SUBMISSION DATES - moa-home.commoa-home.com/moa2012/files/MOA2012_ExhibitorManual.pdf · SUBMISSION...

SUBMISSION DATES

In order to facilitate the smooth operations of this event, the Organisers request the kind cooperation of

all exhibitors to adhere strictly to the submission deadlines as listed below.

FORM NO. ORDER FORM SUBMISSION

DATES RETURN TO

1 Standard Shell Scheme 1 June 2012 Instant Tradeshows &

Exhibitions Sdn Bhd

2 Bare Space Construction 1 June 2012 Instant Tradeshows &

Exhibitions Sdn Bhd

3 Electrical on Hire 1 June 2012 Instant Tradeshows &

Exhibitions Sdn Bhd

4 Service Location Plan 1 June 2012 Instant Tradeshows &

Exhibitions Sdn Bhd

5 Furniture on Hire 1 June 2012 Instant Tradeshows &

Exhibitions Sdn Bhd

6 Performance Bond 1 June 2012 Instant Tradeshows &

Exhibitions Sdn Bhd

Please note that the organizer WILL NOT ATTEND TO any order forms submitted after 1800 hours

on 1 June 2012 and no further notice and/or reminders will be issued.

Organisers are NOT responsible for:

Any request / information not included in any collateral after the stipulated deadlines.

The lack of equipment and/or services accorded for late submission of order forms.

IMPORTANT CONTACTS

EXHIBITION VENUE

Sultan Ahmad Shah International Convention Centre

Jalan Putra Square 6, Putra Square Contact Person: Sharifah Fadzlin Binyahaya

25200, Kuantan Sales Coordinator

Pahang Malaysia Sales & Marketing Department

Tel: 609 565 9595 Email :[email protected]

Fax: 609 565 9500

Email : [email protected]

Web : www.thezenithhotel.com

ORGANIZER

Conference Secretariat

Malaysian Orthopaedic Association

Suite 2-2, 2nd Floor, Medical Academise of Malaysia

210 Jalan Tun Razak

50400 Kuala Lumpur Malaysia

Tel : 603 2242 0920 / 6016 2036018 Fax : 603 6207 6795


IMPORTANT AGENCIES

Majlis Perbandaran Kuantan

Jalan Tanah Putih,

25100 Kuantan,

Pahang Malaysia

Tel : 609 5121666 / 5121555 Fax : 609 5130644

Email: [email protected]

Bomba dan Penyelamat Pahang

Jalan Bukit Ubi, 25200 Kuantan,

Pahang Malaysia

Tel : 609 513 0994 / 609 513 7014 Fax : 609 515 9444


OFFICIAL BOOTH BUILDING CONTRACTOR

Instant Tradeshows & Exhibitions Sdn Bhd

No 48, Lot 5250, Kwantong Baru, Sungai Chua, 43000 Kajang

Tel : 603 8737 2699 Fax : 603 8733 2699

Email: [email protected] Website:www.instantexhibition.com

EXHIBITION TIMETABLE

BUILDING UP

12 June 2012 (Tuesday)

0900 – 2100 hours Official contractor built up

13 June 2012 (Wednesday)

1000 – 1800 hours Non Official contractors built up

14 June 2012 (Thursday)

1000 – 1800 hours Exhibitors moving in of exhibits

OPENING HOURS OF EXHIBITION

15 June - 16 June 2012 (2 days)

0830 – 1800 hours Opens to conference delegates

17 June 2012 (Sunday)

0830 – 1300 hours Opens to conference delegates

DISMANTLING


1400 – 1500 hours Exhibitors move out


1400 – 1900 hours Non Official contractors moving out of exhibits


1400 – 2300 hours Official contractors tear down of stands

• Organizer reserves the right to amend and alter the above.

