T E A M B U I L D I N G T O O L K I T

VeloSano Teams

committedawesome

Reasons to Participate in VeloSano• Fun opportunity to support our community• Great experience• Feels good to raise money for an important cause – every dollar

truly makes a difference• Routes are excellent• Friday Night Kickoff Party is Fun• Excellent Volunteers and support – very helpful• Each year has proven an interesting, challenging and enjoyable

event

These are not our words, but the words of our Participants from post ride surveys.

Other feedback: It’s more fun to participate in VeloSano as part of a team.

So now that you’re ready to get started, we’ll help you establish your team, recruit and fundraise!

Bike to cure!Team VeloSano

2VELOSANO TEAM BUILDING TOOL KIT

RaiseMoney

• Each individual is responsible to meet their respective fundraising commitment by October 1, 2019

• Have fun organizing team fundraising activities

• Encourage donations to support the team and build “Team Funds” to distribute later to help Riders meet their fundraising commitments

• Promote Matching Gifts

• Remember to share that 1OO% of dollars raised supports lifesaving cancer research at Cleveland Clinic

Rally and Ride

• Enjoy the journey!

• Organize team training rides that end with a fun brunch or a frosty beverage

• Design and order team jerseys

• Communicate regularly to connect and motivate your team

• Rally your team to attend the Kickoff Party together Friday, July 19

• All this to gear up to Bike to cure: July 19-21

Reach FundraisingDeadline

• Before October 1, review your teammates’ fundraising status

• Encourage all individuals on your team to reach their commitment and go higher

• Incent them to receive Team Funds

• By October 1, instruct Team VeloSano how to distribute Team Funds

Register atvelosano.org

• Click on “Get Involved” then “Register to Ride”

• Choose the “Create a Team” option

• A popup box will appear to enter your Team Name and to customize your Team Page Headline

• Follow each step in the registration process and once complete, you will receive an email notification from Team VeloSano to “Claim Your Fundraising Page”.

• Click on the link provided in the email to “Claim Your Fundraising Page”, establish your password and access both your Rider Fundraising Dashboard and the Team Fundraising Dashboard by clicking on the “Manage” button.

• By starting a team, you become the Team Captain and have access to your Team Fundraising Dashboard where you can personalize your Team Page and URL

RecruitTeammates

• Ask your colleagues, clients, family and friends

• Share the URL link to your team page, or tell them to search for your team name when registering

• Use email, Facebook, Twitter and LinkedIn

• Download, print and distribute posters and business cards (available on velosano.org) to promote your team

• Ask teammates to recruit from their networks

• Teams can include Riders and Virtual Riders

• VeloSano is a ride, not a race

• Teammates can ride their own distance and pace

Five Easy Stepsto Start a Team for VeloSano 6 (2019)!

Need Help or Have Questions?velosano@ccf.org | 216.444.6150 | velosano.org

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5. OCT1

3VELOSANO TEAM BUILDING TOOL KIT

1. Go to velosano.org2. Click on Get Involved3. Select Register to Ride (figure 1)

4. On the pop up screen, choose “Create a Team” (figure 2)

Continue through the registration process. When you register and create the team, you become Team Captain and you’re ready to start recruiting!

(figure 1)

(figure 2)

Register and CreateYour Team at velosano.org

4VELOSANO TEAM BUILDING TOOL KIT

Cover Registration FeesCovering the cost of registration fees for your employees is a great way to encourage them to get involved.

Team VeloSano can create a code with one of the following options:

1. Cover the full fee2. Cover a percentage of the fee3. Limit the number of times a code can be used

(e.g., the first 20 people to join the team will have their registration fee covered)

Contact VeloSano to create a Promo Code for you. The code is used at the time of registration. Registration fees vary by the distance each Rider selects ($60, $125 or $175). For a team of 10, covering fees would range from $600–$1,750; for a team or 20, covering fees would range from $1,200–$3,500; and for a team of 30, covering fees would range from $1,800–$5,250.

