Tally.ERP 9 for film distribution

© Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.ERP 9 for Film Distribution

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2

Agenda

• Overview of Film Distribution

• Operations by a Film Distributor & Exhibitor

• Business Process Flow

• Tally.ERP 9 for Film Distributor

• Primary Requirement

• Tally.ERP 9 – Fitment


Film Distribution Business – An Overview

FILM DISTRIBUTION & EXHIBITION SOLUTION ON TALLY.ERP 9

FILM EXHIBITIONFILM DISTRIBUTION MIS

REPORTSACCOUNTS

MANAGEMENTFILM DISTRIBUTION

· Customized vouchers for

- Booking commission

- Exhibition sales

- Hire bill sales

- Hire bill purchase

· Accounts receivable

· Accounts payable

· Income tax

· Service tax

· Exhibitors register

- Picture wise

- Station wise

- Circuit wise

- Period wise

- Theatre wise

· Distributors register

- Picture wise

- Station wise

- Circuit wise

- Period wise

- Theatre wise

· Exhibitor purchase register

- Picture wise

- Station wise

- Circuit wise

- Period wise

- Theatre wise

· All sales register

· Hire bill capturing

- Theatre & account details

- Booking & print details

- Show details

- Miscellaneous charges

· Auto generation of

- Receipt against distributor

- Purchase for exhibition sale

· Control invoice duplication

Show Management Share Calculation

· Circuit management

· Station management

· Theatre management

· Picture management

Invoice Generation

· Fixed share method

· Minimum guarantee method

· Percentage method

· Theatre share method

· Sales invoice capturing

- Theatre & account details

- Booking & print details

- Show details

- Miscellaneous charges

· Auto generation of

- Exhibition purchase

Show Management Share Calculation

· Circuit management

· Station management

· Theatre management

· Picture management

Invoice Generation

· Fixed share method

· Minimum guarantee method

· Percentage method

· Theatre share method


Structure of Film Distribution Operations

Film Distribution

Solution

Film Distribution

Film Exhibition

MIS Reports

Accounts Management


Business Process Flow – Film Distributor

Film distributor fixes terms with single screen theatres and multiplexes in the circuit

Picture gets released and screened for a week

Distributor receives Daily Collection Reports and generates hire bill as

per terms of the agreement

Film distributor buys picture rights for a circuit from principle producer

BUSINESS PROCESS FLOW FILM DISTRIBUTOR

Exhibitor makes the payment to the distributor


Business Process Flow – Film Exhibitor

Collection share terms are fixed & the exhibitor finalizes the shows of

the picture in the single screen theatres / multiplexes

Picture gets released and is screened for a week

Exhibitor sends Daily Collection Reports (after consolidating reports

received from theatres / multiplexes) to the distributor

Yes

Film exhibitor provides the availability of shows and screens to

the film distributor

BUSINESS PROCESS FLOW FILM EXHIBITOR

Exhibitor makes the payment to the distributor

Exhibitor receives Exhibition bill (as per agreement) from the distributor

Exhibitor is owner of theatre / multiplex ?

Exhibitor generates and sends exhibition bill to (after consolidating

reports received from theatres / multiplexes) owner

No Exhibitor receives the payment from the theatre / multiplex owners


Film Distribution Business - Film Distribution

t MIS Reports

Accounts Management

Film Distribution

Solution

Film Distribution

Film Exhibition


Primary Requirement – Film Distribution

Category / Module Major Requirement Explanation

Film Distribution Circuit, station and picture management

A distributor needs to manage the circuit, the stations under each circuit, and the details of the picture being screened. Creation and alteration of circuits, stations and picture is required.

Generate hire invoice for exhibitors

The invoice should capture all the relevant details like, picture details, schedule details, print details, and miscellaneous charges applied.

Share calculation methodology

The invoice allows to adopt any of the 4 formats of share calculation which are fixed share, percentage share, minimum guarantee, and theatre share.

Booking commission Whenever a commission sharing model is followed, this voucher needs to be passed.

Purchase invoice Automatic generation of purchase voucher is done once, the daily collections report arrives.


Tally.ERP 9 Fitment – Film Distribution

SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Circuit management Yes

2 Station management Yes

3 Theatre management Yes

4 Picture management Yes

5 Hire invoice voucher with relevant details Yes

6 Fixed share calculation method Yes

7 Percentage share calculation method Yes

8 Minimum guarantee calculation method Yes

9 Theatre share calculation method Yes

10 Booking commission voucher Yes

11 Purchase voucher Yes

12 Show tax calculation Yes

Contd..


