Systems Performance Review & Improvement (SPR&I) Training Oregon Department of Education Fall 2007.
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Transcript of Systems Performance Review & Improvement (SPR&I) Training Oregon Department of Education Fall 2007.
Systems Performance Systems Performance Review & Improvement Review & Improvement
(SPR&I) Training(SPR&I) Training
Oregon Department of EducationOregon Department of Education
Fall 2007Fall 2007
Training OverviewTraining Overview
Please sure to sign in – include Please sure to sign in – include what district/program you are what district/program you are representingrepresenting
You should have a packet of You should have a packet of handouts (EI/ECSE or school handouts (EI/ECSE or school age) and today’s agendaage) and today’s agenda
IntroductionsIntroductions Agenda review (today and Agenda review (today and
tomorrow)tomorrow)
AgendaAgenda Day 1Day 1
General supervision overviewGeneral supervision overview Data: Timely & accurate, usesData: Timely & accurate, uses Final determinations: School age and EI-Final determinations: School age and EI-
ECSE - breakoutECSE - breakout Compliance: Correction of Compliance: Correction of
noncompliance and policies procedures noncompliance and policies procedures updateupdate
TransitionTransition Day 2Day 2
Updates Updates Transition continuedTransition continued Comprehensive file review and Comprehensive file review and
personalized technical assistancepersonalized technical assistance
State Performance
Plan
Policies, Procedures, and Effective
Implementation
Data on Processes
and Results
Targeted Technical
Assistance & Professional Development
Effective Dispute
Resolution
Integrated Monitoring Activities
Improvement, Correction,
Incentives & Sanctions
Components of General Supervision: District perspective
Fiscal Management
State Performance Plan
Consists of compliance and performance indicators covering parts B (20) and C 14) of IDEA
Implementation of the SPP leads to improved results
Reporting is critical to ensuring accountability to the public
The SPP is the blueprint for systems change
State Performance
Plan
Policies, Procedures & Effective Implementation
Need to be aligned with IDEA Can use ODE or OSBA versions Need to have methods to detect
noncompliance and ensure correction of noncompliance (SPR&I)
Program improvement through strategic planning and trainingPolicies,
Procedures & Effective
Implementation
Effective Dispute Resolution
Are timely Track issues Inform improvement activities Should influence process Determine that parents and
families and students understand their rights, especially in cases where there are few or no complaints, hearings, or other resolutions
Effective Dispute
Resolution
Data on Processes & ResultsCollection
• Multiple data submissions• SPR&I - PCR and KPI
Examination and analyses• Areas of concern (thresholds) • Analysis of related indicators (worksheets)
Reporting• LEA Performance compared to state targets
(Special Education Report Card)Status determination
• 4 categories (same as for states)• Enforcement activities
Improvement• Data are used to plan and revise activities(single file corrections and trainings for
systemic change)
Data on Processes & Results
Integrated Monitoring Activities
Investigation related to noncomplianceActivities include continuous examination
of process for compliance and performance (file reviews)
Need to show evidence of correction and improvement
Technical assistance and professional development support improvement and correction
Integrated Monitoring Activities
Targeted Technical Assistance & Professional Development
Directly connected to the SPR&I and improvement activities
Provided to correct noncompliance and improve results
Measure effectiveness of implementation Distribute promising practices and
evidence based practices to local schools/programs
Targeted T/A &
Prof Dev
Improvement, Correction, Incentives & Sanctions
Ensure timely correction of noncompliance
Improvement planning to meet key performance targets
Corrective action planning and follow-up tracking of correction and improvement
Impacts the annual determination of districts/programs
Incentives? Sanctions?
Improvement & Correction,
Incentives & Sanctions
Fiscal Management Funds distributed in accordance with
federal requirements
Funds are used in accordance with federal and state requirements
States provide oversight on the use of funds
Funds are aligned to problem areas in the SPP/APR
Fiscal Management
Describing a ‘System’ Describing a ‘System’ of General Supervisionof General Supervision
Problems in DescriptionProblems in Description Equating general supervision as Equating general supervision as
only being monitoredonly being monitored Viewing administration as a Viewing administration as a
collection of separate and isolated collection of separate and isolated functionsfunctions
Defining accountability as an event Defining accountability as an event rather than a ‘state’ and processrather than a ‘state’ and process
Others?Others?