Each registered Rider receives 2 Kickoff Party tickets; all you can eat/drink during event weekend; goodie bag; VeloSano bike jersey; support vehicles, security, and rest stops along the routes; overnight accommodations (for Two-Day Riders) and more!

Team Building Tips

Support Fundraising EffortsVeloSano is a fundraising event through the sport of cycling. Providing assistance to help your Riders meet their minimums is generous and helpful support, but should be communicated in a manner so the Rider understands they are still responsible for some level of their own individual fundraising.

For instance, encourage your Riders to reach at least 50% of their commitment and if achieved, your company will match / cover their remaining commitment (if needed).

Fundraising commitments vary by the distance each Rider selects ($500, $1,000, $1,500 or $2,000). The fundraising commitment for a team of 10 would range from $5,000–$20,000; for a team of 20 it would range from $10,000–$40,000; and for a team of 30 it would range from $15,000–$60,000.

Donations made to the team can be used to off-set any fundraising shortfalls by individual team members. Organizing and hosting team fundraising events builds camaraderie and generates dollars for the team to then be used to help individuals meet their fundraising commitments.

Provide Company JerseysShowcase your company’s commitment to VeloSano and cancer research by wearing custom bike jerseys. Our jersey partner, Primal Wear, will donate 15% of your total order back to your team fundraising efforts. Jerseys through Primal start at $60 each for orders of 15–50. Be sure to get started no later than April. Contact Jake Hayes at 303.562.0438 orjake.h@primalwear.com

5VELOSANO TEAM BUILDING TOOL KIT

Recruit Teammates

Your Team Page

Once your team is registered, you automatically have a team page on velosano.org where people go to join or donate to your team. You can personalize your team page with a photo or logo and any personalized information you’d like to share about your team’s participation in VeloSano. In the copy, share your team’s fundraising goal so others know your team needs their donation support. (Update this as people join your team to reflect their fundraising goals).

The team page is also where you can see donors who have supported your team and where everyone can view the Team Roster that lists each member, the distance they are riding and their total dollars raised to date.

As Team Captain, you manage your team page through the Team Dashboard.

6VELOSANO TEAM BUILDING TOOL KIT

How to Access Your Team Dashboard

1. In the top right corner on velosano.org, hover over “Login” and click “Rider Dashboard” (from your smartphone, this will be under “MENU”)

2. Click “LOGIN”3. Enter the Login details you

set-up when you registered

Team Fundraising DashboardHere’s what it looks like:

4. After you Login, click the “Go To Your Page” drop-down menu and click on your team name

5. This takes you to your team fundraising page. Click the “MANAGE” button to access your Fundraising Dashboard

7VELOSANO TEAM BUILDING TOOL KIT

Your Dashboard provides many tools to help you recruit and track your fundraising team efforts. Below is a snapshot of what you can do with your dashboard.

Overview TabThis tab contains some suggestions for quick updates you can make to personalize your team page, and as you scroll down, the ability for you to see the fundraising progress of your team.

Story TabHere is where you personalize your team fundraising page. Share why you are all involved – for research, for loved ones, for a colleague; and how you are involved (riding, volunteering, etc.). You can also add photos or videos to your team page to make your message even more impactful. Taking the time to add a personal touch to your team page will inspire people to support your team. (NOTE: Your page will contain “Why We Ride” generic/default text until you personalize it)

Donations TabView donors who have made donations to your team in the “Donations” tab. The donor name and any message they have sent with their donation will appear here (unless the donation was anonymous). Be sure to send a quick thank-you for their support! This message will be displayed to the comment wall on your page, and your team donor(s) will receive an email notification with a link to view your message.

Emails TabIn this tab, you will find generic templates (that you can customize) to recruit new team members, ask for donations and thank your donors.

Please note that you must copy and paste the message into your native e-mail (Outlook, Gmail, Hotmail, Yahoo Mail, etc.) to send.