RULES & REGULATIONS

EXHIBITION

1. Organizer: For details please refer to important contact

Venue: Sultan Ahmad Shah International Convention Centre

Jalan Putra Square 6, Putra Square

25200, Kuantan

Pahang Malaysia

Tel: 609 565 9595 Fax: 609 565 9500

Email : [email protected] Web : www.thezenithhotel.com

1. The exhibition hall is open to Exhibitors from 0830 – 1800 hours on show days. On the last day

of the show, the hall will be closed at 1900 hours sharp.

2. Failure to Exhibit

Any organization which, having signed a contract for exhibition space, fails to exhibit on actual day

whether or not for any reason of the Exhibitor’s own choosing and has not been released from the

Contract by the Organiser shall be liable for the full amount stated in the contract plus any additional

costs incurred by Organiser as a result of such failure to exhibit. These terms cannot be varied

under any circumstances.

3. Limitation of Liability

The Organiser shall not be liable for the safety of Exhibitors, their servants, agents, contractors or

invitees during the exhibition nor for any exhibits, articles or other property of whatever kind

brought into the exhibition by Exhibitors, their servant, agents, contractors or invitees or members

of the public.

The Organiser shall not in any event be held responsible for any restriction or conditions which

prevent the construction, erection, completion, alteration or dismantling of stands or the entry,

sitting or removal of exhibits, or for the failure of any services or amenities provided by the hall

owner or other third parties.

4. Exhibitor’s Insurance

Exhibitor’s shall make sure that they are fully covered by insurance including, but not restricted to,

all risks on their property, exhibits or articles of any kind, public liability and comprehensive

protection against any loss or damage caused by any circumstance whatsoever whether by reason of

fire, water, theft, accident or any other cause. The Exhibitor shall insure against, indemnify and hold

the Organiser harmless in respect of all costs, claims, demands and expenses to which the Organiser

may in any way subject as a result of any loss or injury arising to any person (including members of

the public or the Organisers staff, agents or contractors) or property howsoever caused as a result of

any act of default of the Exhibitor, his servants, agents or contractors or invitees. If the Organiser so

demands the Exhibitor shall provide proof to the Organiser that the Exhibitor has adequate

insurance cover. Exhibitors must ensure that their temporary staff and the staff servants, agents or

contractors are insured against claims for workman’s compensation. The period for which such

insurances shall be maintained shall run from the time the Exhibitor or any of his servants, agents or

contractors first enters the exhibition grounds, and to continue until he has vacated the exhibition

grounds and all his exhibits and property have been removed.

5. Pavilion / Group Stands

Contracting parties for pavilion stands are responsible of ensuring that all Exhibitors within their

group are fully aware of, and agree to abide by these Terms and Conditions and by the Rules and

Regulations of the Exhibition.

6. Subletting of Stands

The Exhibitor must not transfer, dispose of, part with or otherwise sublet the whole or any part of

his site, whether for financial consideration or otherwise. The Exhibitor must, if he is an agent,

distributor or licensee, state at the time of contract the names of the principals to be represented.

This does not prohibit an Exhibitor from displaying the products of a principal for whom he

becomes agent, distributor of licensee after the time of contract, with the prior written permission

from the Organiser.

7. Force Majeure

The Organiser shall not be liable by the Exhibitors by reason of any cancellation or part-time

opening of the exhibition, either as a whole or in part, for any non-performance of their obligations

under this contract for any amendments or alterations to all or any of the Rules and Regulations of

the Exhibition in each case to the extent that such occurrence is due to any circumstances not within

their control.

8. Payment Terms and Conditions

No Exhibitor will be allowed to occupy their space or stands until the Organiser has received full

payment. These terms cannot be varied under any circumstances.

9. Cancellation of Exhibition Space

In the event of the Organiser agreeing to any request for release from the contract, the Exhibitor will

be liable for all, or part, of the cost stated in the contract in accordance with the following scale.

