The 10 Knowledge Areas and Their ITTOs

http://www.pmlead.net

This document is part of a series that

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The 10

Knowledge Areas

&

Their ITTOs Based on PMBOK® Guide 5th Edition

Amr Miqdadi,PMP [email protected]

mailto:[email protected]


www.pmlead. The 10 knowledge Areas and the 47 Processes… Based on the PMBoK® 5th


PMI®, PMP®, CAPM® and PMBOK® Guide are trademarks of the Project Management Institute, Inc. PMI® has not endorsed and did not participate in the development of this product.


Project Integration Management Process Name Inputs Outputs Tools & Techniques

Develop Project Charter

Project Statement of Work Project Charter Experts Judgment

Business Case Facilitation Techniques

Agreements Enterprise Environmental Factors Organizational Process Assets

Develop Project Management Plan

Project Charter Project Management Plan Experts Judgment

Outputs From other Processes Facilitation

Techniques

Enterprise Environmental Factors

Organizational Process Assets

Direct and Manage Project Work

Project Management Plan Deliverables Experts Judgment

Approved Change Requests Work Performance data Project management information system

Enterprise Environmental Factors Change requests Meetings

Organizational Process Assets Project management plan updates

Monitor and Control Project Work

Project Management Plan Change Requests Experts Judgment

Costs forecasts Work performance reports Analytical techniques

Schedule forecasts Project management plan updates

Project management information system

Validated changes Project documents updates

Meetings

Work performance information Enterprise Environmental Factors Organizational Process Assets

Perform Integrated Change Control

Project Management Plan Approved change requests Experts Judgment

Work Performance reports Change log Meetings

Change Requests Project management plan updates

Change log tools

Enterprise Environmental Factors Project documents updates


Close Project or Phase Project Management Plan Final product, service, or result transition

Experts Judgment

Accepted deliverables Organizational Process Assets updates

Analytical techniques

Organizational Process Assets Meetings

Project Integration Management

Unification, consolidation, articulation and interactive actions those are crucial to project

completion. Integration is about making choices, about where to concentrate resources and

efforts. It also involves making tradeoffs among competing objectives and alternatives.

Integration is primarily concerned with effectively integrating the processes among the Project

Management Process Groups.

The project Charter

o Authorizes Project Manager

o Created based on a business need, a customer request, or a market demand

o Signed by the performing organization’s senior management.

o Officially confirms the start of the project

o Includes high level project requirements, acceptance criteria, project objectives,

product requirements, and key milestone dates.

Develop Project management Plan

o A formal, approved document that defines how the project is managed,

executed, and controlled. It may be summary or detailed and may be composed

of one or more subsidiary management plans and other planning documents

o The plan guides your work on the project

o It is iterative and progressively elaborated

o PMBOK does not offer Project Management Methodology

Direct and Manage Project Work

o The process of leading and performing the work defined in the project

management plan, and implementing approved changes to achieve the project’s

objectives.

Monitor and Control Project Work

o The process of tracking, reviewing, and reporting project progress against the

performance objectives defined in the project management plan

Perform Integrated Change Control o The process of reviewing, approving, and managing changes across the project

Close Project / Phase

o The process of finalizing all activities to close the project/phase

o Main risk here is resources tend to leave even before closing the project

properly.

o Evaluating project success/failure, formal acceptance, project records, lessons

learned


Project Scope Management Process Name Inputs Outputs Tools & Techniques

Plan Scope Management

Project management plan Scope management plan Experts Judgment

Project charter Requirements management plan

Meetings



Collect Requirements Scope management plan Requirements documentation

Interviews

Requirements management plan Requirements traceability matrix

Focus group

Stakeholder management plan Facilitated workshops

Project charter Group creativity techniques

Stakeholder register Group decision-making techniques

Questionnaires and surveys

Observations

Prototypes

Benchmarking

Context diagram

Document analysis

Define Scope Scope management plan Project scope statement Experts Judgment

Project charter Project documents updates Product analysis

Requirements documentation Alternative generation

Organizational Process Assets Facilitated workshops

Create WBS Scope management plan Scope baseline Experts Judgment

Project scope statement Project documents updates Decomposition

Requirements documentation



Validate Scope

Project management plan Accepted deliverables Inspection

Requirements documentation Change requests Group decision-making techniques

Requirements traceability matrix Work performance information

Verified deliverables Project documents updates

Work performance data

Control Scope Project management plan Work performance information

Variance analysis

Requirements documentation Change requests

Requirements traceability matrix Project management plan updates

Work performance data Project documents updates

Organizational process assets Org. process assets updates

Project Scope Management

Includes the processes required to ensure that the project includes all the work required, and

only the work required, to complete the project successfully.