TeammatesThis tab enables you to manage your team by reviewing your team roster, their dollars raised and fundraising commitment. This is where you can find your teammate email addresses to copy and paste into your native e-mail to send messages to your team.

A key part of fundraising is managing and communication with your team. This includes monitoring who is on your team roster and seeing how they are individually fundraising.

Details TabIn the “Details” tab, you can change the main aspects of your team page, such as your nickname, the headline and your team fundraising goal. You can also customize the URL that links to your team fundraising page to include your team name (or whatever you like) to encourage donations.

Other Features:Sharing Your PageClick on the links at the top of the “Manage” section to share your team fundraising page and progress to your Facebook friends, Twitter followers, or through e-mail via a link. (FUN FACT! You can also share via text message when viewing your Dashboard via your smartphone.)

Post UpdatesWithin the “Story” tab, you can write real-time updates that are shared to the comment wall on your team page and to everyone who has donated to the team via your page. For instance, you can give a recap of a fundraising event you may have hosted / attended, or write about a great training ride you had with your teammates as you get ready for “Bike to cure” weekend. This keeps your supporters up-to-date with your progress so they can see how committed you are to the cause. Another great time to use this feature is after ride weekend to let everyone know about your experience, share a team photo and to thank them again for supporting you.

Now it’s time to recruit Riders to your team. The more Riders we have, the more dollars we raise and the more fun and memorable VeloSano will be for all!

Getting the Most Out of Your Team Dashboard

8VELOSANO TEAM BUILDING TOOL KIT

Ideas For Team Recruiting

• Create and distribute flyers, emails and posters to generate awareness and invite people to join your team.

• Organize “Lunch and Learn” meetings or a social event after work, inviting people to attend a VeloSano information session to sign up and find out more.

• If you are forming a corporate team, contact your marketing and communications departments and use their resources to reach out within your company to recruit Riders who want to fundraise and help your team achieve your goal. Leverage internal communication channels.

• Create marketing materials for people to take with them or visit the VeloSano Downloads page for more options.

• Explore other marketing opportunities within your company and community.

Other Recruiting Strategies

• Out of Towners – don’t limit yourself to recruit those you know locally. Our Bike Shop Partners rent bikes and what better way to see Cleveland and surrounding area than on a bike while supporting a great cause.

• If someone wants to ride and is concerned about the fundraising, have them initially register as a Virtual Rider or 10-Mile Rider for the lowest fundraising commitment, try their fundraising and then when amazed how positive people respond to their request for support, change to Rider or change distance.

• Recruit family, friends and clients to join your team. VeloSano offers a fundraising discount to anyone between the ages of 8-24, as well as those who serve or have served in the military. During registration, a 50% reduction will be applied to the minimum fundraising commitment associated with the distance selected for anyone fitting these parameters.

9VELOSANO TEAM BUILDING TOOL KIT

Fundraising Best Practices

1. Set Your Team Fundraising Goal—Aim High!

• You can update your team goal as your team grows in number and dollars raised.

• Remember that each individual on your team still needs to meet their respective fundraising commitment.

• If you’ve included your team fundraising goal in the copy of our Team page, revise it to reflect this new goal.

2. Review Team Donations

These funds are donations made to the team and not to a specific Rider.

Many Team Captains use team funds as a strategy to match their teammates’ fundraising efforts or to fill-in gaps necessary to help meet any outstanding fundraising commitments before the October 1 deadline. You can download this list of donations to review when it’s time to divide and distribute your team funds to individual Riders prior to the October 1 fundraising deadline.

3. Stay in touch by communicating regularly with your team

Cheer them on, send out reminders that everyone needs to meet their fundraising commitment and let them know as a team you want to raise as much as possible to help fund cancer research.

Check in with your team often and with teammates who might need some fundraising encouragement.

Helpful Tip!

