green event planning

sustainability

Betty Lombardo, USP

Katie Schumacher, ASU Zero Waste

agenda

green event

practices

certification process

operations &

logistics

green event:

reduce negative

environmental and

social impacts

increase positive

economic effects

Green Event Program

1,600 ASU events per year:

meet community expectations

expresses our sustainability values

serves as a leader for positive change

increases sustainability awareness

Green Event: Benefits

process

download checklist

bronze, silver or gold

certification?

email completed

checklist to

sustainabilitypractices

@asu.edu

receive certification

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Print, complete and scan or take photo of

completed doc

Call Betty who will be happy to complete the

checklist with you over the phone. 480-965-9330

Avoid:

- Styrofoam

- Disposable Water Bottle

Include:

- Recycling

Mandatory Requirements

Attendees are

asked to help meet

recycling and event

sustainability goals

General Practice Items

Attendees are engaged in a

sustainability activity or

demonstration

Vendors of goods and

services are committed to

sustainability practices

Supplies are purchased in

bulk

General Practice Items

Recyclable service ware is

used (if washable service

ware is not)

Serving trays and dishes

are reusable

Sustainable centerpieces are

used

Event uses unbleached or

chlorine-free paper

products (like coffee filters

and napkins)

Food Services

Large beverage-serving

containers are used

Attendees are educated

about sustainable foods,

when served

Event serves locally

grown/produced, in-season

food, or organic food

Event is catered by a

vendor committed to

sustainability practices

Food

Online event registration medium

and email are used to manage

invites and RSVPs

Event guides/agendas/programs

are posted online prior to the

event or distributed electronically

Sustainability terms or concepts

are displayed at the event

Name tags, supplies, artwork,

and decorations are reused

from previous events

Marketing Communications

Printed materials are provided by

request only

Printed materials are printed

double-sided

Printed materials are printed

using vegetable-based ink

Signs, posters, and banners are

printed without a date so that

they may be reused

Printed Materials

Promotional products are

made from recycled or

recyclable materials

Promotional products were

purchased from a local

Farmer’s Market

Speaker was given a

sustainable gift

Gifts or favors are made

using sustainable materials

Promotional Items

Often, ASU events require no travel at all, but if your event requires

transportation of supplies, event organizers, or VIPs, use alternative

transportation if possible

Electric, Zipcar, or hybrid vehicles are used.

Public transportation is encouraged

Travel

Event planning staff set sustainability goals or objectives and

assigns duties

Event staff attended a sustainability training session.

https://sustainabilityeducation.asu.edu/

Department announcement, ASU News article

Post event meeting held

Staffing and Planning

Examples:

We are not providing T-shirts or promotional items.

Memorabilia and signage are date-less and used year after year.

We will have a display on Biofuels

Innovation Credit

Your certification level is determined by how many boxes you have

checked:

GOLD level is achieved with 32 or more boxes checked

SILVER level is achieved with between 16 to 31 or more boxes

checked

BRONZE level is achieved with between 8 to 15 or more boxes

checked

Certification

Email the completed Green Event

Program certificate application to

sustainabilitypractices@asu.edu

University Sustainability Practices

will issue a Green Event certificate

upon receiving and approving the

completed checklist

Thank you for all of your time and

effort to host a “GREEN” event!

Application

Certification

Operations

and

Logistics

• Pre

• During

• Post

Pre Event

1. Know your: – Location

• Inside

• Outside

– Size and scale

• Anticipated waste

• Volunteers (bin guards)

• Tempe Staff BBQ example

– Material

• Consider vendor materials

• Common landfill items

What about

composting?

• Only in the MU

• Only with Aramark

• Other locations as

program expands

Pre Event

2. Submit Forms

30 days prior to event

• Facilities Management

– Waste removal (inside or outside)

• Moving and Event Services

– Bins

• Catering

– Green bin

During Event

• Make announcements

– What goes where

• Bin guards

– Option for large events

Post Event

• Clean-up

• Everyone plays a role!

Resources

• Facilities Management

– https://cfo.asu.edu/fdm-requests-for-service

• Moving and Event Services

– https://cfo.asu.edu/fdm-moving-event-services

• Aramark

– http://sundevildining.asu.edu/catering

• Office of Special Events

– https://outreach.asu.edu/events/

green event planning

questions

sustainability

Betty.Lombardo@asu.edu, USP

Katie.Schumacher@asu.edu, ASU Zero Waste