THE BODY SHOP INTERNATIONAL...

THE BODY SHOP INTERNATIONAL PLC

Please find attached, documents to be completed by new and/or current suppliers.

Included in this document are:

Introduction to the Questionnaire

The Body Shop International Supplier Screening Questionnaire

A. Company/Fac tory Profile

B. Employment Practice & Policy

• Health & Safety • Environmental Management • Animal Protection • Sustainable Wood • Quality • Certification • Contacts and signatures

Completed forms should be returned to the corporate or regional office that sent it to you.

Corporate Office:

Sourcing Department

The Body Shop International Plc

Watersmead

Littlehampton

West Sussex

BN17 6LS

UK

Regional Office:

The Body Shop Inc

5036 One World Way

Wake Forest

NC 27587

USA


The Body Shop International seeks to form business partnerships with companies who share its commitment to quality, as well as its respect for human rights, environmental and animal protection.

By completing this questionnaire you will help us to understand your business priorities and assess how best to develop this relationship. All information will be treated in the strictest confidence. This Supplier Screening Questionnaire will provide us with an initial indication of your business approach and will refer to where you are at this moment in time. Please complete the questionnaire as fully as possible although we acknowledge that there may be certain questions on which you may not be able to provide detailed information.

The Body Shop International Code of Conduct attached to this questionnaire is based on labour conventions approved by the member states of the UN. Since 2004 The Body Shop has adopted the Ethical Trading Initiative (ETI) base code, which is based on the UN conventions to bring about improvements to the conditions of workers in the supply chain. Further information on the ETI can be found in the ETI workbook, which can be accessed by following the steps below: -

• Open the ETI website www.ethicaltrade.org • Click on ‘resources’ • Click on ‘workbook’ • At log in prompt: • User name: bodyshop • password: h34ling (h,three, four,l,i,n,g,)

Please ensure that the code is understood and signed by all production units. If for any reason(s) you are unable to comply with the Code please state what these are so that we are better able to make an assessment of your business. In the questionnaire you will be asked where you currently consider yourselves to be regarding compliance with the Code of Conduct, please assess where you consider your company to be at this point in time and, if in the event you consider that you are not fully compliant, whether you are prepared/able to work towards it. Please ensure you sign the Code of Conduct and return it with the questionnaire.

A cross-functional assessment team will review your completed questionnaire to determine the compatibility of your business against The Body Shop International supply needs. The assessment team may raise further questions or request copies of policies, certifications and other documents that you mention in completing the questionnaire. At this stage, it may be deemed appropriate for us, or our agents, to carry out a desk-based assessment of your business or to arrange to visit your offices and production facilities.

As part of our continuing relationship with our suppliers, The Body Shop does from time to time arrange for an independent, on site assessment to be carried out, this will help us to

http://www.ethicaltrade.org/

develop our relationship with you in line with our Code of Conduct. If an assessment is to be carried out, we will contact you.

Please be assured that The Body Shop does not automatically exclude any business on non-compliance, and that all information provided by you will remain strictly confidential. It is The Body Shop’s policy to work with suppliers for continuous improvement.

Your initial point of contact for any queries relating to this questionnaire is the person forwarding it to you. However, if they are unable to answer your query please contact the Sourcing Department.

It is important that the Questionnaire is completed at all major points of product manufacture, e.g. Finishing point and sub-contractors, Please forward a copy of this form to all relevant factories for completion. Please ensure that they also sign the Code of Conduct and that their management team and the workforce is aware of what is stated within the Code. If you use sub-contractors we would ask you to complete question A12 so that we have full visibility of our supply chain.

Sourcing Department

The Body Shop International PLC


Supplier Screening Questionnaire

Private & Confidential

BSI Buyer: Department:

Please complete this questionnaire electronically or in black ink and capital letters if completing manually, inserting ‘N/A’ against any questions, which are not applicable to your business.

A. COMPANY/FACTORY PROFILE

*All information given in this questionnaire should relate to the company named in the box below. A separate copy of this questionnaire must also be completed at all major points of product manufacture, e.g. by factories or sub-contractors.

Company Name and Address*:

Telephone:

Fax: E-mail: Web Site:

Please indicate your proposed relationship with The Body Shop International:

Manufacturer/

Producer

Parent Company

Trader/Buying House

Agent Other (Please give brief details)

Please complete the following chart in order to illustrate the supply chain. Please enter N/A in the left hand column if not applicable. Please note that your company should be entered into one of the boxes below as well as the other companies in the chain.