To check your team’s fundraising progress, go to velosano.org and search for your team. On your team page you will see a list of each member on your team roster, their route, dollars raised and fundraising commitment.

10VELOSANO TEAM BUILDING TOOL KIT

Ideas For Fundraising

• A fundraising party is an effective (and fun) way to increase your fundraising and these parties can be of any theme, size or style.

• House parties

• Yoga or spin classes

• Golf tournaments

• Wine tastings, casino nights, auctions

• Raffles are a good way to generate funds at a party. Local businesses are willing to donate gift certificates, merchandise and services. Check with colleagues & friends who may have sport, theater, concert tickets to donate to your raffle.

• Have a neighborhood yard sale. Ask your neighbors if they would be willing to have a neighborhood yard sale with a percentage of their sales going to support your VeloSano ride. Neighbors who are not in town to participate may be willing to donate items for you to sell.

• Hold a bake sale

• Host a neighborhood BBQ, chili, pancake cook-off

• Lemonade stand

• Ask your neighbors to help you wash cars on a weekend day

• Jeans / casual day at the office

Helpful Tips!

Check out the BLOG on velosano.org for real life examples of creative ideas other teams have implemented. Then share your fundraisers with us to include in the Fundraising Blog to keep it refreshed with new ideas.

Find many effective fundraising tools on velosano.org• Email templates in your Team

Dashboard within the Email Tab• Social media share function from your

Team Dashboard• In Resources – Downloads

• Fundraising Tool Kit• VeloSano logos• Customizable business cards• Customizable posters

11VELOSANO TEAM BUILDING TOOL KIT

VeloSano is the most fun weekend of the summer and finally the time when your team collectively comes together to celebrate, ride and remember why we ride!

VeloSano Weekend: Rally the Team

Friday Night Kickoff Party

July 19, 2019 at Mall B, Downtown Cleveland

This party is a good time to gather your team for your team photo, enjoy music, food, and beverages and meet family, friends and Cleveland Clinic cancer researchers!

Party is free for each registered Rider and a guest.

Additional tickets may be purchased and will be on sale at velosano.org.

Saturday Ride and Party

July 20, 2019 everyone rides!

All Riders launch with a staggered start depending on the distance they ride and cruise in to the finish line throughout the day.• Two-Day, 100-Mile, and 75-Mile Challenges depart

at 7:00 AM• 50-Mile Challenge departs at 8:00 AM• 25-Mile Fun Ride departs at 9:00 AM• 10-Mile Fun Ride departs at 9:30 AM* Start times are subject to change

One-Day Riders gather for the Finish Line Celebration at Mall B.

Two-Day Riders finish Day 1 at Wooster College and party.

Invite family and friends to join you and your team!

Sunday Ride and Finish Line Party

July 21, 2019 at Wooster College & Mall B

Two-Day Riders depart Wooster and head home to Cleveland to celebrate together.

One-Day Riders and friends are invited back to cheer them in as the Two-Day Riders cross the finish line.

Brand Your Team

Team Jerseys

Whether a corporate, club or family team, jerseys are an investment but a great way to build team identity and spirit. Solicit your employer, vendors or other merchants in your area to sponsor your team jerseys. Jerseys live on long after VeloSano weekend and act as billboards when you are all riding anywhere around the world!

The key is to start early. You can work with our jersey partner, Primal Wear or any other jersey provider you choose. If you choose to work with another vendor and want to use VeloSano artwork, send us an email at velosano@ccf.org and we’ll send you logos and brand guidelines! If you use VeloSano logos, we ask for an opportunity to review your jersey design before you go to production.

Have fun!

Rally and Ride

12VELOSANO TEAM BUILDING TOOL KIT

P: 800.275.69537700 Cherry Creek South Drive ︱ Suite 106 ︱ Denver, CO 80231

BEST SELLERS

SPORT CUTJERSEY

TEAM ORDER TIMELINE (VeloSano 6 2019: July 19–21)

APRIL 2019 2 - 4 WEEKS

Contact Jake Hayes at 303.562.0438 or jake.h@primalwear.com

ORDER TEAM JERSEYS FORVELOSANO 6 TODAY!

