B I D D I N G D O C U M E N T S

Tender No: 06/2021

Invitation to Bid

“Hiring of Firms providing Services for Cafeterias & Hostel Messes”

for UET Taxila

Due on 16.08.2021

University of Engineering & Technology, Taxila

Tender Documents Fee Rs. 1000/-

The Tender documents must be stamp and signature at the time of

submission of the bid.

INVITATION TO BID FOR CAFETERIAS & HOSTEL MESSES

TENDER NO. (06/2021)

1. The university of Engineering & Technology Taxila herby invites sealed bids, from reputed Cafeteria/ Messes service provides and

contractors duly registered with income tax department for award of contract of UET Cafeterias and Hostels Messes on the following

terms & conditions:

Sr.

No Cafeterias/ Hostel Mess Name

Covered

Area

Bid

Security

2% (Rs.)

Rent Per

Month (for one year)

Date and time of

submission of

bids

Date and time

of opening of

bids

CAFETERIAS FOR THE PERIOD OF TWO YEARS (EXTENDABLE)

16.08.2021

(Monday)

at 10:00 am

16.08.2021

(Monday)

at 10:30 am

1. Cafeteria No 1, Near EED 8270 sft 12,000.00 50,000.00

2. Cafeteria No 2, Near HBL Bank 2674 sft 9,600.00 40,000.00

HOSTEL MESSES FOR THE PERIOD OF TWO YEARS (EXTENDABLE)

1. Mess No. 1, AB Hall, 400 Boys Hostel 3176 sft 9,600.00 Rent Free

2. Mess No. 2, Q-Hall, 450 Boys Hostel 2928 sft 9,600.00 Rent Free

3. Mess No. 3, I-Hall, 350 Boys Hostel 2856 sft 9,600.00 Rent Free

4. Mess No. 4, Ali-Hall, 150 Boys Hostel 2609 sft 9,600.00 Rent Free

5. Mess No. 5, Jabbar Bin Hayan Hall, 300

Boys Hostel 3229 stf 9,600.00 Rent Free

6. Mess No. 6, Ayesha Hall, 200 Girls Hostel 2609 sft 9,600.00 Rent Free

2. Initial contract period is two years which is extendable on satisfactory performance of the contractor.

3. Annual increase in the Rent of the Cafeterias shall be 10% of the existing rent.

4. Offers shall remain valid for two years from the date of opening.

5. The Tender / Relevant documents can also be downloaded from official website web.uettaxila.edu.pk of UET, Taxila or can be

obtained from Assistant Registrar, Procurement UET, Taxila after submission fee worth Rs. 1000/- in the form of CDR, Pay Order,

Demand Draft, Banker‟s Cheque or Challan Form. For further queries regarding tender may be asked on 051-9047477-478 or contact

to Assistant Registrar, Procurement UET, Taxila in the university working hours (800am -3030pm). Tender notice can be seen on

website “www.ppra.punjab.com.pk”.

6. The sealed bids complete in all respect must reach in the office of the Assistant Registrar, Procurement UET, Taxila along with bid

security in shape of CDR and to be attached with technical offer in the favour of Treasurer, UET, Taxila.

7. Tender submitted without challan form / Tender Fee & Bid Security/CDR can be rejected at the time of opening of tender.

8. The procuring agency “may reject all bids or proposals at any time prior to the acceptance of a bid or proposal. The procuring agency

shall upon request communicate to any supplier or contractor who submitted a bid or proposal, the grounds for its rejection of all bids

or proposals, but is not required to justify those grounds”.

9. Tender will be opened in the Conference Room, Admin Block, UET, Taxila, in the presence of the bidders.

10. Please follow the given terms and conditions;

i. The firm / bidder shall clearly provide the proof of Registration for GST, NTN & Licence from Provincial

or Federal Food Authority for Cafeteria & Hostel Messes on their printed letterheads at the time of

collection of Tender Documents.

ii. Tender No., date & timing of opening should be clearly mentioned on the top of envelopes

iii. No tender documents will be received after the closing date / time.

iv. Tender will be submitted on “Single Stage two Envelopes (sealed envelope in separate)” basis.

v. In case of closed/forced holidays, tender opening time/date will be considered as the next working day.

vi. Bids/tenders shall be governed by Punjab Procurement Rules, 2014 (adopted by the Syndicate of UET

Taxila)

UNIVERSITY OF ENGINEERING AND TECHNOLOGY, TAXILA

(PROCUREMENT CELL)

Usama Khalid Assistant Registrar, Procurement

Phone: 051-9047477, Fax: 051-9047478, Email: usama.khalid@uettaxila.edu.pk

CAFETERIA / HOSTEL MESS SERVICES

INSTRUCTIONS TO BIDDERS (ITB)

Please read the Terms & Conditions carefully before preparation of bid. Incomplete Bid shall be rejected. It is in

the interest of respective bidders that s/he may inspect the proposed premises before submitting the bid.

Before submitting the tender, details of documents to be enclosed, may be verified from the “Submittals” listed

at ITB Clause: Annexure-A of the Bidding Document. Otherwise, UET Taxila at its discretion shall reject the

incomplete bids at the time of opening of bids.

Instructions

1. All pages of the Bid must be signed by the Authorized Signatory and sealed with the stamp of the

bidding Caterer.

2. National Tax Number (NTN), General Sales Tax (GST) Number and Licence from Provincial or

Federal Food Authority for Cafeteria & Hostel Messes with documentary proof shall have to be

provided by each bidder with their bid. No bid shall be accepted/ entertained, otherwise.

3. The rates quoted by all bidders should be valid for TWO YEARS from the date of opening of Bids.

4. The Bidders should be able to provide all food items in the cafeteria & hostel mess as indicated in the

Annexure – C or as and when revised from time to time as per UET Taxila requirement.

5. An affidavit on legal stamp paper of Rs. 20/- certifying that the bidder has not been blacklisted by any

of the Federal/Provincial Government Department/Organization.

6. UET Taxila reserves the right to obtain feedback from the previous/present clients of the bidder and

also depute its team(s) to inspect the site(s) at present contract(s) for on-the-spot firsthand information

regarding the quality of food and services, provided or being provided by the bidder. The decision of

UET Taxila in this regard shall be final and binding on all bidders.

7. Bids are to be supported with a Bank Draft/Pay Order/Call Deposit/Banker's Cheque as per mentioned

below in the name of Treasurer‟s UET Taxila as Bid Security from any scheduled Bank of Islamic

Republic of Pakistan. The Bank Draft/Pay Order/Call Deposit/Banker's Cheque of bid security should

be valid for a period of six months from the date of opening of the Bids.

8. Bids received without the prescribed Bid Security shall be rejected. A Bid Security submitted by

Bidder against any previous Bid shall not be adjusted against current IFB. Also, no personal cheques

shall be acceptable at any cost.

Sr.

No Cafeterias/ Hostels Messes Name Bid Security 2% (Rs.)