Final point of manufacture:

Name:

Address

Office Phone:

Email Parent company of manufacturing site:

Name:

Office Phone:

Email

What percentage of the manufacturing site does this company own. Agent:

Name:

Office Phone:

Fax:

Email

Does AGENT have any direct or indirect holding or legal interest in the above listed factory? If so, please describe:

If you are an Agent/Trader/Buying House, and there is more than one factory you source from for BSI, please list each factory name and address(s) Agents/Traders/Buying Houses are also requested to ask their factories to complete and sign a copy of this questionnaire).

1.

3.

2.

4.

Please complete the following table. The division listed below e.g. administration office may be part an agent of the manufacturing site or it may be part of the same company. Please indicate which company each division belongs to. Information in this table my repeat information provided above.

Number of employees full/part time

Division Location(s)

Female Male Administration/Sales Office

Company name:

Distribution/Warehouse

Company name:

Manufacturing

Company name:

Home workers

Company name:

Sub-Contractors

Company name:

Please advise the following:

1. Nature of the goods or services to be supplied to The Body Shop International Plc.

2. What industry do you represent?

3. What is the approximate floor area of your production facilities in square metres?

4. What is the approximate floor area of your warehouse in square metres?

5. Do you have any plans to expand or to move to new premises, if so when and to which location?

6. What is the normal output of the goods you will be supplying to The Body Shop International? (Please state approximate quantity produced per shift or day)

7. What is your average lead-time? 8. Do you have a manufacturing planning system,

e.g. MRPII or equivalent?

9. How many years has your company been trading?

10. Is your company part of a group, if so who is the parent company?

11. What processes or services do you subcontract?

12. Please give names and addresses of subcontractors.

13. Please give the name and position of the person responsible for environmental/ethical issues:

14. Please give your company VAT number, if applicable. (This applies to EEC companies only)

15. Please provide details of your Bank.

Name & address of your Bankers

Please provide name & address of 2 customers willing to provide a reference.

1. 2.

16. What has been your annual turnover, profit and return on investment over the last 5 years, starting from last year? (Please state the currency)

Last Year Year 2 Year 3 Year 4 Year 5 Turnover

Profit

Return on Investment

17. Please list your top 4 customers in terms of proportion of turnover.

Customer % of your business

Customer % of your business

1.

3.

2.

4.

B EMPLOYMENT PRACTICE

Section 0 – Management Systems

0.1 Have you received a code of conduct covering labour standards from any purchaser?

Yes/No

0.2

If Yes, from whom?

0.3 Has the code been communicated to workers?

Yes/No

0.4 If YES:

How?

Options are: Notice board, Trade Union, Workers Committee, Workers meeting or Other

Other: Please specify

0.5 Do you have an ethical trading policy statement defining

your approach to labour standards and ethical trading?

Yes/No

0.6 Is there an individual in a senior management position who ensures that the requirements of the policy are met?

Yes/No

0.7 Do you have a procedure in place to evaluate and select your suppliers based on their ability to meet your defined standards?

Yes/No

0.8 Are records kept that demonstrated your suppliers have participated in the ethical activities/monitoring you have requested?

Yes/No

Section 1 – Employment is freely chosen

1.1 Do you have a signed (or equivalent) copy of a contract of employment with each worker?

Yes/No

1.2 Do all workers have a copy of their contract of employment?

Yes/No

1.3 If No: How do you communicate terms of their contract to

workers? (You can select more than one option)

Options: Individual verbal communication, meeting with workers, displayed on notice board and/or other

If Other: please give other detail

1.4 Are all workers free to leave the site during non-working

hours or at the end of their shift? (This includes workers who live on site)

Yes/No

1.5 Do you have a written procedure for resignation, which is communicated to the workforce?

Yes/No

1.6 Are all workers free to leave your employment upon giving reasonable notice?

Yes/No/Other

If Other: please specify

1.7 Do you hold workers' ID cards/passports?

Yes/No

1.8 If Yes: Are they originals or copies?

If Originals: Is holding original ID papers a legal requirement in your country?

Yes/No

1.9 Are workers able to have their ID papers returned to them on request at any time?

Yes/No

1.10 Are workers required to lodge deposits?

Yes/No

Section 2 – Freedom of Association

2.1

Do you recognize trade unions? Yes/No

2.2

Are workers free to join trade unions of their choice?

Yes/No

2.3

Are workers free to join workers' organizations of their choice (other than trade unions)?

Yes/No

2.4 Do you have any trade unions or worker

organizations/committees in your workplace that represent the views/rights of workers?

