TANZANIA CIVIL AVIATION AUTHORITY Revision: 0 … Documents/Air Navigation Services/ATM... ·...

TANZANIA CIVIL AVIATION AUTHORITYAERODROMES AND

AIR NAVIGATION SERVICES

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Document No:TCAA/FRM/SR/ANS-12

Title: Air Traffic Management Inspection and Audit checklist. of 19

This is a controlled document Issued on:4 October 2010

Done under Regulation 21 of the Tanzania Civil Aviation (ANS) Regulations 2008

1. General information1.1. Physical address1.2. Postal address1.3. Phone number1.4. Fax number1.5. Mobile number1.6. Email1.7. Date of inspection/audit1.8. Time in1.9. Services inspected

1.10. Accountable Manager NameDesignationSignature/Date

1.11. Name of inspector NameDesignationSignature/Date

1.12. Other inspectors NameNameSignature/Date



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Note:

I. Use following abbreviations to indicate your observations. If the space provided for comments is not adequate use the space given in the page 3 with the reference number of the Area of Inspection. S = Satisfactory; U = Unsatisfactory; N = Not Checked; N/A = Not Applicable, F = Finding

II. Quote the reference number in the first column when referring to area of inspection, finding or comments

REF AREA OF INSPECTION Regulation OBSERVATION COMMENTSS U N N

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2. Management organization2.1. Does the ATS provider have a documented

organizational structure?TCAA/QSP/SR/AC/ANS-12

2.2. Does the organizational structure clearly define lines of accountability of personnel in respect to the provision of services

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2.3. Does the organizational structure show the relationship between operational units within the organization?

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2.4. Does the organizational structure show names of individuals filling appropriate management positions

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2.5. Are the functions, duties and responsibilities of management staff clearly defined and documented?

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2.6. Are the management personnel appropriately qualified to perform the required functions?

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2.7. Are the management services provided clearly defined and described, including scope, hours of operation etc

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2.8. Does the organization have an establishedsystem for supervision for all tasks performed?

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2.9. Is the system for supervision clearly described and showing how the services are supervised and the qualifications of supervisors involved?

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2.10. In relation to supervision, are the procedures for control, analysis and storage of records, documents and safety related data documented?

2.11. Does the management have a current list of operating staff?

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2.12. Are delegated functions clearly documented? ‘’

2.13. Does the ATS provider have adequate personnel to plan, perform, supervise and provide the required services to ensure aviation safety at all times?

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2.14. Are the job descriptions for operating/training personnel clearly defined?

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2.15. Does the ATS management maintain a system of personal files containing all relevant information of;

TCAA Quality Manual

2.15.1. Licensed ATM personnel, medical and rating details?

2.15.2. Persons under training 2.15.3. OJT instructors 2.15.4. Leave records, 2.15.5. Supervisory reports, 2.16. Is the ATS provider subjected to periodical

internal inspections? TCAA Quality Manual

2.17. Has the ATS provider established procedures for the notification, investigation, and reporting of the air traffic incidents?

ANS REG 30TCAA Quality Manual

2.18. Is there a procedure in place at the ATS provider for taking remedial action following the investigation of incidents?

TCAA Quality Manual

2.19. Is there an established system of communication within the ATS provider –(circulars, orders, log entries etc)?

TCAA/QSP/SR/AC/ANS-12

2.20. Does the ATS provider conduct regular operational meetings?

2.21. Does the ATS provider keep minutes of the operational meetings?



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2.22. Does the ATS provider follow up matters arising from the operational meetings?

2.23. Does the ATS provider supply regular reports and returns to the TCAA HQ including statistics, incident reports, licensing documentation, aircraft movement, minutes of the operational meetings etc?.

3. Personnel3.1. Are all operational controllers have valid

Licenses/ Ratings?3.2. Are the operational controllers properly

trained to man the operating positions and equipment?


3.3. Are the individual controller’s licenses valid for the operating positions and equipment?


3.4. Does the ATS provider have a procedure for maintaining the competence of its ATS personnel (OJT programme, proficiency and refresher)?


