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- CHA PTER 1

INTRODUCTION

Project Context

This study is about a Local Area Network (LAN) Based examination that

tries to eliminate the use of manual processing into a computerized system by

developing a System. Major Examinations in universities are taken in different

ways. Some are matching type or the OMR, and some are on test booklets. This

non unified procedure of examinations creates conflicts in keeping records of the

students. On a student¶s point of view, keeping their own records and exams are

not quite an easy task.

It has been found that the study helped lessen the work of the instructors

especially on checking the answers and having the scores tallied. This will

handle all of the major examinations in our university as it follows the

examination week. This will follow the OMR procedure of examination. The

system will be having a reliable database that will store and keep records for

references.

The system has sets of questions that will be input by the professor. This

will generate on the system and will be displayed randomly. The examinations

are on the forms for easier navigation. This system will generate reports for the

professor and for the student.



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The proponents used VISUAL BASIC. NET as their language and MS

ACCESS as their Backend.

Purpose and Description

The proposed system makes the existing system paperless and can save

time as well. It is appropriate for multiple choice type questions and sets of

examinations. It will cover all major examinations from prelims up to finals. The

user of the system can acquire the results of the examination immediately after

the student finishes answering the examination. User will just submit his answers

simply clicking on the submit button. The administrator can add users account

such as the professors and students. The administrator manages also the

database where the data or information of the users stored. The professor has an

authorization to manage and update their respective subject examination. The

users can able to print the examination result as report.

Objectives of the Study

General

The program aims to improve the existing system of major examination in

LPU, instead of having written exam, students will take their exam through

computers. Also helps the faculties to record the examination results. This may

also help to eliminate the use of papers for major examination.



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Specific

y The program can give the examination result directed to professors

y The program gives random questions

y The program will generate reports for the professor

y The administrator can create faculty and student accounts

y On the reports, the system can show the corrections for questions

Scope and Limitations

The capability of our proposed system has random sets of examination; it

can compute the result of the exam, and has the function to show and print the

whole report of the results in examination, it has a separated account for the

admin and the students for the security of our system. For the admin and

professor account, The student can only access their examination page once; it

will be having a function that can edit, add and delete some of the question that

has been recorded to our proposed system.

However, the system is incapable of the following; the professor can`t

identify the sequence or the set of the exam that the student is currently taking

up. The professor will still generate his/her own examination question. The

system is not capable of password retrieval when a student or a professor forgot

their passwords. Only the administrator could retrieve/replace the passwords.



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CHAPTER 2

REVIEW OF RELATED LITERATURE AND SYSTEMS

Lan Based Examination software has been developed for various

platforms to provide flexibility and try to examinations. This has simplified the

preparation of examination and assessment of examination and assessment of

examinations result.

Constructing pencil and paper test is a professional skill. An instructor

needs to be familiar with the different types of test items and how to write them.

The development of lan based examination had simplified the preparation of

examination and assessment of learning achieve by the student. (³Online

Examination in Trigonometry with Analytic Geometry: An Assessment ́ by Arlene

Abracosa Paradero, October 2007) This statement shows and proves the

importance and usability of a lan based examination. Decreasing time

management and avoiding confusion in assessing grades and results. 3:30pm

September 5, 2011

According to Jhon Ferdinant Ramos (March 2005), Checking of papers

are to made easy with the aid of Computerized System Software. This Software

was equips with an examination for the professional and non-professional driving

license. It automatically checks the examination question which limits the

problems encountered by the examiners. (³Computerized Examination in Land



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Transportation Office for Driver¶s License Application´) 3:40pm September 5,

2011

(³Centralized Comprehensive examination for Engineering Students´) was

conducted to automated examination in the form of software. The centralized

comprehensive examination is capable of presenting reports and student¶s score

in comprehensive examination easier and faster. Through this method, burdens

of the coordinators will be lessen because the computer does the automatic

checking. A database was created to prevent loss of records. The Automated

examination made the manual type of examination more organized and secured.