Yes/No

2.5 If Yes:

What organizations for worker representation exist on site? (You can select more than one option)

Independent Trade union, Workers committee, Health and Safety committee, dormitory committee, government union and/or other

If other: Please give other details

2.6 Does the workforce democratically elect workers’

representatives? Yes/No

2.7 Do you have regular meetings with the main trade

union or workers' committee representatives in your workplace?

Yes/No

2.8 If Yes:

How often do you meet with them?

Weekly, monthly, 2 monthly, quarterly, six monthly, yearly and other

If other: Please give details

2.9 Are minutes of meetings taken?

Yes/No

2.10 How is the content of the meetings communicated to workers?

Newsletter, Not communicated to workers, notice board and/or other

If Other: Please give details 2.11 Are workers' representatives allowed to carry out

their duties within working hours without losing pay?

Yes/No/Other

If other: Please give details 2.12 Does your company recognize collective

bargaining by majority representation? Yes/No

2.13 Do you have collective bargaining agreements? Yes/No/Other

2.14 If Yes:

Which workers are covered by collective bargaining agreements? (You can select more than one option)

Permanent, temporary, hourly paid, piece rate, home workers, casual, seasonal and outworkers


2.15 What is the means of determining pay and

conditions with any workers who are not covered by collective bargaining agreements?

Workers councils, individual appraisal negotiation, consultation with trade unions, no negotiation, other


Section 3 – Accommodation

3.1 Do you provide accommodation for workers? Yes/No 3.2 If No:

How do workers get to work? (You can select more than one option)

Own car, foot, bicycle, public transport, company provided vehicle, other

3.3 If Yes:

Do workers have to pay for accommodation?

Yes/No 3.4 If Yes:

How much do you charge per month for accommodation?

Enter currency and amount 3.5 How many workers live in accommodation provided by you?

3.6 Which categories of workers do you provide accommodation for? (You can select more than one option)

Managers, supervisors, production workers, other


3.7 Do you provide married/family accommodation?

Yes/No

3.8 If yes: Which categories do you provide married/family

accommodation for? (You can select more than one option)

Managers, supervisors, production workers, other


3.9 Are married/family quarters sufficiently separate from the worksite to ensure that children cannot enter production or warehouse areas?

Yes/No

3.10 Do any workers' children live in the accommodation provided by the site?

Yes/No

3.11 If Yes:

Do you provide a safe place for children to play?

Yes/No

3.12 Do you provide childcare during work hours?

Yes/No

3.13 Do children have access to a school?

Yes/No

3.14 Do children have access to medical care?

Yes/No

3.15 How many production workers share a room, on average?

3.16 Is all accommodation in a separate building from production areas?

Yes/No 3.17 Are there at least two fire exits from each floor of

accommodation blocks?

Yes/No

3.18 Are all exits kept unblocked and unlocked all day and all night?

Yes/No/Other

3.19 If Other:

Please give details of other

3.20 Do accommodation areas have fire alarms?

Yes/No

3.21 How often do you test the fire alarm?

Every 1 to 3 months, every 4 to 6 months, every 7 to 12 months, less often than every 2 years, never

3.22 How often do you practice the fire drill?

Every 1 to 3 months, every 4 to 6 months, every 7 to 12 months, less often than every 2 years, never

3.23 Do you record the time it took to evacuate the production

site?

Yes/No

3.24 Do you have a written fire evacuation procedure for accommodation areas?

Yes/No

3.25 If Yes:

Is the fire evacuation procedure communicated to all workers, including new workers when they start work?

Yes/No

3.26 Do you have at least the number of fire extinguishers, hoses and fire blankets specified by law?

Yes/No

3.27 If there are gas appliances in accommodation, are these adequately maintained?

Yes/No/NA

3.28 Is there enough space for workers to sleep and store their belongings securely?

Yes/No

3.29 Is accommodation segregated by sex (except in the case of married/family quarters)?

Yes/No

3.40 Are toilets and washrooms clean and hygienic?

Yes/No 3.41 Is clean drinking water available to workers at all times?

Yes/No

Section 4 – Children and Young Workers

4.1 What is the minimum age for working in your country?

4.2 Do you have personnel records, which include copies of

evidence of the date of birth of each worker?

Yes/No

4.3 If Yes: What evidence do you hold? (You can select more than one option)

Options: Birth certificate, family book, ID card, medical certificate, ration book, school leaving certificate and/or Other

If Other: Please give details of other

4.4 Are all workers over the minimum legal working age? Yes/No

4.5 If No:

Please give detail of the ages of underage workers, how many hours they work and what tasks they perform.