DiscussionDiscussion
Take five – ten minutes to Take five – ten minutes to discuss with your team:discuss with your team: How comprehensive is your current How comprehensive is your current
system?system? What are the strengths – What are the strengths –
weaknesses?weaknesses? What are specific challenges you What are specific challenges you
face?face? What have you done to overcome What have you done to overcome
those challenges?those challenges?
State Performance
Plan
Policies, Procedures, and Effective
Implementation
Data on Processes
and Results
Targeted Technical
Assistance & Professional Development
Effective Dispute
Resolution
Integrated Monitoring Activities
Improvement, Correction,
Incentives & Sanctions
General Supervision - State integrated system
Fiscal Management
The componentsThe components Each of the Big 8 is required by IDEA Each of the Big 8 is required by IDEA
and the and the General Education General Education Provisions Act (Provisions Act (GEPA)GEPA)
ODE has established an integrated ODE has established an integrated system to assist districts/programs system to assist districts/programs (SPR&I – focused (SPR&I – focused monitoring/assistance)monitoring/assistance)
System is continuously being updated System is continuously being updated based on OSEP directives and ODE based on OSEP directives and ODE refinements (district feedback)refinements (district feedback)
Understanding system and updates is Understanding system and updates is crucial for ongoing compliance and crucial for ongoing compliance and improved outcomes improved outcomes
Why an “Integrated System”?Why an “Integrated System”?
General Supervision system must General Supervision system must be accountable for:be accountable for: improving educational results and improving educational results and
functional outcomesfunctional outcomes ensuring that public agencies meet ensuring that public agencies meet
program requirementsprogram requirements
To be effective, components mustTo be effective, components must connectconnect interactinteract articulatearticulate inform each other inform each other
Integration of Integration of Big 8 Big 8 ComponentsComponents
1.1. State Performance Plan (SPP)State Performance Plan (SPP)2.2. Policies, Procedures, and Effective Policies, Procedures, and Effective
ImplementationImplementation3.3. Data on Processes and ResultsData on Processes and Results4.4. Targeted Technical Assistance and Targeted Technical Assistance and
Professional DevelopmentProfessional Development5.5. Effective Dispute ResolutionEffective Dispute Resolution6.6. Integrated Monitoring ActivitiesIntegrated Monitoring Activities7.7. Improvement, Correction, Incentives Improvement, Correction, Incentives
and Sanctionsand Sanctions8.8. Fiscal ManagementFiscal Management
State Performance
Plan
Policies, Procedures, and
Effective Implementation
Data on Processes
and Results
Targeted T/A & Professional
Development
Effective Dispute
Resolution
Integrated Monitoring Activities
Improvement, Correction,
Incentives & Sanctions
Fiscal Manage-
ment
What is‘System ?’
State Performance Plan State Performance Plan
Blueprint for systems changeBlueprint for systems change All other components must be All other components must be
integrated with SPPintegrated with SPP
SPP- Part C• Indicator 1: Timely Service Delivery• Indicator 2: Settings• Indicator 3: Child Outcomes• Indicator 4: Family Outcomes• Indicator 5: Child Find Birth -1• Indicator 6: Child Find Birth - 3• Indicator 7: Timeliness of IFSP• Indicator 8: Early Childhood Transition• Indicator 9: Part C Monitoring System• Indicator 10: Administrative Complaints
SPP - Part C cont’d
• Indicator 11: Due Process Hearings
• Indicator 12: Resolution Agreements
• Indicator 13: Mediations
• Indicator 14: Data Accuracy
SPP – Part B• Indicator 1: Graduation• Indicator 2: Dropout• Indicator 3: Statewide Assessment• Indicator 4: Suspension/Expulsion• Indicator 5: LRE Placement• Indicator 6: Preschool Settings• Indicator 7: Preschool Skills• Indicator 8: Parent Involvement• Indicator 9: Disproportionate Rep. in Sped• Indicator 10: Disproportionate Rep. in specific
disability category
SPP – Part B cont’d• Indicator 11: Child Find• Indicator 12: Part C to B Transition• Indicator 13: Secondary Transition w/IEP Goals• Indicator 14: Secondary Transition/Post School
Outcomes• Indicator 15: Monitoring, Complaints & Hearings• Indicator 16: Written Complaints• Indicator 17: Due Process Hearings• Indicator 18: Hearing Requests that went to
Resolution• Indicator 19: Mediations• Indicator 20: Timeliness of State Reported Data
& Reports
Public ReportingPublic Reporting
Make the state’s performance plan Make the state’s performance plan available through public means, available through public means, including by posting on the state including by posting on the state educational agency’s (SEA’s) website, educational agency’s (SEA’s) website, distribution to the media, and distribution to the media, and distribution through public agenciesdistribution through public agencies
http://www.ode.state.or.us/initihttp://www.ode.state.or.us/initiatives/idea/spp_apr2005.docatives/idea/spp_apr2005.doc
