The Art and Science of Securing a Job in an ARL Library
Transcript of The Art and Science of Securing a Job in an ARL Library
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The Art and Science of Securing a
Job in an ARL Library
Ninth Annual ARL Leadership Symposium
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Brian W. Keith
Associate Dean
George A. Smathers Libraries
University of Florida
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All of these slides are posted at
http://ufdc.ufl.edu/AA00013513
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Please submit your feed back on the presentation at
https://www.surveymonkey.com/s/MBV5NBB
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UF Libraries employment page:
http://www.uflib.ufl.edu/pers/careers.htm
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What will we cover?
1. Overall Advice and Background Info
2. Where to Find Job Postings
3. Search Committees and Hiring Authorities
4. Recruitment Process
5. The Job Posting
6. Your Application
7. References
8. Preparation for the Interview
9. The Interview
10. Post-Interview
11. Closing Thoughts on Improving Your Odds
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Disclaimers
Too much to thoroughly cover everything in the time
permitted
-But, links to additional sources are provided throughout
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Disclaimers
My examples will be largely drawn from a large
academic library at a large public university
-But, my belief is the examples and advice will translate to
other types of institutions
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Disclaimers
There are no “tricks”
-But, knowledge, preparation and technique will
improve your odds
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Overall Advice
This market means more deliberate recruiting
• Selecting a candidate to hire
• Distinguishing between minimally, well, very
well, ideally and overly qualified
• Which positions to post
• Many libraries are shrinking
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Academic Libraries Recruitment Efficacy and Outcome Study
http://www.uflib.ufl.edu/recruitmentstudy
Review the Professional Librarian searches for the
representation of:
• Working Titles
• Specialists
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Overall Advice
Determine your salary requirements, and apply
accordingly
•Trailing partner considerations?
•Refer to the ARL Salary Survey or others
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Overall Advice
The fewer the
better
The better
the better
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Overall Advice
–Develop your message
•How your qualifications (uniquely) match the job
•Why the job makes sense for you
–Deliver your message
•Application materials, interview, reference selection, etc.
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Overall Advice
–Do not rely on the search committee to determine the above on their own
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Overall Advice
–Be able to effectively answer, “Why do you want this job?”
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Overall Advice
–Take advantage of the unique opportunity
afforded by your cover letter
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Overall Advice
–Seek out opportunities now that reflect…
•Engagement
•Enthusiasm, and
•Leadership
…in the field of Librarianship
(NOW!)
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Overall Advice
Consider your employment alternatives
Possible references:
www.simmons.edu/gslis/careers/lis.php
www.ala.org/ala/educationcareers/careers/librarycareerssite/home.cfm
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Reference
ALCTS e-Forum:
Job Hunting: A Conversation About How To Do It Well (5/4-5/5/11)
Led by
Tiffany Eatman Allen, and Erica Findley
Archive:
http://www.ala.org/ala/mgrps/divs/alcts/confevents/upcoming/e-
forum/0504job.cfm
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Reference
In the Library with the Lead Pipe
What Not to Do When Applying for Library Jobs (Group post)
http://www.inthelibrarywiththeleadpipe.org/2009/what-not-to-do-when-applying-for-library-
jobs/
Quintessential Careers
Career Resources Toolkit for Job-Seekers
http://www.quintcareers.com/career_resources.html
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Reference
ALA JobLIST
Career Development Resources
http://joblist.ala.org/modules/jobseeker/controller.cfm
San José State University
School of Library & Information Science
http://slisweb.sjsu.edu/resources/career_development/
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Reference
A Librarian’s Guide to an Uncertain Job Market by
Jeannette Woodward (ALA Editions)
http://www.alastore.ala.org/detail.aspx?ID=3295
ALA Placement Center Conference Services
http://www.ala.org/ala/aboutala/offices/hrdr/placementservice
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Reference
“Hiring Non-MLS Librarians Trends and Training Implications”
Betsy Simpson, University of Florida
ALA Carroll Preston Baber Research Grant
Slides from 2011 presentation available at:
http://www.ufdc.ufl.edu/IR00000459
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Reference
“Job Hunting: What Search Committees Want You to Know”
Candice Benjes-Small, Eric Ackermann, and Gene Hyde
Virtual presentation at ACRL 2011 is available at:
