1

Supplementary Agenda for 248th meeting of

Municipal Corporation Chandigarh

Date : 30.08.2017

Time : 11.00 a.m.

Venue : Assembly Hall

Municipal Corporation New Deluxe Building, Sector -17E,

Chandigarh – 160017

2

MUNICIPAL CORPORATION CHANDIGARH (Agenda Branch)

No.MCC/Secy/SAA/2017/534 Dated:29.08.2017

To

All Councillors and ex-officio member (MP), Municipal Corporation, Chandigarh.

Subject: - Supplementary Agenda for 248th meeting of General House of the Corporation to be held on 30.08.2017 at 11.00 a.m.

Please find enclosed herewith supplementary agenda for 248th meeting of the General House of the Corporation to be held on 30.08.2017 at 11.00 a.m. in the Assembly Hall of the Municipal Corporation, Chandigarh for information.

Sd/-Secretary, Municipal Corporation, Chandigarh.

Endst. No.MCC/Secy/SAA/2017/535 Dated: 29.08.2017

A copy is forwarded to the following for information and necessary action:-

1. Additional Commissioner 2. Additional Commissioner 3. Joint Commissioner 4. Chief Engineer 5. S.E.(B&R)/S.E.(P.H.) 6. C.A.O./Examiner 7. M.O.H./S.S.H 8. E.E.(Roads Division – I, II & III) 9. E.E.(Electrical / Horticulture Division) 10.E.E.(P.H. Division No.1,2,3 & 4) 11.O.S.D. II /S.D.O.(Buildings)/S.D.E.(HQ) 12.A.O.(P&PF)/Supdt.E-I 13.Law Officer/ A.P.R.O. 14.Computer Cell/Fire Branch 15.Estate Branch/Tax Branch

Sd/-Secretary, Municipal Corporation, Chandigarh.

Endst. No. MCC/Secy/SAA/2017/536 Dated: 29.08.2017

A copy is forwarded to the following for information and necessary action:-

1. PA to Mayor 2. PS to Commissioner 3. PA to Secretary

Sd/-Secretary, Municipal Corporation, Chandigarh.

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INDEX

Suppl.

Agenda

item

No.

Subject Page

No.

1. Procurement of 02 No. of Chain Dozer for maintenance and

upkeep of Sanitary landfill.

4-5

2. Requirement of Draftsman (Civil) & Jr. Draftsman in B&R/ Public

Health Circle and Jr. Furnace Operator-cum Electrician in B&R

Circle M.C., Chandigarh.

6-11

3. Work Management System on Software as a service basis for

Municipal Corporation, Chandigarh office.

Rs.6.60 lac

12-26

4. Agenda for roadmap for Rose Festival/Horticulture works in the

City.

27-32

4

SUPPLEMENTARY AGENDA ITEM NO. 248.1

Subject : Procurement of 02 No. Of chain Dozer for maintenance and upkeep of Sanitary

landfill.

An agenda was placed before F&CC in its 269th meeting held on 14.2.2017 regarding

hiring of 02 No. Of chain Dozer for maintenance and upkeep of dumping ground at Dadu Majra.

F&CC considered and resolved as under :-

“The Committee considered and accorded ex-post facto approval to hire 02 No. of Chain Dozer from L-1 i.e. Mr. Krishan Singh @ Rs. 790/- per chain dozer per hour

basis for one year i.e. 1.11.2016 to 31.10.2017 at the total tentative expenditure of

Rs. 46,13,600/-.”

A supplementary agenda was placed before 244th meeting of General House held on

28.4.2017 regarding purchase of machinery and equipments under Swachh Bharat Mission. In the

machinery, it was also proposed to procure 02 chain Dozers as per GFR required for maintenance and

upkeep of sanitary landfill.

The General House considered and approved all the machinery mentioned in agenda.

An agenda has been placed before High Power Committee regarding purchase of 02

No. of Chain Dozer. The minutes are awaited however, it was discussed during the meeting of High

Power Committee that 02 chain Dozers may be procured or hired which is economical. A comparative

statement has been prepared regarding expenditure involved to procure the Chain Dozer and to hire

the chain Dozer. It has been found that hiring of Chain Dozer is economical.

It is pertinent to mention here that the present contract of one year is going to expire on

31.10.2017 and as per the clause in DNIT, the present contract can be extended upto 3 years on the

year to year basis after mutual consent and Sh. Krishan Singh contractor has given consent that he is

agree to extend the contract of hiring of 02 no. of Chain Dozers on the same terms and conditions.

Agenda is placed before the General House whether to extend the present contract for

another one year or new tender may be floated for hiring of 2 no. Chain Dozer.

Sd/-

M.O.H.

5

Comparison between chain dozer purchased by Municipal Corporation and Chain Dozer hired by Municipal Corporation, Chandigarh.

Cost of Chain Dozer (New) as per quotation of BEML Limited dated 21.04.2017 for Rs. 77,46,000.00 including all taxes and life of Chain Dozer is assumed 12 years.

Principal amount of New Chain Dozer including compound interest @ 8% annually

12Rs. 77,46,000.00 x (1+8/100) = Rs. 1,67,15,868.00 16715868/12 yrs (Cost per year) = Rs. 13,92,989.00

Driver 1 No. @ 18575/- per as per D.C. Rates Rs. 18575 x 12 months = Rs. 2,22,900.00

Sweeper/Cleaner No. @ 12747/- per month as per D.C. Rates Rs. 12747 x 12 months = Rs. 1,52,964.00

Diesel 80 Lt. per day @ Rs. 55.00 per Ltr as on 07.06.2017 80 Ltr. x 365 days x 55 per Ltr. = Rs. 16,06,000.00

Service and maintenance charges (based on office record of maintenance from December 2004 to

October 2015 = 11 years Rs. 2632857/11 years = Rs. 2,39,350.00

Total = Rs. 36,14,203.00

Over head charges i.e. Supervision, = Rs. 1,80,710.00 Chowkidar etc. @ 5% Rs. 36,14,203 x 5%

Total = Rs. 37,94,913.00

Credit For scrap @ 10% of cost i.e. Rs. 7,74,600/12 years = Rs.(-)64,550.00

Expenditure per year = Rs. 37,30,363.00

Expenditure per month on purchase of New Chain Dozer

Rs. 37,30,363/12 Months = Rs. 3,10,864.00

Rate of present Hired chain Dozer Rs. 790 per hour x 8 hour x 30 days = Rs. 189600.00 month

Saving per month (3,10,864.00-189600.00) = Rs. 1,21,264.00

per month

http:1,21,264.00http:3,10,864.00-189600.00http:189600.00http:3,10,864.00http:37,30,363.00http:Rs.(-)64,550.00http:37,94,913.00http:1,80,710.00http:36,14,203.00http:2,39,350.00http:16,06,000.00http:1,52,964.00http:2,22,900.00http:13,92,989.00http:1,67,15,868.00http:77,46,000.00http:77,46,000.00

AGENDA ITEM

Subject:- Requirement of Draftsman (Civil) & Jr. Draftsman in B&R/Public Health Circle, and Jr. Furnace Operator-cum Electrician in B&R Circle M.C. Chandigarh.

