Tally.ERP 9 for Enhanced Sales & Distribution Solution

© Tally Solutions Pvt. Ltd. All Rights Reserved

Tally.ERP 9 for Enhanced Sales & Distribution Solution

© Tally Solutions Pvt. Ltd. All Rights Reserved 2 2

Agenda

• Overview of Enhanced Sales & Distribution Solution

• Operations by a Distributor

• Tally.ERP 9 for Enhanced Sales & Distribution Solution

• Primary Requirement

• Tally.ERP 9 – Fitment


Structure of Enhanced Sales & Distributor’s Operations

Enhanced Sales &

Distribution Solution

SalesManagement

AccountsManagement

CEO Dashboard

Security Management

MIS Report


Enhanced Sales & Distribution Business – An Overview

SALES MANAGEMENT

SCHEMATIC REPRESENTATION OF ENHANCED SALES & MARKETING MODULE ON TALLY.ERP 9

Salesman reports

MIS REPORTS

Manager reports

CEO DASHBOARD

· Credit management

· Income management

· Employee payroll & cost tracking

· Accounts payable

· Statement of accounts

· Outstanding reports

· Cash flow and fund flows

· Security and user access

· Remote connectivity

· TDS, Income tax

· VAT

· Accounts receivable

· Customized details of

- Salesman

- Sales manager

- Area

- Customer

- Stock item

· Voucher generation with

- Area details

- Salesman details

· Direct updates on

- Bank balance

- Cash balance

· Stock value details

· Outstanding details

· Top 3 cost center details

· Top 5 customers

- Sales wise

- Outstanding wise

· Top 5 products sales

- Volume wise

- Value wise

· Daily total sales order

· Top 3 overdue bills (dr /cr)

· Top 3 non-moving items

· Top 3 slow-moving items

· Top 5 suppliers

- Purchase wise

- Outstanding wise

· Top 5 products purchase

- Volume wise

- Sales wise

· Comprehensive report on

- Orders

- Sales

- Cancellations & reasons

- Pending orders

- Monthly product sales

- Bills receipt

- Sales returns

- Incentive

- Party sales / outstanding

- Party credit limit

Area reports


- Orders

- Sales


- Pending orders


- Bills receipt

Product reports


- Product analysis

- Stock item wise details

- Dead stock details

- Fast-moving stocks

- Excess stocks

- Product line details

- Orders with item details

- To-order stocks

- Orders

- Sales return


- Pending orders


- Product lines with item details

- Sales


- Pending orders


- Bills receipt

Customer reports


- Product lines with item details

- Orders

- Sales


- Pending orders

- Product sales details

- Sales return

SECURITY MANAGEMENT

· Advanced voucher type security

· Group / Ledger security

· Godown / Location security

· Dash board security

· Advanced voucher number control

ACCOUNTS MANAGEMENT


Enhanced Sales & Distribution Business – Sales Management

SalesManagement

AccountsManagement

CEO Dashboard

Security Management

MIS Report

Enhanced Sales &



Primary Requirement – Sales Management

Category / Module Major Requirement Explanation

Sales Management Salesman database management

Salesman name, contact details, current manager & area details, previous manager & area details, percentage cost, and target details are captured.

Sales manager database management

Sales manager name and email id details are captured.

Area management Area details with the respective manager allotted to them are captured.

Customer database management

Customer details are to be captured and the record is maintained for easy passing of voucher. A price level can be set for the party.

Stock item management Stock details with customized units like cartons, defined rates are to be captured. These details are reflected for different reports.

Customized voucher entry Voucher is generated capturing area details, respective manager and salesman details of the sales.


Tally.ERP 9 Fitment – Sales Management

SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Salesman details Yes

2 Sales manager details Yes

3 Area details Yes

4 Customer details Yes

5 Stock item details Yes

6 Voucher capturing area and manager details Yes

7 Price levels for a party Yes


Enhanced Sales & Distribution Business – CEO Dashboard

SalesManagement

AccountsManagement

CEO Dashboard

Security Management

MIS Report

Enhanced Sales &



Primary Requirement – CEO Dashboard


CEO Dashboard Current update The distributor needs to have a direct and centralized access to current bank balance, cash balance, total sales order of the day, stock value, and outstanding payables & receivables details. This helps in day-to-day decision making.

Best performing products For any business, it is important to identify best selling products to maximize profit by playing on volume sales. Hence, top 5 products as per volume and sales value are available in a report.

Worst performing products Similarly, it is important to give way with the non moving products, which increase the inventory cost and do not contribute to profitability. Hence, top 3 non-moving items are available in a report.

Customer relationship management

It is important for a business to know their valuable customers. Hence, the solution provides the list of top 5 customers sales wise and top 3 customers outstanding receivables wise.

Best vendors This allows the distributor to keep track of the top 5 suppliers as per purchase volume, purchase value, purchase order, outstanding (payables), and overdue bills.


