Student Success Program Review Update...•Ongoing monitoring of student success, referrals to on...
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Revised 8/24/2017 1 Student Success Program Review Update Veterans Resource Center (formerly Veterans Services) 2016-2017 Program/Service Description: Include Description/Mission Statement/Number of Years at COD/Benefits/Contact (source: Faculty/Dir/Coord/Dean – from AUR) Description: The Veterans Resource Center (VRC)/Veterans Services Program was established to assist eligible veterans, dependents and reservists in obtaining their VA educational benefits and achieving their educational goals. The VRC provides information on veterans’ benefits and services; assists applicants with completing applications and forms necessary for VA benefits; and assists veterans with referrals to other agencies and resources. College of the Desert is approved for the training of veterans, dependents, and reservists leading to a certificate, an Associate Degree or transfer to a four-year institution Mission Statement: The Veterans Resource Center (VRC) provides critical service and support for our veterans; active-duty, National Guard and Reserve military personnel; their spouses and dependents; and faculty and staff. We assist our veterans' transition back into civilian life as they learn to navigate the California Community College system; and support the success, retention and educational needs of our students. Number of Years at COD The Veterans Services Program began in the Fall 1973 with the U.S. Department of Education’s Veterans’ Cost- of-Instruction Program (VCIP) grant. The program has been supported through College of the Desert general fund, COD Foundation and community financial support. The BIGHORN Golf Club Charities Veterans Resource Center (VRC) was created and opened in August 2012 with a grant from the BIGHORN Golf Club Charities. In 1973 College of the Desert began with one full-time Veterans Program Coordinator/Counselor and one full- time Secretary. 1980 the Coordinator/Counselor position was lost due to funding and program continued with one full-time Secretary. Today, the Veterans program continues with one full-time Veterans Resource Specialist/School Certifying Official funded by the District and one full-time Veterans Counselor. Participants in the program/service receive the following benefits: •The Veterans Resource Center (VRC) processes all Veteran Educational Benefits and provides admissions and academic advising/counseling to ensure student veterans, active-duty, National Guard and Reserve military personnel, dependents, and spouses maximize their educational benefits and attain their certificate or/and degree. •Provide our veteran student academic and military transcript evaluation towards their educational goal transition. •Ongoing monitoring of student success, referrals to on and off campus support. •Work as a liaison between county, state and federal agencies in partnership with the veteran student. •One-on-One facilitation through the new student intake process to guarantee the veteran student Priority Registration (SSSP). •Ongoing academic monitoring towards their educational and new career goals.
Transcript of Student Success Program Review Update...•Ongoing monitoring of student success, referrals to on...
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Student Success Program Review Update Veterans Resource Center (formerly Veterans Services)
2016-2017
Program/Service Description: Include Description/Mission Statement/Number of Years at COD/Benefits/Contact (source: Faculty/Dir/Coord/Dean – from AUR) Description: The Veterans Resource Center (VRC)/Veterans Services Program was established to assist eligible veterans, dependents and reservists in obtaining their VA educational benefits and achieving their educational goals. The VRC provides information on veterans’ benefits and services; assists applicants with completing applications and forms necessary for VA benefits; and assists veterans with referrals to other agencies and resources. College of the Desert is approved for the training of veterans, dependents, and reservists leading to a certificate, an Associate Degree or transfer to a four-year institution Mission Statement: The Veterans Resource Center (VRC) provides critical service and support for our veterans; active-duty, National Guard and Reserve military personnel; their spouses and dependents; and faculty and staff. We assist our veterans' transition back into civilian life as they learn to navigate the California Community College system; and support the success, retention and educational needs of our students. Number of Years at COD The Veterans Services Program began in the Fall 1973 with the U.S. Department of Education’s Veterans’ Cost-of-Instruction Program (VCIP) grant. The program has been supported through College of the Desert general fund, COD Foundation and community financial support. The BIGHORN Golf Club Charities Veterans Resource Center (VRC) was created and opened in August 2012 with a grant from the BIGHORN Golf Club Charities. In 1973 College of the Desert began with one full-time Veterans Program Coordinator/Counselor and one full-time Secretary. 1980 the Coordinator/Counselor position was lost due to funding and program continued with one full-time Secretary. Today, the Veterans program continues with one full-time Veterans Resource Specialist/School Certifying Official funded by the District and one full-time Veterans Counselor. Participants in the program/service receive the following benefits: •The Veterans Resource Center (VRC) processes all Veteran Educational Benefits and provides admissions and academic advising/counseling to ensure student veterans, active-duty, National Guard and Reserve military personnel, dependents, and spouses maximize their educational benefits and attain their certificate or/and degree. •Provide our veteran student academic and military transcript evaluation towards their educational goal transition. •Ongoing monitoring of student success, referrals to on and off campus support. •Work as a liaison between county, state and federal agencies in partnership with the veteran student. •One-on-One facilitation through the new student intake process to guarantee the veteran student Priority Registration (SSSP). •Ongoing academic monitoring towards their educational and new career goals.