The Municipal Corporation Engineering Wing are facing acute

shortage of staff in all cadre and work is suffering badly. There are very much

need of drawing section and other cadre. The present position of same cadre

are given as below:-

Name of Post Sanctioned Filled Post up

Draftsman (B&R) 12 7

Draftsman (P.H.) 7

Total 19 7

Jr. Draftsman B&R 08 4

Jr. Draftsman P .H . 08 03

Total 16 07 Jr. Furnace-cum- 1 Electrician (B&R)

Vacant Remarks

5 2 no. Draftsman are filled on regular basis and 04 no. on outsources and 01 no. Draftsman is working on contract basis.

7

12

4

05

09

1 no. filled on regular basis and 3 nos. are working on contract basis. 1 no. filled on regular basis and 2 nos. are working on contract basis

In the B&R Circle , there are total 12 no. posts of Draftsman (Direct+

promotional) . Out of which 2 no. regular Draftsman , 04 no. on outsourcing

and 01 no. on contract basis are working . Regarding Jr. Furnace Operator

cum Electrician , there is only one sanctioned post and is lying v~cant.

There are 07 no. sanctioned post of Draftsman in the P .H. Circle,

M .C . Chandigarh . Out of which all 07 no. posts are lying vacant.

There are 08 nos. sanctioned posts of J .D.M. in each circle and

out of which 04 no. post are filled and 04 nos . ar'=l vacant in B&R Circle and

03 no. posts are filled and 5 nos. are vacant in P .H . Circle .

The work of Draftsman/J.D .M is one of the most important in the

official work like Checking of estimates , checking the analysis of rates,

checking the estimates as per CPWD Norms, Checking of DNIT's ,

enhancement of works etc. and all other miscellaneous and major matters

relating to the Drawing Section.

6

SUPPLEMENTARY AGENDA ITEM NO. 248.2

1 ·

I I

It is further to submitted that B&R Circle is entrusted with the work of

laying and maintenance of various roads & buildings, maintenance of Green

Belts and other gardens, Street Lights at various roads of city beautiful and all

these work are to be cared for immediately being one of the basic amenities

and Circle office is facing great difficulty to carry out the work due to shortage

of staff in the drawing sections of various divisions.

As per position explained above, it is requested that at least 5 no.

Draftsman for B&R Circle, 07 no. Draftsman for P .H . Circle, 09 no. J.D .M . in

B&R / P.H. Circle and 01 no. Jr. Furnace Operation -cum Electrician

through outsourcing be engaged so that work could run smoothly till the

regular staff is appointed.

The financial implication for above mentioned posts is given as

unde r:-

Draftsman

Total EPF @ ESI @ Contractor Paid Remarks Salary 13.36% 4.75% profit @

10% 25112/- - - 2511.20/- 27623/- EPF & ESI not

mandatory as per latest instruction w.e.f . 1.4.2017.

J.D.M. 18575/- 2481 .62 882.31 1857.50 23796/-Furnace Operator 12747/- 1703/- 605.48/- 1274.70/- 16330/-

The total financial implications will be involved

Rs. 67,43,640/- per annum.

The agenda is placed before the General House meeting for

consideration and approval.

S .E.(B&R), M.C. $ -11,M.C

7

oi(;f;J, OFFICE OF THE DEPUTY COMMISSIONER, CHANDIGARH.

Olo AC"AC . Oia_ry "c. @tt. ORDER R.t!k -~- G-- -

In pursuance of t he Govt. Letter No. 700"1/F.41/60571 (Fin. Gen.), elated 2 1st

No"'1,mbe r 19°fl, th e following m inimum rates o f wages including dearness allowonce for

the Govt. Employees paid out of Co11tingencies in various departments of Cha ndigarh

Distr ict are fixed w.e.f. 01.04.2017 to 31.03.2018 (botl1 days inclusive).

Sr.

No.--+----------Name of Post -r--- ---Monthly Rates

1. ------

Waiter (for Hospitality), T andooria, Rometolmen, Turner, Mistri,

Fireman, B l1isti o r Kaha r, Head Mali , Boatman, Head Boatman,

s,aramchari-cum-Chowkidar, Daftri, Labour Skilled, Ticket

Verifie r, Cycle Mis tri, Diesel Pump Attendant, Frash, Cobler,' Machi

~\ jShoe Maker·; \o\/i th l

., -' ·

4.

5 .

Kee per, W elder, Typewriter

Tecl1nician), Carpenter, Dark

Mechanic, Electrician(] unior

Room Attendant, Tecl1nician

Grade- l(Laundry), Record Restorer, File Restorer, Watch Room

Duty Operator, Key man, Diesel Mechanic, Yoga Instructor,

-, Motor Mate,

Grade-11

Hawaldar/Jamadar, Pump Operator & Painter

-------- ·--·- -- -- --: Mason Grade-I , Carpenter Grade-I, Dispenser (Ayurveda),

Masson, Jur,io1: House l

~J"'r,-'· ·,.-.,.~ ,~ .. ,

R adio graphi·c T echnician, Project ionist/Proj ectionist -cum

en dant, Healt h I nspector, Hoste/ Nurse, Mess Clerk, Lower

. is io n Cler k, Linem an, Meter Reader, Substat ion Attendan t,

' Assistant Linem an, Photo Shop Operato r, Su ,·veyor, UDC, Bi ll 'IQ, Clerk

- 7.--Nursing Attendant, Laboratory Attendant, Clock Room Attendan t,

. Lab Assis tan t, Library Asstt., Library Attendant, A.N .M ., BCG

T ech., ECG T ech n ician, Piaste r Cutte r, E:CG Lab T ech nic ian, OTA-II

8 .

. 9 . J r. Sca le Stenographer

Radiographer, Radiographic T ech nician, Dialysis T ech n ician,

Audio logist-cu m -Speech T herapist, Ophtha lm ic Assistan t, Denta l X- ray T ech. , Audiologist

-----

17295

17509

1 7603

10. Lady House Keeper, Medical Lab Tech., Jr. Lab T echn ic ian, Sleep ·-- 18576

Lab T ech nic ian, Clin ical Psycho log ist, Die t ician Grade-I,

!· __ · ____ Sr. Optom etrist, Optom e trist, Assistant Clin ical Psycholog ist 11. T eam Leader, Asstt. Team Leader, Gym I nstructor, Sr. Lab

I I Tech nician 19089

L------·----------------------- -------- ----1 r 12 . Secu rity · I nspector, Security Supervisor, Security O fficer, 2 0998

1 3 .

I ·'-{ ~I

Assis tan t Secu r ity Officer, Consu ltant/ Supe rvisor of t he Project,

Ch ief Physiotherapist , Med ical Lab T echnician Grade- I

Security Guard w ith Arms, Hoste / Warden, J r· . D iet ician, Staff ----,----cc-t----·----i

Nurse, I n formation Assistant, T echn ical Assistant, Assist ant

Tech n ician, Junior Coach, Supervisor, Massager, Office Assistant (Sr . Assistant), Asstt.