Chavez, Dela Cruz Dinglasan (Cavite State University, Indang, Cavite) (Cuevas,

et.al, 2004) pp.16-24 3:55pm September 5, 2011

Based on Online Test Conducting System, the purpose of on-line test

simulator is to take online test in an efficient manner and no time wasting for

checking the paper. The main objective of on-line test simulator is to efficiently

evaluate the candidate thoroughly through a fully automated system that not only

saves lot of time but also gives fast results. For student they give papers

according to their convenience and the time and there is no need of using extra

thing like paper, pen etc. Source: http://www.iijaipur.org/iiim-curent-08/MCA IV

Sem Pro Eva/10.Project-%20online%exam20system.pdf 4:10pm September

5,2011

Our examination system for basic computer operating skills has the

following characteristics: The question types include not only objective question,



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but also operation question as Windows, Ms Word, Ms Excel, Internet skills, etc.

The goal of the learning and testing system is to train the practical skills. As a

result, Operating And testing in the actual environment of the client machine is

the best learning method. It is urgent to develop an automatic grading system

which can grade the operating question as well as the objective ones. However,

the previous Web-based learning and testing system cannot support such

functions. We have developed a novel online examination system based on a

Browser/Server framework using state-of-art computer technologies, which

carries out the examination for basic computer operating skills including objective

tests, Visual Basic Programming, Microsoft Windows operating, Word, Excel and

Power point editing, Internet and Email Skills, etc It has also implemented

automatic grading online.(Zhenming, et.al) 4:25pm September, 5, 2011



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CHAPTER 3

Technical Background

Operational Definition of Terms

ADMINISTRATOR ± a type of user who can fully access the system

FACULTY- is a division within a university comprising one subject area, or a

number of related subject areas referring to academic staff

LAN BASED- ³LAN´ Stands for Local Area Network. A kind of network within a

small group.

LOGIN- process by which individual access to a computer system is controlled

by identifying and the user referring to credentials presented by the user.

PASSWORD- is a secret word or string of characters that is used

for authentication, to prove identity or gain access to a resource

REGISTRATION ± a process for registering in the system. Upon succeeding in

registration, one will have an account to log in and navigate the system.

REPORTS ± a generated output of the system

USERNAME- Either a human agent or software agent, who uses

a computer or network service



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Conceptual Model of the Study

Input Process Output

Reports

Print Out Copy of

Reports

Verification of Account

Examination

Evaluation of Exams

Confirmation of

Exams/Results

- Includes

buttons for confirmations

and

evaluations

Log in form

y Username

y Password

Examination

y Questions

Registration

y Course

y Course code

y Subject

y Subject code

Student Log in Form

y Faculty

y Subject

Fi ure 1. 1

Drawn on figure 1 is the conceptual model of the ³Lan Based Major Examination System Generator´ or the LANEX SYSTEM. The firstcolumn indicates the inputs of the system from log in up to theregistration. The second column shows the process within thesystem and the last column is for the output of the System.

Evaluation



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Insert/Update Subject

Insert/ Update Course

Insert/Update Faculty

Insert/Update Stud.

Insert Question

Change Password Change Password

Return Reports

Take examination

Request Report

Return Report

Change password

AdministratorFaculty

Student

Context Diagram of Lan Based Major Examination System Generator . Drawnon figure 1.2 is the context diagram of lan based major examination systemgenerator. It displays how the students, administrator and professor interconnect through the use of the system. The administrator can

insert/update the subjects, course, faculty, students. He can also changepasswords. The faculty can insert questions for examinations, changepassword, and return reports. The students can take the examination,request reports, the system will return reports, and students could alsochan e their assword.

0

LAN-BaseExamination

Generator System



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LAN Base Major

Examination

System Generator

RegistrationSubsystem

ExaminationSubsystem

Log inSubsystem

ReportsSubsystem

Registration

Process

Examination

Process

Authorization

ProcessReport

Process

Updating

Process

Encoding

process

Submission

Process

Computing

Process

Printing

Process

Figure 1.3

Functional Decomposition Diagram of Lan Based Major Examination System Generator This system is composed of 4

subsystems namely the Registration, examination, log in, andreports. This subsystems can be accessed by 3 different usersnamely; Administrator, Professor, and the Student.



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Student Details

Course Details

Faculty Details

Subject Details

Create Questions

Take Exam

Request Report

Request Report

Faculty Master File

Course Master File

Student Master File

User Master File

Subject Master File

Question Master File

Result Master File

Exam Master File

Result Master File

Exam Master File

1.0

Filling up of

Registration

2.0

Inserting of

Questions

4.0

Viewing of

Reports

3.0

Taking of

Examination

Administrator

Student

Faculty

Fi ure 1.4

The figure shows the level 0 diagram of the Lan Based Major Examination SystemGenerator. The filing up registration process, the inserting of questions process, the takingof examination process and the viewing of report process.