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Contact Person/Title/Phone Donni Prince, Veterans Resource Specialist Phone: 760-773-2536 Sandra Hauf, Veterans Counselor Phone: 760-862-1337
Population Served: Include Number/Eligibility (source: Faculty/Dir/Coord/Dean - from AUR) Number of Students Served:
Unduplicated Headcount: 591 Veterans 321 Reserves 18 National Guard 4 Dependents of Veterans 204 Dependents of Reservists 4 Dependents of Active Duty 40 Duplicated Student Contacts in SARS for Veterans Counselor & Veterans Resource Specialist:
• 1,154 Veterans Counselor Contacts • 1,035 Veterans Resource Specialist Contacts
o Paperwork, advising, etc.
2,189
BIGHORN Golf Club Charities Veterans Resource Center contacts: 6,049
Eligibility Requirements: Veteran, Active Duty Serviceperson, Reservist, National Guard, Veteran Dependent, Active Duty Dependent
VA Education Benefits: Veterans, Reservists or Dependents approved by VA
Cal-Vet Fee Waivers: Dependents of disabled veterans approved by a California County Veterans Services
FTES Generated (if applicable): N/A
Desribe how Program/Service align with and contributes to the College’s Mission: College of the Desert Veterans Resource Center collaborates with all areas on campus to facilitate the students’ transition into the college community smoothly. The Program’s primary goal is student success, in basic skills, career and technical education, certificate, transfer preparation, associate degrees, noncredit and distance education.This is exemplified with the care and concern that is shown to our students’ educational, vocational, and personal needs on an individual basis towards the transition to civilian life.
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Institutional Outcomes Program/Service Supports (Check all that apply). Source: College Catalog section “Who are we?” Personal and Professional Development
☒ 1. Self-evaluate knowledge, skills, and abilities. ☒ 2. Develop realistic goals. ☒ 3. Display habits of intellectual exploration, personal responsibility, and physical well being. ☒ 4. Demonstrate an understanding of ethical issues to make sound judgments and decisions. ☒ 5. Value diverse cultures and populations. ☒ 6. Value the feedback of others.
Program/Service Specific Outcomes
Assist veterans, currently serving military service persons and their dependents in accessing and achieving their educational goals. • COD Veterans Resource Center/Veterans Services participants will become self-advocates in accessing
their VA educational benefits and achieving their defined educational and personal goals.