Assistant(Acco unts), Accountant, Special Ed ucator, Co unsellors,

Sta tist ica l Operator, Sani tary Inspector, Med ical Social W orke r,

Sys te m Su perv isor, Mor tuary Supervisor, Physiotherapist/ Jr.

Phy siot he rapist, Sr. Accountant, Site Supervisor·, Nu rsing Siste r,

Specia l Ed ucator, Counse llo rs, T ranslator, Hoste l Supc/t .-cum-

Librarian, .Ste nographer, Office

Jr . Librarian, Nu,·se,

2397 1

PTI, Law Officer, Audi t Consu ltant,

Aud ito,·ium Ope rator, Assistant Manager

1-14 . Tour ist O fficer, Finance Officer (Acct:t.) ,- O ffice Su perintenden t,

Asstt. Distric t Attorney, Sect ion Officer, Persona l Assistant, Pr ivate

Secreta ry , Junio r· Engineer(Civil)

Facu lty, System -cu m-Network Adm in istrator, Manager, Sub

:'Jr . Com puter

Div is ion al Eng ineers,

15. Specialist in l

-

~=--~ Off1c~/Hon1oeopath1c Medical Off~c__e_r __ ·-- · 1---·--- -16

. · Librar~an -- -- - Adm·1n1strator-cL1111- --

33°0

33-

33

55

17. Computer Programme,, Database

Programmer, Sr . Compute,· Faculty, Instructor, Assistant Manage,

"'all (IT), Assistant Manager (F'R & EvenLs), Statistician, Applicatlon

curn·Database Administrator, Lecturer, Worksl1op Supdt.

NOTE: -

1.

2.

3.

4.

5.

6.

7.

Apart from the above rates the Judgment passe d by the Hc.n 'ble

Punjab a nd Haryana High Court, Chandigarh in CWP No.17850-C

of 199:J and subsequent directions issued by the Govt. of India,

Mir.,istry of Home Affairs, New Delhi vide D .O Letter

No. U 13028/39/2000-CHD. Vol-II., dated 22/11/0l. to pay the

salary at the minimum of the pay Scale with allowance may also 7

,_

be implemented where applicable.

Persons employed !>ll monthly basis to be paid monthly wages as

fixed above irrespective of the holidays.

Persons employed on per day basis should be paid only rates as

fixed above with weekly rest.

These rates are applicable to all Government Offices, Boards and

Corporations located at Chandigarh.

The above rate s a re the minimum p rescribed D .C. Rates/Based

upon the pay rates of regular p o sts, howeve r d e pending upon the

duty hours and tough nature of duty, Departments/ Institutions

can decide additiona l wages, p e rks/facilities at their own le v el.

The ·minimum wag-es rates are fixed in the above notification only

for 8 hours. As such the daily rates /hours rates of part time

worker of the respective cate gories/posts may b e calculated

accordingly.

The copy of the ~ame is available/download from the official

website of Chandigarh Adm inistration i.e. chd.gov.in

D ated : 25.05.2017.

AJIT BALAJI JOSHI, IAS

DEPUTY COMMISSIONER,

U.T., CHANDIGARH.

Endst. No. DC/ DN / F- 20/2017/ \l.\)-S \

Dated, Chandigarl1 t il e '")....C\ \s \ \l A copy is forwarded for info rmation and

necessary actio n to: -

1 The Accountant General, Punjab, (A&E), U.T. Sub Office, Chandiga1·h

2

3 ·Ali" the Deputy Commissioner in Punjab & Ha:'-a a. _;;_.

· All Heacl of t l1e Office of the District;

~

~ _________ _\

for Deputy Commissioner,

U.T.ct_!).andigarh.

~.

11

-

12

SUPPLEMENTARY AGENDA ITEM NO. 248.3

Subject: Work Management System on Software as a service basis for Municipal Corporation, Chandigarh office.

(Amount Rs. 6.60 lacs)

The Chandigarh Municipal Corporation (CMC) floated a tender of Work Management

System on Software as a Service (Saas) basis to track/monitor filed projects like bridges and roads,

water supply, sewerage & sanitation, street lighting of other operation and maintenance works using

smart phone based technology, wherein officials can capture pictures and locations of the field

operations and send them to the CMC Control Centre in real time.

Further, it is also mentioned that it can be used to send status updates via e-mail / SMS

alerts to Councillors and other stake holders regarding the progress of projects being executed in their

wards. There will be an MIS for managing data related to work orders of a Municipal Corporation with

progress monitoring and reporting features that are best in class in industry.

In this regard, the tender document was prepared and approved by the Committee has

been floated through e-tendering process following the CVC guidelines. The main features of the

software are as follows:-

1. Web based Works Management System. 2. Pool of self of projects for new Project Plan. 3. Ongoing Projects Management. 4. Public Grievance Management. 5. MIS Reports. 6. Mobile Application. 7. Public Mobile App. 8. Maintenance and Data Backup. 9. Training and Support for three years.

On the basis of the e-tendering, the bids were invited and the last date of submission of

the bid was 04.08.2017 and the tender was opened on 07.08.2017, in which M/s Mobilyte Solution

Private Limited, Plot E-40, Phase VIII, Industrial Focal Point (ELTOP Area), Sector 72, SAS Nagar,

Mohali emerged to be the lowest agency. The work has been allotted to the M/s Mobilyte Solution

Pvt. Ltd. vide this office Memo No. 7553 dated 24.08.2017 amounting to Rs.6,60,000/-i.e (one time

software and its set up cost for Rs. 4,80,000/- + annual maintenance and training & support cost for

three years Rs.1,80,000/-) with the condition that the agency shall depute a full time Technical Support

Engineer with eligibility criteria as specified in DNIT document for a period of three years in the

Municipal Corporation, Chandigarh. The estimated cost of the project is Rs.6.60 lacs, which includes

one time software cost, its set up cost, training and maintenance and support staff for three years.

The matter is placed before the General House of Municipal Corporation, Chandigarh

for consideration and decision please.

Sd/-

E.E.R-3, M.C Sd/-S.E.(B & R)M.C.

13

Work Management System on Software as a Service (SaaS) basis for Municipal Corporation Chandigarh

Notice Inviting Tenders

Date: 7th

August’2017

Issued by: Executive Engineer

Roads Division No. 3 Municipal Corporation

Chandigarh

14

NIT PARTICULARS

Chandigarh Municipal Corporation (CMC) is envisaging a Work Management System on

Software as a service (Saas) basis to track / monitor field projects like bridges & roads, water

supply, sewerage & sanitation, street lighting or other operation and maintenance works using

smart phone based technology wherein officials can capture pictures and locations of the field

operations and send them to the CMC Control Centre in real time. It can be used to send

status updates via email / SMS alerts to councillors and other stake holders regarding the

progress of projects being executed in their wards. There will be an MIS for managing data

related to work orders of a municipal corporation with progress monitoring and reporting

features that are best in class in industry.

The Executive Engineer Road Division No 3, M.C., Chandigarh on behalf of Commissioner, Municipal

Corporation, Chandigarh invites e-tender on lowest financial bid basis from the renowned companies.