Cancellation Period Exhibitor Pays

Cancellation made within 7 working days from the date of contract sign back 50% of cost

Cancellation made after 7 working days from the date of contract sign back 100% of cost

This scale of charges will apply only from the date the Organiser receives written notice by letter,

fax, or email. In addition to this scale, the Exhibitor will be liable for any specific cost incurred on his

behalf by the Organiser. These terms cannot be varied under any circumstances.

ADMISSION

1. The Organizers reserve the right to impose entrance fee should they deem necessary during the

exhibition days.

2. The Organizer reserves the right to refuse admission or to remove any person without giving a

reason during the build-up and tear down periods.

3. For safety reasons, minors below the age of 18 will not be allowed to accompany exhibitors nor

visitors into the exhibition halls on build-up and tear down period.

4. The organizer reserves the right to refuse admission or to remove any person from the venue without

giving a reason.

5. All exhibitors should register at the Information Counter on arrival at the exhibition centre to collect

their exhibitor passes. Collection date is on 14 June 2012, from 1000 – 1600 hours.

LICENSES

a) Films and Video Tapes

By governing laws of Malaysia, all films and videotapes, even if they originate from Malaysia, MUST

obtain the approval of the Censor Board. Clearance takes about six weeks but Exhibitors are advised

to send their films in good time with a covering note indicating “For exhibition purposes”. Exhibitors

should get this arranged by their local agents or contact the Official Freight Forwarders to handle

these procedures on their behalf. As inspectors might visit the site, please keep a copy of the

censorship certificate on hand during the exhibition. For direct enquiries, you can contact:

Lembaga Penapisan Filem Negara (Film Censor Board)

Kompleks Jabatan-jabatan Kerajaan

Parcel D, Tingkat 3, 62592 Putrajaya

Tel: (603) 2288 7450 / 2288 7588

Fax: (603) 2283 6495

STAND CONSTRUCTION

1. Official Booth Contractors

The Organiser has appointed official contractors for various services so as to ensure efficient and

regulated build-up and dismantling.

Instant Tradeshows & Exhibitions Sdn Bhd

No 48, Lot 5250, Kwantong Baru, Sungai Chua, 43000 Kajang

Tel: 603 8737 2699 Fax: 603 8733 2699

Email : [email protected] Web: www.instantexhibition.com

PIC: ALIFF

I. Exhibitors may appoint their own stand-building contractors subject to approval from the

organizer.

II. Exhibitors are responsible for making their own arrangements for services directly with our

official contractors.

III. The services of official contractors are for the convenience of Exhibitors, and the

Organiser will accept no liability in respect of any contract entered into between Exhibitors and

such contractors for the negligence or default of any such persons, their servants and agents.

2. Bare Stand Contractors

a) Exhibitors may appoint their own contractors who are registered for stand construction, but NOT

for electrical installation, which must be carried out, by the Organiser’s official contractor.

b) Exhibitors are responsible and liable for any such contractor’s observance of all Rules &

Regulations, including the strict observance of the build-up and tear down schedule.

The Organizer’s official contractor reserves the right to charge any such Exhibitors and/or

contractor who have violated any rule or regulation or delay in the build-up or tear down, and for

additional work required as a result of the violation.

c) All booth designs and construction must comply with guidelines, rules and regulations aid down

by the relevant government authorities, as well as both the Organiser’s and the exhibition hall

owner’s requirements.

d) Stand designs and layout plans must be submitted to the Organiser at least one (3) weeks prior to the

setup date of 12 June 2012. Upon the Organiser’s approval of the stand designs and layout plans, the

exhibiting company and their appointed contractor must submit the detailed drawings and

calculations of the proposed stand design to:

Conference Secretariat

Malaysian Orthopaedic Association

Suite 2-2, 2nd Floor, Medical Academise of Malaysia

210 Jalan Tun Razak

50400 Kuala Lumpur Malaysia

Tel : 603 2242 0920 / 6016 2036018 Fax : 603 6207 6795


Upon receipt of approval from the organizer, the exhibiting company and their appointed

contractor are required to submit 2 sets of the approved drawings and calculations to the Organiser.

a) Only upon approval can the exhibiting company commence work on site.

b) The booth must be constructed in accordance with the approved design and be ready within

the build-up period specified by the organizer.

c) The exhibiting company shall ensure that the booth is dismantled in a safe, systematic and

organized manner, within the specified dismantling period.

d) With regards to order issues in general, the rules and regulations stipulated in the Exhibitor’s

Handbook must be complied with.

