Project Management

Dry swimming or real life TED Talk @ KU Leuven Dr. Frank Stumpe

The what and how of Project Management

Who How A Project is a set of targeted and grouped activities, which are essentially characterized by the uniqueness of the conditions in their entirety, such as target, time, financial, personnel and other limits;" Delimitation to other activities in project-specific organization. DIN - 69901 des Deutschen Instituts für Normung e.V.

A Project is a management environment that is created for the purpose of delivering one or more business products according to a specified Business Case PRINCE2TM is the project management methodology of choice, and is required by the UK government (Office of Government Commerce (OGC).)

A Project is a temporary endeavour and a limited intention undertaken to create a unique product, service or result Project Management Body of Knowledge of the American Project Management Institute

a time- and cost-limited projects for the realization of a set of defined results of according to agreed quality standards and requirements (meeting the project goals) IPMA competence baseline of the international project management Association

Levels of Project Management

Strategically Level

Tactically Level

Operational Level

Visionary Level

Vision

Strategy

Portfolio

Program

Task

Project

Project life Cycle

What are reasons why projects are failing?

On yearly base we follow different surveys why projects fails.

Within the Top 10 of each survey we identify

6 pillars of success

Scope Management

Time Management

Resource Management

The 6 pilars Scope is realistic and

managed

Team is high performing

Stakeholders are committed Risks are mitigated

Business benefits are realised 1. The business needs: identify why your project is being set up and make day-

to-day decisions throughout the project with that reason in mind

2. The project objectives: what your project needs to produce. Always define your objectives in a SMART way!

Specific: leave no room for misinterpretation

Measurable: specify measures or indicators you’ll use to determine whether you’ve met your objective

Acceptable: both you and your stakeholders must feel comfortable with the objective

Realistic: the objective must be feasible

Time-bound: include a deadline

Resource, Process Deliverable and Objective

Resource Deliverable Process

Effe

ctiv

enes

(Sub)-Objective

Con

tribu

tion

Milestone

Efficiency

Make NO assumptions (Example Marslander: Measurement in feed, steering in meter)

What is scope

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Scope

DBS Deliverable Breakdown Structure

WBS Work Breakdown Structure

OBS Objective Breakdown Structure

Gives a breakdown of the expected deliverables

Mainly designed according the target

process

Gives a breakdown of the executable tasks Mainly designed

according the deliverables

Gives a breakdown of objectives

Mainly designed according the business

case

Estimation: Do not relay on one source

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1 2

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Risks are not easy to understand

You can’t find them easy You can’t defind them easy

You can’t easy estimate the probability You can’t easy estimate the impact

Create and organize a team

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Organize your team

Find a common language

Do funny things together to create a team

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3

15

Involvement Comprehension

Create added value

Lessons learned • Project Management is a métier • Define your project in advanced => create your base line

• Scope => prioritize • Resources => get buy in • Timing => communicate

• Communicate a lot with all parties • Sound like a broken record • Show the consequences

• Be aware about risks which can harm your objective • Leave the ownership with the agreed owner