Detailed tender Notice shall be available at the website e-tenders.chd.nic.in, the tenders shall be

received on e-tenders.chd.nic.in only

Name of Work Work Management System (SaaS)basis for Municipal office.

on Software as a service Corporation, Chandigarh

Earnest Money Deposit Rs. 30,000/-

Last date of receipt of application

07.08.2017

The eligible companies, shall have to deposit earnest money in shape of /Demand Draft/ only issued

from of a Scheduled Bank in favour of Executive Engineer Road Division No 3, M.C., Chandigarh

Before the closing date and time of tender for the work.

Details of tender may be seen at http://etenders.chd.nic.in

Executive Engineer,

Road Divn.No.3, M.C.,

Chandigarh

http:http://etenders.chd.nic.inhttp:e-tenders.chd.nic.inhttp:e-tenders.chd.nic.in

15

MUNICIPAL CORPORATION, CHANDIGARH ENGINEERING DEPARTMENT

NOTICE INVITING TENDER

The Executive Engineer Road Division No 3, M.C., Chandigarh on behalf of Commissioner, Municipal Corporation, Chandigarh invites e-tender on lowest bid basis from the renowned companies. Detailed tender Notice shall be available at the website e-tenders.chd.nic.in, the tenders shall be received on e-tenders.chd.nic.in only

Name of work: Work Management System on Software as a service basis for Municipal Corporation, Chandigarh office.

CONDITIONS :

1 Eligibility Criteria for the Post Qualification shall be as follows: -

The bidder should be a company registered under the Companies Act 1956 and should have completed one such project in India or Abroad, preferably for any Government organization.

2 Cover-1 Shall contain scanned copy of Earnest money, Affidavit duly attested, certificate of registration of GST and other documents as per clause 12 of tender notice.

Cover -2 Shall contain Financial Bid.

3. The Earnest Money in the form of treasury challan or demand draft or pay order or banker‟s cheque or deposit at call receipt (drawn in favour of Executive Engineer, roads Division No.3, M.C., Chandigarh) shall be scanned and uploaded to the E-Tendering website within the period of bid submission. The physical EMD of the scanned copy of EMD uploaded shall be deposited by the lowest tenderer within a week after opening of financial bid, failing which the tenderer shall be rejected and enlistment of the agency shall be withdrawn by the enlisted authority. Further the following undertaking in this regard shall also be uploaded by the intending bidders: -

“The physical EMD shall be deposited by he/us with the E.E calling the tender in case i/we become the lowest tenderer within a week of the opening of financial bid otherwise department may rejected the tender and also take action to withdraw my/our enlistment”

4 The Cover-1 shall be opened on the due date of opening at 12.00 Noon

5 The Cover-2 shall be opened only of Company whose scanned copy of Earnest money and financial bid.

6. The bidder should furnish the Affidavit that: I/we hereby declare that I/we have not been black-listed by any Govt./Semi/ Corporation/Pvt. Organization during the last seven years and not debarred/suspended on the date of submission of bid.

The bidder will submit the undertaking at the time of submission as under: -

“I/We undertake and confirm that eligible similar work(s) has/have not been executed through another company on back to back basis. Further that, if such violation comes to the notice of the department/Municipal Corporation, Chandigarh then I/We shall be debarred/blacklisted for tendering in Engineering Wing M.C. Chandigarh in future forever. Also, if such a violation comes to the notice of Department before date of start of work, the Engineer -in - Charge shall be free to forfeited the entire amount of Earnest money /performance guarantee.”

7. Bids document can be downloaded from the websites mcchandigarh.gov.in/ chandigarh.nic.in/etenders.gov.in

8. The Bidders shall have to submit their Bids on line in Electronic Format with digital signatures. For participation in e-tendering process the Bidder needs to register themselves on mcchandigarh.gov.in/ chandigarh.nic.in/etenders.gov.in

9. The Bids shall be uploaded in Electronic Format on the website mcchandigarh.gov.in/ chandigarh.nic.in/etenders.gov.in Scanned copies of Earnest Money Deposit, copy of affidavit and copy of enlistment shall also be uploaded along with Bid within prescribed time limit.

http:e-tenders.chd.nic.inhttp:e-tenders.chd.nic.in

16

10 Copy of EMD, Affidavit, Undertaking, Enlistment Order, certificate of work experience and other documents as specified in the press notice shall be scanned and uploaded to the e-tendering website within the period of bid submission. However, certified copy of all the scanned and uploaded documents as specified in press notice shall have to be submitted by the lowest bidder only along with physical EMD of the scanned copy of EMD uploaded within a week physically in the office of tender opening authority.

11 The agency has to produce the original document as and when it, asked for by E.E. The failure of agency to furnish the said original document will entail summarily rejection of its tender.

12 The bid submitted shall become invalid and rejected if the bidder is found ineligible on account of following:-

a) The bidder does not upload all the documents (including GST registration) as stipulated in the bid documents. b) If any discrepancy is noticed between the documents as uploaded at the time of submission of bid and hard copies as submitted physically by the lowest tenderer in the office of tender opening authority. c) The valid affidavit is not found in order.

13 List of Documents to be scanned and uploaded within the period of bid submission:-

i) Affidavit as per Condition No. 6 of above.

ii) Certificate of valid Registration for Sales Tax/VAT/GST Number and acknowledgment of upto date filled return if required.

III) The detail of EMD specified in the Tender Documents should be same as submitted online (scanned copies) otherwise tender will be rejected summarily.

14 Instruction to Bidders regarding e-tendering process : –

A Tenders without digital signatures will not be accepted by The Electronic Tendering System. No tender will be accepted in physical form and in case it has been submitted in the physical form it shall be rejected summarily.

B Before submission of on-line Bids, Bidder must ensure that scanned copies of all the necessary documents have been uploaded with the Bid.

C It will be mandatory for all the bidders to upload all the documents mentioned under „NIT Documents‟ template under the; Cover Details‟.

D The Department will not be responsible for any delay in on-line submission of the Bids due to any reason whatsoever.

E Bidder should get ready with the scanned copies of the EMD as specified in the tender document. The copies of all the Eligibility Documents as uploaded by the Bidder should be submitted only to the designated Authority and within the stipulated time period.

F The details of EMD specified in the Tender documents should be the same as submitted on-line (scanned copies) otherwise tender will be rejected summarily.

15 Corrigendum/Addendum to this tender, if any, will be uploaded on the website mentioned above. This may be noted by the company/bidder.

16 Successful tender shall be deposit an amount equal to 5% of the tendered and accepted value of the work as per performance guarantee.

17 The Agreement will be of three years total. In the first year, the company would set up the software and make it successfully operational within 6 months and provide training to all concerned officers and Councillors, post which Company has to provide maintenance and support staff to MC for three years.

18 The company whose tender is accepted will be required to deposit furnish performance guarantee of an amount equal to 5.00% (Five point Zero Percent) of the tendered amount with in the period specified in schedule F. This guarantee shall be in the form of Deposit at Call receipt/demand

17

draft/FDR (without interest) of any scheduled bank in accordance with the prescribed form.