Rent Per Month (for one year)

CAFETERIAS FOR THE PERIOD OF TWO YEARS (EXTENDABLE)

1. Cafeteria No 1, Near EED 12,000.00 50,000.00

2. Cafeteria No 2, Near HBL Bank 9,600.00 40,000.00

HOSTEL MESSES FOR THE PERIOD OF TWO YEARS (EXTENDABLE)

1. Mess No. 1, AB Hall, 400 Boys Hostel 9,600.00 Rent Free

2. Mess No. 2, Q-Hall, 450 Boys Hostel 9,600.00 Rent Free

3. Mess No. 3, I-Hall, 350 Boys Hostel 9,600.00 Rent Free

4. Mess No. 4, Ali-Hall, 150 Boys Hostel 9,600.00 Rent Free

5. Mess No. 5, Jabbar Bin Hayan Hall, 300 Boys Hostel 9,600.00 Rent Free

6. Mess No. 6, Ayesha Hall, 200 Girls Hostel 9,600.00 Rent Free

9. Initial contract period is two years which is extendable on satisfactory performance of the contractor.

10. Annual increase in the Rent of the Cafeterias shall be 10% of the existing rent.

11. The successful Bidder shall submit Performance Security Deposit in university account in favour of

Treasurer‟s, UET Taxila amounting Rs. 200,000 (Rs. Two Hundred Thousand only) for each

cafeteria & Rs. 100,000/- (Rs. One Hundred Thousand only) for each Mess and the Bid Security of

unsuccessful bidders shall be returned within 30-60 working days.

12. In the event that the successful Bidder refuses or fails to honour its Bid, UET Taxila shall be at liberty

to forfeit the Bid Security.

13. The Rates submitted by the Bidders must be inclusive of all applicable government taxes & levies and

labour charges, consumables, overheads, profit, etc. as of the date of Bid Opening. If there is no

mention of taxes/levies and/or charges, the offered/quoted rate(s) shall be considered as inclusive of all

prevailing taxes/levies and/or charges.

14. Bids shall be rejected and Bidder may be penalized if documents and/or information submitted by the

Bidder are found to be misleading at any stage. Bidder(s) engaged in corrupt or fraudulent practices

(including collusion / polling) shall be declared ineligible either indefinitely or for a stated period of

time.

15. A Bid and all subsequent correspondence shall be in English language.

16. Bids shall be submitted on “Single Stage two Envelopes (sealed envelope in separate)” basis,

sealed, opaque envelope, clearly mentioning the Bid title and Bidder‟s name and address.

17. The bids shall be evaluated as per PPRA Punjab Rules. Details are available at Annexure-A:

18. The bidder is required to offer/quote rate(s) in the format prescribed at Annexure-B. “Rate List of

Food Items” which is required to be filled-in very carefully, preferably all documentation shall be

either printed or written in permanent ink. Any alteration/ correction must be initialled and stamped by

an authorized representative of the Bidder; otherwise, the quoted rate(s) shall stand nonresponsive.

19. Entries with lead pencil are not acceptable.

20. Bids shall be submitted on or before the due date and time mentioned by UET Taxila in the

“Invitation for Bids (IFB)” (but not later than 1100 hours), on a working day to following

representative:

Attention: Assistant Registrar, Procurement,

University of Engineering & Technology,

Taxila

21. Bid submitted after prescribed time shall not be entertained.

22. The bidder offering lowest evaluated package rate in food item and found responsive to the post

qualification criteria, shall be offered the contract.

23. Payments on account of a Contract Agreement (Appendix-I) to successful bidder shall only be made in

Pakistani Rupees. Therefore, the rates quoted by bidders in “Rate List of Food Items” (Annexure –

C) should be offered in Pakistani Rupees and shall be written in figures. In addition, the total of

offered “Rates” in the aforesaid appendix must be given in figures as well as in words.

24. UET Taxila employees and their relatives cannot participate (direct or indirect) in the tender bidding.

25. UET Taxila reserves the right to reject any or all bids / quotations without assigning any reason.

However, UET Taxila shall upon request communicate, to any bidder who submits a quotation, the

grounds for rejection of their respective quotation but is not required to justify those grounds.

Annexure-A

Technical Proposal

Technical Proposal (Data Sheet)

a. Name of Firm:__________________________________________________________

b. Address of the Firm:______________________________________________________

______________________________________________________________________

c. Name of the Owner (s):___________________________________________________

d. CNIC No. of the Owner (s):________________________________________________

e. Contact Nos.:___________________________________________________________

Sr.

No. Particulars Detail

1. Name of Firm

2. Address

3. Year of Establishment

4. NTN No

5. GST Registration

6. Professional Tax Certificates

7. Included in Active Taxpayer List (ATL)

8. Contract / Job Completed in last 3 years for

Catering/Cafeteria/Mess etc.

9. No. of Contract / Job in Hand

10. Bank Statement for last three (03) years

(Singed & Stamped by the concerned Bank

Manager)

11. Managerial , Technical & Human Resources

Physical Verification by Technical

Committee of Cafeteria / Hostel Mess.

12. Bid Security (Cafeteria / Hostel Mess) please

tick mark

Note: Figures quoted in the above data form can be verified independently by UET, Taxila any

misstatement by the bidder may result in termination of contract, forfeiture of pending payments along

with performance security and black listing of company as per PPRA Punjab Rules.

Dated: ____________ Signature & Stamp: ______________________

Name: ______________________

Designation: ______________________

DOCUMENTS REQUIRED

Firms having valid NTN & GST registration are eligible to submit their proposals with following information &

documents.

1. Full name with location of Head Office and each branch office of firm along with postal address,

telephone, fax, e-mail, details of administrative setup and local office in Islamabad/ Rawalpindi (if any).

2. License from Provincial or Federal Food Authority for Cafeteria & Hostel Messes.

3. Copy of NTN Certificate.

4. Copy of GST Registration Certificate.

5. Copy of Professional Tax Certificates and proof of inclusion of Active Taxpayer List (ATL).

6. Firm‟s Bank Account Statements for the period of Three (03) years and a current certificate of Sound

Financial Stability from a Scheduled Bank in Pakistan.

7. Managerial, Technical and Human Resources expertise of Firm.

8. List of projects (Catering/Cafeteria/Mess) completed and in hand in the last five (05) years by the firm

including contract value, location, scope of work, along with work orders, completion certificates and

performance certificates from clients. Preference will be made of those firms who have work experience

with multinational institution and well reputed companies/originations.

9. List, quantity and present location of Catering Equipment, Machinery, Transport, Vehicle, Quality of

Seating Arrangements/ Crockery / Cutlery of Good Quality etc. owned by the Firm.

10. Affidavit worth Rs.20/- that the contractor is not black listed from any government department and is

not involved in any litigation with any party.

11. The participated firms will be evaluating as per Quality and Cost Based Selection Criteria as

mentioned below.

Evaluation Criteria 80% Technical Score & 20% Financial Score

Technical Evaluation Marks

S. No. Description Marks

1 Year of Establishment/Experience (1 marks per year upto max of

10 year 10 (Max)

2

Similar Job /Contracts (Completed – in last 3 year years and not

below the amount of Rs. 5 million per annum)

(Maximum 5 contract/jobs will be considered as per following

criteria). Fill Form-A

20 (Max)

i. For multinational companies /Autonomous Bodies per contract

ii. For Govt. Department per contract

iii. For School/College/ Universities canteen etc. per contract

05

03

03

3

Similar Job /Contract (In hand not below the amount of Rs. 5

million per annum)

(Maximum 5 contract/jobs will be considered as per following

criteria). Fill Form-B

10 (Max)

i. For multinational companies per contract/ Autonomous Bodies

ii. For Govt. Department per contract

iii. For School/College/ Universities cafeteria etc. per contract

05

01

02

4

Valid Certification 10

i. ISO Certified Certificate

ii. Concerned Food Authority Certificate

iii. Detail of Certified Sheaf/Cook etc

02

05

03

5

Financial Soundness in last three year related to catering

/food/restaurant 20

i. If annual credit transaction ≥ Rs.20 million per annum

ii. If annual credit transaction ≥ Rs.10 million & < 20 per annum

20

15

iii. If annual credit transaction ≥ Rs.7.5 million & < 10 per annum

iv. If annual credit transaction ≥ Rs.5 million & < 7.5 per annum

If annual credit transaction ≥ Rs.5 million & < 7.5 per annum

10

05

0

6 Physical Verification of Principal Business in

Rawalpindi/Islamabad.