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Student ,Faculty, Course, Subject

Store

If New

Store

Store

Store

Update

Update

Update

Update

Faculty, Student Course Subject

Active/Deactive

1.1

Filling up of New

Registration

1.2

Registration

Process

1.3

Updating of

Records

Administrator

Student Master File

Faculty Master File

Course Master File

Subject Master File

User Master File

Figure 1.5

The Figure shows the Level 1 Registration Data Flow Diagram of the Lan Based Major Examination System Generator. Upon registering the accounts of students andprofessors, the admin will follow the registration process. Wherein the administrator will

input subjects, course, and their individual master files . if it is to be edit, the admin will just update their accounts.



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Request subject

Subject Select

B Subject Selection

Subject available

Question

Update Input

Subject Master File

Question Master Fil

2.1

Selecting of Subject

2.2

Inserting of

Question

Faculty

Fi ure 1.6

The Figure shows the level 1 Question Insert Data Flow

Diagram of the lan based major examination system generator.

The faculty will select subject that is stored in the database. After

selecting, the faculty will insert question. In updating questions,

the faculty will access the question database to update.



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Select Exam finish Successfully

.

Select faculty

available Start Exam Store Details Result

Selecting subject

registered store result

by faculty

Student

3.2

Selecting Subject

3.3

Starting of Exam

3.4

Storing of Result

Faculty Master File Subject Master File Exam Master File Result Master File

Figure 1.7

The Figure shows the Level 1 Examination Data FlowDiagram of the lan based major examination system generator.The student will select a subject after selecting subject, thestudent will next select questions and start the examination.When the exam finishes, the result will be stored at the databaseand the examination is through.

3.2

Selecting Faculty



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Select student

Select student

Student selected

Request Report

Result

Request Detail

Result Detail

Request Generate reports

report Return Report

Faculty

Student

4.1

Selecting

student

4.2

Viewing of

Reports4.3

Processing

of

Report

User Master

Result Master

Course Master

Subject Master

Question Master

Faculty Master

Figure 1.8

The Figure shows the Level 1 Reports Data Flow Diagram of the Lan

based major examination system generator. In selecting reports, thefaculty will select the student , request for reports from the database andwill output reports for the certain student.

Student Master



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Fi ure 1.9

The figure shows the Entity Relationship Diagram of the Lan Based Major Examinations System Generator



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Data Dictionary

Student Master Table

Description: Details of User / Student

Field Name Description Length Data type

Student_IDUnique student idthat given to each

user/student5 Integer

StudentLName Student last name 50 Text

StudentFName Student first name 50 Text

Username Student username 20 Varchar

Course Student Course 5 Varchar

Section Student Year &Section

5 Varchar

Password Student Password 20 Varchar



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Faculty Master Table

Description: Details of Faculty


Faculty_IDUnique Faculty idthat given to each

faculty5 Integer

FacultyLName Faculty last name 50 Text

FacultyFName Faculty first name 50 Text

Username Faculty username 20 Varchar

Stud_Password Student Password 20 Varchar

Administrator Master Table

Description: Details of Admin


admin_IDUnique admin id

that given to eachadmin

5 Integer

AdminLName Admin last name 50 Text

AdminFName Admin first name 50 Text

Username Admin username 20 Varchar



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Password Admin Password 20 Varchar

Exam Master Table

Description: Details of Exams


Exam_IDUnique exam id

that given to eachexam

5 Integer

Question_ID Question id of thequestion attended

by the user

3 Integer

Subject_ID subject id in whichthequestion

attended bytheuser is listed

5 Integer

Faculty_ID Faculty id attendedby the faculty is

listed

5 Integer

StudentLName Student last nameappearing for the

exam

50 Text

StudentFName Student first nameappearing for the

exam

50 Text

Course Student Course 5 Varchar

Section Student Year &Section

5 Varchar



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Marksmarks obtained by

the student for answering

thequestion

3 Integer

ExamDatedate on which theuser had appeared

for theexamDate time

Question Master Table

Description: Details of Questions


Question_IDUnique question idthat given to each

question3 Integer

Subject_ID Subject id in whichthe question is

listed

50 Integer

Question Question 100 Varchar

Option1 First option for thequestion

100 Varchar

Option2 Second option for the question

100 Varchar

Option3 Third option for the

question

100 Varchar

Option4 Fourth option for the question

100 Varchar

Option5 Fifth option for thequestion

100 Varchar



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Answer Correct answer tothe question

