice and interactive tools, and telephone advice service on freephone 0800 222733

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In 1996 I was asked by my

publisher to write a book about digital media. Those days I was one of the very few Finnish experts of that area and I was flattered by the publisher’s suggestion. I said yes and created about tn pages long outline of the book. With that outline I flew in July to London where I rented a small room facing Kew’s tube station. A dream come true. I had 30 days to fulfill my huge task but I was con-fident. After all, I had been writer my hole life and some 200 pages was peanuts for me...

After one day’s wishful circles I

started to develop serious doubts about my great ab-ilities as a writer. Nothing came out from my head. The second day was even worse. The outline was like barbwire jungle. I couldn’t go trough. My scratched soul was acing when I discovered during the third day of my writer’s block that this is not going to end well. I need to return the money (a significant amount...) to the publisher and return to Finland like a looser.... In my agony I started to riffle trough the pages of Tony Buzan’s The Mind Map Book. Stupid coloured pictures.

Mind Maps for everything

Naive thing, I thought. Not for real pros. But because I al-ready had loosed the game I decided with a bitter grin to give it a try.

The fourth day came and I had

managed to scan the book. The MindMap laws, how silly. But I had nothing to loose any more so I drafted my first MindMap according to those Laws. And because I was very sarcastic I choose the most difficult - as a matter of fact the only impossible thing I knew to MIndMap, my book. And after few hours I had done a MindMap about the book. With MindMapping my book started to radiate in my head. The branches of the MindMap draw more meaning, more information, more associations from my writer’s blocked head. And eureka! There I was having a big picture of my book, nicely structured, filled with meaning - and the best of all, ready for writing it all out. 30 days later I had 253 pages and the book saw the daylight in November 1996. For me it was a miracle, for the publisher a great relief.

After my first encounter with the

MIndMapping I was so

fascinated about the method that I traveled several times to Poole in UK to participate Buzan International’s official training. Soon I became a certified (licensed) Buzan instructor and MindMap method and tool was part of everything I did.

The year 1996 was a year of great growth

for my company. We grew some 300 % per year and it was a difficult task to keep the direction and the goals clear. MInd-Map was an essential tool to mange that growth.

When I came back from London I started

to teach MindMapping for my business partner and colleagues. We MindMapped everything. I remember well how I managed to distill the whole strategy of our company into one single MindMap. It was still hand drawn because MIndManager was in it’s very early stage and not available for Macs. But it was a real tool for us and years later when I happened to get that MIndMap again in my hands I was surprised how accurate it was. It was like a prophecy.

This is a story about unlimited potential and how to discover it. To find the right thing you need to be open, curious and willing to go outside your comfort zone - sometimes painfully far away. But it pays back. And when you have found something you have to have a right method and tool to make it work for you. This is also a story about the method and tool | JUSSI LUUKKONEN

One of the most

important lessons for me was to how to communicate with Mind-Maps thoughts, ideas and visions. If you have an idea it does not necessary mean that everybody else see things in the same way as you do. So it’s better to give that picture for them. MindMap is a great way to have a single and informative big picture of every project, task or strategy.

Managing complicated

projects or business models is much easier if you have a consistent method and a proven tool to communicate it. PowerPoints turn to make things fragmented and information scattered whereas MindMap (if done by those “Laws” Buzan described) is a powerful method to have always crystallised image or mental model, if you like, present wether you give presentation, communicate with your peers or mange projects. Because MindMap is based on brain research and the natural way of how brain works it is more effortless and creative method than any other I have found. And now when we have a great variety

EUREkA!

HELL

HOPE

MASTER OF MAPS

GROWING bUSINESS

PLAN

COMMUNICATE

MANAGE

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of different MindMapping software tools I can re-ally say that this is a new era of creativity to bloom.