19 Tenderers are advised to inspect the website of Municipal Corporation, Chandigarh for details regarding number of logins and departments concerned.

20 The competent authority on behalf of Commissioner, Municipal Corporation, Chandigarh does not bind himself to accept the lowest or any other tender, and reserves to himself the authority to reject any or all of the tenders received without the assignment of any reason. All tenders, in which any of the prescribed conditions are not fulfilled or any condition including that of conditional rebate is put forth by the tenderer, shall be summarily rejected.

21 The competent authority on behalf of Commissioner, Municipal Corporation, Chandigarh reserves to himself the right of accepting the whole or any part of the tender and the tenderer shall be bound to perform the same at the rate quoted.

22 The company shall not be permitted to tender for works in the Circle (responsible for award and execution of contracts) in which his near relative is posted in any capacity. He shall also intimate the names of persons who are working with him in any capacity or are subsequently employed by him and who are near relatives to any officer/official in the Engineering Department of Municipal Corporation, Chandigarh. Any breach of this condition by the company would render him liable to be removed from the approved list of company of this Department as well as for future works.

23 No employee of Engineering Department of Municipal Corporation, Chandigarh is allowed to work as a company for a period of two years after his retirement from Government service, without the previous permission of the Municipal Corporation, Chandigarh in writing. This contract is liable to be cancelled if either the company or any of his employees is found any time to be such a person who had not obtained the permission of the Municipal Corporation, Chandigarh As aforesaid before submission of the tender or engagement in the company‟s services

24 The tender for the works shall remain open for acceptance for a period of ninety days from the opening of financial bid. If any tenderer withdraws his tender before the said period or issue of letter of acceptance, whichever is earlier or makes any modifications in the terms and conditions of the tender which are not acceptable to the department, then the Government shall, without prejudice to any other right or remedy, be at liberty to forfeit 50% of the said Earnest Money as aforesaid and to forfeit the whole of the Earnest Money if the tenderer fails to submit the Performance Guarantee in the prescribed time after issue of letter of acceptance. Further, the tenderer shall not be allowed to participate in the re-tendering process of the work.

25 In the event the tenderer whose tender is accepted and the award letter issued after the receipt of Performance Guarantee MOU signed with requisite associates in the prescribed form and time, fails to commence the work “along with change in scope, if any” in the prescribed time or abandons work before its completion, the Government shall without prejudice to any other right or remedy be at liberty to forfeit the whole of the Earnest Money and Performance Guarantee shall stand forfeited in full and shall be absolutely at the disposal of the Commissioner, Municipal Corporation, Chandigarh.

26 This Notice Inviting Tender shall form a part of the contract document. The successful tenderer/company, on acceptance of his tender by the accepting authority, shall, within 10 days from the stipulated date of start of the work sign the different component part of the contract consisting of.

27 E.E. incharge of work of the concerned discipline will be competent authority for deciding reduced rates, if any of work will be same. Levy of compensation under Clause 2 as well as fair and reasonable extension of time will be granted by the E.E. in charge of this work.

28 The amount to be withheld under Clause-5 of the contract will be decided by the E.E. Incharge of work. In the event of not achieving the necessary milestones as assessed from milestone bar chart, specified percentage of the tendered value of work will be withheld for failure of each milestone.

29 Arbitration case shall be handled by the E.E. Incharge of work.

30 Blacklisting clause as per notification of Chandigarh Administration of year 2009 will be applicable.

31 The Earnest Money deposited alongwith bid shall be returned after receiving the aforesaid performance guarantee (Modified vide OM DG/CON/273 dated 01.10.2013).

18

32 The list of eligible company / firms who are found eligible will be informed by E-tender software. No separate information to ineligible company / firms will be issued. Company / firms shall be solely responsible to know the status about their eligibility from this office and this office shall not be responsible on any account in this respect.

33 Acceptance of tender shall be done by the competent authority as defined to schedule F and conveyed by the Engineer-in-charge of the work. After the work is awarded, the main company will have to sign copies of agreement.

34 For any Technical Issue related to Electronic Tendering Portal, Bidders may contact IT Cell, DIT, th

Additional Deluxe Building 5 Floor, Sector-9, Chandigarh or email at etender@chd.nic.in, Phone No.0172-2740641,0172-2740003

35 The validity of tenders shall be 90 days.

36 The undersigned reserves the right to reject any/all tenders without assigning any reason.

37 In case, the date of receipt/opening of tender is declared or happens to be a public holiday, the tenders will be received/opened on the next working day at the stipulated time.

38 The earnest money deposited at the time of tender will be treated as security on allotment to successful tenders. The same will be released after satisfactorily performance/completion certificate issued by the Engineer on the completion of work.

39 In case of failure, in performance or default of responsibilities of breach of terms and conditions of DNIT or agreement action as per „policy on blacklisting 2009‟ issued vide Finance Department Chandigarh Administration Notification No. 1927-F&PO (3)-2009/1170 dt. 27.02.2009 will be taken.

40 All disputes concerning in any way with these tenders are subject to Chandigarh jurisdiction only.

41 Successful tender shall deposit an amount equal to 5% of the tendered and accepted value of the work as per performance guarantee within 10 days of issue of acceptance letter.

42 The Agency has to produce the original documents as and when, it asked for by E.E. The failure of the agency to furnish the said original documents will entail summarily rejection of its tender.

43 For any query/clarification regarding terms and conditions of the DNIT, the bidder may visit the office e of the undersigned on any working day during office hours.

44. Penalty: In case the agency fail to complete the work in the prescribed manner and in the stipulated period, the Commissioner Municipal Corporation, Chandigarh shall have the right to forfeits the Performance Guarantee amount and to impose penalty as found fit as maximum up to 5% of total fees payable , keeping all the facts & circumstances of the matter in view

For & on behalf of the Commissioner, M.C. Chd.

Signature................................................

Executive Engineer, Road Division No.3,

DA/- M.C., Chandigarh

19

AFFIDAVIT

ANNEXURE – A

I / We / M/s __________________________________________ (name of firm/company)

having PAN No. _________________, VAT/ Sales tax/ Goods and Service Tax No.

____________ certificate issued by ___________ having office at __________________ and

do hereby declare and solemnly affirm that I / We / M/s have not been debarred/Black-listed,

nor mine/our tenders orders have ever been cancelled by any State/UT/Central

Government/Corporation or any partner or shareholder either directly or indirectly connected

with or has any subsisting interest in the business of my/our firm nor any legal proceedings

have ever been initiated/pending or any penalty has ever been levied due to delay of non-

completion of supply order by any State / UT / Central Government / Municipal Corporation

Chandigarh or by any autonomous body / authority and the individual/firm/company have been

regularly paying income tax/service tax and is legally competent to engage in contracts and

that I/we/M/s accept all the terms & conditions as prescribed with bid.

DEPONENT

Place: __________

Dated:__________

Verification:

I/We do hereby solemnly declare and affirm that the above declarations are true

and correct to the best of my/our knowledge and beliefs. No part of it is false and nothing has

been concealed therein.