3. Stand Boundaries and Design Restrictions

No Exhibitor may place any display material and exhibit or allow dividing wall or any part of their

stand design and fittings beyond their contracted boundary.

Any design for a structure exceeding 2.5m in height must be submitted for approval by 1 June 2012 and

will be considered on an individual basis. In any event, any design with height allowed and if

approved, this structure will be restricted to an area of 1 meter (3.28ft) away from the back and side

walls.

Open frontages: All stands, irrespective of height must have at least one-half of any

frontages facing an aisle open

.

Exhibitors occupying perimeter space must include in their design a back wall for their stand. Failure

to do this will result in the Organiser building this wall on the Exhibitor’s behalf and charging the cost

to the Exhibitor. Nailing, drilling and / or any other modification on the shell scheme panels are

strictly prohibited. Any damages done on the panel will be charged to the exhibitors.

5. Damage to Stand Structures and Exhibition Premises

No person under any circumstances shall cut into or through any floor covering or wall nor alter

any stand service structure except when authorized in writing by the Organiser.

6. Fire Regulations

All materials used in stand construction must be properly fireproofed to normal international

standard and also in accordance with local regulations.

Back Wall

1m

1m 1m Side Wall All exhibits over 2.5m must have prior

approval from the organizer Side Wall

7. Power Supply and Lighting

Supply Voltage: 415 volts 3 phase 4 wire systems with neutral point solidly earthed or 240 volts

single phase 2 wire systems. Both subjected to a variation of ± 5%.

Frequency: 50Hz with a variation maintained within ± 1%

Power Factor: Not less than 0.85 lagging

Neon Lights: Usage of neon lights is subjected to the approval from the organizer.

Should any Exhibitors use neon light without prior approval from the Organiser, strict action will

be taken against them.

Statutory Requirements: All electrical installation must comply with the existing Malaysian

statutory requirements of the country including:

a) Starting arrangement of motors:

All motors must have independent automatic protection against excessive current surges

using one of the following starters:

(i) Up to 3HP Direct on-line

(ii) 3 -10 HP Start-Delta

(iii) Above10HP Auto transformer

b) The Organizer’s official contractor must carry out all electrical installation work at the

exhibition.

c) Exhibitors requiring special arrangements (e.g. different voltages and frequency or special

connections to equipment) must gain approval from the organizer and carried out by their

own contractor. Exhibitors can also appoint the organizers official contractor.

The Organiser’s appointed licensed engineers prior to turning on the electricity supply must test all

electrical equipment. The Organiser / official contractor will not take any responsibility of any

failure due to connection done by outside contractors other than the official contractor.

EXHIBITS

1. Promotion during the Exhibition

Exhibitors are reminded not to place stickers’ signs or posters anywhere in the hall other than

within their own stand. Likewise, Exhibitor’s representative(s) may not distribute brochures,

invitations, etc. along the gangways or near the entrances. This is unfair to other Exhibitors and an

inconvenience to visitors.

2. Pirated Exhibits

Under no circumstances and due to regulation laws of Malaysian copyright Act, neither pirated nor

unlicensed exhibits are allowed to be exhibit in the exhibition.

3. Operating Machinery or Exhibits

a) Moving machinery must be fitted with safety devices and these safety devices may be removed

only when the machines are not in operation and not connected to the source of power.

b) No motors, engines, contrivances or power-driven machinery may be used without adequate

protection against fire disk.

c) All pressure valves or equipment under pressure must conform to safety standards and

regulations. Approval for its use is required.

d) All machinery or exhibits must submit the specification and gain approval from the organizer.

e) The Organiser reserves the right to determine the acceptance sound level and extend of

demonstrations for operating exhibits in the events of justifiable complaints from other

Exhibitors.