One special area where MIndMapping is

a real time saver and quality booster is writ-ing. With word processors you are in the prison of linear thinking that leads you too often to a cul-de-sac. Believe me, I have gone trough that far too often before I learned MindMaping. In my experience writing is about one third faster with MindMaping. Like now I am writing this on a branch by using MindManager. I can start to write in any order I wish, I can let the ideas come and I can always re-order things much easier than with a word processor. It is really incredible how much faster I write when I do it with MindManager or other MIndMap software. And with much less pain and not waiting the inspiration to come (it very seldom comes). One of my applications back in 90s was a method for digital media content writers to use MindMaps and specially MIndManager to create, structure and fine-tune digital content. Unfortunately that book

is available only in Finnish In that book I created a process for writers to follow fo content creation. Everything was based on advanced use of MindManager and specially it’s capability to have tables on the branch notes. After finishing the content script the writer could export the whole content into a word file with neat tables containing all essential information for the subject matter experts, web developers and designers, customer’s and project managers. My method put all that together in much less time than you would have done it with any other way. I have run dozens of workshops for writers how to apply MindMaping for their creative process.

One thing that has not been so

much talked about is how the leaders of 21st century should express themselves - and process information for themselves. Traditionally leaders are those who have their presentations, reports and materials done by assistants, managers and other staff. That is not any more necessary the case now. The leader has to master more than numbers

human thought process and learn themselves every day something new, and show the results themselves.MindMaping can give leaders a totally new way to show what they really think, want and would like to achieve with the organisations. It’s much easier to involve people in the process if you can show them a new and fresh way to express yourself.Leaders have to be what they preach and in that endeavour MindMap takes them to a new level.

MindMap is not a magic

wand that works without your efforts. The “Laws” of it are like spells for Harry Potter. You can wave your wand as much as you wish but un-less you are prepared to really learn the method - the Lwas - well you don’t get the results you would like to get. It is important to really challenge your mental paradigm, if you like, and change it from that of linear to a more radiant and associative one. The magic happens after applying MindMap for everything you do for about 100 mindmaps. Learn the simple basic rules, rehearse a bit, apply and there you go. There is no

WRITER’S TOOL

SHOW THE LEAd

EMPOWERING PEOPLE

way back for MindMapers. Once you have learned this magic you don’t want to go back to the prison of linear thinking again.

Latin verb communi-

care means to work together. In this age of digital communication MindMap and it’s digital software tools like MIndManager give people a really new creative way to communicate, to work together better. It’s not anymore question what you do but with whom you do - and how you do it. The age of lonely wolfs is over and the time of radiant thinkers who can enlighten also others is at hand.

Jussi Luukkonen came from Finland 2006 to NZ with his wife and 5 year old son. They live now in Palmerston North and Jussi is working for Assetta/ Unlimited Realities Group in senior management role. Jussi was in Finland a very well known expert of digital media, author of several books and a popular lecturer. And he is more than willing to continue mentoring and lecturing in these fields of creative thinking, leadership training and content creation.

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MINDMANAGER & BIKINIS – WHO’D HAVE THOUGHT ??who’d have thought that mind-mapping and launching an online business selling bikinis for women with bigger boobs had much in common, but for one successful entrepreneur the two are inextricably linked . And here’s how ! | MAREE SMITH

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Maree Smith, Managing Director of the highly regarded Change Your Spots business coaching practice (www.changeyourspots.com) decided

to launch a second company ~ yes, in designing bikinis ~ she knew that the only way to do the planning was with MindManager. In her coaching role she has used it extensively “It is a fantastic tool. I’ve used it for everything from designing training workshops, synthesising information on large research projects, teaching others how to think differently, and business planning for my new company. I love the way I can think straight onto the computer screen without having to redraw my mindmaps as my thinking has developed and changed.”

Some recent examples have been :

• Teaching coaching clients how to change their thinking so they are more creative, can synthesise large amounts of information and generally move them away from the list mentality. . “I use the MindManager Lite version and Tony Buzan’s Mind Maps for Kids book. This book is a quick and easy read and includes all the basic concepts to get people going. The software then gives them a tool that is adult and professional and can be integrated into other documents, shared and printed if required. “

• Synthesising large amounts of information gathered from a variety of sources. “The ability to move information around in MindManager is so useful when you’re not sure at the start how it will all pan out but don’t want to keep redrawing the map. And the layers of info that can be added are very helpful and ensure that information is not lost.”