4.6 Have you ever discovered workers under the minimum legal working age in your workplace?

4.7 If Yes:

What action did you take?

4.8 Do you have any workers above the legal minimum age of Yes/No

employment but under the age of 18?

4.9 If Yes:

How many workers above the legal minimum age of employment but under 18?

4.10 Do you keep a list of all workers under 18?

Yes/No 4.11 Do workers over the legal minimum age but under 18 do

hazardous jobs? Yes/No

4.12 Do workers over the legal minimum age but under 18 work overtime or at night?

Yes/No

4.13 Do workers over the legal minimum age but under 18 have regular medical

examinations?

Yes/No

4.14 Are people under 18 working or living on your production site exposed to risks from chemicals, pesticides, machines or tools, dust or excessive cold, heat or noise?

Yes/No

Section 5 – Wages In this section, when you are asked to enter details about payment, enter the amount, select a currency and the time unit by which workers are paid e.g. per hour, per week.

5.1 What is the legal minimum wage applicable to your industry by law/collective agreement?

Not known, there is no official minimum wage in this country, enter details

5.2 Do all permanent workers; receive at least the minimum

wage for standard working hours?

Yes/No/NA

5.3 How much does the lowest paid permanent worker earn for standard working hours in each pay period?

Not applicable/Enter details

5.4 Do all piece rate workers receive at least the minimum wage for standard working hours?

Yes/No/NA

5.5 How much does the lowest paid piece rate worker earn for standard working hours in each pay period?


5.6 Do all temporary; casual and seasonal workers receive at Yes/No/NA

least the minimum wage for standard working hours?

5.7 How much does the lowest paid temporary/seasonal/causal worker earn for standard working hours in each pay period?


5.8 Do all home workers and outworkers receive at least the minimum wage for standard working hours?

Yes/No/NA

5.9 How much does the lowest paid outworker/subcontractor/home worker earn per pay period?


5.10 How are employees paid? (You can select more than one option)

Cash, direct to bank, cheque and/or other

If other: Please specify other 5.11 How often do workers receive their wages?

Daily, monthly, weekly, other

If other: Please specify other

5.12 Are workers paid in national currency?

Yes/No/Other

If other: Please specify how workers are paid

5.13 Are all workers paid a premium rate for overtime work?

Yes/No

5.14 If Yes:

What premiums do you pay?

5.15 Do you make deductions from workers' pay?

Yes/No

5.16 If yes:

What deductions do you make? (You can select more

than one option)

5.16 Do workers receive pay slips clearly setting out how their

wages are calculated and any deductions made?

Yes/No/Other


5.17 Do permanent workers receive paid annual leave as

specified by national law? Yes/No/NA

5.18 If Yes:

How many days?

5.19 Do permanent workers receive paid sick leave as specified by your national law?

Yes/No/NA

5.20 If Yes:

How many days?

5.21 Do permanent workers receive paid sick leave as specified by your national law?

Yes/No/NA 5.22 If Yes:

How many days?

5.23 Do permanent workers receive the maternity leave specified by national law?

Yes/No/NA

5.24 If Yes:

How many days?

5.25 Do temporary workers receive paid annual leave as specified by national law?

Yes/No/NA

5.26

If yes:

How many days?

5.27 Do temporary workers receive paid sick leave as specified

by your national law?

Yes/No/NA

5.28 If yes:

How many days?

5.29 Do temporary workers receive the maternity leave specified by national law?

Yes/No/NA

5.30 If yes:

How many days?

5.31 You will need to specify how what kind of workers you have

• Permanent

• Temporary

• Home workers/outworkers

• Casual and

• Seasonal

5.32 You will need to specify if they are paid: • Piece rate

• Hourly rate

• Monthly salary

• Other – if you select ‘other’ you need to provide details of payments

Section 6 – Working Hours

6.1 What is the legal maximum working week, including overtime, in this country?

6.2 How many hours do your employees work in a standard

workweek?

6.3 What is the maximum number of overtime hours that

employees work in a week in peak season?

6.4 Is overtime compulsory? Yes/No/Other

6.5 If Yes or Other:

How do workers request not to work overtime?

6.6 Do workers have at least one day off per week?

Yes/No

6.7 How are the hours worked by workers recorded?

Manually, swipe card, time clock, other

If other:

Please give details

Section 7 – Discrimination

7.1 Do you have an equal opportunities policy?

Yes/No

7.2 Are there some jobs that you would prefer a man or woman to do?

Yes/No

7.3 If Yes:

What are these jobs?