Fill Form-C 20 (Max)

Total Technical Bid Evaluation Score 100

1 Financial Bid Evaluation Score

Total Financial Bid Evaluation Score 100

Grand Total Technical Score 80% + Financial Score 20%

1. The interested firms will be considered by a Central Purchase Evaluation/ Committee on the basis of

above mentioned requirements / documents.

2. Physical ground checks will be made by the evaluation committee to verify the information in the

documents and firm‟s setup.

3. Firms already satisfactorily working with Government Organizations will be preferred. Documentary

proof will be required for satisfactory performance / execution of similar tasks in near past.

Business’s Detail

Sr. No Principal Business Year of Established

Note: Proof of establishment must be attached.

____________________________

(Signature, Name & Official Seal)

(Form-A)

Detail of Contracts of Similar Nature (Completed)

Use a separate sheet for each client / Contract/ Work Order:-

1. Name of the Project/Clint/Contract/Work Order

2. Name of Employer

3. Employer Address

4. Value of Contract on Annual Basis

5. Date of Award

6. Date of Completion

7. Any other detail

Note: Copies of Satisfactory Certificate(s) Must be attached.

____________________________

(Signature, Name & Official Seal)

(Form-B)

Detail of Contracts of Similar Nature (In Hand)

Use a separate sheet for each client / Contract/ Work Order:-

Sr. No Principal Business

1. Name of Contract

2. Value of Contract on Monthly Basis. (Calculated per annum)

3. Date of Award

4. Any other detail

Note: Copies of contract awards must be attached.

____________________________

(Signature, Name & Official Seal)

(Form-C)

Physical Verification of Principal Business for Quality Service

Name: __________________________________________________________________________

Address:_________________________________________________________________________

Visit date and Time:________________________________________________________________

Sr. No Description Outstanding Very Good Good Unsatisfactory

1. Cleaning

2. Kitchen

3. Dining Hall

4. Catering

5. Personal Appearance

6. Quality of Food

7. Other if any

Outstanding = 20

Very Good = 15

Good = 05

Satisfactory = 00

Unsatisfactory = 00

Technical Expert (1)

Technical Expert (1)

Technical Expert (1)

KEY RESPONSIBILITIES

1. The successful party have to run the “Cafeterias & Hostel Messes” or in any of them as decided by the

Central Purchase Committee.

2. UET Taxila may handover the “Cafeterias & Hostel Messes” to maximum lowest price in food

items and higher rates on Rent (list attached at Annex-C).

3. Any particular contract for making arrangements for particular event awarded to lowest / any short listed

bidder must be fulfilled with due diligence as per contract agreement.

4. The firms will provide their complete services as and when required.

5. The firms must have the capability to cope with crucial circumstances during any event.

6. The Contractor shall pay monthly Rent (As approved and determined by the competent authority

of Cafeterias) and Utilities Charges (Electricity & Gas as per Meter Reading) & (Water Rs.

1,000/- per Month) of the Cafeterias & Hostel Messes.

7. The installation of Electricity Meter & Gas Meter in the Hostel Messes will be responsibility of the

contractor responsibility with the recommendation/approval of the Project Director, B&W

Section.

Sr.

No Cafeterias Name

Covered

Area Food Quality

Bid Security

2% (Rs.)

Rent Per Month

without utilities

charges

(for one year)

CAFETERIAS FOR THE PERIOD OF TWO YEARS (EXTENDABLE)

1. Cafeteria No 1, Near EED 8270 sft

Being Controlled by University

Shops/ Cafeteria / Hostel Mess

Committee

12,000.00 50,000.00

2. Cafeteria No 2, Near HBL

Bank 2674 sft

Being Controlled by University

Shops/ Cafeteria / Hostel Mess

Committee

9,600.00 40,000.00

HOSTEL MESSES FOR THE PERIOD OF TWO YEARS (EXTENDABLE)

1. Mess No. 1, AB Hall, 400

Boys Hostel 3176 sft Being Controlled by Senor Warden 9,600.00 Free of Rent

2. Mess No. 2, Q-Hall, 450 boys

Hostel 2928 sft Being Controlled by Senor Warden 9,600.00 Free of Rent

3. Mess No. 3, I-Hall, 350 Boys

Hostel 2856 sft Being Controlled by Senor Warden 9,600.00 Free of Rent

4. Mess No. 4, Ali-Hall, 150

Boys Hostel 2609 sft Being Controlled by Senor Warden 9,600.00 Free of Rent

5. Mess No. 5, Jabbar Bin

Hayan Hall, 300 boys Hostel 3229 stf Being Controlled by Senor Warden 9,600.00 Free of Rent

6. Mess No. 6, Ayesha Hall,

200 Girls Hostel 2609 sft Being Controlled by Senor Warden 9,600.00 Free of Rent

The approximately 80 to 120 numbers of students are being accommodated at once in each hostel mess.

At present the hostels are not providing any breakfast facilities for the students except Ayesha Hall.

At present all hostels are being organized by the office of Senior Warden UET Taxila

Approximately, the boarder students are upto 2000 at UET Taxila.

Initial Contract will be awarded for the period of one (01) year from _________to __________

which will be extendable on satisfactory performance of the contractor and after the approval of

competent authority.

8. The successful Bidder shall furnish the performance security Rs. 200,000 (Rs. Two Hundred

Thousand only) for each cafeteria & Rs. 100,000/- (Rs. One Hundred Thousand only) for each

mess the due performance of the Contract. Bank guarantee issued by a reputable bank located in

Pakistan, in the form provided in the bidding documents or another form acceptable to the Purchaser; or

a cashier‟s or certified check in favour of Treasurer, UET Taxila as per PPRA Punjab rules.

9. The bid security will be released after the receiving of Bank guarantee issued by a reputable bank

located in Pakistan, in the form provided in the bidding documents or another form acceptable to the

Purchaser; or a cashier‟s or certified check in favour of Treasurer, UET Taxila.

10. However, the Contractor will be responsible to maintain the university property handed over to him at

the time of agreement.

11. The Contractor shall pay all the Utilities Charges (Electricity, Gas as per meter reading) & (Water Rs.

1,000/- per month) at actual reading on monthly basis latest by 10th

of each month. Failure to pay the

Utilities Charges, the penalty will be imposed as per government/ university rules of disconnection of

electricity, gas and water facility by B&W Section.

12. It is the responsibility of the contractor to pay the Utilities Charges (Electricity, Gas as per meter

reading) & (Water Rs. 1,000/- per month) in summer vacations.

13. The Cafeteria & Hostel Mess will be handover to contractor on basis of (which is where it is).

14. If the contractor wants to enhance the quantity of Crockery, Furniture/Fixture or any other equipment in

the Cafeteria /Hostel Mess etc. The Contractor will do in personal interest with the approval of

University Shops/Cafeteria/Hostel Mess Committee and UET Taxila will not pay any expenditure for

said purpose.