100 Varchar

Subject Master Table

Description: Details of Subject


Subject_IDUnique subject id

that given toeach subject

10 Integer

Subject_Desc Subjectdescription

50 Varchar

Course Master Table

Description: Details of Course


Course_IDUnique course id

that given toeach course

5 Integer

Course_Code Course code 7 Varchar

Course_Desc Coursedescription

50 Text



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Result Master File

Description: Details of Result


Result_ID Unique result idthat given toeach result

5 Integer

Subject_ID subject id of thesubject thestudent has

taken the exam

10 Integer

Username

Username of the

studentappearing for

the exam

20 Varchar



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Minutes of Meeting

11:30-1:00

Leader: John Paulo G. Panerio

Present: Absent:

Jayson Viernes None

Darylle Nixon Consignado

Emanuel Carta III

AGENDA DISCUSSION ACTION TAKEN

1. Development softwareDecided what Programming

Language will be used.

Researched for Visual

Basic . Net

2. Type of Backend

Discussed what type of

Backend the proponents

will create.

Choose MS Access as the

Backend

3. Contents of DocumentsDiscussed what contents

will the Documents have.Distribute Individual Works



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Minutes of Meeting

11:30-1:00


Present: Absent:

Jayson Viernes None


Emanuel Carta III


Chapter 1 Discussed what will be the

Contents of Chapter 1.

Decided that the Every

Member will have their part

on the documentation



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Minutes of Meeting

11:30-1:00


Present: Absent:

Jayson Viernes None


Emanuel Carta III


Program Flow Discussed how System will

flow and the Examination

Have ideas for the

examination flow and the

system itself.



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Minutes of Meeting

11:30-1:00


Present: Absent:

Jayson Viernes None


Emanuel Carta III

Scope and Limitations Discussed the game¶s

scope and limitations.

Created scopes and limitations

of the game based on what was

discussed by the group.

Project context Discussed the contents

of the project.

Created a project context based

on what was discussed by the

group.

Purpose and Description Discussed what will be

the purpose of the game

and its description.

Researched and created a

Purpose and Description based

on what was discussed by the

group.

Objectives Discussed the general

objectives of the game,

including its specific

objectives.

Created the objectives of the

game as well as its specific

objectives.

AGENDADISCUSSION ACTION TAKEN



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Minutes of Meeting

11:30-1:00


Present: Absent:

Jayson Viernes None


Emanuel Carta III

Review of Related

Literature

Discussed what will be the

sources for the Review of

Related Literature.

Discussed what school

library will the group

conduct a research.

Decided what sources will

be the sources for the

Review of Related

Literature.

Decided where to conduct

a research.




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Minutes of Meeting

11:30-1:00


Present: Absent:

Jayson Viernes None


Emanuel Carta III

Gantt Diagram Discussed the flow of the

creation of game by weeks

Eman created Gantt

Pert Diagram Followed the Gantt Eman created the Pert




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Minutes of Meeting

11:30-1:00


Present: Absent:

Jayson Viernes None


Emanuel Carta III

Examanition System

Revision

Revised the system Revised the System and

gather more ideas and

concepts




30

Minutes of Meeting

11:30-1:00


Present: Absent:

Jayson Viernes None


Emanuel Carta III

Entity Relationship Diagram Discussed the relationships

of each entity of the game.

Created an ERD based on

what was discussed by the

group.

Data Flow Diagram Discussed the flow of data

when playing the game.

This includes the, context

diagram, level 0 DFD and

level 1 DFD

Created a DFD based on

what was discussed by the

group.




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Minutes of Meeting

11:30-1:00


Present: Absent:

Jayson Viernes None


Emanuel Carta III

Chapter 3 Discussed the division of

labor.

Came up with members

have their own part of the

chapter 3.




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Minutes of Meeting

12:00pm ± 10:00pm


Present: Absent:

Jayson Viernes None


Emanuel Carta III

System Finalization Finalize the system done

Documents

finalizationfinalize the documents

done




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Career Objective:

To impart as well as to develop my skills and abilities and to contributesomething for the continuous success of this company.

Personal Data

Date of Birth : November 8, 1988

Place of Birth : Trece Martires City, Cavite

Height : 5´4

Weight : 50 kls.