DEPONENT

Place: __________

Dated:__________

{Note: To be furnished on non-judicial stamp paper duly attested by the First Class

Magistrate/Notary Public}

20

ANNEXURE – B

Scope of Work :-

1. Web based Works Management System:

Logins for officers and data entry operators To cover all work orders department wise like B&R, electrical, Horticulture, MOH Office

and Public Health wing.

Facility to create new work orders. Facility to update existing work orders. Facility to move work orders from pending to approved and approved to ongoing. Facility to see summary of all work orders at Corporation Level. Facility to see summary of work orders department wise, zone wise, subzone wise and

ward wise.

Facility to view list of orders at zone level, subzone level and ward level. Facility for Excel Export of data Facility of sorting according to Zone, Sub Zone, Ward, Status, Head, Category,

Department, Work Name, Work Type, Work Location, Estimated Cost, Tendered Cost, Agency Work Order, Date, Time Limit

Physical Progress, Bill Prepared, Payment made, Liability Automatic alerts to councilors and other stake holders for updates to work orders in the

ward of their interest.

Put project details in public domain for common public to know the development work in their area and status thereof.

Provide people collaboration for city development Window for submission of grievance regarding projects and management of Redressal.

2. Pool Of Self Of Projects For New Project Plan

Department/ administrators can collaborate online to get inputs/requirement of work.

That will help to work out need based plan preparation. Project planning, in which all

associate department will put their feedback on execution and execution flow of the

project

Create a workflow of the project execution

Assigning works to department or specific authority, monitoring list of pending work and

work status of the assigned works.

Tenders procedure can be executed from system. Details of list of companies applied

for same. Tender opening stage results, tender technical round details, details of

selected company along with the uploading terms, payment terms and technical details

provided by company.

3. Ongoing Projects Management:

All ongoing projects can be directly added to system, along with assigning responsible

21

authorities, project managers, project milestones, current status, key documents for

public or internal use, company selection details(tender process/rate contract/registered

vendors), involved departments

List of schedule of work for each department& its responsible authority

Photographs of the ongoing development works can be uploaded

Logins for all responsible authority will be created automatically where they can

manage

their details of work, assigned projects, status of assigned work, answering the public

complaints/grievance.

Pre schedule work will be auto assigned to authority on completion of previous

scheduled work.

System will manage the workflow of the project execution

GPS coordinate tagging of actual project site

Photographs of the work development of the project

Public project related complaints management

Details of Payments made to selected company

Remarks by corporation officers for the company work quality, issues in execution, etc

GPS coordinate tagging of actual project site

4. Public grievance management:

ERP will be integrated with the website to receive public grievance

If ward/area/zone selected during submitting grievance it will be directly assigned to

administrator of specified or else it will be displayed to corporation general grievance

login area from where it can be forwarded to respective ward administrator.

SMS alerts for update in grievance will be given to user who raised the grievance

There will be auto generated SMS & Email alerts if administrator failed to respond in

specified time limit to public grievance

5. Reports

As required it will be developed

6. Setup a Masters

Master tables to:

Create Sector, Zones, Wards, Plots

Departments & branches; Ward office & administrator staffs

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Ward wise / department wise heads and team members

Area supervisors, project heads / supervisor

Emergency Services Supervisor/manager contact information

Logins for ward office staffs, area supervisors, deputy comm., commissioner, chairman

Management of Login levels, rights

Management of reports & publication of information in public domain like Periodicity,

report type – format etc.

7. Mobile Application Features

Administrator Mobile App:

Login of officers and giving authority to them to create and edit projects

manage assigned works

Add new work details manually

Respond to public grievance

View assigned projects. Add comments, add work details, change status of the

assigned work

Manage profile

View nearby ongoing works nearby using GPS

Capture and report work order field reports with pictures and maps

It should work from any android phone, tab etc

It should work smoothly on all versions of Android OS

Email/SMS alerts for reported work order field reports

Built on top of open platforms on the client as well as server side

Handles poor internet connectivity automatically

Compression and automatic size adjustment of photographs

Integration of Work Management System with server side

Integration of maps with Work Management System

Public Mobile App:

Submit grievance

View status of grievance

View ongoing work in area by manual selection or using GPS

--

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8. Maintenance & Data backup:

Systems, applications and servers will be maintained by the vendor including the MIS, the web

server, the RDBMS, the email server, the SMS gateway etc. Databackups will also be taken

by the vendor on a weekly basis on Compact Discs or DVDs and duly submitted to the MC

Chandigarh.

The bidder will be responsible for maintenance of software, regular updations of data,

information on the software, providing training and support staff to MCC initially for a period of

3 years which can be further extended, if required.

9. Training & Support:

Training sessions for personnel engaged in using the work management system as well as

android based modules.

10. Training:

Three comprehensive training workshops shall be conducted for all officers/ stakeholders for

both mobile app and web admin side.

Field training shall be provided to entire field staff engaged in sending picture based updates

from the field using the app. Technical Support One qualified technical support engineer

having experience : (i) BSC (IT) / BCA with minimum 7 years experience OR (ii) MCA with

minimum 5 years experience to be provided in Municipal Corporation, Chandigarh for

providing local support to all stakeholders to ensure successful use of the entire system.

11. Mode of Selection:

The bidder possessing the pre-qualification criteria would be shortlisted and thereafter those

quoting the lowest fee will be selected.

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12. Payment Schedule :-

MCC would pay the fees to the bidder as per the following schedule:

S.N o

Description Time Duration X= date of appointment of Transaction Advisor

Payment (Percentage of fee quoted)

1 Submission and approval of work plan and methodology

X+ 7 days 5

2 Submission and approval of Project Report X+ 15 days 10

3 Submission and approval of draft software and mobile application alongwith Training Session 1

X+ 30 days 10

5. Submission of approval of final software and mobile application alongwith Training Session 2

X + 45 days 15

7 Creation of logins of all officers and councillors

X + 60 days 10

8 Field Training X + 67 days 10

9. After successful operation of the software for 6 months.

10

10 Maintenance and Support in 1st year 10

11 Maintenance and Support in 2nd year 10

12 Maintenance and Support in 3rd year 10

Note: The payments will be made only after verification/ certification by the Computer

Programmer of the work done by the Agency.

______________________________

______________________________

______________________________

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ANNEXURE-C

From

M/s __________________________

To

…………………….

No. Dated

Subject: EMD (Bid for the award of work of Work Management System on Software

as a Service basis in Municipal Corporation Chandigarh).

Sir,

Please find enclosed herewith Earnest Money Deposit (EMD) of

Rs. 30,000/- (Rupees Thirty Thousand Only) in the shape of treasury challan or demand draft or

pay order or banker’s cheque or deposit at call receipt, issued by (Name of the Bank)

________________________________ drawn in favour of Executive Engineer, Roads

Division No 3, Municipal Corporation, Chandigarh, payable at Chandigarh, valid upto…. .

Thanking you,

Yours faithfully,

(SIGNATURE) Name, Sign, stamp and Seal of the firm

With full address

26

ANNEXURE-D

Financial Bid in e-form as per BOQ attached

27

SUPPLEMENTARY AGENDA ITEM NO. 248.4

Subject: Agenda for roadmap for Rose Festival/Horticulture works in the city.