• Designing training workshops and then being able to communicate clearly what the workshop will cover and how it will flow. “With MindManager you can get all the content areas up on the screen and then move them around until the flow feels right “ If things need to change further you can then do that while participants look on. They are most impressed so when it came to planning her new bikini business (www.sonsie.co.nz).she used her online dexterity and MindManager to develop early concepts and now puts together a new plan every few months. “I then print it out and carry it with me everywhere, so that everything that comes to mind goes straight on to the mind map. I also cross off things as they are completed.” And whenever the mind map is too messy to work with anymore she starts a new one.

So what are the key benefits to Maree • having everything on one sheet of paper means she is constantly aware of where her attention needs to be, where new ideas belong, and what is most urgent.

• there is always a plan B if one source of materials dries up or some other obstacle gets in the way – a quick check of the mindmap and the alternatives are there

• portability is a huge one – easy to use in the Koru Club, cab or while waiting for an appointment

• the saved mindmaps provide a perfect record of how far she has come ~ great motivation!!”

Maree says that she was slow to appreciate the benefits of mindmaps but was persuaded by a workmate a few years ago to reconsider. However it is the software that has made them so much a part of her business life. “Isn’t it wonderful when a great concept and good technology come

Figure 2 To here in December

Figure 1 From here in June 07

Maree Smith Change Your Spots coach

Maree Smith MD Sonsie Swimwear

together to create a great tool? I don’t know how I would work without it now.”

Maree Smith | Managing Director | Sonsie swimwear | Change Your Spots coaching Tel : +64 21 646 979 Address : PO Box 5647 Wellington 6145 New Zealand Web : www.changeyourspots.com www.sonsie-swimwear.com

tHemereADer Mindsystems Themereader is an advanced new technology that uses artificial intelligence to understand and interpret documents for you...To use it you must have KnowledgeLink or MindManager installed first. The application scans documents and then outputs a summarized result, summarizing all the key ideas and themes, as either a MindManager ThemeReader

How does it work?On their own, mind mapping products can help you map a new idea, but what about the information that is already tied up in older style documents or files? How do you extract this information into a meaningful format?

With Mindsystems ThemeReader you simply right click on a document and choose to convert it. Once the 'split second' analysis is complete, the information is then arranged and transformed into a fully operable MindManager Map or KnowledgeLink Tree. Imagine the possibilities! Documents

that would previously have taken weeks to read and properly understand, can now be transformed understood in minutes. Mindsystems ThemeReader is powered by CiriLab's revolutionary 'Knowledge Engine' technology. This advanced new technology is able to quickly analyze a file or document and pick out recurrent or 'common' themes. The technology uses a highly complex set of algorithms and is so robust it can handle massive amounts of data in just seconds.

Information that previously took days to compile and understand can now take just minutes, all at the click of your mouse! Mindsystems ThemeReader is an advanced new technology that uses artificial intelligence to understand and interpret documents for you...To use it you must have KnowledgeLink or MindManager installed first. The application scans documents and then outputs a summarized result, summarizing all the key ideas and themes, as either a MindManager map or a KnowledgeLink Tree.


or +64 9 8171962

Special Offer for limited time only. You will be able to purchase ThemeReader for half price with each commercial purchase of MindManager Pro 7 and you will then receive KnowledgeLink Pro 5 absolutely Free.

!

!

!

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In his role as CEO of LifeLine Auckland Bryan Wilshire is an enthusiastic

advocate of the value that Mindjet MindManager Pro 7 can add to the effectiveness and efficiency with which he and his team can help people at some of the most stressful moments in their lives.