http://www.learningtimes.net/acrl/2011/job-hunting-what-search-committees-
want-you-to-know/
Conference paper available at:
http://www.ala.org/acrl/sites/ala.org.acrl/files/content/conferences/confsandpr
econfs/national/2011/papers/job_hunting.pdf
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Posting Sites
• Regional/Consortia
• Professional Associations
• Specific Employer’s Website
• Electronic Mailing Lists
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Posting Sites
ARL Joblist
http://www.arl.org/resources/careers/positions/index.shtml
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Posting Sites
ALA Joblist
http://joblist.ala.org/
The Chronicle
http://chronicle.com/jobCategory/Library-information-sciences/58/
LibGig
http://libgig.com
LISJobs.com
http://www.lisjobs.com/
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Posting Sites
Lists of posting sites available at:
http://slisweb.sjsu.edu/resources/career_development/jobsearch_resources.htm
http://www.libraryjobpostings.org/
Academic Libraries Recruitment Efficacy and Outcome Study (see venues)
http://www.uflib.ufl.edu/recruitmentstudy
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Posting Sites
Tools for managing your search:
Aggregators
for example: www.indeed.com
RSS Feeds
for example: www.LibWorm.com
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What you need to know about search committees
– Selection is weeding out
– Assessing qualifications takes 2 forms
1. Measurement
– Years of experience
– Educational credentials
2. Judgment or inference
– Good colleague?
– Inventive?
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What you need to know about search committees
They have limited means to learn about you and use those to learn different things
• Documents
– CV or Resume
– Cover Letter
• References
• Interview Sessions
• Presentation (Do not underestimate the importance of this!)
• Your interactions with staff
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What you need to know about search committees
Members:
They are conscientious
They are likely to be intelligent
They likely have a stake in the position and, therefore, the search
They may not be skilled recruiters…
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The Recruitment Process
–Advertise
–Application Period
–Assess Applications
–Telephone Interview(s)
–Reference Checks
–Assess Applicants
–On Site Interviews
–Assess Applicants
–Job Offer(s)
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The Recruitment Process
The typical is 3 – 6 months from application to offer with periods of little or no activity apparent to applicants
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The Job Posting
–Read it and assume it was written deliberately by intelligent people with a real stake in finding the right person for this position
–Assess your fit
•Interesting?
•Responsibilities
•Qualifications –Required v. Preferred
•Salary and location
•Deadline
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The Job Posting
–Submit all of the required information in the
requested format
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The Job Posting
Please:
–Cite works used in developing any essays or
opinion pieces
–Observe word limits and other instructions
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The Job Posting
Sample Position Vacancy Announcement
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The Job Posting
short ad
v.
full ad
Make sure you have the full advertisement
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Your Applicant Submission
•These documents are your representative to the screening committee
•Tailor these documents to information in the posting
–Explicitly state how you’re qualified for THIS job
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Your Applicant Submission
How is your submission used and how are you
assessed by the Search Committee or Hiring
Authority?
Sample Criteria Chart
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Your Applicant Submission
•Grammar, punctuation and decorum in all
documents and communication are critical
(Short documents but very time
consuming)
•Aim for succinct
•Enthusiasm preferred
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Your Applicant Submission
–Cover Letter
•Use correct address information
•Refer to the correct position, including
requisition number, in the subject line
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Your Applicant Submission
–Cover Letter
•Use the opportunity
•This is your narrative
•This is the ‘mortar’ for your packet
•Can be up to 1 or 1.5 pages
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Your Applicant Submission
–Cover Letter
•Explain your interest –why this position is a
good move for you
•Clearly connect your qualifications to the
unique job
•why you are a good bet for them and will contribute
•shows thoughtfulness and understanding
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Your Applicant Submission
–Cover Letter
•Explain your career or personal path
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Your Applicant Submission
–Cover Letter
•Address
–Significant changes in job types or
institution types
–Breaks in employment
–Frequent or numerous job changes
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Your Applicant Submission –Cover Letter
•How have your experiences improved your suitability for this position?