For more info visit primalwear.com/custom

07 / 05 / 201905 / 16 / 2019

ORDER SUBMITTED

PRISMASHORTS

Design.

Primal has a world class team of in-house graphic artists who can turn your ideas into a fully customized jersey.

All Inclusive Pricing.

Our pricing includes design, two design revisions, art setup, and unlimited colors. There are no up front costs and no obligations for us to get started on a design for you today!

Primal Gives Back.

As a part of our ongoing commitment to charitable cycling events, we will donate 15% of your total custom apparel order directly back to your team’s fundraising account.

THE PRIMAL ADVANTAGE

Reach Fundraising Deadline

Keep fundraising! Fundraising continues after VeloSano weekend. Each team member is responsible for reaching their fundraising commitment for their chosen route by the fundraising deadline of October 1, 2019.

Distributing Team Funds

Team Captains are the only ones who can designate how team donations are distributed among Riders. Team Captains with Riders who have not met their minimums should contact us at velosano@ccf.org before the fundraising deadline to discuss how to handle any team funds. As we are all here to fund research, we encourage individuals to reach their goal and try to exceed it.

Here are some suggestions:• Incentivize Riders to receive team funds• Match their donations up to a specific amount• Remind teammates to follow up on any donor

matching gifts early

When you’re ready to distribute Team Funds you can simply complete the Team Donation Distribution Form instructing which team member(s) to distribute the funds to no later than Friday, September 27, 2019 to:

VeloSano Headquarters9500 Euclid Ave, DVB-103Cleveland, OH 44195

14VELOSANO TEAM BUILDING TOOL KIT

VeloSano is a year-round, community driven fundraising initiative with the mission to advance lifesaving cancer research at Cleveland Clinic. While VeloSano “Bike to cure” weekend takes place in mid-July, the cause never leaves our minds. Throughout the year, the VeloSano community continues to develop team building strategies and organize individual and team fundraising events. Fundraising activities can continue after the Oct 1 deadline as we prepare for early registration opening in December.

It’s the VeloSano Bash in November that is the culmination of all these year-long efforts. It is then that we come back together as a community of Riders, Fundraisers, Volunteers, Donors, Partners and friends to reveal and celebrate the announcement of total dollars raised.

1OO% of VeloSano dollars directly supports the cause and since 2014, over $17 million has been raised and is hard at work in the fight against cancer. Team work makes the dream work and together we are making a difference.

Thank you.

Bike to cure!

Helpful Tip!

Empower Others to Help You

As a Team Captain you cannot do it alone. People are very willing to help when asked and they find it rewarding to pitch in to ensure your team meets its goal.

• Ask others to be co-captains

• Invite individuals to take the lead as coordinators of specific fundraising activities

• Have interns working in your office who want to build upon their project management, communication and fundraising skills? VeloSano is a perfect opportunity!

15VELOSANO TEAM BUILDING TOOL KIT

VeloSanoTeam Donation Distribution Form(To be completed by Team Captain)

Use this form to distribute Team Donations. Please list the names and the dollar amount

you would like each participant to receive. All individuals listed will be credited the amount

indicated on this form.

TEAM NAME

TEAM CAPTAIN

EMAIL/PHONE #

$ GRAND TOTAL OF DONATIONS ENCLOSED

Participant $ Amount Notes

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Please send this form to:VeloSano Headquarters9500 Euclid Ave, DVB-103Cleveland, OH 44195

For questions, please contact us atvelosano@ccf.org or call 216.444.6150

16VELOSANO TEAM BUILDING TOOL KIT

T E A M B U I L D I N G T O O L K I T

velosano.org

VeloSano Teams

committedawesome