Vide order dated 27.4.2017 in CWP No.3742 of 2017 titled Dr. RD Anand

Vs. Chandigarh Administration and others the Hon‟ble Punjab and Haryana High Court

has ordered that the Chandigarh Administration shall constitute a committee for

providing a roadmap for maintenance and upkeep of Rose Garden and trees.

Accordingly, a committee of Commissioner, Municipal Corporation, Chief Engineer, UT

and Chief Engineer, MC has been constituted under the chairmanship of

Commissioner, MC, Chandigarh by the Chandigarh Administration. The committee

also associated following persons as experts/eminent personalities/NGOs for a wider

consultation:-

i) Justice Rajiv Bhalla (Retd.), Punjab and Haryana High Court, Chandigarh.

ii) Dr. SK Narula, Horticulturist and Agriculturist working in Dr. Green Horticulture Solutions.

iii) Sh. Barinder Rawat, Secretary General, Press Club, Chandigarh.

iv) Sh. Raghubir Singh, Executive Engineer (Retd.) Horticulture Division, MC, Chandigarh.

v) Dr. PS Bhatti, Medical Officer of Health, MC, Chandigarh.

vi) Mrs. Anuradha Sharma, President, Hamari Kaksha, NGO.

vii)Sh. Suvir Sehgal, Sr. Standing Counsel, Chandigarh Administration.

viii) Ms. Deepali Puri, Advocate, Central Government Standing Counsel, UT, Chandigarh.

ix) Executive Engineer, MC, Horticulture Divn., Chandigarh.

x) Executive Engineer, Horticulture, Chandigarh Administration.

The committee in its various meetings discussed the issue in detail and

finally recommended the roadmap for Rose Festival and horticulture works in the city

Chandigarh (enclosed herewith). This policy is put up to the general house for

consideration and approval after which it will be submitted to the Hon‟ble Punjab and

Haryana High Court as per its orders.

Sd/-Sd/- XEN (Hort.) SE (B&R)

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ROAD MAP FOR ROSE FESTIVAL / HORTICULTURE WORKS

IN THE CITY CHANDIGARH

1) Rose Garden Sector – 16, Chandigarh

The Zakir Rose Garden was created in 1967 under the guidance of Dr. M.S.Randhawa, ICS,

the first Chief Commissioner of U.T. Chandigarh. It is spread over 30 acres of land comprising 47,355

rose plants of 829 varieties in 1,438 flower beds, including both the indigenous and exotic varieties. It

is one of the most popular entertainment/tourist destinations for the local residents as well as tourists

and also prominently figuring into national and international tourist maps. One of the major attractions

of the Rose Garden is Rose Festival, which is celebrated every year in the month of February, when

roses are in full bloom. The festival attracts a large number of local people and tourists who enjoy the

ambiance and beauty of the garden in a festive environment.

A) Action plan for holding Rose Festival :

i) No activity shall be allowed which disturbs the rose beds, etc. Attempts shall be made to have

minimum or only essential activities in the active area of the garden.

ii) Rose Festival including rose competition and people centric activities shall be organized in the

Rose Garden with carnival activities like Merry-go-round, etc. shall be shifted to Rose

Garden in the Leisure Valley Garden, Sector – 10 and other appropriate locations in the

city.

iii) Food stalls etc. for the visitors shall be relocated in Punjab Kala Bhawan/Museum side which

is not the active area of the Rose Garden.

iv) Additional manpower and garbage bins shall be provided for segregated disposal of wet and dry

waste during the Rose Festival to ensure proper cleaning and maintenance of Rose Garden.

v) Special arrangements to put mesh around rose beds shall be made during the Rose festival time

to avoid damaged to the plants.

vi) ICT activities shall also be initiated for the awareness of visitors by way of providing an App for

the Rose Garden highlighting the Rose Festival, so that general public may know about the

various varieties of rose flowers and activities that take place in the Rose garden.

vii) Free wifi zones may also be provided during the Rose Festival.

viii) During the Rose festival, trees and the beds shall be lit up in different colours to give the garden

a festive look and promote night tourism during Rose Festival.

ix) Foldable wheel chairs shall also be placed at the entrance of the Rose garden for use by the old

and disabled persons.

x) During the festival, a number of relocatable toilets shall be provided inside as well as outside the

Rose Garden and the toilets in Punjab Kala Bhawan shall also made available for use by the

general public.

29

xi) A temporary reception hut shall also be constructed at the entrance point of the Rose Garden

equipped with map of the garden, lost and found counter, photographs showing variety of roses

in the garden, etc.

xii) A medical counter fully manned with doctors and paramedic staff alongwith a standing

ambulance shall be provided during the festival.

xiii) The volunteers/NGOs shall be trained and deployed at the entrance to escort visitors and guide

them not to damage the rose beds and shall also take care that littering does not take place in the

garden.

xiv) At round abouts and traffic light points, volunteers shall be stationed to guide the visitors to park

their vehicles at the Multilevel parking and other parking areas in Sector – 17, Chandigarh so that

the people do not park their vehicles on roads adjoining the Rose Garden.

xv) Water ATMs in sufficient number shall be stationed in the garden to provide clean and safe

drinking water to the visitors.

xvi) Specially designed kiosks shall be provided inside the Rose garden to sell artifacts /souvenirs

indicating cultural heritage of the city Chandigarh.

B) Maintenance and upkeep of Rose Garden:

i) 829 varieties of rose are planted in separate beds which shall be maintained by removing dry

leaves, branches and planting fresh rose plants in place of dead plants, by 35

gardeners/chaukidars who shall work in shifts throughout the year. One supervisor shall be in

charge of them.

ii) For a healthy growth of rose plants, it shall be ensured that soil is mixed with manure in a timely

manner i.e. during the months of October – November and January, and hoeing and weeding of

rose beds is done after every two months for aeration and supply of nutrients to the roots of the

plants.

iii) Rose Garden has a large lawn area of about 30 acres in which cutting/mowing of grass shall be

done after every 15 days during the rainy and summer seasons and after a month in winter

season, as growth of the grass is slow during the winter season. The weeding of the grass shall

also be done twice during the months of May and December. It shall also be ensured that cut

grass and weeds are lifted simultaneously from the premises of the Rose Garden. In order to

maintain lush green lawns, combination of DAP, NPK and urea shall be applied thrice in a year

i.e. in the months of January, April and November so as to provide nitrogen and phosphorus for

the healthy growth of the grass.

iv) Watering of the lawn shall be done with tertiary treated water which is available in the Rose

Garden, as and when needed. In case of non availability of tertiary treated water, the tubewell

water shall also be made available for the purpose.

v) In order to prevent the insects – pest and fungus attack, the insecticides and fungicides shall be

sprayed on the plants and grass in the months of winter season during which the insects and

fungus are on rise.