15. The contractor will be bound to provide Bio Data of employees, record of medical checkup and

vaccination.

16. The contractor will not sell prohibited items i.e Cigarettes, Pan, Naswar, Gutka and Narcotics.

17. The contractor will also provide character certificate and police verification of his employees.

18. The contractor will ensure use of branded ingredients for preparation of food i.e Dalda Oil, Lipton/Tapal

Tea.

19. All cafeterias shall have complaint box.

20. Approved rates list shall be displayed at prominent places in the cafeterias.

21. If services of cafeteria contractor found unsatisfactory the contract shall be terminated on 15-days

notice.

22. PST @16% of the total bid will be deposited by the contractor.

23. Successful bidder will required to enter in to an agreement of the contract on stamp paper of Rs. 0.25%

of total bid.

24. Possession will be given after depositing 16% PST and other taxes (if any), performance guarantee

within three days of the opening of Financial Bid.

25. In any dispute, decision of the Vice Chancellor will be final.

26. Cafeteria allocated area will be used by contractor, no stall or any other commercial activities allowed

outside of cafeteria area. No PCO or Photocopier or any other commercial activities will be allowed.

27. In case the contractor fails to execute the contract in accordance with terms and conditions laid down in

the contract the security deposited will be forfeited. The security deposited will be refunded after

clearance of rent, utility bills etc.

28. General items in the cafeterias/messes shall be sold at their retail price and rates of specific food items

will be fixed by the University Shops/Cafeterias/Messes Committee.

29. Contractor will be bound to sell only those food items which allowed by the University

Shops/Cafeterias/Messes Committee.

30. The brands of the raw materials/food products will also be decided by the committee and samples will

be kept in the office of the Convener Shops/Cafeterias/Messes Committee.

31. Subcontracting or outsourcing, part of the obligations and tasks under a contract to another party will

not be allowed.

32. Contractor will arrange separate sitting and refreshment corner for Faculty, Officers and Female

Students of the University in each Cafeteria. Contractor will also arrange order base food pack for

Ayesha Hall girl‟s students especially after working hours of the University.

33. Monthly rent and other charges details is as under:

Sr.

No Cafeterias Name Covered Area

Rent Per Month without

utilities charges

(for one year)

CAFETERIAS FOR THE PERIOD OF TWO YEARS (EXTENDABLE)

1. Cafeteria No 1, Near EED 8270 sft 50,000.00

2. Cafeteria No 2, Near HBL

Bank 2674 sft 40,000.00

HOSTEL MESSES FOR THE PERIOD OF TWO YEARS (EXTENDABLE)

1. Mess No. 1, AB Hall, 400

Boys Hostel 3176 sft Free of Rent

2. Mess No. 2, Q-Hall, 450 boys

Hostel 2928 sft Free of Rent

3. Mess No. 3, I-Hall, 350 Boys

Hostel 2856 sft Free of Rent

4. Mess No. 4, Ali-Hall, 150

Boys Hostel 2609 sft Free of Rent

5. Mess No. 5, Jabbar Bin

Hayan Hall, 300 boys Hostel 3229 stf Free of Rent

6. Mess No. 6, Ayesha Hall,

200 Girls Hostel 2609 sft Free of Rent

Annexure – B

Financial Proposal

Annexure-C

Bid Form

For Cafeterias & Hostel Messes

Requirement for Cafeterias & Hostel Messes For Rate Comparison of individual food items

Sr

No Description of Item Unit

Rates for

Cafeteria

(Rs.)

Rates for

Messes (Rs.)

Rates Quoted by the

Tenderer/ Bidder (Rs)