•How have you stayed current?
•How have you credentialed yourself?
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Your Applicant Submission –Cover Letter
Relevant experience might come from…
»A different Industry
»A different Professional Level
»While in School
»Through your Professional Service
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Cover Letter Links
Making Your Cover Letter Work For You
http://liscareer.com/allenmurray_coverletters.htm
Cover Letters, Resumes, and Interviews, Oh My! http://mrlibrarydude.wordpress.com/2011/04/20/cover-letters-resumes-and-interviews-oh-my/
Avoid These 7 Killer Cover Letter Mistakes
http://career-advice.monster.com/resumes-cover-letters/cover-letter-tips/Avoid-7-Killer-Cover-Letter-Mistakes/article.aspx
Your Applicant Submission
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Cover Letter Links
Open Cover Letters
anonymous cover letters from hired librarians & archivists
http://opencoverletters.com/
Your Applicant Submission
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Your Applicant Submission
Curriculum Vitae Resume
Primary
Audience
Academic or professional Business
Covers Complete and detailed list of
employment, education,
trainings, presentations,
publications, professional
memberships, grants and
fellowships, awards, and
honors
Education, employment,
awards, and
accomplishments
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Your Applicant Submission
Curriculum Vitae Resume
Length Unlimited 1-2 pages
Format List of Lists A list of accomplishments
– including facts, figures,
measurements, etc.
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CV and Resume
• Provide links to publications, web content, etc.
• Do not include personal information or photographs
• Use an appropriate font and color
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CV and Resume Links
5 Resume Mistakes You’re Making and How to Avoid Them
http://www.careerrocketeer.com/category/resumes
Crafting a Winning Resume
http://liscareer.com/allen_resumes.htm
How to Write a Resume
http://career-advice.monster.com/resumes-cover-letters/resume-writing-tips/how-to-write-a-
resume/article.aspx
Writing the Curriculum Vitae
http://owl.english.purdue.edu/owl/resource/641/1/
Sample CV’s
http://jobsearch.about.com/od/cvsamples/Sample_Curriculum_Vitae.htm
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References
• Select according to what the search committee is looking for
• Cultivate them
-Work
-School
-Professional Service
• Coach them
– Provide a current resume for their reference
– Share your cover letter and job posting
– Tell them why you picked them – what they speak to
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References
• Do not send a general (or previously obtained) letter of reference, unless requested
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References
Current Employers
• It is fine to request that your current employer not be contacted unless you are a serious candidate and/or with advanced notice to you
• Most employers are going to understand and support advancement
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Communication
•Email –Send messages from a suitable address
–Treat this as professional correspondence
•Voicemail Message –Is it suitable for potential employers?
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Communication
•Telephone Interviews –Prepare, plan and take advantage of this medium
–Have a beverage
–Do not multitask – no typing clicks
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Online Presence and Branding
Use this to distinguish yourself…
•Social networking
–Do you control access?