3.5. Has the ATS unit established procedures to ensure controllers on duty or having regard to

PEL REG 103TCAA/QSP/SR/AC/ANS-12



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the circumstances of the period of duty to be undertaken, are not likely to suffer from, such fatigue as may endanger the safety of any aircraft to which an air traffic control servicemay be provided.

3.6. Has the unit developed procedures for reporting cases of drug and alcohol abuse and testing?

ANS REG 48

3.7. Does the ATS provider ensure compliance to the maximum working hours requirement forcontrollers?

PEL REG 102

3.7 Are all Control positions manned properly?3.8 Whether the bad practices have been

developed among controllers which are safety hazards or might lead to safety hazards? (Eg. Using mobile phones, Reading papers/books, listening to radios, watching TVs while working. Not following standard procedures and using shortcuts etc.)

4. Training4.1. Does the ATS provider have trained

personnel dedicated to OJT activities?4.2. Is there an established training programme for ANS REG 17



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all the ATS staff TCAA/QSP/SR/AC/ANS-034.3. Is the ATS unit implementing the training

programme?ANS REG 17TCAA/QSP/SR/AC/ANS-03

4.4. Is the training programme adequate? ANS REG 17TCAA/QSP/SR/AC/ANS-03

4.5. Does the ATS provider ensure holders of ATC licenses maintains competency and meets the requirements for recent experience in terms of knowledge, proficiency and medical fitness

PEL REG13, 96, 97

4.6. Does the ATS provider ensure that operational controllers who ceased to exercise the privileges of their rating for a period of six months have their licenses invalidated until their ability to exercise the privileges of the rating is re-established?

PEL REG 101

4.7. Does the ATS provider ensure all operational controllers have demonstrated the ability to speak and understand English language to at least level 4?

PEL REG11

4.8. Does the organization provide training on human factors principles to ATS personnel


4.9. Does the ATS provider manager maintain training files for each operating/training



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personnel?4.10. Does the ATS provider provide training on

SMS programmes to its ATS personnel ?.ANS REG 33MOS ATM 2.27

5. Proficiency checks5.1. Is there an established programme for

conducting proficiency checks?TCAA/QSP/SR/AC/ANS-03

5.2. Is the schedule for conducting proficiency checks available to controllers and implemented?


5.3. Does the unit have a designated person to administer proficiency checks?


5.4. Are records on proficiency checks properly kept and readily available?


5.5. Are reports of proficiency checks (if undertaken by assigned person at the station) sent to TCAA HQ.

5.6. Does the unit hold contingency plans for implementation in the event of disruption or potential disruption, of air navigation services in its area of jurisdiction?

ANS REG 23, TCAA/QSP/SR/AC/ANS-01, TCAA/QSP/SR/AC/ANS-12

6. Procedures



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6.1. Are operating procedures clearly documented and readily available to operating personnel?

6.2. Is there proper procedures available for timely updating of:

a) Strip Markingb) Taking over/Handing over watchesc) Coordination

6.3. Have monthly random checks been conducted to check controllers Strip Markings, Phraseologies, whether controllers are following standard procedures correctly etc and the records of the checks are available?

6.4. Is runway inspections done andrecorded properly?

6.5. Is the runway inspected by a person other than an ATS personnel? If so is there any documented agreement for delegation of runway inspection?.

6.6. Is the airside including the runway fenced ?.6.7. Does the organization take into account

human factors principles in developing operational policies, procedures and guidelines

TCAA/QSP/SR/AC/ANS-16MOS ATM 2.23.3



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6.8. Has the ATS provider established adequate communication facilities to ensure uninterrupted communication with aircraft and other appropriate organizations involved in the provision of ATS?