Cafeteria Messes

MILK SHAKE

1. Banana Milk Shake 300 ml 40/- 35/-

2. Apple Milk Shake 300 ml 40/- 35/-

3. Pine Apple Milk Shake 300 ml 50/- 45/-

4. Dates and Cream Milk

Shake 300 ml 50/- 45/-

5. Chocolate Milk Shake 300 ml 50/- 45/-

6. Oreo Milk Shake 300 ml 50/- 45/-

7. Strawberry Milk Shake 300 ml 60/- 50/-

8. Mango Milk Shake 300 ml 50/- 40/-

9. Grapes Milk Shake 300 ml 50/- 40/-

10. Rubbery Milk 300 ml 60/- 50/-

11. Falooda 250 gm 45/- 40/-

12. Mix Frit Chatt 250 gm 50/- 45/-

13. Milo Milk Shake 300 ml 45/- 40/-

FRESH JUICES

1. Pine Apple Juice 300 ml 50/- 45/-

2. Apple Juice 300 ml 76/- 50/-

3. Orange Juice 300 ml 50/- 40/-

4. Grapes Juice 300 ml 50/- 45/-

5. Strawberry Juice 300 ml 50/- 45/-

6. Carrot Juice 300 ml 35/- 30/-

7. Sugar Cane Juice 300 ml 25/- 20/-

8. Pomegranate Juice 300 ml 80/- 70/-

9. Grape Fruit Juice 300 ml 60/- 50/-

SOUP/COLD COFFEE/LASSI

1. Chicken Corn Soup 200 ml 35/- 30/-

2. Egg Chicken Soup 200 ml 45/- 40/-

3. Cold Cofee 200 ml 50/- 40/-

4. Lassi Glass 300 ml 40/- 35/-

CAFETERIA ITEMS

1. Tea (Separate with Milk) 150 ml 20/- 15/-

2. Doodh Patti 150 ml 20/- 15/-

3. Green Tea 150 ml 20/- 15/-

4. Nestle Juices, Small/

Large -- Market Rates

5. Cold Drink Bottles 150 ml Market Rates

6. Prattha 120 gm 01 No 15/- 10/-

7. Prattha (Potato Filed) 01 No 15/- 15/-

8. Roti 120 gm 01 No 07/- 05/-

9. Naan 01 No 08/- 07/-

10. Egg.( Omlate, Fry) 01 No 15/- --

11. Egg. (Boiled) 01 No 12/- 10/-

12. Shami Kabab (Chicken) 01 No 15/- 10/-

13. Egg. Sandwich 01 No 25/- 20/-

14. Egg. Burger 01 No 40/- 40/-

15. Kabab Burger 01 No 40/- 40/-

16. Egg & Kabab Burger 01 No 50/- 45/-

17. Biryani Simple with

Raita, Salad Large Plate 50/- 45/-

18. Chicken Biryani with

Raita, Salad Large Plate 85/- 80/-

19. Chicken Qorma + 02 roti Large Plate 80/- 75/-

20. Chicken Pulao Large Plate 85/- 80/-

21. Chicken Karahi + 02 roti Large Plate 80/- 75/-

22. Chany Chawal/Mater

Chawal / Sabzi Pulao + 02

roti

Large Plate 65/- 60/-

23. Chinese Rice Large Plate 85/- 80/-

24. Aloo Qeema + 02 roti Plate 70/- 60/-

25. Aloo Anda Bhujia + 02

roti Plate 50/- 40/-

26. Kari Pakora + 02 roti Plate 50/- 45/-

27. Dall Curry + 02 roti Plate 50/- 45/-

28. Sufaid Chany + 02 roti Plate 50/- 45/-

29. Vegetable Curry + 02 roti Plate 50/- 45/-

30. Daal Fri + 02 roti Plate 50/- 45/-

31. Mix Vegetables + 02 roti Plate 50/- 45/-

32. Samosa Potota 150 gm 01 Samosa 10/- 10/-

33. Samosa Qeema 70 gm 01 Samosa 12/- 10/-

34. Chana Chat 300 gm Plate 45/- 40/-

35. Samosa Chat 300 gm Plate 45/- 40/-

36. Fruit Chat 250 gm Plate 45/- 40/-

37. Potato Chips (Small) Plate 25/- 20/-

38. Potato Chips (Large) Plate 45/- 40/-

39. Vegetable Role 01 No 10/- 10/-

40. Potato Pakora 250gm 250 gm 45/- 40/-

41. Dehi Bhary Plate 40/- 35/-

42. Dahi Plate Plate 25/- 20/-

43. Chicken Boti Tikka 01 Seekh(6

piece) 50/- 50/-

44. Chicken Malai Boti Tikka Plate (6 piece) 80/- 70/-

45. Chicken Piece Tikka Per Piece 120/- 100/-

46. Gajjar Halwa 250gm 50/- 45/-

47. Kheer 250gm 40/- 30/-

48. Biscuits -- As per Market

Rates

Note: Items and their rates not mentioned in above list will be approved by the shops committee. It is the

responsibility of the bidder / vendor to seek prior approval for items not mentioned above.

Dated: _____________ Sign: ____________________________

Name: ___________________________

CNIC No: ________________________

Address: _________________________

_________________________________

_________________________________

Annexure-D

MESS MENU (in Rs.)

Week 1 Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Lunch Kabab

Masala +

02 Roti

Aloo

Qeema +

Salad + 02

Roti

Chicken Biryani

+ Raita

1/4 Chicken

Roast + Daal

Moong + 02

Roti

Chinese

Rice +

Raita

Naan Payee Chcken

Savor +

Raita

Rate (Rs) 50/- 65/- 80/- 90/- 80/- 80/- 80

Dinner Mix Daal +

Gurr

Chawal +

02 Roti

Anda

Channa +

02 Roti

Surprise Chicken Mix

Sabzi +

Chatni + 02

Roti

Anda

Payaaz +

02 Roti

Sabzi Pulao

+ Raita

Chicken

Haleem +

02 Roti

Rate (Rs) 65 60/- 80/- 70/- 50/- 80/- 60/-

Week 2 Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Lunch Beef

Quoftay +

02 Roti

Aloo

Chicken +

02 Roti

Chinese Rice +

Raita

Chicken

Roast + Dall

moong + 02

Roti

Chicken

Biryani +

Raita

Aloo

Paratha +

Dahi

Kabali

Pulao +

Raita

Rate (Rs) 60/- 60/- 80/- 90/- 80/- 50/- 80/-

Dinner Anda

Bhujiya +

Kheer + +

02 Roti

Jalferazi +

02 Roti

Surprise Channa

Pulao + Raita

Chicken

Mix

Moosmi

Sabzi + 02

Roti

Daal

Chawal +

Achar

Daal Maash

+ Sawaiyaan

/ Halwa +

02 Roti

Rate (Rs) 65/- 60/- 80/- 60/- 60/- 80/- 60/-

Week 3 Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Lunch Chicken

Achari +

02 Roti

Aloo

Shimla /

Matar

Qeema + 02

Roti

Chicken Biryani

+ Raita

1/4 Chicken

Roast + Daal

Moong + 02

Roti

Chinese

Rice +

Raita

Safaid

Channay +

Rogni Naan

Chcken

Savor +

Raita

Rate (Rs) 70/- 50/- 80/- 90/- 80/- 60/- 80

Dinner Kari

Pakora +

02 Roti

Sabzi Pulao

+ Raita

Surprise Chicken

Haleem + 02

Roti

Daal

Maash +

02 Roti

Daal

Chawal +

Achar

Anda Kari +

02 Roti

Rate (Rs) 50/- 80/- 80/- 60/- 50/- 80/- 50/-

Week 3 Monday Tuesday Wednesday Thursday Friday Saturday Sunday

Lunch Chicken

Nehari +

02 Naan

White

Karhi+ 02

Roti

Jalferazi + 02

Roti

1/4 Chicken

Roast + Daal

Moong + 02

Roti

Kabali

Pulao +

Raita

Aloo Naan

+ Dahi

Chicken

Biryani +

Raita

Rate (Rs) 60/- 70 60/- 90/- 80/- 50/- 80/-

Dinner Anda

Payaaz +

02 Roti

Chicken

Biryani +

Raita

Surprise Channa

Pulao + Raita

Daal

Channa +

02 Roti

Katlus

Chawal +

Raita

Chicken

Sabzi + 02

Roti

Rate (Rs) 50/- 80/- 80/- 60/- 50/- 65/- 60/-

Note: Breakfast: a) 2 Parathas / Naans, Egg/Channa/Bhujiya+Tea: 50/-

b) 3 slices (Jam/butter) +Tea: 30/-

APPENDIX-I

AGREEMENT FORM

CONTRACT FOR CAFETERIA / HOSTEL MESS AT UNIVERSITY OF ENGINEERING

& TECHNOLOGY, TAXILA

This Agreement for Provision and Supply of Food Services in Cafeteria/Hostel Mess at UET Taxila

(the “Services”) for the period of two (02) years from ___________________ to _______________

and is made out as of _______,2021 at _____________

By and Between

M/s. __________________ through Mr./Ms. Bearing CNIC NO. _____________having place of

business at ________________ (hereinafter referred to as the “Contractor” which expression

shall, where the context so allows include his/its successors-in interest, executors, administrators,

heirs and permitted assigns) of the One Part and;

AND

University of Engineering & Technology Taxila (hereinafter referred to as the “Client” which

expression shall, where the context so allows include his/its successors-in-interest, executors,

administrators, heirs and permitted assigns) of the other part. (If when and where applicable the

Party of the One Part and Party of Other Part shall hereinafter be collectively referred to as „Parties‟

and individually as „Party‟ as the context of this Agreement requires).

WHEREAS;

1. The client is desirous to acquire the service of Contractor for Provision and Supply of Food

Services in Cafeterias/Hostel Messes for students as per direction of Punjab Food Authority

(Annexure-E).

2. The Contractor is a __________________________________________ being engaged in the

business of provision and supply, of food and has agreed to provide these services subject to

the conditions as set forth hereunder.

NOW THEREFORE, for the consideration provided herein the representation and warranties,

covenants, conditions and promises contained herein below and intending to be legally bound, the

Client and Contractor hereby agree as follows:

1. SCOPE OF AGREEMENT

Subject to terms and conditions of this agreement the Contractor agrees to provide Services as per

requirements of the Client which is prescribed and attached (bidding document) as Annexure-A&B

of this Agreement.

2. TERM

2.1 Upon signing of this Agreement the Contractor shall be obligated to provide and supply services

to the Client as per the agreement. The Contract period is one (01) year from _________to

__________ which may be extended for another period one year subject to good

performance & satisfactory report from the Cafeteria/Hostel Mess Committee and with

the approval of competent authority. Annual increase in the Rent of the Cafeterias shall be

10% of the existing rent.