And you may be surprised at the breadth of services he and his team offer. LifeLine Auckland is a registered charity and offers a telephone and face to face counselling service with 43 years standing. It works 24/7 providing a range of services including Kidsline, Mensline, Chinese Lifeline (Cantonese and Manadrin), Refugee Lifeline (Arabic, Burmese, Dari, Farsi), The National Depression Initiative (John Kirwan), Mental Health anti-discrimination line (Dame Susan Devoy), 211 Family line, Family Violence Information Line, LivingWorks suicide intervention and prevention, face to face services and the main 24/7 counselling line.

Bryan says that given the huge range of services

Auckland’s Lifeline Service & Mindjet MindManagerOne notable New Zealand charity has discovered the power of Mindjet MindManager and is using it to help save lives, literally | BRYAN WILSHIRE

in Lifeline Auckland’s repertoire, many many hours are saved on such tasks as setting agenda and preparation of organisational charts right through the full gambit of project planning, problem solving and options development. The brainstorming functionality is one of their favourites, where the opportinity for all the senior managers to rank issues logically and then circulate ideas, update charts, and add further ideas as they come to hand, makes the whole process so much easier and satisfying. It also provides the unique added value of bringing all of the players on board as they add their contributions to the finished product and keep each other up-to-date and on track.

Bryan continues “ For myself I find the ease with which I can turn a mind full of ideas into a mind map that then acts as a series of trigger points is exceedingly helpful. Previously it was a pen on a large sheet of paper that was never big enough and ended up being trashed because it became just too messy and often too hard to explain to a second party. MindManager Pro 7 uses many of the conventions of Microsoft Windows based software our learning has always been a breeze becaause we can export our MindManager maps to Word, Powerpoint, Excel, etc and even to the Web.. Being able to export ideas in this format by direct conversion to a pdf file format makes it easy to share with other colleagues.”

And then there are great overall qualities that the teams at Lifeline really enjoy ~ the colours, the graphics, the ability to hyperlink to Word, Excel and many other digital files from within the maps and the sheer ease and enjoyment with which the vastly improved productivity falls into place .

But there are other bonuses. Recently LifeLine Auckland’s commitment to good governance (and not just the non-profit area but in private business as well) resulted in Bryan’s being invited to contribute to a textbook on governance. Naturally he used Mindjet MindManager as a means of downloading all the topics and subtopics that came to mind. And it all happened so speedily that once it was recorded and further refinements stood out, they were easily added, and the assignment was well on the way to being complete.

“In a whole range of ways what was taking several hours to produce now takes 20-30 minutes. All that pile of random notes and messages that were formerly buried under the desk blotter now take pride of place on top of the desk as the thinking is converted to actions. It makes huge economic sense.”

Bryan has included below two recent examples of the way Mindjet MindManager is being utilised across the Lifeline Auckland organisation.

Simplifyinginformation

Introducing Suzie

Suzie is one of the newest advocates forMindManager . She is the foundingDirector of Projex Unlimitedwww.projexunlimited.com<http://www.projexunlimited.com> aboutique Dunedin-based ProjectManagement Company established in2001. Suzie developed the business tomeet the growing demand for customisedproject management and processimprovement expertise. She works withclients throughout New Zealand andAustralia.

How Suzie discoveredMindManager

I was working with another colleague on aproject. We were working through theinformation that she had gathered fromstaff in the organisation. My colleaguehad captured the information in aMindManager Mind Map .

I was intrigued by the way in which theinformation was presented. The formatwas not your typical WORD documentwith pages and pages of words - thisinformation was all effectively linked onone page. So simple!

As I asked my colleague questions aboutwhat had been said, by whom, and howmany people had said the same things,this information was produced for meincredibly quickly.

"Wow I said! What is that cool tool you are using?"

I could instantly see so many uses forMindManager in my own day-to-day workprocesses. I also quickly recognised thatMindManager could save me asignificant amount of time and completelyrevolutionise the way in which I work.

I promptly requested contact details forthe supplier, and within a few days I wasusing MindManager with realenthusiasm.