•Google and Google Alerts
(http://www.google.com/alerts)
•Slideshare
•Scribd
•List serves
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Online Presence and Branding
See:
Social networking with a brain: a critical review of academic sites, Kim Leeder
http://www.inthelibrarywiththeleadpipe.org/2008/social-networking-with-a-brain-a-
critical-review-of-academic-sites/
You: The Online Version, Michael Porter
http://www.libraryman.com/blog/2009/10/02/you-the-online-version/
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Preparation for Interview
•Practice
–Role play with someone
–Practice effectively touting your strengths
– get over being embarrassed
–Practice discussing (and addressing)
your weaknesses
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Preparation for Interview
•Practice
–Prepare for common interview questions
(the internet abounds with lists)
–Assess and work on your interview
weaknesses
–Learn as you go on interviews through
self-assessment
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Preparation for Interview
Prepare for the 6 things interviewers want to know
1. Do you have the necessary skills, knowledge and abilities?
2. Do you have the untrainable attributes? – Attitude
– Aptitude
– Motivation
3. Will you fit in? (Personality)
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Preparation for Interview
Prepare for the 6 things interviewers want to
know
4. Do you understand the job and its
purpose?
5. How do you compare to other applicants?
6. Do you want the job and will you stay?
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Preparation for Interview
For recent MLS graduates, in particular:
• Convey your maturity
• Show your flexibility
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Preparation for Interview
If you have another degree type, in particular:
• Convey you get libraries
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Preparation for Interview
Learn about the organization (do your homework)
• Key people
• Services and products
• Patron/Student population
• Size
• Structure
• University/Parent Organization
• Peer organizations
• Latest news
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Preparation for Interview
Learn about the organization (do your homework)
• Basics of the catalog
• What databases are available
Results
• Avoiding embarrassing gaffes
• Making a positive impression
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Preparation for Interview
Learn about the position
– What it does
– How it fits into the organization
– Status
• Faculty
• Tenure
– What do those mean?
– Additional expectations for the position
• Scholarship (Publishing)
• Service
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Preparation for Interview
Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews
– Why is this position available?
– Expectations for the position?
from various stakeholders, including supervisor
– Are there opportunities for (advancement) learning and professional growth?
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Preparation for Interview
Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews
– What are they looking for as far as candidate attributes?
– Expectations for the position?
from various stakeholders, including supervisor
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Preparation for Interview
Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews
– Questions for interviewers or others might include:
• What do you like best about the institution?
• What do you like most about your position here?
• What was your background or career path?
• Where did you go to school?
• What are you professional affiliations?
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Preparation for Interview
Prepare questions to ask and be ready to interject them to relevant folks throughout the interviews
– Is there a relevant “hot topic” for the field you could bring up?
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Preparation for Interview
– Do not ask about salary or benefits,
first.
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Preparation for Interview
– Balance your enthusiasm for
professional development activities
– Do not ask how soon you can take your
first sabbatical
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Preparation for Interview
• How will you get around campus, from the airport, etc.?
– Ask if not discussed
• Stake out the location and parking before the day of the interview
• Communicate any special needs
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Preparation for Interview
• Learn who you will be meeting with
– Review the itinerary - if not offered, inquire
– Make some assumptions as to why individuals or groups are on the schedule and plan for what they may want to know and what you might learn from them
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Preparation for Interview
Sample Interview Itinerary
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Preparation for Interview
If there is a presentation, solicit reasonable information or clarification regarding:
Audience -affiliation
-expertise level
Topic
Media
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If there is a presentation…
• Put appropriate effort into this
• Cover the topic
• Incorporate relevant information about the institution
• Be prepared for technical glitches
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If there is a presentation…
• Practice
• Plan based on time limit and provide for Q&A
• Answer questions
• Involve-Engage audience
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The Interview
Appearance
• Fresh and rested
• Alert
• Relax – Your talent got you here
• Listen
• Do not smoke or smell like smoke
• Dress for the position, lean towards conservative
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The Interview
Conduct
• Learn people’s names and positions
• Indicate where your previous training or experience applies
• Attitude and demeanor are as important as responses to questions
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The Interview
Conduct
• Be polite to everyone
• Interested and show it with body language
and feedback to interviewer
– Lean forward
– Maintain eye contact
– Nod your head
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The Interview
Conduct
Effective answers to questions
• Be positive about your qualifications
• Describe how your qualifications relate
specifically to this job
• Mitigate weaknesses with your strengths
• Avoid judgmental or negative remarks
about previous employers
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The Interview
Conduct
Effective answers to questions
• Be brief but thorough in your
communications
• Use specific examples from your
experience to illustrate your points
whenever possible
• Be sincere and direct
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The Interview
Conduct
Humor
• Appropriate
• No reference to violence (or bombs or
guns) – at all
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The Interview
Conduct
– Don’t talk over people
– Don’t be too serious
– Don’t look at your watch
– Be honest
– Be on guard
– Ask great questions
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The Interview
Conduct
• Enjoy yourself, people are going to
be really nice to you
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The Interview
Conduct
Meals-
• Purpose?