2.2 The successful Bidder shall furnish the performance security and rent as follows:

Sr. No Name Rent per month

(for one year) Performance Security

1 Cafeteria (each) 50,000/- 200,000/-

2 Messes 40,000/- 100,000/-

The due performance of the Contract which will be returned on the satisfactory

completion of the contract. The contractor shall provide Bank guarantee issued by a reputable

bank located in Pakistan, in the form provided in the bidding documents or any other form

acceptable to the Client; or a cashier‟s or certified check in favour of Treasurer, UET Taxila as

per PPRA Punjab rules.

2.3 The bid security will be released after the receiving of Bank guarantee issued by a reputable

bank located in Pakistan, in the form provided in the bidding documents or another form

acceptable to the Purchaser; or a cashier‟s or certified check in favour of Treasurer, UET Taxila.

3. TERMINATION

3.1 The Contract can be terminated after giving one (01) month prior notice in writing by either

Party. In the event of discontinuation of service by Contractor without prior notice the Client

reserves the right to deduct an amount of equal to one month payment of rent and utilities

charges as a penalty from the security. Notwithstanding anything herein contained Client

shall be exclusively entitled to terminate this Agreement;

i. without advance notice, in case the Contractor is in breach of any of the terms of this

Agreement, or in case Client is not satisfied with the Services or quality thereof

provided by Contractor;

ii. Without cause, by giving One (01) month advance written notice to the Contractor.

iii. If the Services do not meet the specifications, terms & conditions mentioned as per

tender document/agreement.

iv. If the Contractor, at any time, makes defaults in proceeding with the Services with

due negligence and continues to do so even after a notice in writing or commits

default in complying with any of the terms and conditions of the Agreement.

v. If the contractor fails to pay monthly rent and bill of utility services.

3.2 The Client, shall not, because of expiration or termination of this Agreement, be liable to the

Contractor for any compensation, reimbursement, or damages because of the loss or prospective

profit or because of expenditures or commitments incurred in connection with the business of

the Contractor.

4. CHARGES

4.1 In consideration of rendition of the Services by the Contractor, the Client‟s personnel shall pay

the Contractor, payments as specified in the Bid document (which would be inclusive of GST)

subject to the complete satisfaction of the terms and conditions as specified in tender document

and agreement.

4.2 All amounts paid to the Contractor as per above clauses are inclusive of all taxes, levies, duties,

and any other deduction related thereto etc. and are acknowledged by the Contractor to be

adequate and sufficient consideration for the rendition of Services by the Contractor.

4.3 The Contractor shall pay Utilities Charges Electricity & Gas as per Meter Reading &

Water charges @ Rs. 1,000/- per Month of the Cafeterias & Hostel Messes.

4.4 The installation of Electricity Meter & Gas Meter in the Hostel Messes will be the

responsibility of the contractor but after the approval of Project Director, B&W Section.

4.5 The Contractor shall be solely responsible for all payments, liabilities and all other obligations

of whatsoever nature pertaining to its staff/workers who shall be deputed for the Services at the

Client‟s building cafeteria.

4.6 The Contractor undertakes to fully indemnify and hold harmless the Client against any claims,

losses, damages, or expenses in relation to injury or death to any persons or loss or damage to

property arising out of the performance of Services.

4.7 The Contractor and its staff /employees shall be bound to obey safety rules and other regulations

prescribed by the Client in its premises. Any losses/damages suffered by the Client due to

omission on the part of the Contractor, his staff/employees to abide by this condition shall be the

sole liability of the Contractor and it may result in termination of the Agreement by the Client at

its sole discretion.

5. DUTIES & RESPONSIBILITES

5.1 The Contractor hereby oblige that it is liable to comply with all the legal requirements for

obtaining license issued by the concerned government organization(s)/ authority(s)/

institution(s), etc relating to the sale of food items and drinks.

5.2 The Contractor shall supply and maintain foods, drinks and items related thereto against

agreed rates / payments.

5.3 The Contractor shall not compromise on cleanliness of Cafeterias/Messes and ensure

washing & /changing of white Napkins on daily basis at officer‟s cafeteria and all other

ancillary acts in this regard.

5.4 The working hours of the cafeteria shall be 0830 hours to 1800 hours (hrs) on all working

days however changes in scheduled working hrs may be expected in exceptional

circumstances as per requirement by Cafeteria/Hostel Mess Committee of the Client.

5.5 The Contractor shall ensure provision and supply of crockery & cutlery etc. of high quality

and maintain all the crockery, kitchen utensils, Deep Freezers, Refrigerators, Plate warmers,

Ban marry etc. and the like, which are necessary for carrying out this mess at his own cost.

5.6 Further to above it is responsibility of the Contractor that hired staff is properly dressed in

uniform i.e. to be arranged by Contractor, having name plate displayed thereon. The

provision of medical fitness certificates (including vaccination and police verification) of

hired staff to the Client is mandatory.

5.7 The Contractor shall be solely responsible for all payments, salary, charges/liabilities any

dues and all other obligations whatsoever nature pertaining as per fair rules of Government

of Punjab to its hired staff/workers who shall be deputed for the Services to the Client

cafeteria premises. The Contractor shall not engage in any child labour.

5.8 The Contractor shall be bound to have its staff/employees insured/registered against any and

all applicable social security schemes/institutions including Employees Old Age-benefits

Institution (EOBI). Employees Social Security Institution (ESSI) or any other government

scheme under any other law without owning responsibility to the Client. The Contractor, in

addition to above undertakes to fully indemnity and holds harmless the Client against any

claim, losses, damages, or expenses in relation to injury or death of any persons or loss or

damage to property arising out of the performance of Services hereunder.

5.9 Cleaning of the Cafeterias and Messes twice daily and Fumigation of kitchen and Hall to be

done by the Contractor on weekly basis to ensure proper hygiene.

5.10 Cleaning of crockery, utensils, chairs & tables etc in the Kitchen & Dining Halls are to be

done by the Contractor properly.

5.11 Damaged glass, crockery, or cutlery may not be used in the cafeterias & Hostel Mess.

5.12 In case of any damage/loss/theft of any Cafeteria property or other facilities provided by the

Client under the terms of this Contract, the Contractor will be responsible for the same and

the cost of loss, damage, theft etc will be recovered from the later to make good the loss,

damage, etc, except in the case of Force Majeure.

5.13 The Contractor shall ensure that all raw material/ingredients (canola/sunflower cooking oil,

spices, pastes souses etc) to be used for cooking should be well known brand or from a

brand duly approved by the Cafeteria/Hostel Mess Committee of the Client.

5.14 The Contractor shall ensure that filter water (approved by the committee) to be used for

cooking and making tea etc. or from a brand duly approved by the Cafeteria/Hostel Mess

Committee of the Client.

5.15 The Contractor shall submit 2 or 3 brands for each item and then the Cafeteria/Hostel Mess

Committee will select the brand that shall be used to prepare the food.

5.16 The Contractor shall properly display daily menu on price board as per agreed rates and duly

approved menu by the Client Cafeteria/ Hostel Committee.

5.17 Menu may be changed at any point in time if the same is not as per specification, terms and

conditions or otherwise may not agreed to by the Client or Cafeteria/Hostel Mess Committee

of the Client, as the case may be.

5.18 The Contractor shall work under overall direction/supervision of the Cafeteria/Hostel Mess

Committee of the Client.

5.19 The Contractor is not allowed to sublet this contract to any third/other party. In case of

violation, this clause of the Agreement the Client shall be entitled to terminate the

Agreement forthwith.

