Summer Meals 101 101 Webinar.pdf · 2018-02-06 · Summer Meals 101 An Introduction to the National...

Summer Meals 101An Introduction to the National Summer Food Service Program

Rosemarie Caward, Child Nutrition Outreach Coordinator – Central & Western

Leran Minc, Child Nutrition Outreach Coordinator – North Shore

Shannon Raymond, Office of Food & Nutrition Program, Department of Elementary &

Secondary Education

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Agenda Program Overview

Program Eligibility

Roles and Responsibilities of

Sponsors & Site

Guest Speaker: Hockomock YMCA

Guest Speaker: Meadowbrook

Apartments

Keys to Success

Resources and Next Steps

3www.Meals4Kids.org

What is the Summer Food Service Program?

How the Program Works: Key Players

5www.Meals4Kids.org

NeighborhoodTown/CityStateFederal

United States Department of

Agriculture

Department of Elementary &

Secondary Education

Sponsor Site

• Libraries

• Schools

• Parks

• Housing Properties

• Youth Clubs

• Churches

• Farmers Markets

• Community

Organizations

• Schools

• Churches

• Community

Organizations

• Youth Clubs

Outreach Partner

Ways to Participate: Eligibility & Roles for

Sponsors and Sites

6www.Meals4Kids.org

Shannon RaymondOffice of Food & Nutrition Program

Department of Elementary & Secondary Education

SPONSOR:

Administrative and financial responsibility for the feeding site(s)

Responsible for meeting program regulations, completing paperwork

Receive reimbursement based on number of meals served at site(s)

Ways to participate in SFSP: Sponsor vs. Site

SITE:

The physical location of the feeding site

Responsible for meeting program requirements, including food safety

Provide supervision for program participants

To be a SFSP SPONSOR:

Public or private non-profit

School Food Authority (SFA)

College or university

Residential summer camp

Unit of local, county, municipal, State, or Federal Government

Community organization

Church

Tax exempt

Demonstrate financial and administrative ability to manage a program

Who can participate: Sponsor vs. Site

To be a SFSP SITE:

Operate in an eligible

area (determined by

sponsor)

Area eligible by

school data or census

data

Serve a specific group

of low-income children

Eligible by population

served

Sponsors must assume responsibility for the entire administration of the Program. A sponsor, at a minimum, will:

Attend the State agency’s training

Locate and recruit eligible sites

Hire, train, and supervise staff and volunteers

Competitively procure food to be prepared or a vendor for meals to be delivered

Monitor all sites

Prepare claims for reimbursement

Ensure sites are sustainable

Maintain all program documents for 3 years, plus current year

Sponsor responsibilities

Operate and serve food on approved days and times, as defined by

the site application

Adhere to food safety standards, health and sanitation requirements

Communicate regularly with sponsor about summer operations

Site responsibilities

If you are interested in learning more about becoming either a site

or a sponsor, ESE OFNP will be hosting trainings in April and May.

Email [email protected] for more information.

Open Site

Located in an eligible area

(determined by census or

school data)

Meals are available to all

children free of charge

Information on meal

availability must be

publicized in the

community

Site types- open vs. closed

Closed Site

Must establish eligibility

through income of attendees

(applications), or through area

eligibility

Identified low-income children

transported to a meal site that

is not determined “eligible”

Program provides recreational,

cultural, religious, or other

types of activities for a specific

group of children

Only open to enrolled children

(vs. community)

Eligibility for open sites

Area must be in an area where at least 50% of the children are

eligible for free or reduced-price school meals

School data

Census data

Eligibility for closed sites:

If not in an eligible area, at least 50% of enrolled children must be

from households which meet the income eligibility guidelines.

School-derived data

Completing a household application

Once established, eligibility determination is set for five (5) years

Determining site eligibility in SFSP

Becoming an SFSP Sponsor: Hockomock Area YMCA

Marykate Bergen

Director of Community Wellness

Hockomock Area YMCA

774-571-8029

[email protected]