4. Dangerous Materials – the following are not allowed in the halls:-

a) Naked lights and lamps, or temporary gas.

b) Explosives, petrol, dangerous gases or highly inflammable substances.

c) Radioactive materials

d) Arms, guns, swords, ammunition and other goods of dangerous nature and goods prohibited

by the Laws of Malaysia.

5. Storage

Direct arrangements for the storage of empty and non-usable cartons and cases should be made

with the official stand contractors or freight forwarders. Otherwise, Exhibitors must arrange for

these to be transported back to their own premises before the first day of show (15 June 2012).

6. Replenishment of exhibits or stock

Exhibitors are only allowed to move-in exhibit/stock one hour before the exhibition open. Move-in

exhibit/stock through driveway or main entrance is strictly prohibited. Movement of exhibit/stock

in the hall during exhibition’s opening hours is strictly prohibited unless approve by the organizer.

MOVE – IN

1. Exhibit Height and Weight

Exhibitors should notify the Organisers of any items of machinery over the height limit of 2.5m or

exceeding 2000kg in weight by 1 June 2012.

SECURITY

1. Exhibitors and their staff will NOT be allowed into the exhibition hall after the show hours. If

your displays are very valuable or sensitive and you wish to hire security personnel to attend

to your stand exclusively during off show hours, please contact the Organiser for security

services. Please note that you may not use personnel from any other security agency.

2. All personnel in the exhibition hall must wear identification passes at all times. Exhibitor’s

passes and Temporary Passes are available from the Information Counter. This is strictly NON-

NEGOTIABLE for security purposes. Temporary Work Pass will be imposed with a minimum

deposit of RM10.00 each that is refundable upon return of the passes on the same day by 1400

hour. Exhibitors are strictly prohibited from exchanging passes and badges. The organizers

will confiscate all such passes with no further reasons provided. Should you require more

passes, kindly apply through the organizers.

3. For security & safety reasons, exhibit movement in or out of the hall during show hours is not

permitted, unless special approved by organizer.

4. Security guards will patrol the exhibition site in general but their duties will not include

specific attention to individual stands.

MOVE – OUT

1. Schedule


1400 hours Removal of Exhibit

1900 hours Hall close

2. Move-out Procedure

A moving-out form MUST accompany all exhibits and stock to be removed from the site on

17 June 2012. The form is obtained from the registration counter from 1200 hours on 17 June 2012.

Security personnel will verify the exhibits taken out at exit point.

ON – SITE SERVICES AND FACILITIES

1. Water and Waste

Exhibitors requiring water and waste should contact the Organiser about availability and costs by

submitting the relevant order form with a detailed plan for their requirements. The approved

supplier must do the extraction of water. Any damages incurred in this extraction of water will be

borne by the exhibitor.

2. Potted Plants & Flower Arrangements.

For control of hall-potted plant, NO outside plants are allowed into the hall. Exhibitors can rent

potted plants directly from the appointed Official Supplier.

3. Hall Management’s Special Conditions.

All Exhibitors are bound by the following conditions as laid down by the hall management of the

Sultan Ahmad Shah International Convention Centre.

(a) Exhibitors shall not bring any rodent, pest or vermin into the exhibition hall and shall not,

without the written consent of the hall owner / organizer, bring livestock or animals into

the hall unless they are connected with the purpose of the exhibition.

(b) The hall owner / organizer have the right to refuse entry to the facilities of any person

whose presence is, in the reasonable opinion of the hall management, undesirable.

4. Food & Beverage

Cafeterias and snack/drink counters will be set-up in the exhibition hall. NO outside food is

allowed to be brought into the exhibition hall.

5. Photographer

An official photographer has been appointed by Organiser. Exhibitors can contact Organiser

directly for photographic work required.