5.20 The items used for cooking will be daily checked and approved by the Cafeteria/Hostel

Mess Committee of the Client

5.21 The Cafeteria/Hostel Mess Committee of the Client has the right to inspect and check the

products used foods provided and supplied by the Contractor at any time.

5.22 The Cafeteria & Hostel Mess will be handed over to Contractor on (as is where it is basis).

5.23 If the contractor wants to enhance the quantity of Crockery, Furniture/Fixture or any other

equipment in the Cafeteria /Hostel Mess etc. The Contractor will do in personal interest with

the approval of Cafeteria/Hostel Mess Committee and UET Taxila will not pay any

expenditure for said purpose.

5.24 The contract will be bound to provide Bio Data of employees, record of medical checkup

and vaccination.

5.25 The contractor will not sell prohibited items i.e Cigarettes, Pan, Naswar, Gutka and

Narcotics.

5.26 The contractor will also provide character certificate and police verification.

5.27 The contractor will ensure use of branded ingredients for preparation of food i.e Dalda Oil,

Lipton/Tapal Tea.

5.28 All cafeterias shall have complaint box.

5.29 Approved rates list shall be displayed at prominent places in cafeterias.

5.30 If services of cafeteria contractor found unsatisfactory the contract shall be terminated on

15-days notice.

5.31 PST @16% of the total bid will be deposited by the contractor.

5.32 Successful bidder will required to enter in to an agreement of the contract on stamp paper of

Rs. 0.25% of total bid.

5.33 Possession will be given after depositing 16% PST other taxes, performance guarantee

within three days of the opening of Financial Bid.

5.34 In case of any dispute, the matter will be referred to the Vice Chancellor of UET Taxila

decision shall be final.

5.35 Cafeteria allocated area will be used by contractor, no stall or any other commercial

activities allowed outside of cafeteria area. No PCO or Photocopier or any other

commercial activities will be allowed.

5.36 In case the contractor fails to execute the contract in accordance with terms and conditions

laid down in the contract the security deposited will be forfeited. The security deposited will

be refunded after clearance of rent, utility bills etc.

5.37 General items in the cafeteria/mess shall be sold at their retail price and rates of specific

food items will be fixed by the committee.

5.38 Contractor will be bound to sell only those food items which allowed by the committee.

5.39 The brands of the raw materials/food products will also be decided by the committee and

samples will be kept in the office of Cafeteria/Mess Committee.

5.40 Subcontracting or outsourcing, part of the obligations and tasks under a contract to another

party will not be allowed.

5.41 Contractor will arrange separate sitting and refreshment corner for Faculty, Officers and

Female Students of the University in each Cafeteria. Contractor will also arrange order base

food pack for Ayesha Hall girl‟s students especially after working hours of the University.

6. Client shall supply furniture, electricity, gas & water (during load management of gas,

Contractor will be responsible for arranging Gas for cooking purpose) to the Contractor on

payment however, repair and maintenance of furniture/fixture will be the responsibility of

Contractor.

6.1 No accommodation will be provided to any staff/worker/persons of the Contractor by the Client.

6.2 No payment will be paid to Contractor during the holy month of Ramzanul- Mubarik, any other

occasion/vocations and any type of misshape when the provision /supply of foods/services are

stopped.

6.3 The approved rate list and subsidy detail are attached herewith this Agreement as

“Annex-C” which is deemed to be an integral part of this Agreement and will be followed

by the Contractor.

6.4 If it is noticed that Contractor is paying salaries to their employees in violation of minimum

wage / pay set by government of Punjab then the Contract will be terminated by the Client upon

or without notice of one (1) month period, as deemed appropriate by the Client.

6.5 Storing/supply/sale and consumption of drugs, alcoholic drinks, cigarettes or any other

items of intoxication are strictly prohibited in the University’s campus, including

Cafeterias & Hostel Messes. Any breach of such restrictions by the Cafeterias & Hostel

Messes Contractor will attract deterrent action against the Contractor.

7. DISPUTE RESOLUTION

7.1 In case of any dispute or difference, the case will be referred to Cafeteria/Hostel Mess

Committee of the Client for amicable settlement /resolution of the dispute at first stage. At the

2nd

stage the case will be referred to the Vice Chancellor, UET Taxila through Director

Procurement. The decision of the Vice Chancellor, UET Taxila shall be final and will not be

challenged in any court of Law by either party.

7.2 In the event of failure of amicable settlement of dispute as above, either party of this Agreement

may refer the matter of dispute to arbitration under the provision of Arbitration Act, 1940 and

the rules issued there under, at Taxila, Pakistan.

8. GENERAL PROVISIONS

8.1 The performance of Contractor as per terms and conditions given in this Agreement and bidding

documents (as an integral part of the Agreement) will be ascertained by Cafeteria/Hostel Mess

Committee of Client and on recommendation of the said committee, Convener,

Shops/Cafeterias/Hostel Messes Committee will issue Satisfactory Performance Certificate on

quarterly basis.

8.2 Cafeteria/ Hostel Mess Committee of Client may warn to Contractor from time to time in case

quality of services found unsatisfactory.

8.3 Penalty of ranging Rs.1000/- to Rs.100,000/- for each case can violation be imposed by the

competent authority on the recommendation of Shops/Cafeteria/Hostel Mess Committee due to

non adherence of quality/quantity and any clause of bidding documents and agreement.

8.4 No variation in or modification to the terms of this Contract shall be made, except be a written

amendment/modification duly agreed and signed by both the parties hereto.

8.5 The invalidity or unenforceability of any provisions of this Agreement shall not affect the

validity or enforceability of any other provision of this Agreement, which shall remain in full

force and effect.

8.6 All addition amendments and variations to this agreement shall be binding only if in writing and

signed by the Parties or their duly authorized representatives.

9. GOVERNING LAW

9.1 The provisions of this Agreement and the rights and obligations hereunder shall be governed by

and construed in accordance with the prevailing laws of Pakistan

SIGNED ON BEHALF OF

______________________________________

For and on behalf of Contractor

______________________________________

For and on behalf of Client 2nd Party

University of Engineering & Technology

Taxila

Witnesses:_____________________________ Witnesses:_____________________________

Guidelines

Reopening of Food Establishments/Restaurants

Objective

To provide recommended practices that can be used to help mitigate the exposure to the COVID-19

virus, including: food safety, cleaning and sanitizing, social distancing, employee health monitoring

and personal hygiene.

Rationale

COVID-19 pandemic has struck the world due to rapid human-to-human transmission. Preventive

measures play an important role in limiting the spread of a disease and can help reducing the

infection transmission and unnecessary burden on health care facilities. The guidelines provide

practices that address specific health and safety concerns related to the spread of COVID-19, and to

put protocols into practice for re-opening of food establishments.

Instructions

Requirements of the food code that apply to corona virus mitigation are:

• Prohibit sick employees in the workplace

• Ensure and follow strict hand washing practices

• Maintain social distancing

• Ensure practices regarding surface cleaning and disinfecting

• Ensure food safety manager is on site at all times during operating hours

Food establishments should consider the following measures to prevent the spread of Covid-19:

EQUIPMENT AND PHYSICAL STRUCTURE

• Make sure utilities are working (for example; electrical, plumbing, and heating,

ventilation/air conditioning, and fire suppression)

• Flush water system and all plumbed food equipment for a minimum of 5 minutes

• Equipment should be properly washed, rinsed and sanitized and pipes drained

• Assess and discard food that is no longer safe (e.g., expired or spoiled foods)

• Wash, rinse, and sanitize all food contact surfaces

• Use single-use items as much as possible, such as packets of ketchup or salt.