Plan Scope Management

o The process of creating a scope management plan the documents how the

project scope will be defined, validated, and controlled

Collect Requirements

o The process of determining, defining and documenting stakeholders’ needs to

meet the project objectives

Define Scope

o The process of developing a detailed description of the project and product

Create WBS

o The process of subdividing project deliverables and project work into smaller and

more manageable components.

Validate Scope

o The process of formalizing acceptance of the completed project deliverables.

Control Scope

o The process of monitoring the status of the project and product scope and

managing changes to the scope baseline

The term scope can refer to:

Product scope: The features and functions that characterize a product, service, or result.

The completion of product scope is measured against the product requirements

Project scope: The work performed to deliver a product, service, or result with the

specified features and functions. The project scope is measured against the project

management plan and it is usually include the product scope


Project Time Management

Process Name Inputs Outputs Tools & Techniques

Plan Schedule Management

Project management plan Schedule management plan Experts Judgment

Project charter Analytical techniques

Enterprise Environmental Factors Meetings


Define Activities Schedule management plan Activity list Decomposition

Scope baseline Activity attributes Rolling wave planning

Enterprise Environmental Factors Milestone list Experts Judgment


Sequence Activities Schedule management plan Project schedule network diagram

Precedence diagramming method(PDM)

Activity list Project documents updates Dependency determination

Activity attributes Leads and lags

Milestone list

Project scope statement



Estimate Activity Resources

Schedule management plan Activity resource requirements

Experts Judgment

Activity list Resource breakdown structure

Alternative analysis

Activity attributes Project documents updates Published estimating data

Resource calendars Bottom-up estimating

Risk registrar Project management software

Activity cost estimates



Estimate Activity Duration

Schedule management plan Activity duration estimate Experts Judgment

Activity list Project documents updates Analogous estimating

Activity attributes Parametric estimating

Activity resource requirements Three-point estimating

Work performance data Group decision-making techniques

Resource calendars Reserve analysis

Project scope statement

Risk register

Resource breakdown structure



Develop Schedule Schedule management plan Schedule baseline Schedule network analysis

Activity list Project schedule Critical path method

Activity attributes Schedule data Critical chain method

Project schedule network diagram Project calendars Resource optimization techniques

Activity resource requirements Project management plan updates

Modeling techniques

Resource calendars Project documents updates Leads and lags

Activity duration estimate Schedule compression

Project scope statement Scheduling tools

Risk register

Project staff assignments

Resource breakdown structure



Control Schedule Project management plan Work performance information

Performance reviews

Project schedule Schedule forecasts Project management software

Work performance data Change requests Resource optimization techniques

Project calendars Project management plan updates

Modeling techniques

Schedule data Project documents updates Leads and lags

Organizational Process Assets Organizational Process Assets updates

Schedule compression

Scheduling tools

Project Time Management

Project Time Management includes the processes required to manage timely completion of the

project.

The project time management processes and their associated tools and techniques are

documented in the schedule management plan. The schedule management plan is contained

in, or is a subsidiary plan of, the project management plan.

Plan Schedule Management

o The process of establishing the policies, procedures, and documentation for

planning, developing, managing, executing, and controlling the project schedule

Define Activities

o The process of identifying the specific actions to be performed to produce the

project deliverables

Sequence Activities

o The process of identifying and documenting relationships among the project

activities

Estimate Activity Resources

o The process of estimating the type and quantities of material, people,

equipment, or supplies required to perform each activity

Estimate Activity Durations

o The process of approximating the number of work periods needed to complete

individual activities with estimated resources.

Develop Schedule

o The process of analyzing activity sequences, durations, resource requirements,

and schedule constraints to create the project schedule model.

Control Schedule

o The process of monitoring the status of the project to update project progress

and managing changes to the schedule baseline.