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vi) Some rare varieties of trees i.e. bauhinia blackeana , taxodium etc. which are planted in the

Rose Garden shall be regularly maintained. Pruning of these trees shall be done after every two

months to ensure their proper growth. The dead trees and shrubs shall be removed and the gaps

shall be filled up with same variety of trees in order to maintain the harmony of the Rose Garden.

vii) A small Rose Plant Nursery in Sector – 23 also been maintained for filling up the gap of rose

beds with budded Rose plants ready for plantation.

viii) The branches of the trees shall be pruned with chain saw, so that irregular cutting of trees does

not happen which lead to attack by the woodborer . Fungicides mixture shall be applied on the

cut surface so as to avoid attack of fungus and other insects.

ix) Soil area around the trees shall be drenched with a solution of chlorophyriphos during the months

of March and September to prevent from termite attack.

x) Since lots of people visit the Rose Garden on a daily basis, it shall be ensured that dustbins are

available in adequate numbers to minimize littering. It be ensured that picking of wrappers and

food articles is done throughout the day and dustbins are cleaned daily.

xi) Rambler roses and climber roses like Marechal niel, albertine shall be planted all around the

Rose Garden to spread fragrance of roses and to give an exclusive look and feel of roses which

shall gel with the Rose Festival also. Shrub roses are usually larger than modern bush roses and

have thorny stems, often with scented flowers. Many shrub roses are suitable for hedging around

the garden.

C) Civil Works:

i) It shall be ensured that toilets are cleaned and hygienic conditions are maintained by deploying

sweepers. The water in overhead water tanks shall be available all the time. It shall also be

ensured that toilets are renovated and ramp, railing etc. are also provided to make these toilets

disabled friendly. Moreover, eco friendly drinking water points and light points shall also be

installed.

ii) Walking and jogging tracks in Rose Garden shall be cleaned by removing grass and mud once in

a month or whenever required and cinder track shall be ploughed regularly to make it comfortable

for the daily walkers.

iii) Children play equipments in sufficient numbers shall be installed in all the corners of the rose

garden. Sand pits shall be provided underneath the play equipments to avoid injuries to the

children while playing.

2) Maintenance Tree varieties in the city :

Under the Municipal Corporation Chandigarh, trees have been planted along the roadside berms,

gardens, green belts, neighbourhood parks, parking areas etc. Many shade giving and ornamental trees have

been planted in these areas according to the requirement of that road or areas. As the trees are permanent

assets and important landscape item. The selection of varieties for plantation at particular places are as per the

details given below:

31

Sr. No. Name of Road Name of Plant

1. Paschim Marg Enterolobium, Koelreutaria, Chakrassia

2 Vidhya Path Alstonia, Maror phalli and Pilkan.

3 Udhyan Path Chakrassia, Pilkan

4 Himalya Marg Kusum

5 Sarovar Path Chakrassia, Pilkhan, Kusum

6 Sukhna Path Chakrassia, Imli

7 Vigyan Path Tun

8 Udyog Path Mahagony

9 Shanti Path Mahagony

10 Chandi Path Arjun

Action plan for maintenance of these trees is as under:

i) While planting the trees, suitable size of healthy plants shall be selected. Further the trees shall

be protected with tree guards, watering and manuring shall be done at the required time.

ii) For protection of trees against mealy bug, an insect, slippery band of polythene sheet during the

third week of November shall be wrapped around the main stem of trees at a height of 3‟

above the ground level . To prevent host trees like Mango, Kanak, Champa, Guava etc. from

nymphs of mealy bugs from crawling up the tree trunk top, the solution of Profenofos 50%/EC or

triazophos 40% EC shall be applied to these trees in case of large scale emergence.

iii) Precautionary measures shall be adopted to reduce incidence of termite by adopting suitable

measures like soil drenching with required doses of chlorophyriphos during the months of March

to April and October to November.

iv) Tree trunks shall be white washed up to a height of 3 feet once in a year to reduce the invasion of

white ants.

v) The Municipal Corporation, Chandigarh has carried out a census of trees in its area and it has

been found that out of a total of 1,24,999 trees, 1,029 trees are dead and dry and 258 trees

are dangerous. All these identified dead, dry and dangerous trees shall be removed by the end

of September, 2017. The census of the trees shall be carried out after every five years. The last

census shall be regularly updated on the basis of checking and information received from various

sources, and subsequently, identified trees shall be removed within 45 days on its identification.

vi) The replacement shall be done with similar variety of trees for which plant nursery in Sector – 29

shall be maintained in which shade giving/ornamental trees and shrubs shall be propagated for

serving the need of plantation on roads, green belts and parks.

vii) Municipal Corporation, Chandigarh shall purchase mechanical pruning machine for minimizing

pruning time to give an uniform shape to the trees and to prevent injury to trees which otherwise

happens because of rough cut with an axe.

viii) Pruning of trees shall be done in a time bound manner throughout the year. It shall be ensured

that fungicides are applied on the cut surface of the branches to prevent the trees from diseases.

32

3. Maintenance of gardens/green belts/neighbourhood parks:

i) The Municipal Corporation, Chandigarh is maintaining about 26 gardens, 74 green belts and

1,800 neighbourhood parks. Proper maintenance of green covers shall be assured by

timely mowing and spray of insecticides.

ii) Tertiary treated water for irrigation purpose shall be made available in all the garden/green

belts /parks/neighbourhood parks within a period of one year.

iii) Maintenance of 648 neighbourhood parks has already been given to the Residents Welfare

Associations for its proper upkeep and maintenance. The Municipal Corporation,

Chandigarh shall also explores other models and practices for upkeep and maintenance of

parks.

iv) Various competitions shall be held among the Residents Welfare Associations for best

maintained neighborhood park as an encouragement to further better performance.

4. Maintenance of Roundabout/ berms:

i) All the round abouts have been given to various private/government agencies for development

and maintenance. The competitions shall be conducted for giving awards to the best

maintained round about for encouraging these agencies.

ii) Regular inspection of round abouts shall be conducted so that MoU of ill-maintained round

abouts are cancelled and given to other interested agency.

iii) For the maintenance of road berms schedule for regular cleanliness and maintenance shall

be prepared after rainy season so as to level and dress the same by removing wild growth

form the berms along roads.

iv)Various models and practices shall be explored to give road berm/island/center verge to

various private/government organizations for upkeep and maintenance .

5. Various festivals and functions:

Besides, Rose Festival, various festivals like, Teej, Lohri, Vaisakhi, Chrysanthemum show

are organised in other Gardens of the city to encourage festivity with the Green Environment in the city.

The Chrysanthemum flower show which was started in the year 1985 is being celebrated for the last 30

years and has now become an annual festival for the city. It is celebrated in Terraced Garden, Sector –

33, Chandigarh. During all these festivals, it shall be ensured that no damage to the flower beds,

plants etc. shall be done by the visitors. Proper care shall be taken to ensure that no damage is caused

to the eco -system of the garden. Additional manpower and dustbins be deployed during the festival

time to ensure proper cleaning of gardens.

Structure BookmarksMUNICIPAL CORPORATION CHANDIGARH To Secretary, Municipal Corporation, Chandigarh. A copy is forwarded to the following for information and necessary action:- Secretary, Municipal Corporation, Chandigarh. A copy is forwarded to the following for information and necessary action:- Secretary, Municipal Corporation, Executive Engineer, Road Divn.No.3, M.C.,