Success in Implementing Data Teams B.R. Jones, PhD Professional Development Associate Fresno, CA...

Success in Implementing

Data Teams

B.R. Jones, PhD

Professional Development Associate

Fresno, CA

Bringing Coherence and Focus to

Teaching and Learning

© 2012 The Leadership and Learning CenterAll rights reserved. Copy only with permission.www.LeadandLearn.com

Focus

The right kind of continuous, structured teacher collaboration improves the quality of teaching and pays big, often immediate, dividends in student learning and professional morale in virtually any setting. Our experience with schools across the nation bears this out unequivocally.

~ Mike Schmoker, 2006

Focus Identify the “Top Ten” instructional priorities for your school or department or district for the coming year: Please circle your “Top Three”

In order to implement successfully your highest priorities, what are two specific changes you can make now - for the current school year - to improve your opportunities for success?


Please underline or circle words or phrases that particularly resonate with you:

Level 1 - Data Averse - “The use of data is unfair and evaluative. If we look at data at the student level, we violate their privacy. If we look at data at the teacher level, we violate their professionalism. Worst of all, if we emphasize student data, we encourage poor teaching and cheating. Whatever benefits there may be, the risks are greater and data analysis is just not worth the effort.”

Level 2 - Data Aware - “I’m willing to look at the data - perhaps at the school and district level. Sometimes it is interesting to see how students performed and how schools are different. But I can’t say that data analysis influences teaching and leadership. We certainly do not measure teaching and leadership - in fact, I’m not sure that measuring those qualities is even possible.”

Level 3 - Data Application - “We look at a variety of sources of student data, including state, local, school, and classroom-based assessments. We also look at teaching and leadership strategies, such as the time we allocate to various subjects and the frequency of feedback we provide to students. We regularly compare causes - teaching and leadership - with effects - student performance, and we have evidence that we adjust practices accordingly.”

Level 4 - Data Master - “We regularly use data to challenge our assumptions about teaching, leadership, and learning. We can think of specific changes we’ve made and mistakes we’ve made, and we can also think of specific instances in which we have affirmed our best practices, even if they were not very popular. Most importantly, we can identify how we have used our best practices to assist our colleagues in other schools and other systems. We use data not just to be more professional, but to improve the world of education.”

Level 5 - Data Inspiration - “Our students use data to provide self-assessment and immediate feedback and we have specific, compelling, and inspirational examples in which students challenge themselves to ever-higher levels of performance far beyond what traditional standards and testing would have accomplished.”

Identify specific words or phrases that contrast your present and future use of data:

Levels of Data Analysis – Self Assessment

Present Use of Data: Future Use of Data:


Consider the two essential questions of the implementation audit: Are we really using it? And is there strong evidence that it is directly related to improving student performance? Consider the professional learning initiatives in place in your school system, assessing the degree of implementation and the impact on student achievement.

Weed the Garden!

Write the names of your initiatives in the appropriate quadrants of the following matrix.

Lead Invest

Weed Evaluate

What implications does the matrix have for successful implementation of the Common Core State Standards?


The Data Team Process

Step 1:

______________ and______________ data.

Step 2:

______________ dataand ________________

needs.

Step 3:

____________, ___________,and ______________

incremental SMART goals.

Step 4:

_________________common

instructionalstrategies.

Step 5:

_________________results indicators.

Step 6:______________

and______________


Framework for Implementation

Leadership• Learn the Data Teams Process• Develop and Communicate the BIG Picture• Monitor the Process

Structure• Select and Train Data Team Leaders• Form Data Teams• Define Roles and Responsibilities

Organization• Schedule Data Team Meetings• Create an Assessment / Pacing Calendar• Display Results

Communication• Results• Process• Celebrate Results

What are the considerations for Data Teams implementation in my school or district? How can we connect the dots for our teachers?


Select Data Team Leaders

Who are the potential Data Team Leaders?

Data Team Roles and Responsibilities

Criteria Candidates

Understands standards and assessment

Understands Decision Making for Results process

Understands research-based strategies

Understands facilitation skills and strategies

Data Technician Data Wall Curator Recorder Gathers data from all

team members Creates

tables/charts/graphs that represent assessment results

Communicates results to appropriate stakeholders

Posts incremental assessment data

Manages the creation of a narrative (cause information) that accompanies the numbers (effect)

Takes minutes of the meeting using standard templates

Distributes minutes to team members and appropriate stakeholders

Timekeeper Focus Monitor Engaged Participant Makes sure team

follows pre-determined time frames

Keeps team members informed of available time per step

Keeps dialogue focused on step in the process

Reminds team of purpose when necessary

Responsibility of all team members

Contributes to dialogue Commits to decisions

of team Respectfully poses

questions Uses active listening

Data Team Roles


Create an Assessment / Meeting Calendar

Assessment/Meeting Calendar

Map out State/National Summative Assessments

Add school/district Benchmark dates Indicate Common Formative Assessment

Dates

Highlight Data Team Meeting dates to support all five steps of the process

August

September October November

December January February

March April May


Data Teams Implementation Action Plan

Action Plan

Our Strategy Date to be completed

Person(s) Responsible

Desired Outcome

Communicate Expectations

Form Data Teams

Appoint Data Team Leader

Schedule Data Team Leader / Administrator

MeetingsCreate

Assessment / Meeting Calendar

Create a system for posting Data Team charts and

graphsCreate Internal Communication

System

Create External Communication

Systems


Considerations for Monitoring Data Teams:

Who will monitor the Data Team? How often?

How will we monitor instruction?

How will feedback be given to the Data Teams?

Notes / Thoughts / Ideas for Implementation:

Implementation and Monitoring


Three Points to Remember:

Reflect

1)

2)

3)

Email Lissa: [email protected]

Visit Lissa’s website: www.lissapijanowski.com

Call Lissa: 1.866.399.6019 ext. 521

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Success in Implementing Data Teams B.R. Jones, PhD Professional Development Associate Fresno, CA...

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