7.4 Do workers receive equal pay for equal work, regardless of sex, ethnic origin, race, caste, tribe or religious belief?

Yes/No

7.5 What percentage of supervisors are women?

7.6 Are different ethnic groups represented at supervisor and managerial level in equivalent proportions to their representation in the workforce?

Yes/No/Other


7.7 Are union representatives treated in the same way as

other workers?

Yes/No/NA

If No: Please give details

7.8 Is pregnancy-testing part of your recruitment process?

Yes/No

7.9 Do you dismiss workers who become pregnant?

Yes/No

7.10 What special arrangements do you make for pregnant workers in the workplace (e.g. breaks, special working conditions)?

7.11 Are workers able to return to their jobs after having a baby?

Yes/No/Other


Section 8 – Regular Employment

8.1 Do you keep an up-to-date register of employees?

Yes/No Do you employ any casual temporary or seasonal

workers?

Yes/No

8.2 If Yes:

Do you have an up-to-date list of casual, temporary and seasonal workers?

Yes/No

8.3 Do all casual, temporary and seasonal workers receive pay and benefits in line with the law?

Yes/No

8.4 If No: Please supply details?

8.5 Do you employ apprentices or people on sponsored training programmes?

Yes/No

8.6 If Yes:

How long is the maximum apprenticeship period?

Less than 1 month, 1-3 months, 3-6 months, 6-12 months, 1-2 years, 2-3 years, more than 3 years

8.7 How much are apprentices or trainees paid for standard working hours per pay period?

Amount per: hour, day, week, 2 weeks or month

8.8 Do your new workers have probationary periods?

Yes/No

8.9 If Yes:

What is the maximum term of probation?

1 month, 2 months, 3months, 4-6 months, 7-12 months or more than 12 months

8.10 Do you repeatedly use fixed-term or short-term contracts? Yes/No/Other

If other:

Please give details

8.11 Do you use agency labour?

Yes/No 8.12 If Yes:

How many labour providers do you use?

8.13 Please provide the names of the labour providers that you use on a regular basis

8.14 Do you have any systems in place to ensure that the labour provider(s) you use meets labour standard requirements?

Yes/No

8.15 If Yes:

Please give details

8.16 Do you have a contract with agencies/labour providers?

If Yes:

Does the contract specify rates of pay and health and safety responsibilities of each party?

Yes/No

8.17 Do all agencies have documentation proving that each worker is entitled to work?

Yes/No/other

8.18 If other:

Please give details

8.19 Are you confident that all agencies have taken reasonable

steps to ensure that the documentation is genuine?

Yes/No

8.20 Before commencing work each day, do all agencies provide you with a fully completed and signed list of agency workers?

Yes/No/other

If other:

Please give details

8.21 Does a member of staff check and record that for all

workers (including agency staff) there is an available, valid document authorizing them to work in the country?

Yes/no/other


Section 9 – Discipline

9.1 Do you have a formal disciplinary procedure?

Yes/No

9.2 If Yes:

How do you ensure that workers understand the disciplinary procedure? (You can select more than one option)

Give workers copies of procedure, verbally explain procedure, put procedure on notice board, workers sign a slip to confirm they have understood the procedure, procedure is included in workers contracts, other

If other: Other details

9.3 Do you have a formal grievance procedure?

Yes/No

9.4 If Yes:

How do you ensure that workers understand the grievance procedure? (You can select more than one option)

Give workers copies of procedure, verbally explain procedure, put procedure on notice board, workers sign a slip to confirm they have understood

the procedure, procedure is included in workers contracts, other

9.5 Do supervisors and managers receive training on

disciplinary and grievance procedures?

Yes/No

9.6 Do you keep records of disciplinary actions taken and grievance procedures?

Yes/No

9.7 Do you conduct physical searches of workers?

Yes/No

9.8 If yes:

Please give details

Section 10 - HEALTH, SAFETY AND HYGIENE

Health and Safety management

10.1 Is there a senior manager responsible for health and safety?

Yes/No

10.2 If Yes: Sate their Name and Position

10.3 Do you have a health and safety committee on which workers are represented?

Yes/No

10.4 Are you aware of all health and safety laws and regulat10.6ions relevant to your workplace?

Yes/No

10.5 If Yes:

How do you keep yourself informed about changes in health and safety regulations?

10.6 Do you carry out health and safety risk assessment?

Yes/No

10.7 If yes:

When was the last health and safety risk assessment carried out?