SPP years and corresponding SPP years and corresponding APR due datesAPR due dates
1. 2005-06 – February 20071. 2005-06 – February 2007
2. 2006-07 – due February 20082. 2006-07 – due February 2008
3. 2007-08 – due February 20093. 2007-08 – due February 2009
4. 2008-09 – due February 20104. 2008-09 – due February 2010
5. 2009-10 – due February 20115. 2009-10 – due February 2011
6. 2010-11 – due February 20126. 2010-11 – due February 2012
Policies, Procedures and Effective Policies, Procedures and Effective ImplementationImplementation Aligned with IDEAAligned with IDEA District/program policies and procedures District/program policies and procedures
aligned with statealigned with state District/program policies and procedures District/program policies and procedures
designed and implemented to improve designed and implemented to improve resultsresults
District/program policies and procedures District/program policies and procedures personnel adequately prepared personnel adequately prepared
Establish and maintain specifications for Establish and maintain specifications for highly qualified personnelhighly qualified personnel
State and districts/programs have written State and districts/programs have written policies and procedures in place, including policies and procedures in place, including assurances (April 08)assurances (April 08)
Required memoranda of understanding Required memoranda of understanding (MOUs) in place and current(MOUs) in place and current
Data on Processes and ResultsData on Processes and Results Collection and verificationCollection and verification
618618 Dispute resolutionDispute resolution Previous monitoring efforts (SPR&I database & Previous monitoring efforts (SPR&I database &
onsite visits)onsite visits) Examination and analysesExamination and analyses
Areas of concern across the state Areas of concern across the state Clusters of related indicators (FAPE, LRE, Clusters of related indicators (FAPE, LRE,
Disproportionality)Disproportionality) ReportingReporting
Annual Performance Report (APR) Annual Performance Report (APR) LEA performance against state targets (Special LEA performance against state targets (Special
Education Report Card)Education Report Card) Annual status determination for each Annual status determination for each
district/program (final determinations)district/program (final determinations) ImprovementImprovement
Data are used to plan and revise activitiesData are used to plan and revise activities
Integrated Monitoring Integrated Monitoring ActivitiesActivities Activities include continuous Activities include continuous
examination of performance for examination of performance for compliance and resultscompliance and results
Written reports (APR) specify Written reports (APR) specify evidence of correction and evidence of correction and improvementimprovement
Internal and external TA and Internal and external TA and professional development support professional development support improvement and correctionimprovement and correction
Monitoring Priority AreasMonitoring Priority Areas Provision of a free appropriate public Provision of a free appropriate public
education (FAPE) in the least education (FAPE) in the least restrictive environment (LRE)restrictive environment (LRE)
State exercise of general State exercise of general supervision, including child find, supervision, including child find, effective monitoring, the use of effective monitoring, the use of resolution meetings, mediation, and resolution meetings, mediation, and a system of transition services as a system of transition services as defined in defined in §300.43 and in 20 U.S.C. 1437(a)(9)§300.43 and in 20 U.S.C. 1437(a)(9)
Disproportionate representation of Disproportionate representation of racial and ethnic groups in special racial and ethnic groups in special education and related services, to education and related services, to the extent the representation is the the extent the representation is the result of inappropriate identificationresult of inappropriate identification
Oregon’s SPR&I SystemOregon’s SPR&I System Provides accountability for enforcing Provides accountability for enforcing
federal and state regulations and federal and state regulations and ensuring continuous improvementensuring continuous improvement
Focuses of procedural compliance Focuses of procedural compliance and key performance indicators and key performance indicators from IDEA and Oregon’s SPPfrom IDEA and Oregon’s SPP
Facilitates the collection and Facilitates the collection and analysis of data, reporting, and analysis of data, reporting, and improvement planning for state, improvement planning for state, districts and programsdistricts and programs
Provides ODE with a mechanism to Provides ODE with a mechanism to review district/program policies, review district/program policies, procedures, and process for procedures, and process for meeting the IDEA 2004 meeting the IDEA 2004 requirementsrequirements
SPR&I Activities SPR&I Activities Small sub grants are distributed Small sub grants are distributed
each summer to help facilitate each summer to help facilitate attendance of key personnel at attendance of key personnel at required trainings.required trainings.