Project Cost Management Process Name Inputs Outputs Tools & Techniques

Plan Cost Management

Project management plan Cost management plan Experts Judgment

Project charter Analytical techniques

Enterprise Environmental Factors Meetings


Estimate Costs Cost management plan Activity cost estimates Experts Judgment

HR management plan Basis of estimates Analogous estimating

Scope baseline Project documents updates Parametric estimating

Project schedule Bottom-up estimating

Risk register Three-point estimating

Requirements documentation Reserve analysis

Organizational Process Assets Cost of quality

Project management software

Vendor bid analysis

Group decision-making techniques

Determine Budget Cost management plan Cost baseline Cost aggregation

Scope baseline Project funding requirements Reserve analysis

Activity cost estimates Project documents updates Expert judgment

Basis of estimates Historical relationships

Project schedule Funding limit reconciliation

Resource calendars

Risk register

Agreements


Control Costs Project management plan Work performance information

Earned value management

Project funding requirements Cost forecasts Forecasting

Work performance data Change requests To-complete performance index(TCPI)

Organizational Process Assets Project management plan updates

Performance reviews

Project documents updates Project management software

Organizational process assets updates

Reserve analysis

Project Cost Management

Include the processes Involved in planning, estimating, budgeting, funding, managing, and

controlling costs so that the project can be completed within the approved budget.

Plan Cost Management

o The process that establishes the policies, procedures, and documentation for

planning, managing, expending, and controlling project costs

Estimate Costs

o The process of developing an approximation of the monetary resources needed

to complete project activities

Determine Budget

o The process of aggregating the estimated costs of individual activities or work

packages to establish an authorized cost baseline.

Control Costs

o The process of monitoring the status of the project to update the project budget

and managing changes to the cost baseline.


Project Quality Management Process Name Inputs Outputs Tools & Techniques

Plan Quality Management

Project management plan Quality management plan Cost-benefit analysis

Stakeholder register Process improvement plan Cost of quality

Risk register Quality metrics Seven basic quality tools

Requirements documentation Quality checklists benchmarking

Enterprise environmental factors Project documents updates Design of experiments

Organizational Process Assets Statistical sampling

Additional quality planning tools

Meetings

Perform Quality Assurance

Quality management plan Change requests Quality management and control tools

Process improvement plan Project management plan updates

Quality audits

Quality metrics Project documents updates Process analysis

Quality control measurements Organizational Process Assets updates

Project documents

Control Quality Project management plan Quality control measurements

Seven basic quality tools

Quality metrics Validated changes Statistical sampling

Work performance data Validated deliverables Inspection

Approved change requests Work performance information

Approved change requests review

Deliverables Change requests

Project documents Project management plan updates

Organizational Process Assets Project documents updates


Project Quality Management

Includes the processes and activities of the performing organization that determine quality

policies, objectives, and responsibilities so that the project will satisfy the needs for which it

was undertaken. It implements the quality management system through policy and procedures

with continuous process improvement activities conducted throughout, as appropriate.

Plan Quality Management

o The process of identifying quality requirements and/or standards for the project

and product, and documenting how the project will demonstrate compliance

with quality requirements

Perform Quality Assurance(QA)

o The process of auditing the quality requirements and the results from quality

control measurements to ensure appropriate quality standards and operational

definitions are used.

Perform Quality Control(QC)

o The process of monitoring and recording results of executing the quality

activities to assess performance and recommend necessary changes.


Project Human Resource Management Process Name Inputs Outputs Tools & Techniques

Plan HR Management Project management plan HR management plan Organization charts and position description

Activity resource requirements Networking

Enterprise environmental factors Organizational theory

Organizational process assets Expert judgment

Meetings

Acquire Project Team HR management plan Project staff assignments Pre- assignments

Enterprise environmental factors Resource calendars Negotiation

Organizational process assets Project management plan updates

Acquisition

Virtual teams

Multi-criteria decision plan updates

Develop Project Team HR management plan Team performance assessments

Interpersonal skills

Project staff assignments Enterprise environmental factors updates

Training

Resource calendars Team-building activities

Ground rules

Colocation

Recognition and rewards

Personal assessment tools

Manage Project Team HR management plan Change requests Observation and conversation

Project staff assignments Project management plan updates

Project performance appraisals

Team performance assessments Project documents updates Conflict management

Issue log Project management plan updates

Interpersonal skills

Work performance reports Organizational process assets

Organizational process assets

Project Human Resource Management

HR management includes the processes that organize, manage, and lead the project team.