• Thoroughly clean and repair all physical facilities including floors, walls, and ceilings

• Posters for preventive measures to be displayed at prominent places 2

INDOOR DINING

• Indoor dining can reopen with groups of 10 or less and maintaining at least 3 feet

distance among one group and 6 feet between two groups/tables.

• Indoor seating will be allowed at 50% capacity to maintain recommended social

distancing guidelines.

• Ensure ventilation for indoor seating arrangement.

OUTDOOR DINING

• Prefer outdoor dining at tables spaced at least 6 feet apart from other people.

• Tables must not block entrances, exits, pedestrian or handicapped access.

• Parking spaces may be used for dining tables, but there must be a physical barrier or

separation to protect customers from vehicle traffic.

• Ensure outdoor dining areas are maintained and free of trash and other debris

CUSTOMER PROTECTION

• Ensure thermal scanning of customers

• Use menus that are disposable or sanitized between each use.

• Clean and disinfect touched surfaces hourly.

• Maintain social distance of 6 feet in any entryway, hallway, or waiting area

• Ensure dining groups are seated at least 6 feet apart and remove or block extra seating

• Utilize contactless payment systems, or provide hand washing or hand gel for

employees handling payment

• Maximize pick-up or delivery services

• Encourage the use of face mask when not eating

EMPLOYEE HEALTH AND SAFETY

Preventing the spread of COVID-19 via employee health monitoring is critical and food

establishments must consider how the following will be implemented:

• Train workers on symptoms of COVID-19 illness and on required hand hygiene

• Ensure thermal scanning of employees

• Encourage workers to stay home if they are sick.

• Ensure hand washing sinks are stocked with soap and paper towels and hand sanitizers

are available

• Ensure use of face coverings by employees.

• Stagger work schedules as much as possible to reduce employee contact

• Additionally, the following monitoring procedures must all be in place:

• Develop and implement procedures to check for signs and symptoms of employees

daily upon Arrival.

• Encourage anyone who is sick to stay home

• Plan for if an employee gets sick

• Monitor employee absences and have flexible leave policies and practices 3

Note: The above recommendations are being regularly reviewed by the Ministry of National Health

Services, Regulations & Coordination and will be updated based on the international & national

recommendations and best practices.

Annexure –E

Guidelines for Covid-19 from Government of Pakistan

Ministry of National Health Services Regulations &

Coordination

Reopening of Food Establishments/Restaurants

Objective To provide recommended practices that can be used to help mitigate the exposure to the COVID-19

virus, including: food safety, cleaning and sanitizing, social distancing, employee health monitoring and

personal hygiene.

Rationale COVID-19 pandemic has struck the world due to rapid human-to-human transmission. Preventive

measures play an important role in limiting the spread of a disease and can help reducing the infection

transmission and unnecessary burden on health care facilities. The guidelines provide practices that

address specific health and safety concerns related to the spread of COVID-19, and to put protocols into

practice for re-opening of food establishments.

Instructions Requirements of the food code that apply to coronavirus mitigation are:

• Prohibit sick employees in the workplace

• Ensure and follow strict handwashing practices

• Maintain social distancing

• Ensure practices regarding surface cleaning and disinfecting

• Ensure food safety manager is on site at all times during operating hours

Food establishments should consider the following measures to prevent the spread of Covid-19:

EQUIPMENT AND PHYSICAL STRUCTURE • Make sure utilities are working (for example; electrical, plumbing, and heating, ventilation/air

conditioning, and fire suppression)

• Flush water system and all plumbed food equipment for a minimum of 5 minutes

• Equipment should be properly washed, rinsed and sanitized and pipes drained

• Assess and discard food that is no longer safe (e.g., expired or spoiled foods)

• Wash, rinse, and sanitize all food contact surfaces

• Use single-use items as much as possible, such as packets of ketchup or salt.

• Thoroughly clean and repair all physical facilities including floors, walls, and ceilings

• Posters for preventive measures to be displayed at prominent places 2

INDOOR DINING • Indoor dining can reopen with groups of 10 or less and maintaining at least 3 feet distance among one

group and 6 feet between two groups/tables.

• Indoor seating will be allowed at 50% capacity to maintain recommended social distancing guidelines.

• Ensure ventilation for indoor seating arrangement.

OUTDOOR DINING • Prefer outdoor dining at tables spaced at least 6 feet apart from other people.

• Tables must not block entrances, exits, pedestrian or handicapped access.

• Parking spaces may be used for dining tables, but there must be a physical barrier or separation to

protect customers from vehicle traffic.

• Ensure outdoor dining areas are maintained and free of trash and other debris

CUSTOMER PROTECTION • Ensure thermal scanning of customers

• Use menus that are disposable or sanitized between each use.

• Clean and disinfect touched surfaces hourly.

• Maintain social distance of 6 feet in any entryway, hallway, or waiting area

• Ensure dining groups are seated at least 6 feet apart and remove or block extra seating

• Utilize contactless payment systems, or provide handwashing or hand gel for employees handling

payment

• Maximize pick-up or delivery services

• Encourage the use of face mask when not eating

EMPLOYEE HEALTH AND SAFETY Preventing the spread of COVID-19 via employee health monitoring is critical and food establishments

must consider how the following will be implemented:

• Train workers on symptoms of COVID-19 illness and on required hand hygiene

• Ensure thermal scanning of employees

• Encourage workers to stay home if they are sick.

• Ensure handwashing sinks are stocked with soap and paper towels and hand sanitizers are available

• Ensure use of face coverings by employees.

• Stagger work schedules as much as possible to reduce employee contact additionally, the following

monitoring procedures must all be in place:

• Develop and implement procedures to check for signs and symptoms of employees daily upon Arrival.

• Encourage anyone who is sick to stay home

• Plan for if an employee gets sick

• Monitor employee absences and have flexible leave policies and practices 3

Note: The above recommendations are being regularly reviewed by the Ministry of National Health Services,

Regulations & Coordination and will be updated based on the international & national recommendations and best

practices.

The Ministry acknowledges the contribution of Ms Javeria Yousaf and HSA/ HPSIU/ NIH team to compile these

guidelines.

References 1. https://www.cdc.gov/coronavirus/2019-ncov/daily-life-coping/personal-social-activities.html

2. https://restaurant.org/downloads/pdfs/business/covid19-reopen-guidance.pdf

3. https://www.kingcounty.gov/depts/health/covid-19/workplaces/food-establishments/reopening.aspx

4. https://www.osha.gov/Publications/OSHA4017.pdf

5. https://www.palmbayflorida.org/government/city-departments-f-to-z/growth-management/land-development-

planning/outdoor-dining-guidelines-during-covid-19

6. https://dceocovid19resources.com/restore-illinois/restore-illinois-phase-4/indoor-and-outdoor-dining/

For more information, please contact:

HSA/ HPSIU/ NIH, PM National Health Complex, Islamabad

http://covid.gov.pk/ http://nhsrc.gov.pk/

http://www.hsa.edu.pk/

https://www.nih.org.pk/

https://www.facebook.com/NHSRCOfficial

https://twitter.com/nhsrcofficial

https://www.youtube.com/channel/UCdYuz

eSP4Ug1f__ZZKLDiYg