An example of how Suzie hasused MindManager

Projex Unlimited is about creatingefficiency and effectiveness inorganisations. We are often called in toundertake process improvement.

A process improvement project typicallyincludes repetitive steps that must beundertaken for each process area.

In the past, when I used Microsoft Projectto manage these types of projects, I hadto copy and paste the same project stepsinto several project streams. The beautyof MindManager is that I can create oneMind Map which lists all of the standardsteps. I can then utilise text markers andthe power filter in this Mind Map to showdifferent views of the steps to be carriedout at the various stages of the project.(Suzie to attach mindmap example whensending to Patrick)

Using MindManager has enabled me as a Project Manager to produce someamazing results:- I can produce one, concise page of information to present to the ProjectSponsor that outlines the necessary steps in the project and timeframes for allassociated tasks. Prior to the discovery of MindManager, I was submitting a 4-5page WORD document to the Sponsor for their initial approval to proceed withthe project- The Projex Unlimited Team can present relevant project information to theProject Sponsor using MindManager's 'presentation mode'. The Project Sponsorapproved the project 'on the spot' because our information was so succinct andeasy to understand.- The Project Manager was given the ability to manage the project using onecomprehensive Mind Map.- The projects' history could be recorded in one Mind Map .- The project was easily communicated to staff via their Intranet usingMindManager's 'export as a web page' functionality

MindManager is the tool Suzieuses every day to continuallyimprove business processes, notonly for the benefit of ProjexUnlimited but for the benefit of itsclients.

When I undertake the same type ofproject for several different clients, it is soeasy for me to implement these projectsbecause I can simply use a series ofMind Map templates as 'projecttemplates'.

I can complete work for clients a mere 1week after the initial site visit. Using aMind Map means that if I need to, I canalso provide information to the client theday after I visit the site i.e., THE NEXTDAY.

For me, not being able to useMindManager now would be like trying tosurvive in business without a mobilephone! I am passionate about this tooland could not imagine working without it.

Simplifying Information Article.mmap - 17/01/2008 -

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SIMPLIFYING I N F O R M A T I O NSuzie is one of the

newest advocates for MindManager. She

is the founding Director of Projex Unlimited www.projexunlimited.com, a boutique Dunedin-based Project Management Company established in 2001.

Suzie developed the business to meet the growing demand for customised project management and process improvement expertise. She works with clients throughout New Zealand and Australia.

How Suzie discovered MindManager

I was working with another colleague on a project. We were working through the information that she had gathered from staff in the organisation. My colleague had captured the information in a MindManager Mind Map.

I was intrigued by the way in which the information was presented. The format was not your typical WORD document with pages and pages of words - this information was all effectively linked on one page. So simple!

As I asked my colleague questions about what had been said, by whom, and how many people had said the same things, this information was produced for me incredibly quickly.“Wow I said! What is that cool tool you are using?”

I could instantly see so many uses for MindManager in my own day-to-day work processes. I also quickly recognised that MindManager could save

for me, not being able to use MindManager now would be like trying to survive in business without a mobile phone! I am passionate about this tool and could not imagine working without it | SUZIE PATRICK

me a significant amount of time and completely revolutionise the way in which I work.

I promptly requested contact details for the supplier, and within a few days I was using MindManager with real enthusiasm.

An example of how Suzie has used MindManager

Projex Unlimited is about creating efficiency and effectiveness in organisations. We are often called in to undertake process improvement.

A process improvement project typically includes repetitive steps that must be undertaken for each process area.

In the past, when I used Microsoft Project to manage these types of projects, I had to copy and paste the same project steps into several project streams. The beauty of MindManager is that I

can create one Mind Map which lists all of the standard steps. I can then utilise text markers and the power filter in this Mind Map to show different views of the steps to be carried out at the various stages of the project. (Suzie to attach mindmap example when sending to Patrick)Using MindManager has enabled me as a Project Manager to produce some amazing results: - I can produce one, concise page of information to present to the Project Sponsor that outlines the necessary steps in the project and timeframes for all associated tasks. Prior to the discovery of MindManager, I was submitting a 4-5 page WORD document to the Sponsor for their initial approval to proceed with the project

- The Projex Unlimited Team can present relevant project information to the Project Sponsor

using MindManager’s ‘presentation mode’. The Project Sponsor approved the project ‘on the spot’ because our information was so succinct and easy to understand.