MOS ATM 6.1,.6.2, 6.3

6.9. Does the ATS provider have adequate display boards for latest NOTAMs and general notices?

6.10. Has the ATS provider established procedures for the following

6.10.1. Provision of ATS within the designated airspaces in accordance with airspace classification.

MOS ATM 2.6

6.10.2. En-route operations based on RNP MOS ATM 2.76.10.3. Establishment of ATS routes MOS ATM 2.116.10.4. Coordination between the operator and air

traffic servicesANS REG 17MOS ATM 2.15

6.10.5. Coordination between military authorities and air traffic services

ANS REG 17MOS ATM 2.16

6.10.6. Coordination of activities potentially hazardous to civil aircraft


6.10.7. Coordination between meteorological units and ATS authorities

MOS ATM 2.19

6.10.8. Coordination between aeronautical MOS ATM 2.20



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information services and air traffic services6.10.9. Coordination between air traffic services

and the marshaller (especially control tower).

MOS ATM 2.20

6.10.10. Determination of minimum flight altitudes MOS ATM 2.216.10.11. Altimeter setting procedures including

expression of vertical position of aircraft, determination of transition level and minimum cruising level for IFR flights

MOS ATM 2.22

6.10.12. Service to aircraft in emergency MOS ATM 2.236.10.13. In-flight contingencies including RCF, fuel

jettisoning, strayed aircraft unidentified aircraft, interception of civil aircraft etc

MOS ATM 2.24

6.10.14. Time keeping in the provision of air traffic services

MOS ATM 2.25

6.10.15. Implementation of Safety managementprograms in order to achieve an acceptable level of safety in the provision of ATS.


6.10.16. Ensuring prompt receipt of flight plans, issuance of ATC clearance and application of standard separation

MOS ATM 3.2, 3.3, 3.4 and 3.7

6.10.17. Control of persons and vehicles at aerodromes

MOS ATM 3.8

6.10.18. Provision of flight information services MOS ATM 4.2, 4.3 and



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including type of information to be provided, operational FIS broadcast, ATIS and VOLMET

4.4

6.10.19. Provision of alerting services including notification, communication facilities, plotting of aircraft in a state of emergency, information to the operator and information to aircraft operating in the vicinity of an aircraft in emergency

MOS ATM 5.2. 5.3, 5.4, 5.5 and 5.6

6.10.20. Automatic recording of voice and surveillance data and retention of such recordings for specified period of time


6.10.21. Meteorological information for use by ACC, Approach, Aerodrome and ground control

MOS ATM 7.1

6.10.22. Information on aerodrome conditions and the operational status of associated facilities

MOS ATM 7.2

6.10.23. Reporting of information on the status of operation of navigation aids and other operational facilities

MOS ATM 7.3.TCAA/QSP/SR/AC/ANS-12

6.10.24. Information on unmanned free balloons MOS ATM 7.4.6.10.25. Information concerning volcanic activities MOS ATM 7.56.10.26. Information concerning radioactive

materials and toxic chemical “clouds”MOS ATM 7.6

6.10.27. Systems and procedures to ensure TCAA/QSP/SR/AC/ANS-12



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separation between controlled flights and active special use airspace

6.10.28. Compliance with the civil aviation (security) regulations as required

TCAA/QSP/SR/AC/ANS-12AVSEC Circular

6.10.29. Fault and defect reporting TCAA/QSP/SR/AC/ANS-126.10.30. Maintaining of documents including

updating of ICAO and TCAA publications.TCAA/QSP/SR/AC/ANS-12

6.10.31. Taking over and handing over watch. TCAA/QSP/SR/AC/ANS-126.10.32. Elimination of deficiencies identified during

audits and inspections.TCAA/QSP/SR/AC/ANS-19ANS REG 39(1) (i)

7. Documents7.1. Is there at least one complete and current

copy of each reference document?7.1.1. MANSOPS TCAA/QSP/SR/AC/ANS-127.1.2. Aerodrome Emergency Plan7.1.3. AIP including AIP Supplement7.1.4. SSI7.1.5. NOTAM summary7.1.6. TCAA Advisory Circulars (Set)7.1.7. AICs and Bulletins7.1.8. Tanzania Civil Aviation Act7.1.9. Tanzania Civil Aviation Regulations (Set)



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7.2. Does the ATS provider have on display or readily available the applicable aeronautical charts with local airspace layout?