Civil Status : Single

Religion : Roman Catholic

Nationality : Filipino

Seminars and Training Attended

1st

IT Day with the theme,

³Cyber Lyceans Reinventing Education´

General Trias, Cavite (LPU)

March 5, 2010

On-The-Job Seminar with the theme,

³Connecting School to the Real World: Ready, Set, Work!´

General Trias, Cavite (LPU)

February 16, 2011

Youth For Information Technology

University of the Philippines, Diliman

September 20, 2011

JOHN PAULO GARCIA

PANERIOBrgy. Inocencio Trece Martires City Cavite

Contact Number: 09162134467

Email Address: [email protected]



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Jayson A. ViernesAddress: B53 L3 Ph4 Cityhomes, Sampaloc 4, Dasmariñas, Cavite

Mobile: 0927-856-9739

Email: [email protected]

OBJECTIVES:

I would like to enhance my knowledge and skills, to collaborate to the accomplishments

of the institutions goal and mission and to display my work ethic.

TECHNICAL SKILLS:

Operating Systems: Windows and MAC OS

Applications: Microsoft Office (Excel, Word, Access, PowerPoint, Visio), Open Office

Other skills: Knowledgeable in Database Management System, System analysis, VB.Net,

HTML, CSS, Adobe Dreamweaver, JAVA, PC Troubleshooting

Multimedia such as: Photo, Video and Audio Editing, and Computer Assembly

SEMINARS ATTENDED:

Cyber Lyceans Reinventing Education

Lyceum of the Philippines University 1st

IT Day

05th

Day of March 2010

Philippine Navy Student Forum

Lyceum of the Philippines University Cavite Campus Leadership TrainingJuly 2010

5'S Re-Orientation Seminar

Lyceum of the Philippines University Cavite Campus

26th

Day of July 2010

Connecting School to the Real World: Ready, Set, Work!

Lyceum of the Philippines University Cavite Campus On-the-Job Training Seminar

16th

Day of February 2011

LYCESGO Youth Leadership Training and Seminar

Lyceum of the Philippines University Cavite Campus

15th

Day of March 2011

Youth for Information Technology

University of the Philippines Diliman Campus

20th

Day of September 201



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Emmanuel M. Carta III

Block 40 Lot 17, Lilac st.

Capitol Hills Subd. Trece Martires, Cavite.

[email protected]

Objective:

A challenging position on a company and possibility of my career growth.

Personal Information:

Date of Birth : July 12, 1992

Place of Birth : Dasmariñas, Cavite

Gender : Male




Contact No. : 09068628020

Seminars and Trainings Attended:

³CYBER LYCEANS REINVENTING EDUCATION´ March 5,

2010

Held at Lyceum of the Philippines University Cavite Campus

Governors Drive, Gen. Trias, Cavite

³Connecting School to the Real World: Ready, Get Set, Work!!!́ February 16,

2011




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³9th

Philippine Youth Congress in Information Technology´ September

20, 2011

Held at the University Theater of University of the Philippines

Diliman, Quezon City.



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Darylle Nixon I. Consignado

Block 48 Lot 9 r5 brgy. Langkaan II

City Homes Resort Ville Dasma Cavite.

[email protected]

Objective:

To enhance my skills and abilities as well as apply them for self growth and help

the company in achieving it¶s goals by sharing my skills.

Personal Information:

Date of Birth : Dec 15, 1991

Place of Birth : Tagaytay City

Gender : Male




Contact No. : 09052812011

Seminars and Trainings Attended:

³CYBER LYCEANS REINVENTING EDUCATION´ March 5,

2010





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³Connecting School to the Real World: Ready, Get Set, Work!!!́ February 16,

2011





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GANTT CHART

Conduct Research

Analyze Data Flow

Documentation/GUI Designing

Database Building/Soft Completion

Project Testing

Revision of Project

Perform Cost/Benefit

Prepare Project Proposal

Present Project Proposal

Days(s) 10 20 30 40 50 60 70

80



B, 11 C,7 D,14 E,7 F, 14

10 20 30 40 50 60

H, 47

I, 8 G, 7

70 80 90

J, 6

A, 60

Team 1 = A60 + J6 = 66

Team 2 = B11 + C7 + D14 + E7 + F14 + G7 + J6 = 66

Team 3 = B11 + C7 + H47 + I8 + J6 = 89 (critical path)

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