Super Meeting Final Presentation
Transcript of Super Meeting Final Presentation
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A L I G N M E N T T R U M P S O U T P U T: T H E I M P O R TA N C E O F A D D R E S S I N G C O N T E N T, E M O T I O N , & E X P E C TAT I O N S
A S T U D Y O N M A N A G I N G S T R E S S I N T E A M M E E T I N G S
TA R A , M A R I A , L A W R E N C E D . C O M P R E S S , D . S C H O O L , S TA N F O R D U N I V E R S I T Y, S P R I N G 2 0 1 5
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S T R E S S O R : W A S T I N G T I M E D U R I N G T E A M M E E T I N G S
I D O N ’ T N E E D
JEREMY, AN EARLY EMPLOYEE AT A
RAPIDLY GROWING STARTUP IN SF, NEEDS TO FEEL LIKE HIS TIME
IS BEING VALUED DURING TEAM
MEETINGS SO THAT HE CAN STAY FOCUSED, PRODUCTIVE, AND EFFICIENT EVERY
MINUTE HE IS THERE.
I D O N ’ T N E E D T O B E H E R E
T H E S E G U Y S A R E N ’ T
P R E PA R E D
L E T ’ S H AV E T H I S U N N E C E S S A R Y S I D E
C O N V E R S AT I O N
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S M A L L E S T B E H AV I O R T O M E A S U R E : G R O U P A W A R E N E S S O F T I M E
W E S C H E D U L E D T H I S F O R A N H O U R , B U T T O D AY
L E T ’ S A C C O M P L I S H T H I S I N 4 5 M I N S !
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HOW MIGHT WE
E S TA B L I S H A S E N S E O F U R G E N C Y B E F O R E & D U R I N G T E A M M E E T I N G S
S O T H AT I N D I V I D U A L S F E E L L I K E T H E I R T I M E I S R E S P E C T E D ?
1. A N N O U N C E T H E T I M E 2. WAT C H T H E C L O C K 3. C R O W D S O U R C E T I M E
P O T E N T I A L S O L U T I O N S T O I N C E N T I V I Z E
S H O R T E R M E E T I N G S
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P R O T O T Y P E 1 : 3 S I M P L E H A C K S T O B R I N G A W A R E N E S S T O T I M E S P E N T I N M E E T I N G
1 2 3
P O S I T I V E S E N S E O F U R G E N C Y
S T R E S S F U L T O S E E C L O C K
T E A M I N P U T G O O D , D I F F I C U LT T O D O
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ACTUAL TIME SPENT IN MEETINGS IS MORE OR LESS
IRRELEVANT, AS LONG AS TEAM MEMBERS FEEL LIKE THEIR TIME
IS USED EFFICIENTLY.
PROTOTYPE 1 KEY LEARNING
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S U P E R M E E T I N G
P R O T O T Y P E 2 :
S U P E R M E E T I N G A P P F O R C R O W D S O U R C I N G T I M E
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P R O T O T Y P E 2 : S U P E R M E E T I N G A P P F O R C R O W D S O U R C I N G T I M E
T E A M L E A D E R O P E N S A P P &
C R E AT E S A M E E T I N G B Y N A M I N G I T
T E A M L E A D E R S E N D S T H I S
L I N K T O T E A M
T E A M L E A D E R I N P U T S
P E R S O N A L T I M E
P R E F E R E N C E & P R E S S E S ” V O T E ” T O
S U B M I T
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P R O T O T Y P E 2 : S U P E R M E E T I N G A P P F O R C R O W D S O U R C I N G T I M E
T E A M M E M B E R O P E N S L I N K
T O T H I S S C R E E N
R E S U LT S G E T U P D AT E D I N
R E A L T I M E A S P E O P L E V O T E
2 N D L O W E S T T I M E I S
D I S P L AY E D
E A C H M E M B E R S U B M I T S T H E I R
T I M E P R E F E R E N C E
A N O N Y M O U S V I S U A L
D I S T R I B U T I O N O F T I M E S
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J E R E M Y ’ S S T O R Y: S TA R T U P N O R M S B U T T H E A D S W I T H C O R P O R AT E M A N A G E R S
I ’ M I N A M E E T I N G …G C H AT M E
I H AV E 2 - 3 M E E T I N G S