7.3. Does the ATS provider have applicable ICAO documents either in hard copy/soft copy?

7.4. Does the ATS provider have direct access to the internet?

7.5. Are the operating practices; directives, orders, circulars and instructions properly documented and accessible to operating personnel?

7.6. Does the ATS provider have a file containing letters of procedures/agreement with other organizations?

7.7. Are the letters of procedures/agreement with other organizations current?

7.8. Does the ATS provider have access to all the required forms? (Flight plan forms, incident/accident report forms etc)?

8. Work environment8.1. Are the following factors existing at an

acceptable level as per the judgment of the inspector?



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8.1.1. Ambient Lighting8.1.2. Ambient Temperature8.1.3. Noise Level8.1.4 Has the ATS provider established rest rooms

to controllers?8.1.5 Are there adequate facilities at the rest

rooms?8.16 General condition of the control rooms.

9. Records9.1. Does the ATS provider maintain an

occurrence book, neatly completed and duly signed by the personnel on duty?

9.2. Does the ATS provider maintain attendance registers for its staff?

9.3. Is the attendance register up-to-date and signed on a daily basis?

9.4. Does the ATS provider maintain records of aircraft movements?

9.5. Does the ATS provider have a system in place to manage impounded tapes?

10. Availability and serviceability status ofequipment and facilities



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10.1. Headset Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.2. Microphone Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.3. Transceiver (main) Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.4. Transceiver (standby) Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.5. Speakers Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.6. Intercom for coordination with other units Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.7. Lockers10.8. Does the ATS provider have an operational

intercom system to control entry into restricted areas?

AVSEC AC

10.9. Recorder for all RTF, telephone, hotlines etc communications

Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12MOS ATM 6.1, 6.2, 6.3

10.10. Recorder for all surveillance data where RADAR services are provided

Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12MOS ATM 6.4

10.11. Main power supply system Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12



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10.12. Back-up power supply system Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.13. Signal lamp and reel Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.14. Wind speed and direction display Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.15. Barometric altimeter Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.16. Clock (with minutes and seconds) Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.17. Aerodrome lighting panel Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.18. NAVAIDs monitor panel Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.19. Lighting, including emergency lights Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.20. Radar Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.21. Radar simulator Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.22. AWOS or Teletype for weather and for aircraft movement messages

Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12

10.23. Fire alarm and extinguishers Doc 9426 Part IIITCAA/QSP/SR/AC/ANS-12



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10.24. Desk/consoles10.25. Chairs Doc 9426 Part III

TCAA/QSP/SR/AC/ANS-1210.26. Shades Doc 9426 Part III

TCAA/QSP/SR/AC/ANS-1210.27. Air conditioning, heating/cooling Doc 9426 Part III

TCAA/QSP/SR/AC/ANS-1210.28. Binoculars Doc 9426 Part III

TCAA/QSP/SR/AC/ANS-1210.29. Water fountain Doc 9426 Part III

TCAA/QSP/SR/AC/ANS-1210.30. Canteen facility Doc 9426 Part III

TCAA/QSP/SR/AC/ANS-1210.31. The emergency frequency 121.5Mhz for and

use as appropriateMOS ATM 2.24.2.1

10.29 Crash Alarm TCAA/QSP/SR/AC/ANS-12

10.30 Emergency exit TCAA/QSP/SR/AC/ANS-1210.31 Fire alarm TCAA/QSP/SR/AC/ANS-12

11. Meteorological services - does the designated meteorological services

11.1. provide routine meteorological observations ANS REG 41



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at regular intervals;11.2. provide special weather observations

whenever specified changes occur in respect of surface wind, visibility, runway visual range, present weather, cloud and air temperature ;

ANS REG 41

11.3. prepare significant weather forecasts information and maintain contact with Regional specialized meteorological centres for the exchange of information on volcanic ash and tropical cyclones activity;

ANS REG 41

11.4. provide briefing, consultation and flight documentation to flight crew members and other flight operations personnel;

ANS REG 41

11.5. exchange aeronautical meteorological information with other aeronautical meteorological offices; and

ANS REG 41

11.6. supply information received concerning the accidental release of radioactive materials into the atmosphere within its area of responsibility to the air traffic service providers for dissemination.

ANS REG 41

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