Trainings consist of:Trainings consist of: Updates to special education Updates to special education
general supervision and SPR&I general supervision and SPR&I systemsystem
Themes districts/programs had Themes districts/programs had difficulty with during the previous difficulty with during the previous yearyear
Comprehensive file review Comprehensive file review processprocess
SPR&I Activities cont’dSPR&I Activities cont’d Procedural compliance review (PCR) Procedural compliance review (PCR)
ODE randomly selects (by age and ODE randomly selects (by age and disability type) files based on SECCdisability type) files based on SECC
Charter schools, unique programs and Charter schools, unique programs and EI/ECSE are includedEI/ECSE are included
Districts/programs review files (targeted-Districts/programs review files (targeted-comprehensive) and submit procedural comprehensive) and submit procedural compliance data within SPR&I systemcompliance data within SPR&I system
Compliance also includes complaints Compliance also includes complaints and due process hearingsand due process hearings
SPR&I Activities cont’dSPR&I Activities cont’d Procedural compliance indicators (PCR) Procedural compliance indicators (PCR)
verificationverification ODE conducts verification of district/program ODE conducts verification of district/program
compliance data and determines noncompliance compliance data and determines noncompliance to be corrected within established timelinesto be corrected within established timelines
May require district/program to submit files they May require district/program to submit files they review, or additional files as part of this processreview, or additional files as part of this process
Analysis of key performance indicators Analysis of key performance indicators (KPI) (KPI) ODE reports through SPR&I district/program ODE reports through SPR&I district/program
performance against state and federally set performance against state and federally set targets identified in SPPtargets identified in SPP
Districts/programs not meeting targets are Districts/programs not meeting targets are flagged for further analysis (worksheets)flagged for further analysis (worksheets)
SPR&I Activities cont’dSPR&I Activities cont’d Improvement planning, Improvement planning,
implementation and reportingimplementation and reporting Districts/programs use SPR&I Districts/programs use SPR&I
system to identify improvement system to identify improvement activities using data-based decision activities using data-based decision makingmaking
Improvement plans should be based Improvement plans should be based on PCR and KPI results, and include on PCR and KPI results, and include individual file corrections and individual file corrections and professional development for staffprofessional development for staff
SPR&I Activities cont’dSPR&I Activities cont’d Final DeterminationsFinal Determinations
FFY 2005 based on noncompliance FFY 2005 based on noncompliance identified in 2005-2006 that was not identified in 2005-2006 that was not corrected within one yearcorrected within one year
Also included timely and accurate Also included timely and accurate submission of data (PCR)submission of data (PCR)
Did not include key performance Did not include key performance indicators this timeindicators this time
Key performance indicator compliance Key performance indicator compliance and timely/accurate status was and timely/accurate status was identified (located on your district identified (located on your district summary sheet) - may be included summary sheet) - may be included next year next year
Take AwaysTake Aways
IDEA 2004 includes parallel federal IDEA 2004 includes parallel federal and state accountability provisionsand state accountability provisions
OSEP review of states’ APRsOSEP review of states’ APRs States’ analysis of and reporting on States’ analysis of and reporting on
district/program performance against SPP district/program performance against SPP targetstargets
Primary focus of federal and state Primary focus of federal and state monitoring monitoring activities are onactivities are on
Improving educational results and Improving educational results and functional outcomesfunctional outcomes
Ensuring requirements of Part B and C are Ensuring requirements of Part B and C are metmet
It’s about Better Results