Tally.ERP 9 Fitment – Film Distribution


13 Realization account Yes

14 Day wise show details Yes

15 Capture I.N.R, Rep. charges, shuttling, digital charges, publicity expense, print expense, M.C. Tax, & other deductions

Yes


Film Distribution Business - Film Exhibition

t MIS Reports

Accounts Management

Film Distribution

Solution

Film Distribution

Film Exhibition


Primary Requirement – Film Exhibition


Film Exhibition Station and picture management

An exhibitor needs to manage the stations, theatres / multiplexes and the details of the picture being screened. Creation and alteration of stations and picture is required.

Generate exhibition invoice for theatres / multiplexes

The invoice should capture all the relevant details like, picture details, schedule details, print details, and miscellaneous charges applied.

Share calculation methodology

The invoice allows to adopt any of the 4 formats of share calculation which are fixed share, percentage share, minimum guarantee, and theatre share.

Booking commission Whenever a commission sharing model is followed, this voucher needs to be passed.

Purchase invoice Automatic generation of purchase voucher for distribution hire bill is done once, the daily collections report arrives.


Tally.ERP 9 Fitment – Film Exhibition


1 Station management Yes

2 Theatre management Yes

3 Picture management Yes

4 Exhibition invoice voucher with relevant details Yes

5 Fixed share calculation method Yes

6 Percentage share calculation method Yes

7 Minimum guarantee calculation method Yes

8 Theatre share calculation method Yes

9 Booking commission voucher Yes

10 Distribution hire bill for exhibitor Yes

11 Show tax calculation Yes

12 Realization account for exhibitor Yes

Contd..


Tally.ERP 9 Fitment – Film Exhibition


14 Day wise show details Yes

15 Capture I.N.R, Rep. charges, shuttling, digital charges, publicity expense, print expense, M.C. Tax, & other deductions

Yes


Film Distribution Business - Accounts Management

t MIS Reports

Accounts Management

Film Distribution

Solution

Film Distribution

Film Exhibition


Primary Requirement – Accounts Management


Accounts Management Statement of accounts Balance sheet, profit and loss statements in schedule VI format, trial balance are needed for the to track the profitability and expenses.

Statutory compliance Taxes need to Summary report is important to see monthly and annual status of tax related expenses.

Outstanding Amount receivable and payable need to be tracked to run the business. It becomes important in case a distributor functions as exhibitor as well. It can be filtered ledger wise and group wise.


Tally.ERP 9 Fitment – Accounts Management


1 Balance sheet – schedule VI Yes

2 Profit and loss statement – schedule VI Yes

3 Outstanding receivable and payable Yes

4 Trial balance Yes

5 Summary report Yes


Film Distribution Business - MIS Reports

t MIS Reports

Accounts Management

Film Distribution

Solution

Film Distribution

Film Exhibition


Primary Requirement – MIS Reports


MIS Reports Distributor register A consolidated register of all the pictures with the date, bill no, account details, theatre details, station details, show details, collection, deduction, net collection, mode of share, terms value and share is needed to trace the profits.This report can be filtered theatre, picture, station, circuit and period wise.

Exhibitor register A consolidated register of all the pictures with the date, bill no, account details, circuit details, theatre details, station details, show details, collection, deduction, net collection, mode of share, terms value, purchase details and share is needed to trace the profits.This report can be filtered theatre, picture, station, circuit and period wise. From this report, there is option to pass an auto purchase entry.

Exhibitor purchase register

A consolidated register of all the pictures with the date, bill no, account details, circuit details, theatre details, station details, show details, collection, deduction, net collection, mode of share, terms value, and share is needed to trace the profits.This report can be filtered theatre, picture, station, circuit and period wise. From this report, there is option to pass an auto purchase entry.

All sales register A consolidated report of all the voucher types, i.e. exhibition invoice, exhibition bill, hire bill, booking commission purchases made


Tally.ERP 9 Fitment – MIS Reports


1 Distributor register – filter by theatre / picture / station / circuit / period

Yes

2 Exhibitor register – filter by theatre / picture / station / circuit / period

Yes

3 Exhibitor purchase register – filter by theatre / picture / station / circuit / period

Yes

4 All sales register Yes


Thank You

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Tally.ERP 9 for film distribution

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