- The Project Manager was given the ability to manage the project using one comprehensive Mind Map. - The projects’ history could be recorded in one Mind Map.

- The project was easily communicated to staff via their Intranet using MindManager’s ‘export as a web page’ functionality

MindManager is the tool Suzie uses every day to continually improve business processes, not only for the benefit of Projex Unlimited but for the benefit of its clients.

When I undertake the same type of project for several different clients, it is so easy for me to implement these projects because I can simply use a series of Mind Map templates as ‘project templates’.

I can complete work for clients a mere 1 week after the initial site visit. Using a Mind Map means that if I need to, I can also provide information to the client the day after I visit the site i.e., THE NEXT DAY.

For me, not being able to use MindManager now would be like trying to survive in business without a mobile phone! I am passionate about this tool and could not imagine working without it.

AdvertisementFor just $200 plus gst. you can advertise your business here.

Contact Mindlogik for details.

+64 21 0300 [email protected]

Software


TOP 10 NEW FEATURES in FastTrack Schedule 9

3) Support for icalendar IcS filesPublish projects in this standard calendar format to intranets or remote servers for team members to view through a web browser. With iCalendar support, it’s easy to share project tasks with Outlook, iCal, and other popular organizers.

7) custom Datelines and Project DatelinesSignify key dates within your schedule with custom datelines and project datelines. Create up to ten datelines, each with their own unique color and formatting.

4) Mindjet® MindManager® integrationFastTrack Schedule 9 easily integrates with Windows and Mac versions of MindManager, providing an ideal concept to completion workflow for planning and executing project initiatives.

8) New templates, tutorials, and example filesGet started quickly with a suite of new industry-specific templates and example files, or gain a better understanding of FastTrack Schedule 9's unique features by stepping through our comprehensive new tutorials and practice files.

1) Project consolidationStay focused on the big picture while you monitor the progress of project teams. Consolidate separate FastTrack Schedule 9 files into a single master file to view multiple projects or a multi-phased project.

Discover the latest additions to fastTrack Schedule including over 40 feature enhancements and new support for windows Vista. fastTrack Schedule 9.2 is a free update for all fastTrack Schedule 9 users.

Using an earlier version of FastTrack Schedule?Visit our Upgrade Center for pricing, eligibility, and to discover the Top New Features in the Windows Version and the Top New Features in the Mac Version.

5) Vista and universal certified, seamless cross-platform integrationWindows and Mac users will have no barriers for collaborating on projects. Files can be shared seamlessly across platforms between Windows Vista-certified and Universal Mac versions of FastTrack Schedule 9.

9) Autofit Calendar and calendar View enhancementsSimilar to AutoFit Schedule, this convenient feature optimizes the format of the Calendar View—automatically adjusting the width and height of gridlines in the Calendar to display all project tasks.

2) easier data exchange with Microsoft Project®, Open MPP/MPT filesThrough improvements in XML, MPX and the ability to open Microsoft Project MPP/MPT files directly in FastTrack Schedule 9, you can now transfer data with all versions of Microsoft Project.

6) Enhanced and simplified linking Linking activities is easier and more consistent. In accordance with PMI (Project Management Institute) practices, FastTrack Schedule 9 supports CPM scheduling with four standard link types and eight constraint types.

10) AutoArchive, AutoSaveAutomatically archive your open FastTrack Schedule 9 files by saving project snapshots at regular intervals. Use these best of breed archiving features as your safety net to back-up project plans.

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Contact Mindlogik for details.

+64 21 0300 [email protected]

The Business Mapper

Documents

Transcript of The Business Mapper