10.8 Were any high-risk areas identified?

Yes/No

10.9 If Yes;

Please briefly summarise the key risk issues found in the risk assessment

10.10 Have you developed action plans for all high-risk areas?

Yes/no

Health and Safety Training

10.11 Do workers receive health and safety training relevant to their job?

Yes/No

10.12 If yes:

What does the health and safety training cover? (You can select more than one option)

Fire evacuation, machinery and tools, manual handling, storage, handling, use and disposal of hazardous materials including chemicals and pesticides, use of personal protective equipment

10.13 Do you have records of health and safety training?

Yes/No

Worker Health

10.14 Do you provide workers with personal protective equipment appropriate for the work they do?

Yes/No

10.15 If yes:

Is the personal protective equipment you provide free of charge?

Yes/No

10.16 Do you have an accident book in which all accidents, however minor, are recorded?

Yes/No

10.17 If Yes:

How many accidents, however minor, have been recorded in the last 12 months?

10.18 Have steps been taken to prevent the reoccurrence of these accidents?

Yes/No

10.19 Do you have well-stocked first aid boxes in every area of the production site?

Yes/No

10.20 If yes:

Are first-aid boxes locked?

Yes/No

10.21 Is each shift covered by a trained first aider?

Yes/no

10.22 Do you have any further medical facilities/sick room on site?

10.23 Please give details of further medical facilities (on site and off site) in case of an emergency

Fire Safety

10.24 Is there a named and trained worker on each shift who is a Fire Officer and a Deputy Fire Officer in case of illness?

Yes/No/other

If other: please give details

10.25 Do you have a written fire evacuation procedure?

Yes/No

10.26 If Yes:

Is the fire evacuation procedure communicated to all workers, including new workers when they start work?

10.27 Do you have a fire alarm that can be clearly heard in all areas of the production site?

Yes/No

10.28 If yes:

Do you test the fire alarm?

Yes/No

10.29 If Yes:

How often do you test the fire alarm?

10.30 Do you practice the fire drill?

Yes/No

10.31 If yes:

How often do you practice the fire drill?

Every 1-3 months, every 4-6 months, every 7-12 months, every 13 months – 2 years or less than every 2 years

10.32 Do you record the time it took to evacuate the

production site?

Yes/No

10.33 Do you have an adequate number of fire extinguishers, hoses and fire blankets?

Yes/No/Other

10.34 If Yes:

Are the fire extinguishers appropriate for the fire risks in each area of the production site?

Yes/No

10.35 Is all fire fighting equipment regularly checked?

Yes/No

10.36 Are exit routes kept free from obstructions?

Yes/No

10.37 Are there enough fire exits for all workers to leave all buildings safely in an emergency?

Yes/No

10.38 Are all fire exits unlocked and unblocked during working hours?

Yes/No

10.39 Are fire exits and escape routes marked with signs with pictures as well as words in a language that workers understand?

Yes/No

10.40 Is smoking banned in production and storage areas?

Yes/No

10.41 When was electrical wiring last checked by a qualified electrician?

Within last 12 months, 1-2 years ago, longer than 2 years ago or

never

Machinery

10.42 Do you have written procedures for each machine or tool giving details of how to use it safely?

Yes/No

10.43 Do all machines and tools have adequate safety guards?

Yes/No

10.44 Are all machines and tools regularly maintained? Yes/No

10.45 Are noise levels monitored?

Yes/No

Hazardous Materials

10.46 Do you have a complete list of all chemicals used on your site (including chemicals, pesticides, fertilizers and cleaning fluids)?

Yes/No

10.47 If Yes:

Do you have a material safety data sheet (MSDS) for each chemical in a language which workers understand?

Yes/No

10.48 Do you use any hazardous materials on your site (including chemicals, pesticides, fertilizers)?

Yes/No/Other


10.49 Do you have written procedures for the safe storage,

use and disposal of each hazardous material including chemicals and pesticides; in a language workers can understand?

Yes/No

10.50 Do you keep a list of all workers who work with hazardous material including chemicals and pesticides?

Yes/No

10.51 If Yes:

Do workers working with hazardous materials including chemicals and pesticides receive an annual health check?

10.52 Are hazardous materials including chemicals and pesticides kept in sealed, containers in a locked storeroom, which is in a separate building?

Yes/No/Other


10.53 How are hazardous materials stored?

10.54 Are all containers for hazardous materials labeled with instructions for storage, use and disposal in language workers can understand?