6. Unforeseen Occurrences

In the event of any occurrence not foreseen in these Rules and Regulations, the decision of the

Organiser shall be final.

INSTKUL-PF-045 INDEX 5 MOA 2012

STANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTHSTANDARD SHELL SCHEME BOOTH

Name of Exhibitor as it should appear on fascia (name board)

Company Name : Booth No:

NOTE: If the Exhibitors request to change fascia board name on site, RM 45.00

will be charged.

Signature: Date:

INSTKUL-PF-045 INDEX 3 MOA 2012

BARE SPACE CONSTRUCTION

Please tick [ X ] as appropriate.

( ) We have already contracted for Organizers' shell scheme.

( ) We will be building our own stand and enclose drawing, with dimensions, illustrating the design of our

stand. We understand that all electrical and piping installation must be carried out by the official contractors

and as exhibitor and contractor, agree to abide by all the Rules and Regulations of the exhibition, particularly in

respect of those stipulated in the term and regulation section of the Exhibitor Manual.

The following company will be our contractor for stand building and/or other display work.

Name of Company:

Person In Charge:

Address:

Telephone Fax

E-mail

Note:

1. Non-official contractor will be required to pay RM30.00 per square meter for administration fee.

2. The ORGANIZER reserves the right to stop any Exhibitor and/or their contractor from working within the

exhibition hall before their stand design drawings are approved.

3. All construction above 2.5m for height must be submitted to official contractor for approval. No Exhibitors may

place any display material and exhibit or allow dividing wall or any part of their stand design and fittings beyond

their contracted boundary.

4. All payments are to be in favor of Instant Tradeshows & Exhibitions Sdn Bhd.

(INSTKUL-PF-041)

.

TOTAL (RM)

40W Fluorescent Light 40Watt 94.00 110.00

Spotlight 100Watt 110.00 128.00

Longarm Spotlight 100Watt 117.00 135.00

Halogen Longarm Spotlight 50Watt 130.00 150.00

Floodlight 400Watt 280.00 323.00

Metal Halide 70Watt 385.00 443.00

Tracklight with 3nos.of Halogen Spot 150Watt 430.00 495.00

Halogen Downlight 50Watt 124.00 143.00

Round Tube 32Watt 130.00 150.00

13Amp/230V SPN Power Socket (Max 500watt) 108.00 125.00

13Amp/230V SPN Power Socket 185.00 213.00

15Amp/230V SPN Power Socket (Max 2000watt) - 124.00 143.00

30Amp/230V Single Phase - 273.00 315.00

30Amp/230V Three Phase - 845.00 975.00

Light Fitting Connection (per lighting) Max up to 100Watt 78.00 90.00

Temporary Power Supply for BARE SPACE STAND (BUILD-UP ONLY)

13 Amp Single Phase Socket

DEADLINE : 1-JUNE-2012

ELECTRICAL ON HIRE

MALAYSIAN ORTHOPAEDIC ASSOCIATION


15TH - 17TH JUNE 2012

42nd Annual General Meeting/Annual Scientic Meeting 2012

TOTAL AMOUNT

24 hrs using 142.00

95.00

210.00

650.00

60.00

100.00

83.00

145.00 190.00

295.00

330.00

95.00

215.00

QUANTITY

Deadline72.00

85.00

90.00

After

Deadline

On

Setup

Date

ELECTRICAL ITEMS & DESCRIPTIONS SPECIFICATIONOn or before

100.00

Unit Price (RM)

NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption are included

Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.

TERMS AND CONDITIONS

1. All items ordered are on rental basis & exhibitors will therefore have to be responsible and liable for any damage or loss.

2. All prices quoted include approval fee, installation, stanby maintenance and power consumption.exhibitors otherwise.

3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required safety regulations. Exhibitors

including those who provide their own lighting fixtures will be charged lighting connection fees accordingly.

4. POWER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above.

5. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload.

6. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Instant Tradeshows & Exhibitions Sdn Bhd otherwise it is not valid

There will be no refund for cancellation 7 days before the show day(s)

7. Where is not otherwise stated, the prices are for the duration of the exhibition day(s).

8. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due to exchange rate variance,

you will be responsible for reimbursing the relevant beneficiary.

9. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders.

10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services.

11. Exhibitors with very sensitive equipment are advised to bring their own stabilizer to cater for voltage or frequency fluctuation.

12. Any complaints regarding electrical rental/installations must be lodged the day before exhibition commences. Otherwise all items are deemed to have been received in good order.

13. Upon confirmation of order Cheque or cash should be made under:

Company name: Instant Tradeshows & Exhibitions Sdn Bhd

Bank : MAYBANK BERHAD

Account No : 5146 8210 5117 Swift Code : MBBEMYKL

We agree that your decision to accept or reject our application as final and conclusive.

Exhibition's Details

Exhibitor :_________________________________________________________ Booth No:_____________________ Person to Contact:__________________

Co. Address:_______________________________________________________________________________________________________________________________________

Tel :____________________________ Fax :______________________

Email :___________________________ Mobile No :_____________________

Signature:______________________

Please submit this form, before deadline to:

Project Personnel: ALIFF

TOTAL AMOUNT

(M) 017-9432249Project Personnel: ALIFF

Email : [email protected] (O) 03-87372699

(F) 03-87332699

(M) 017-9432249

(INSTKUL-PF-041)

.


SERVICE LOCATION PLAN

15TH - 17TH JUNE 2012



42nd Annual General Meeting/Annual Scientific Meeting 2012

NOTE: Charges for Lighting connections such as supply of cable terminating in a fuse switch / distribution box, electricalconsumption are included

Wiring and maintenance are the responsibility of the contactor appointed by the Exhibitor.


1. Sketch the location of your utilities, such as Lighting / Socket / Connection Point / Shelf / Furniture including your entitlement

for standard Shell Scheme Booth on the Form.

2. It is imperative that you complete this form as it will be used to install your requirement in the correct location before you arrive on site.

3. Please ensure that the position of the light are on the wall or on the fascia (unless your booth has an interior structure to which

they can be attached.

4. If the location plan of any service is not submitted, it will be placed at the descretion of the official contractor and any relocation will be charge to the exhibitor.



Exhibitor :____________________________ Booth No:___________Person to Contact:__________________

Co. Address:________________________________________________________________________________

Tel :____________________________ Fax :______________________

Email :___________________________ Mobile No :_____________________

Signature:______________________




(F) 03-87332699

(M) 017-9432249

INDEX 10

(INSTKUL-PF-040)

.

After

Deadline

93.60 108.00

110.50 127.50

130.00 150.00

32.50 37.50

169.00 195.00

78.00 90.00

117.00 135.00

143.00 165.00

52.00 60.00

130.00 150.00

123.50 142.50

390.00 450.00

572.00 660.00

71.50 82.50

156.00 180.00

7.80 9.00

143.00 165.00

91.00 105.00




Unit Price (RM)

QUANTITYOn Set Up

Date

FURNITURE ON HIRE

Banquet Table 3' x 6' 110.00

Alluminium Chair 70.00

Brochure Rack 285Lx285Wx1380H 120.00

Basket / Ashtray 6.00

High Showcase 1030Wx500Lx2500H 440.00

System Panel 1000Lx2500H 55.00

Bar Stool 900H 95.00

Low Showcase 1030Lx500Wx1000H 300.00

Shelf-Flat or Slope 1000Lx300W 40.00

Brown / Black PVC Sofa 710Dx760Wx760H 100.00

Normal Display Cube 540Lx540Wx730H 90.00

Tall Display Cube 500Lx500Wx1000H 110.00

Bar Table 6000x100H 130.00

Low Display Cube 600Lx600Wx500H 60.00

Alluminium Low Round Table 800Dx705H 100.00

Folding Chair 400Lx400Wx780H 25.00


Lockable Cupboard 1030Wx540Lx730H 85.00

On or before

Deadline

Information Desk 1030Wx540Lx740H 72.00

FURNITURE ITEMS & DESCRIPTIONS SPECIFICATIONS(MM) TOTAL

(RM)

15TH - 17TH JUNE 2012

91.00 105.00


1. All items ordered are on rental basis and exhibitors will therefore have to be responsible and liable for any damage or loss.