Census data vs. school free and reduced data

– Open sites vs. closed sites

The need in Milford, MA

– 4,131 total student population

– 44% eligible for free and reduced priced meals

– 1,817 kids

Use CNOP, DESE, and USDA

resources

– FNS mapping tool

– Kickoff conference

Getting Started: Eligibility

14www.Meals4Kids.org

Trusted, known locations within community

– Existing partnerships

– Schools, libraries, youth centers

Considerations

– Accessibility/walkability

– Safety

– Cooler/food storage

– Space for meals and activities

– Air conditioning

Selecting Sites


Vendor partner: Milford Public Schools Food Services

– Knows the requirements inside and out

– Delivers meals safely

– Can accommodate daily adjustments

– Operates one of our sites

To Vend or Not to Vend


Traditional strategies

– Press releases, flyers, signs

– Local TV, radio, social media

Pound the pavement

– Churches

– Nonprofits

– ESL community liaisons

Blitz Day

– Work with CNOP

– Select day/time to “blitz” neighborhoods

– Bilingual volunteers

Market, Market, Market


Staffing

– Project Coordinator

– Site supervisors + 5/7 additional adult volunteers

– Teen and activity volunteers

– Temperature checks and meal count forms

Activities

– Fun, festive atmosphere

– Use volunteer expertise/interests

• Chess master

– Outside partners

– Books and literacy

A Day in the Life of a Site


6,350 meals in 2016 9,516 in 2017

Bring the meals to the kids

– Added a second meal to one of our closed sites

– Added the Library as a site on program days

– Donation partner (SMOC)

Market early and often

• Partner with schools beyond just a flyer home

• Present to groups (professional development days,

etc.)

• Reach those whom you might be missing

• Translation of materials

Lessons Learned from Year 1 to Year 2


Open sites are unpredictable

– Partner with a vendor who can accommodate changes often

– Use tracking system to your advantage

• Look for trends

Fear and stigma

– Make it fun, activities are the name of the game

Staffing is expensive

– Recruit volunteers, but train them like staff and have high

expectations

– Safety first, child protection

It’s all worth it!

Final Thoughts


Summer Meals Site: Meadowbrook Apartments


Violet Matós

Assistant Property Manager

Tel: 413.588.5283

[email protected]

Meadowbrook is an affordable housing

community with 252 units that houses a total

of 480 residents.

Meadowbrook has two playgrounds, a pool

and a large community room- plenty of space

to distribute lunches to the children in this

community.

POAH Communities hosts many USDA

summer and after-school meal programs

across our housing portfolio and they have

been very successful and meaningful to the

families involved.

MEADOWBROOK APARTMENTS


The Amherst Pelham Regional Schools (THANK YOU!)

Northampton Police Department

YMCA Summer Reading Program

Community Action Youth Program

Leeds School

Resident Volunteers

Outreach

• (2016) FIRST YEAR 714 MEALS SERVED

• (2017) SECOND YEAR 816 SERVED

COLABORATIONS AND SPONSORS

23

Fitness and Health Activities

Nutrition Program for Kids

Continue with the Summer reading

program

Family engagement /More parent

involvement

24

NEW PROGRAMING/COLABORATIONS FOR 2018

www.Meals4Kids.org

REWARDING

“ My budget is very tight

in the summer months,

especially having them

home all day, my

grocery bills goes up

and I struggle between

buying grocery's and

paying bills. Having this

program here really

helped a lot not only it

helped me balance my

budget it gave the boys

something else to do

while I was at work.

Please continue this

program it is so much

needed.”

Meadowbrook Parent

Characteristics of Good Sites

Staffing Matters

Teen Engagement

Signage

Outreach

Programming

Keys to Success


Leran Minc

Child Nutrition Outreach Coordinator – North Shore

Characteristics of A Good Site


Staffing Matters


Teen Engagement


Outreach


Signage


Programming


Outreach Materials

Find a Site Near You

Summer Meals Kick Off

Spring Webinars

Contact CNOP or DESE

Resources and Next Steps


Rosemarie Caward

Child Nutrition Outreach Coordinator – Central & Western


Resources: Find a Site Near You

SEARCH:

https://meals4kids.org/find-summer-meal-site

DOWNLOAD:

SummerEats app

CALL:

Food Source hotline: 1-800-645-8333

TEXT:

FOOD or COMIDA to 877-877

Site information for 2018 will be available in June

Resources: Outreach Materials


Sponsor Timeline

Door hangers

Posters

Brochures

Bookmarks

Postcards

Order materials:

www.Meals4kids.org

All new materials with new statewide

brand will be available this year!


• Sponsor Training Dates: April, May

• Webinars for Housing Properties: March, April

• Join our e-newsletter, Fresh Focus:

https://meals4kids.org/form/join-our-mailing-list

• Contact CNOP: 617-723-5000

Angela Brown, Child Nutrition Outreach Coordinator – Eastern

[email protected]

Rosemarie Caward, Child Nutrition Outreach Coordinator – Central & Western

[email protected]

Leran Minc, Child Nutrition Outreach Coordinator – North Shore

[email protected]

Resources: Training Dates & Webinars

• Contact DESE: 781-338-6480Shannon Raymond, Office of Food & Nutrition Program

[email protected]

Quest ions

Thank you!

Summer Meals 101 101 Webinar.pdf · 2018-02-06 · Summer Meals 101 An Introduction to the National...

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Transcript of Summer Meals 101 101 Webinar.pdf · 2018-02-06 · Summer Meals 101 An Introduction to the National...