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Welcome to Welcome to

Supervisor Q&A Open Hours

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Today’s Speakers

Ally Snell AmeriCorps VISTA

Marketing, Outreach, and Recruitment Director

AmeriCorps VISTA Alum

Meghan Hines Illinois CNCS State Program

Officer

AmeriCorps VISTA Alum

Tania Veliz AmeriCorps VISTA Member

Support Specialist

AmeriCorps VISTA Alum

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Your Top VISTA-Related Questions

1. Reporting

2. Member Management

3. Project Management

4. Policy

5. Recruitment

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Session Agenda

Reporting (15 minutes) VISTA Member Management (15 minutes)

Open Q&A (15 minutes)

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Q: What paperwork, if any, is my responsibility to report to VISTA? Monitor attendance and use of leave days Complete Sponsor Verification Form in eGrants Complete Member Future Plans Forms (FPF) Report through PPR & VPRS in eGrants Track progress and collect data based on the performance

measures selected in your organization’s application Track and share news and accomplishments

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Q: Where can I find a comprehensive list of all the performance measures, outcomes, and outputs?

http://www.nationalservice.gov/resources/performance-measurement/vista

G3-3.1: Number of community volunteers recruited by CNCS-supported organizations or National Service Participants

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Q: What are the most common errors or omissions on reports?

1. Inaccurate data Data doesn’t reflect reporting period Data not cumulative Data not supported by tools

2. Not utilizing Sponsor Notes 3. Not entering information in narrative section 4. General Information

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Q: What are some helpful ways to gather reports from sub-sites? Start with the Reporting Task List Customizable Tracks due dates

Set expectations early

Create and send templates

Use the Impact app

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Reporting Questions

To ask a question verbally, call in using the number on this slide and press *1 To ask a question electronically, use

the Q&A feature located in the bottom right corner of the screen. Please ask “All Panelists”

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Q: How do you guide VISTA members in their first professional employment setting? Set expectations up front Interview Onsite Orientation & Training Workplace etiquette Community culture

They don’t know what they don’t know Think of yourself as a Coach

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Ask – “Why is service important to you?”

Be responsive

Make them part of the team

Meet regularly – Reflect their success back to them

Slumps happen

Q: How do you keep your VISTA members motivated?

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Q: What are some ways you can encourage team work between staff and VISTA members while respecting everyone's job descriptions? Before the VISTA member arrives: Notify team of what the VISTA program is, what a VISTA

member is, and what they will do

After the VISTA member arrives: Introduce VISTA member to staff Have VISTA member set-up 1 on 1 meetings with staff

members Recommend staff members for you VISTA member to work

with

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VISTA Member Management Questions

To ask a question verbally, call in using the number on this slide and press *1 To ask a question electronically, use

the Q&A feature located in the bottom right corner of the screen. Please ask “All Panelists”

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Open Q&A

To ask a question verbally, call in using the number on this slide and press *1 To ask a question electronically, use

the Q&A feature located in the bottom right corner of the screen. Please ask “All Panelists”

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Next Steps Continue sharing your best practices on the

Supervisor Forum Contact your State Office with any reporting

questions Watch our on-demand webinars

Look-out for an email answering the other

questions you submitted

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Evaluation

Please take a few moments to share your feedback through the quick poll on the right side of the screen. How can we improve these sessions? What topics should we

include in future webinars? Thank you very much for your time and participation!

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Thank You for Your Participation! If you have further questions or for more information, contact us:

VISTAwebinars@cns.gov

Visit the Webinars page on the VISTA Campus for a schedule of upcoming webinars and recordings of past webinars

Next Supervisor webinar: Coach Your Member to Success

May 18, 2017 2:00pm Eastern

Upcoming VISTA Member webinar: In Their Shoes: Perspectives on Spending

Decisions Made by Americans Living in Poverty April 25, 2017

2:00pm Eastern