Surviving the Administrative MazeSurviving the Administrative Maze

PresentersPresentersModerator: Sheila Bauer,

Coordinator, UMKC

Panel: Kyla McCarty Financial Aid Director College of the Ozarks

David King Asst. Director of Financial Aid

Missouri State

Jan BrandowDirectorUMKC

Topics to DiscussTopics to Discuss• FWS Benefits• Funding Availability• Administrative Cost Allowance• FISAP Completion• Awarding Decisions• JLD• Community Service• Job Placement/Process Issues• Working with Supervisors• Student Issues• Creating a FWS Handbook

FWS BenefitsFWS Benefits

• Higher matriculation rates

• Graduates are better prepared

• Reduces reliance on student loans

• Connects student to campus and community

• Important work force for the Institution

How Much Funding is Available?How Much Funding is Available?

• FWS Final Funding

Allocation $500,000

Carry Forward 0

Carry Back (5,000)

JLD (50,000)

Adjusted Allocation $455,000

Calculating the Administrative Calculating the Administrative Cost AllowanceCost Allowance

• Can be up to 5% of gross FWS earnings

• Reported on the FISAP

Example:

$550,000 Gross Earnings x 5% = $27,500

Adjusted Allocation $445,000

ACA 27,500

Allocation for Earnings $417,500

FISAPFISAP

• Carry Forward/Back

• Transfers between campus-based funds

• FWS required match Placement Category FWS % Employer %

On-Campus 75 25

Off-Campus Community Service 75 25

Eligible Tutoring Programs 100 0

Eligible Non-Profit 90 10

Private For-Profit 50 50

Making Award DecisionsMaking Award Decisions

• Decisions vary by institutions

• Influences which impact calculating how much to spend– Economy within the region– Offer/Accept/Enrollment ratio– Historical earning patterns over time

• Deobligating funds if necessary

JLD RequirementsJLD Requirements

• What is Job Location & Development (JLD)?

• Required Use of JLD funds

• How to participate in JLD

• FISAP requirements

• Reporting jobs created and wages earned

Community ServiceCommunity Service

• Use of contracts

• Reporting requirements

• Reading & math tutors/family literacy

• AmeriCorps

• Site visits

• Background checks

• Requesting additional funding

Job Placement Processes/IssuesJob Placement Processes/Issues

• Job placement philosophy

• Uses of the web for job placement

• Religious/political related positions

• Job description

• Completing required documents

• Site visit/evaluation

Working with SupervisorsWorking with Supervisors

• Monitoring earnings

• Underworking & overworking awards

• Evaluation processes

• Training programs

• Employer/Employee Bill of Rights

• Allocation of positions

Student IssuesStudent Issues

• Student misconduct/poor performance

• Having a safe work-place

• FERPA – confidentiality statements

• Harassment policies

• Reapplying on-time

• References (and related FERPA laws)

• Payrates

Creating a work-study handbookCreating a work-study handbook

• Topics for supervisors

• Topics for students

• Legal issues

ResourcesResources• National Student Employment Association

www.nsea.info– Listserv, Discussion Board, Research Grants, Career

Center, Journal of Student Employment, Student Employee of the Year, Start-up Grants

• Midwest Association of Student Employment

www.masea.info– Illinois, Indiana, Iowa, Kansas, Kentucky, Michigan,

Minnesota, Missouri, Nebraska, North Dakota, West Virginia, Wisconsin

Surviving the FWS administrative maze is like living with blue skies and palm trees…