Yes/no

10.55 Do you use any pesticides?

Yes/No

10.56 If Yes:

Do you allow undiluted pesticides in the field environment?

10.57 Are showers and first aid facilities provided for everyone working with hazardous materials, including chemicals and pesticides?

Yes/No

10.58 Is air quality monitored as appropriate (e.g. for solvent and dust levels)?

Yes/No

Housekeeping and Hygiene Facilities

10.59 Is the workplace clean and tidy?

Yes/No

10.60 Do you provide unlimited access to clean drinking water during working hours?

Yes/No

10.61 Do you provide at least 1 toilet for every 25 workers?

Yes/No

10.62 If No:

How many toilets do you provide for every 100 workers?

10.63 Are there separate toilets for men and women?

Yes/No

C. ENVIRONMENTAL MANAGEMENT

Suppliers should (as a minimum) comply with all statutory and other legal requirements relating to the environmental impacts of their business, but endeavour to go beyond this.

1. Do you have a written Environmental Protection policy?

2. Have you assessed what impacts your company has on the environment? (E.g. Greenhouse gas emissions, waste disposal, water usage, wastewater discharges, noise, land contamination, raw materials consumption).

If yes, is this documented?

3. Do you have a system for managing these impacts?

If yes, is this documented?

4. Have you set targets for reducing your environmental impacts?

If yes, please give brief details of your key targets.

5. Do you use any renewable ‘Green’ Energy* for your operations?

(*Energy derived from sources such as wind and solar, which are less polluting and more sustainable than fossil fuels)

6. Have you had any prosecutions for breach of environmental regulations?

If yes, please give brief details.

D. ANIMAL PROTECTION (Please complete if appropriate)

1. Do you carry out or commission animal testing?

2. Do you have a written policy concerning the use of animal testing of cosmetics and toiletries?

3. Do you have a management system for monitoring the animal testing status of raw materials?

4. If no, would you be willing to install one for materials used in The Body Shop International products?

5. Do you fund/conduct research alternatives to animal testing?

E. SUSTAINABLE WOOD (Please complete if appropriate)

1. Do you supply wooden products to any of your customers?

2. Will you be supplying wooden products to BSI? 3. Which country is this wood sourced from? (State

country of forest)

4. Please provide details of the name of the type of wood

5. Is the forest certified as sustainable or legally managed? If so please provide details of certificates

6 Do you have a written policy concerning the use of sustainable wood in your products?

7 Do you have a management system for monitoring the use of sustainable wood in your products?

8 If no, would you be willing to install one for materials used in The Body Shop International products?

9 Do you fund/conduct research on sustainable wood?

F. QUALITY

1. Do you have a documented quality policy?

2. Do you have a quality manual?

3. Are all goods produced inspected/tested in accordance with an established statistal sampling regime?

4. Do you have full batch traceability in respect of the goods you supply to The Body Shop International?

5. Are temperature and humity controls in place at your Factory and Warehouse?

6. Are pest control measures in place?

7. Are your quality systems audited by any of your existing customers?

If yes, please give details below.

Customer Product/services audited

G. CERTIFICATION

1. What certification do you hold in the following areas?

Please attach copies

Quality (e.g. ISO 9000 series)

Social (e.g. SA8000)

Environmental (e.g. ISO 14001, FSC, EMAS)

Animal Protection (e.g. Humane Cosmetics Standard)

Forest Stewardship Council (FSC) or legally/ sustainable managed woods

2. Are you in the process of seeking certification in any of these areas?

If so which ones?

When do you hope to receive certification?

3. Are you willing to be audited by The Body Shop International or their agents?

Please fax copies of any documents you have relating to FSC or sustainable/legally managed wood.

H. CONTACTS

Please list the names and titles of your key personnel. Please indicate if we may contact them directly. Please indicate those responsible for health & safety, environmental protection, against animal testing, quality and purchasing. Where available, please also forward an organisational chart including these people.

Name Title Area of Responsibility

SIGNATURE OF CONSENT

I confirm that the information given in this questionnaire is an accurate representation of the operational practices of this company and would be willing to allow representatives of The Body Shop International access to assess them.

Name: (Print)……………………………….…. Signature: ………………………………………

Position: …………………………………….… Date: …………………………………….……..

Company: ……………………………………..

Please feel free to use this space for any additional comments, expand on any information provided in the accompanying questionnaire or to provide any additional information that may be of relevance, e.g. creative and development strengths.