Tally.ERP 9 Fitment – CEO Dashboard


1 Current bank balance Yes

2 Current cash balance Yes

3 Sales order of the day Yes

4 Existing stock value Yes

5 Outstanding payables and receivables Yes

6 Centralized access to financial details, sales and stock details

Yes

7 Top 5 products as per volume and sales value Yes

8 Top 3 non-moving products Yes

9 Top 5 customers as per sales value and top 3 as per outstanding receivables

Yes

10 Top 5 suppliers as per purchase volume, purchase value, purchase order, outstanding (payables), and overdue bills

Yes


Enhanced Sales & Distribution Business – MIS Reports

SalesManagement

AccountsManagement

CEO Dashboard

Security Management

MIS Report

Enhanced Sales &



Primary Requirement – MIS Reports


MIS Reports Salesman reports A range of comprehensive reports which can be used to find and compare the performance of the salesmen. Each salesman can be evaluated on the basis of orders, sales, pending orders, sales returns etc. is required by the distributor. Different incentive can be set for each salesman. Their performance needs to be checked as per the party.

Sales manager reports A range of comprehensive reports which can be used to find and compare the performance of the sales managers is required by the distributor. Each sales manager has a set of salesmen under him. Each sales manager can be evaluated on the basis of orders, sales, pending orders, sales returns etc.

Area reports A distributor needs to identify which product line is selling well in which area. Sales, cancellations, pending orders etc. in every area need to be identified by the distributor.

Product reports Product analysis needs to be done as per stock item, dead stock, fast moving products, excess, to-order stock etc.

Customer reports For a strong customer relationship management, it is important for a business to know its valued customers. Hence, they need to track product lines, sales, cancellations, pending order, returns etc. as per customer.


Tally.ERP 9 Fitment – MIS Reports

Contd..


1 Sales order, returns, pending orders, party outstanding, bills receipt filtered as per salesman

Yes

2 Capturing the reasons for cancellations Yes

3 Setting incentive for every salesman Yes

4 Setting credit limit for party Yes

5 Party sales and outstanding Yes

6 Order, sales, pending orders, cancellations, bills receipt, monthly product sales filtered as per sales manager

Yes

7 Sales, pending orders, cancellations, bills receipt, monthly product sales filtered as per area

Yes

8 Product lines sold with item details filtered by area Yes

9 Product analysis of dead stock, to-order, fast-moving, excess stock etc.

Yes


Tally.ERP 9 Fitment – MIS Reports


10 Order, sales returns, pending orders, cancellations, monthly product sales filtered as per product

Yes

11 Order, sales, pending orders, cancellations, product sales details filtered as per customer / party

Yes


Enhanced Sales & Distribution Business – Security Management

SalesManagement

AccountsManagement

CEO Dashboard

Security Management

MIS Report

Enhanced Sales &



Primary Requirement – Security Management


Security Management Advanced voucher type security

The data entry operator should have access to restricted types of vouchers. In case of more than one operator, one can grant access rights as per what entries can be made by one operator. Open access to all reports is not accepted. Hence, as per the voucher type, security rights can be assigned to users.

Group / Ledger security Everyone can not have access to all ledgers. Hence, security at ledger level is provided. As per the type of user, rights to which ledgers can be selected for voucher entry are given.

Godown / Location security As per the type of user, rights to which godowns / locations can be selected for voucher entry are given.

Dash board security Only the head of the organization should have the access to the dashboard as it reflects current updates on company financials. Hence, the access right to dash board is provided.

Advanced voucher number control

With a large number of voucher generation, advanced voucher number control is required to avoid manual numbering. By adopting advanced voucher number control, even if 1 voucher is deleted, the numbering of other vouchers is not affected.


Tally.ERP 9 Fitment – Security Management


1 Advanced voucher type security Yes

2 Group / Ledger security Yes

3 Godown / Location security Yes

4 Dash board security Yes

5 Advanced voucher number control Yes


Enhanced Sales & Distribution Business – Accounts Management

SalesManagement

AccountsManagement

CEO Dashboard

Security Management

MIS Report

Enhanced Sales &



Primary Requirement – Accounts Management


Accounts Management Statement of accounts Balance sheet, profit and loss statements in schedule VI format, trial balance are needed for the management to track the profitability and expenses.

Payroll management Employee database tracking, different levels, pay head configuration, attendance tracking are important for salary and compensation.

Auditing – direct and remote Annual auditing is an important factor for every business. Builders need to get the declared assets, expenses, earnings audited by CA.

Remote access and SMS All the company details could be accessed from anywhere, anytime, details should be retrievable from mobile phones.


Tally.ERP 9 Fitment – Accounts Management

Contd..


1 Balance sheet – Schedule VI Yes

2 Profit and loss statement – Schedule VI Yes

3 Daily receipts and payments Yes

4 Multiple payment mode handling Yes

5 Stock summary report Yes

6 Outstanding receivable and payable Yes

7 Trial balance Yes

8 Multiple cheque payment option Yes

9 Reminder letter, e-mails Yes

10 Staff database handling Yes

11 Employee payroll management Yes

12 TDS, PF, ESI, Bonus, for employee Yes


Tally.ERP 9 Fitment – Accounts Management


13 Employee attendance and leaves Yes

14 Employee cost tracking Yes

15 Employee income tax and e-Return Yes

16 Cash flow, fund flow statements Yes

17 Ageing analysis of receivables, debtor wise Yes

18 Scenario management Yes

19 Ratio analysis Yes

20 Statutory compliance VAT, CST Yes

21 Bank reconciliation Yes

22 Remote auditing Yes

23 Foreign currency handling Yes

24 Remote access Yes


Thank You

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Tally.ERP 9 for Enhanced Sales & Distribution Solution

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