The Art of Meeting
description
Transcript of The Art of Meeting
The artof
meeting
Ce!Tozar
83 million people
11 million meetingsevery day
can you succeed ?
% 7
2 of
ans
wer
s
NO
what should meetings be like?
simple rule :
meeting must meet your purpose
outputpurpose meeting
purpose output
output must serve purpose
purposeoutput
output must serve purpose
2 questionsanswer
Do I need this meeting ?
Who should attend ?
never forget the purpose
Why do meetings fail?
% 83
Drifting off the subject
% 77
Poor preparation
% 74
Ineffectiveness
% 68
Lack of listening
% 62
Verbosity of participants
% 60
Length
% 51
Lack of participation
How do meetings succeed ?
% 88participation
% 66
purpose
% 62
consistency
Follow Up
% 59
% 47
Records
% 46
Essential participants
% 36
agenda
are you ready ?
Purpose Participants Meeting Room
Time Plan Agenda Information
participants must know,·•the drill ·•the purpose·•their roles·•your expectations
Participants
agenda must include,·•purpose
·•targets
·•subject
·•participants and their roles
·•location
·•date and time
·•length
·•topics (ordered by importance)
·•required preparations
Agenda
meeting
·•specify the agenda and manage it
·•indicate the roles & responsibilities
·•inform how you will decide
·•support participation
·•observe
·•fit the time
·•keep the team focused
·•summarize the key points and decisions
·•inform new responsibilities and next agenda
PROBLEM ?
possible difficulties·•being late
·•whispering
·•desire for dominating
·•sticking on small issues
·•low energy
·•distractive behaviors
what to do with tough guys :
·•listen but do not debate
·•talk one to one who insist on interrupting
·•try to shift negative behaviors to contributions
·•encourage the group to take the responsibility of managing these guys
·•do not personalize
·•try different strategies
being late
thank again who comes early
debater
Control the tension, role model the group.Try to gain helpful points from the debate and show it.
Speak one to one
Avoid ironising. Restate the latest useful comment.Remind the group the purpose.Give the information needed again.
irrelevant dialogues
losing focus
Create lots for different ideas. Restate the purpose of meeting.
to catch up
Notice what can or can not be changed.Restate the best idea created.
non speakers
Focus on their motivators. Ask their opinions.
Integrate them to the meeting.
orchestrateyourbodylanguage
Have at least one point to inspire them.
for MORE creativity
change����������� ������������������ your����������� ������������������ PRESENTATION����������� ������������������ STYLE
CHANGE����������� ������������������ YOUR����������� ������������������ STANDARD����������� ������������������ MEETING����������� ������������������ LOCATION
LET����������� ������������������ OTHERS����������� ������������������ TO����������� ������������������ CONTROL����������� ������������������ THE����������� ������������������ MEETING
PURSUIT����������� ������������������ DIFFERENT����������� ������������������ APPROACHES
APPRECIATE����������� ������������������ CREATIVE����������� ������������������ IDEAS
MAKE����������� ������������������ MEETINGS����������� ������������������ FUNNIER
MAKE����������� ������������������ DIFFERENT����������� ������������������ START����������� ������������������ UPS
tesekkurler
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• 1- From “Achieving E!ective Meetings – Not Easy But Possible” by Bradford D. Smart in a survey of 635 executives.
• 2- GM Consultants, Pittsburgh, 1993
• 3- Creativity image : http://nd-designs.deviantart.com/art/creativity-158880688
• 4-Cyclists crash during the Women's Elite Road Race at the UCI Road World Championships in Valkenburg. © POOL New / Reuters/REUTERS
• 5- Abell's insights into Sondheim's music, his memories of working with ... cry-me-a-torch-song.com