CODE OF CONDUCT AND GLOSSARY (See Section 2.4 in the Supplier Handbook)

The Body Shop International Code of Conduct and Glossary is included in this Supplier Handbook (Section 2.4). Please read through and sign and return all completed documents by email (where available), signatures can be faxed or posted, to the person/office that forwarded the SSQ to you:

Corporate Office:

Sourcing Department

The Body Shop International Plc

Wastersmead

Regional Office:

The Body Shop Inc

5036 One World Way

Wake Forest

Littlehampton, West Sussex

BN17 6LS

UK

Fax: (44) 1903 844404

NC 27587

USA

Fax: (1) 919 554 8322

Terms of Engagement Policy

The Body Shop’s Mission Statement and Trading Charter commit the Company to social, ecological and economic sustainability. We have developed a set of ethical standards and policies to ensure continuous improvement in business practice towards that goal. Suppliers play a vital role in the development and production of The Body Shop products. In a holistic approach to our business development, we aim to ensure that this commitment is reflected in the workplace standards and business practices or our supplier network.

Our employees and our business partners understand that meeting these standards is no less important than meeting our quality standards or delivery times.

Ethical Standards

We will develop long-term relationships with suppliers who share our philosophy and approach to maintaining ethical standards in business.

Legal Requirements

All facilities that produce products for The Body Shop shall operate in full compliance with all laws, rules and regulations relevant to the conduct of their business.

Environmental Standards

We believe that excellence in environmental management can be a competitive advantage. We aim to do business with suppliers who share that belief. Compliance with all relevant environmental regulations is the minimum requirement. We will give preference to suppliers who share a commitment to environmental sustainability.

In addition, suppliers must be able to provide documented assurance that products they produce for The Body Shop have no detrimental impact on endangered species or on biodiversity and that all oils used in products are from a certified GM-free source

(See policy on Use of Materials of Genetically Modified Origins).

Animal Protection

We will not use any raw materials that have been tested on animals for cosmetics purposes since December 31, 1990. Suppliers must secure, and retain on file, written confirmation of compliance with this rule from the manufacturer of each and every ingredient in any product manufactured for The Body Shop. (See Against Animal Testing Policy and Declaration)

We aim to avoid the use of slaughterhouse by-products and minimize the use of other animal derived materials. Suppliers must be able to provide documented assurance that any animal derived ingredients used in The Body Shop products must come from sources that demonstrate the highest humane standards. (See policy on the Use of Materials of Animal Origin)

The protection of flora and fauna is an integral part of The Body Shop approach to products. We do not source materials derived from endangered and threatened species. A precautionary principle is applied to marine items, which are used only where there are no adverse impacts on natural habitats from removing organisms. Biodiversity considerations are included within internal Ethical Materials Criteria, Community Trade Guidelines and Technical Product Development Guidelines’

Sustainable Wood

Our wooden products are purchased from well-managed/known forest sources; by 2010 The Body Shop aims to source 100% of all wood products and visual merchandise from Forest Stewardship Certified (FSC) sources.

Genetically Modified Organisms

The Body Shop shares public concern over the potential impact of genetically modified crops on human health and the environment. In terms of our own formulations, in October 1999, we switched our soya oil to a certified GM-free source. We also ensure that other plant materials, such as maize and jojoba, are from GM-free sources. Any future use of other primary oils, such as corn or rapeseed, will meet the same standards. We ensure that any materials new to The Body Shop, where it is known there is a possibility of an alternative source from a genetically modified plant, are derived from plants that are GM-free.

Employment Practices

The obligation to respect every individual’s human rights is fundamental to The Body Shop’s values; it is sound business practice (See Statement of Human Rights Principles) We aim to do business with partners who do not exploit their workers in any way or put them at risk of physical harm.

The following specific guidelines will be followed:

Code of Conduct for Suppliers

Please see Section 2.4 of the Supplier Handbook for The Body Shop Code of Conduct for Suppliers and the Glossary of Terms.

All new and existing facilities that manufacture or fill product for The Body Shop must be in compliance with these Terms of Engagement. Violations of these Terms may result in various actions including termination of contract.

Please sign the following Declaration of Compliance with Terms of Engagement and enclose a copy with your Supplier Screening Questionnaire for evaluation. Any suspected non-compliance should be highlighted at this stage, so that we can clarify and, if necessary, agree a corrective action plan as part of the supplier approval process.

DECLARATION OF COMPLIANCE WITH TERMS OF ENGAGEMENT

I hereby declare that the work place standards and business practices of this company are in compliance with the Terms of Engagement described above:

Name: (Print) Signature:

Position: Date:

Company:

THE BODY SHOP INTERNATIONAL...

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