E V E R Y D AY. & I H AV E N O C O N T R O L
T H E Y G O H O M E AT 5 . I G O
H O M E W H E N M Y W O R K I S
D O N E …A R O U N D 1 1
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T R I A L D E S I G N : I N - D E P T H I N T E R V I E W S & F I E L D S T U D I E S O N B O T H T E A M S & I N D I V I D U A L S
5 P E R S O N S TA R T U P
T E A M
3 P E R S O N S T U D E N T
T E A M
6 P E R S O N S A L E S
D I V I S I O N
3 0 I N D I V I D U A L S
5 P E R S O N S TA R T U P
T E A M
3 P E R S O N S T U D E N T
T E A M
6 P E R S O N S A L E S
D I V I S I O N
3 0 I N D I V I D U A L S *
no SuperMeeting using SuperMeeting
* H Y P O T H E T I C A L T E A M S I T U AT I O N
2/3 of these people are having meetings every day, average meeting is 47 mins, & 44% of these meetings are going over time
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U S I N G
0"
0.5"
1"
1.5"
2"
2.5"
3"
3.5"
4"
4.5"
5"
STRESSED" CALM" PREPARED" FOCUSED" EXCITED" PRODUCITVE" FRUSTRATED"
Emotional State Before Meeting
Emotional State After Meeting
0"
1"
2"
3"
4"
5"
STRESSED" CALM" PREPARED" FOCUSED" EXCITED" PRODUCITVE" FRUSTRATED"
0"
1"
2"
3"
4"
5"
STRESSED" CALM" PREPARED" FOCUSED" EXCITED" PRODUCITVE" FRUSTRATED"
T R A D I T I O N A L T E A M M E E T I N G 1.
2. 3.
4.
1 . P E O P L E G E N E R A L LY D O F E E L P R O D U C T I V E A F T E R M E E T I N G S , B U T AT A H I G H C O S T2 . W I T H S M , P E O P L E A R E M O R E S T R E S S E D I N T H E B E G , B U T T H I S C O U L D B E H E A LT H Y S T R E S S
3 . W I T H S M , T H E R E ’ S M U C H M O R E E X C I T E M E N T O V E R A L L ! YAY !
4 . W I T H S M F R U S T R AT I O N O V E R A L L I S L O W B O T H I N T H E B E G I N N I N G A N D E N D O F T H E M E E T I N G
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no way. these results are too good to be true!
but are they?
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1 2 O U T O F T H E 1 4 P E O P L E I N T E A M S S P O K E S O L E LY A B O U T E M O T I O N A L S TAT E & A L I G N M E N T
S I M P L E !I WA S S T R E S S E D WA L K I N G I N B E C A U S E I H A D A L O T T O D O , A N D
L E A R N I N G T H AT E V E R Y O N E E L S E WA S O N T H E S A M E PA G E F E LT S O
G O O D
J U S T H AV I N G A T E A M L E A D E R
H E L P E D S O M U C H
H E L P E D A L I G N O U R P S Y C H O L O G I C A L
S TAT E
S E T T I N G E X P E C TAT I O N S
“ T I M E ” WA S A B O U T M O R E T H A N J U S T
T I M E
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K E Y T O S T R E S S M A N A G E M E N T A R O U N D T E A M M E E T I N G S : A L I G N M E N T
S H O R T E N M E E T I N G T I M E
C R E AT E S E N S E O F U R G E N C Y T O
E L I M I N AT E T I M E WA S TA G E
A L I G N M E M B E R S O N E X P E C TAT I O N S
F O R C O N T E N T, E M O T I O N A L S TAT E ,
& D U R AT I O N
A L I G N M E N T I S M O R E I M P O R TA N T T H A N E F F I C I E N C Y
L E A R N I N G : U S E R S U S E D T H E C R O W D S O U R C E D G O A L A S A N E M O T I O N A L S I G N A L
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N E X T S T E P S : T E S T I N G A L I G N M E N T E X P L I C I T LY & C O N T I N U O U S U S E / F E E D B A C K
G I V I N G M O R E F E E D B A C K O N
T I M E , T I M E L O G , H I S T O R Y O F
T E A M M E E T I N G S , E T C
E X P E C T E D T I M E = P S Y C H O L O G I C A L
S TAT E + M E E T I N G C O N T E N T +
P E R S O N A L W O R K R AT E
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THANK YOU!