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The Interview
Conduct
Meals-
• Purpose
• More relaxed setting
• Can assess fit, and how well rounded
• Opportunity to observe curiosity about
position, institution or community
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The Interview
Conduct
Meals-
• Manners
• Drinking
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The Interview
Honestly, but diplomatically,
address issues in your
employment history:
– Gaps
– Demotions
– Terminations
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The Interview
For all phases and sessions
– Get across your message
– Do not count on the interviewer to do a great
job
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The Interview
For all phases and sessions
– It is better to ask for clarification for a question
or take a moment to think than to give an
irrelevant or unnecessarily incorrect answer
– If you cannot answer specifically, communicate
how you would get that information
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The Interview – In Summary
Strive to express these sought after qualities:
– Communications and Interpersonal Skills
– Intelligence and Aptitude
– Enthusiasm and Energy
– Flexibility
– Leadership
– Maturity
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The Interview – Links
Interviewing: At a Glance
http://www.crc.ufl.edu/students/studentInterviewGlance.html
25 Weirdest Interview Questions of 2011
http://jobs.st701.com/career-
resources/index.php?c=article&aid=37982&title=25-weirdest-job-
interview-questions-of-2011
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The Interview – Links
First Impressions, Lasting Impressions: Tips for Job Interviews
http://www.ala.org/cfapps/archive.cfm?path=nmrt/footnotes/interview.html
Interview Checklist
http://www.careeronestop.org/ResumesInterviews/Interviews/Checklist.aspx
Interview Advice
http://www.ala.org/ala/mgrps/rts/nmrt/oversightgroups/comm/resreview/interview.
cfm
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After the interview
Follow up?
• Maybe…
• Definitely if you need to clarify or address
an issue
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After the interview
In anticipation of an offer, consider
• Do you want the job?
• How much would you need to be paid?
• Partner considerations?
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After the interview
In anticipation of an offer, consider
• How will you negotiate your salary?
Reference:
-Qualifications from advertisement
-Salary surveys
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After the interview
In anticipation of an offer, consider
• When could you report for work if offered? – Notice to current employer
– Completion of school
– Move and other personal arrangements
• What other information do you need: – Benefits
– Relocation assistance, if relevant
– Trailing partner assistance
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Credential yourself now
Seek: – Training
– Leadership and professional service opportunities
In order to: – Build competencies
– Prepare for the next job
– Keep yourself relevant
– Demonstrate interest
– Demonstrate aptitude and ability
– Network
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Credential yourself now
Examples:
1. Lead a student group
2. Convert papers or blogs into scholarship
3. Attend professional meetings or discussion groups
4. Attend state, regional or national conferences
5. Join a professional association
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Credential yourself now
Incorporate these experiences and
accomplishments into your
application materials and interviews
Use these to distinguish yourself
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Helpful Links
First Time on the Market? (The Chronicle of Higher Education)
http://chronicle.com/section/First-Time-on-the-Market-/146/
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One last piece of advice for interviewing:
get sleep
eat lunch
drink coffee
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Thank You and Best of Luck!
Brian W. Keith
Check out the UF Library Employment website:
http://www.uflib.ufl.edu/pers/careers.htm