“The project management team, is a subset of the project team, and is responsible for the

project management and leadership activities such as initiating, planning, executing,

monitoring, controlling, and closing the various project phases. This group can also be referred

to as the core, executive, or leadership team.”

Plan Human Resource Management

o The process of identifying and documenting project roles, responsibilities, and

required skills, reporting relationships, and creating a staffing management plan

Acquire Project Team

o The process of confirming human resource availability and obtaining the team

necessary to complete project assignments

Develop Project Team

o The process of improving the competencies, team member interaction, and the

overall team environment to enhance project performance.

Manage Project Team

o The process of tracking team member performance, providing feedback,

resolving issues, and managing changes to optimize project performance


Project Communications Management Process Name Inputs Outputs Tools & Techniques

Plan Communication Management

Project management plan Communication management plan

Communication requirements analysis

Stakeholder register Project documents updates Communication technology

Enterprise environmental factors Communication models

Organizational process assets Meetings

Manage Communications

Communication management plan Project communications Communication technology

Work performance reports Project management plan updates

Communication models

Enterprise environmental factors Project documents updates Communication methods

Organizational process assets Organizational process assets updates

Information management systems

Performance reporting

Control Communications

Project management plan Work performance information

Information management systems

Project communications Change requests Expert judgment

Issue log Project management plan updates

Meeting

Work performance data Project documents updates

Organizational process assets Organizational process assets updates

Project Communications Management

Includes the processes required to ensure timely and appropriate planning, collection,

distribution, storage, retrieval, management, control, monitoring, and ultimate disposition of

project information. Project managers spend the majority of their time communicating with

team members and other project stakeholders.

Plan Communications Management

o The process of developing an appropriate approach and plan for

communications based on stakeholder’s information needs and requirements,

and available organizational assets

Manage Communications

o The process of creating, collecting, distributing, storing, retrieving and ultimate

disposition of project information in accordance with communications

management plan

Control Communications

o The process of monitoring and controlling communications throughout the

entire project life cycle


Project Risk Management Process Name Inputs Outputs Tools & Techniques

Plan Risk Management Project management plan Risk management plan Analytical techniques

Project charter Expert judgment

Stakeholder register Meetings

Enterprise environmental factors


Identify Risks Risk management plan Risk register Documentations reviews

Cost management plan Information gathering techniques

Schedule management plan Checklist analysis

Quality management plan Assumptions analysis

HR management plan Diagramming techniques

Scope baseline SWOT analysis

Activity cost estimates Expert judgment

Activity duration estimates

Stakeholder register

Project documents

Procurement documents



Perform Qualitative Risk Analysis

Risk management plan Project documents updates Risk probability and impact assessment

Scope baseline Probability and impact matrix

Risk register Risk data quality assessment

Enterprise environmental factors Risk categorization

Organizational process assets Risk urgency assessment

Expert judgment

Perform Quantitative Risk Analysis

Risk management plan Project documents updates Data gathering and representation techniques

Cost management plan Quantitative risk analysis and modeling techniques

Schedule management plan Expert judgment

Risk register



Plan Risk Responses Risk management plan Project management plan updates

Strategies for negative risks or threats

Risk register Project documents updates Strategies for positive risks or opportunity

Contingent response

strategies

Expert judgment

Control Risks Risk management plan Work performance information

Risk reassessment

Risk register Change requests Risk audits

Work performance data Project management plan updates

Variance and trend analysis

Work performance reports Project documents updates Technical performance measurements


Reserve analysis

Meetings

Project Risk Management

The processes of conducting risk management planning, identification, analysis, response

planning, and monitoring and control on a project. The objectives of Project Risk Management

are to increase the probability and impact of positive events, and decrease the probability and

impact of negative events in the project.

“Project risk is always in the future. Risk is an uncertain event or condition that, if it occurs, has

an effect on at least one project objective. Objectives can include scope, schedule, cost, and

quality.”

Plan Risk Management

o The process of defining how to conduct risk management activities for a project

Identify Risks

o The process of determining which risks may affect the project and documenting

their characteristics

Perform Qualitative Risk Analysis

o The process of prioritizing risks for further analysis or action by assessing and

combining their probability of occurrence and impact

Perform Quantitative Risk Analysis

o The process of numerically analyzing the effect of identified risks on overall

project objectives.