2. All prices quoted include approval fee, installation, stanby maintenance and power consumption.

3. All lighting connection works must be done by the Official Electrical Contractor. Without any exception, all electrical installation must confirm strictly to the required safety

regulations. Exhibitors including those who provide their own lighting fixtures will be charged lighting connection fees accordingly.

4. POWER POINTS ARE FOR NON-LIGHTING PURPOSES. Usage of such points for any lighting purposes will incur charges as stated rate above.

5. A socket must be used for one exhibit at a time. Multi-point connection is STRICTLY PROHIBITED to prevent the risk of power overload.

6. Kindly note that all orders have to be accompanied with full payment either in Cash or via Credit Card transaction to Instant Tradeshows & Exhibitions Sdn Bhd

otherwise it is not valid. There will be no refund for cancellation 7 days before the show day(s)

7. Where is not otherwise stated, the prices are for the duration of the exhibition day(s).

8. If payment is drawn in a foreign currency, please include the bank commission and please also note if the final amount received is less than the invoice amount due to

exchange rate variance, you will be responsible for reimbursing the relevant beneficiary.

9. A surcharge 50% will be imposed for all after deadline orders & on-site orders. Priority will be given to advance orders.

10. A surcharge of 100% of electrical equipment will be added if you require 24-hours operating services.

11 Any complaints regarding furniture rental/installations must be lodged the day before the exhibitions commences. Otherwise all items are deemed to have been received

in good order.

12. Upon confirmation of order Cheque or Cash should be made under :






Exhibitor :_________________________________________________________ Booth No:_____________________ Person to Contact:__________________

Co. Address:______________________________________________________________________________________________________________________________

Tel :____________________________ Fax :______________________

Email :___________________________ Mobile No :_____________________

Signature:______________________




(M) 017-9432249

TOTAL AMOUNT

Alluminium Chair 70.00


(F) 03-87332699

(INSTKUL-PF-040)

Please tick ( )as appropriate :

We do require Outside Contractor

We appointed Instant Tradeshows & Exhibitions Sdn Bhd as our Booth Contractor.

Please complete this form and return it to the Official contractor.If you are using a contractor other than the Official Contractor for your

booth construction and/or interior design.

Details of Stand Fitting Contractor / Stand Decorator

Name of Appointed Contractor

Address

Tel Fax

E-mail Mobile

Contact Person Job Title

Total(RM)

100.00 / sqm

BOOTH CONSTRUCTION CONTRACTORS FORMINSTKUL-PF-043

sqmRefundable Performance Bond1

30.00 / sqm

No. Item Unit Price (RM) Total Booth Area (Sqm)

sqmNon-refundable Adminstrative Fee2



15TH - 17TH JUNE 2012


PERFORMANCE BOND FORM


Please Note:

• For "Space only", please submit technical drawings in duplicate (original drawings and not facsimile copies) or email in JPEG

file to the Official Contractor([email protected]).

• For shell scheme booths,such drawings are only required if upgrading work is being carried out.

• All contractor other than the Official Contractor, must place a :

a. Refundable Performance Bond of RM100.00 per sqm

b.Non-refundable Adminstrative Fee of RM30.00 per sqm

c.Sign an undertaking to guarantee conduct,proper schedule of production and abservance of the exhibition and the

hall regulations.

• Upon confirmation of order Cheque or bank should be made under:





Company Name Booth No.

Address

Tel Fax

E-mail Date

Person In-charged Signature &

Company Stamp

INDEX 9

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