Plan Risk Responses

o The process of developing options and actions to enhance opportunities and to

reduce threats to project objectives.

Control Risks

o The process of implementing risk response plans, tracking identified risks,

monitoring residual risks, identifying new risks, and evaluating risk process

effectiveness throughout the project.


Project Procurement Management Process Name Inputs Outputs Tools & Techniques

Plan Procurement Management

Project management plan Procurement management plan

Make-or-buy analysis

Requirements documentation Procurement statement of work

Expert judgment

Risk register Procurement documents Market research

Activity resource requirements Source selection criteria Meetings

Project schedule Make-or-buy decision

Activity cost estimates Change requests

Stakeholder register Project document updates



Conduct Procurements Project management plan Selected seller Bidder conference

Procurement documents Agreements Proposal evaluation techniques

Source selection criteria Resource calendars Independent estimates

Seller proposals Change requests Expert judgment

Project documents Project management plan updates

Advertising

Make-or-buy decision Project documents updates Analytical techniques

Procurement statement of work Procurement negotiations


Control Procurements Procurement management plan Work performance information

Contract change control system

Procurement documents Change requests Procurement performance review

Agreements Project management plan updates

Inspections and audits

Approved change request Project documents updates Performance reporting

Work performance reports Organizational process assets updates

Payment systems

Work performance data Claims administrations

Records management system

Control Procurements Project management plan Procurement audits Procurement audits

Procurement documents Procurement negotiations Procurement negotiations

Records management system Records management system

Project Procurement Management

Includes the processes necessary to purchase or acquire products, services, or results needed

from outside the project team. The organization can be either the buyer or seller of the

products, services, or results of a project.

Plan Procurement Management

o The process of documenting project purchasing decisions, specifying the

approach, and identifying potential sellers

Conduct Procurements

o The process of obtaining seller responses, selecting a seller, and awarding a

contract

Control Procurements

o The process of managing procurement relationships, monitoring contract

performance, and making changes and corrections as needed.

Close Procurements

o The process of completing each project procurement


Project Stakeholder Management Process Name Inputs Outputs Tools & Techniques

Identify Stakeholders Project Charter Stakeholder register Stakeholder analysis

Procurement documents Expert judgment

Enterprise environmental factors Meetings


Plan Stakeholder Management

Project management plan Stakeholder management plan

Expert judgment

Stakeholder register Procurement documents updates

Meetings

Enterprise environmental factors Analytical techniques

Organizational process assets Expert judgment

Advertising

Procurement negotiations

Manage Stakeholder Engagement

Stakeholder management plan Issue log Communication methods

Communication management plan Change requests Interpersonal skills

Change log Project management plan updates

Management skills

Organizational process assets Project documents updates


Control Stakeholder Engagement

Project management plan Work performance information

Information management system

Issue log Change requests Expert judgment

Work performance data Project management plan updates

Meetings

Project documents Project documents updates


Project Stakeholder Management

Includes the processes required to identify the people, groups, or organizations that could

impact or be impacted by the project, to analyze stakeholder expectations and their impact on

the project, and to develop appropriate management strategies for effectively engaging

stakeholders in project decisions and execution.

Identify Stakeholders

o The process of identifying all people or organizations could impact or be

impacted by a decision, activity, or outcome of the project; and analyzing and

documenting relevant information regarding their interests, involvement,

influence and impact on project success.

Plan Stakeholder Management

o The process of developing appropriate management strategies to effectively

engage stakeholders throughout the project life cycle

Manage Stakeholder Engagement

o The process of communicating and working with stakeholders to meet their

needs/expectations

Control Stakeholder Engagement

o The process of monitoring overall project stakeholder relationships and adjusting

strategies and plans for engaging stakeholders

You need to understand the terms and the logic relationships between the inputs, outputs and tools& techniques. Memorizing them is not enough and will lead you nowhere. Refer to the PMBoK 5h Edition for more details. & Please do not hesitate to contact me anytime if you have any questions, comments, and feedbacks.

Success is yours, Prepared By: Amr Miqdadi, PMP [email protected] http://www.pmlead.net

PMI®, PMP®, CAPM® and PMBOK® Guide are trademarks of the Project Management Institute, Inc. PMI® has not endorsed and did not participate in the development of this product.

mailto:[email protected]

http://www.pmlead.net/

The 10 Knowledge Areas and Their ITTOs

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