Program Requirements from outside agencies (source: Faculty/Dir/Coord/Dean) • For Veteran and Dependent students receiving VA education benefits, they must adhere to the
Department of Veterans Affairs procedures, policies and requirements listed below. o California Education Code 66025.8 – Priority Registration o California Education Code 68075.5 – Residency Exemption o CFR (Code of Federal Regulations) Title 38 – Veterans Benefits o Section 702 of the Veterans Access, Choice And Accountability Act of 2014 (VACA)
• Principles of Excellence school o E.O. 13607 – Principles of Excellence for Educational Institutions Serving Service Members,
Veterans, Spouses, and other Family Members
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RESOURCES
Staffing for Program/Service: Include Funding Budget Level/Current Staffing Level (source: Faculty/ Dir/Coord/Dean)
Funding Budget:
GENERAL FUND Salaries & Benefits - (Veterans Resource Specialist) $114,738 Discretionary Costs $ 0 Total General Fund $114,738 Categorical/Restricted $ 2,800 Total $117,538
Total Funding: $117,538 Staffing:
Position # FT/PT Funding Source Veterans Resource Specialist 1 FT 100% District Veterans Counselor 1 FT SSSP and TRiO Veterans
Services Funds
Facilities (source: Faculty/ Dir/Coord/Dean) 1) List of all facilities (Please indicate if any of these were added last year): Veterans Services Program is located in the BIGHORN Golf Club Charities Veterans Resource Center (VRC). The VRC is in the Cravens Student Services Center Room 125 on the 1st floor The VRC consists of 2 offices, 1 for the Veterans Resource Specialist/VA School Certifying Official and the second office is for the full-time Veterans Counselor. Outside agencies (VA Vocational Rehabilitation Counselor, EDD Vet Reps, and VA Vet Center Outreach Specialist) utilize one of the two offices or table space on an as needed and space available basis. Front desk with a computer station is where individuals that come into the VRC are greeted and assistance provided to the community, potential new and current Veterans Program students. For VRC student use there are 4 computer stations, tables for studying and meetings, fax machine, copier/printer, coffee station and a small refrigerator for water.
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2) Assessment of adequacy of current facilities: The Veterans Resource Center serves over 591 unduplicated students in a space of 960 sq ft including staff offices.
The VRC serves as a study area; new student one stop; campus, community and peer resource center; COD Student Veterans Organization meeting location, and home away from home for our students.
There is an increasing high need for a separate quiet study area; in house tutoring in a quiet supportive environment; space for small group workshops to include career and resume writing, financial aid, transfer applications, and peer to peer mentors. A larger facility that would serve as a central location for all Veterans Services inside the Veterans Resource Center would include the Veterans Benefits Office, Veterans Counseling, Community partnerships, peer to peer mentoring, tutoring services and the TRiO-Veterans Student Support Services (VSSS) program. This one stop would serve our increasing numbers of veterans and dependents, without having to search for open facilities, impacting other areas, or send the veteran and/or dependent to other locations for services.
Equipment and Supplies (source: Faculty/ Dir/Coord/Dean) Equipment:
• 4 student computer workstations • 1 Veterans Resource Specialist Office • 1 Counselor Office • 1 front desk/computer workstation • 1 copier/printer • 1 fax machine • Mini fridge and coffee station
Supplies:
• No District funds were available or used for supplies. • Student Equity Funding was made available for purchasing office supplies. • Additional supplies needed to run the Center were donated by the VRC staff and students.
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Summary- Narrative Interpretation (source: Faculty/Dir/Coord/Dean) Staffing for Program/Service: The Certifying Official has been serving our Veteran student population for over 38 years, and in 2016 the Veterans Counselor became a full time position. District funds cover the salary and benefits for the Certifying Official and the Veterans Counselor is funded through SSSP and TRiO Veterans Services Funds. Due to increased responsibilities for VRC facuty and staff, a part-time secretary is needed to assist staff and students in the Veterans Resource Center, make appointments for the Veterans Counselor, prepare files for appointments, contacting students and keeping the student files up to date with contact information, transcripts, and other required paperwork. Assist with ordering and maintaining inventory of supplies, forms, reference material. This position would allow the Veterans Resource Specialist to dedicate more time to maintaining the Veterans Files, meeting required deadlines with the VA in reporting students’ enrollments, drops, tuition & fees, end of semester reporting of graduation, etc. Funding/Budget: College of the Desert Veterans Resource Center served 591 unduplicated count of students without a guaranteed funding source. Guaranteed funding and a larger facility are needed to cover the increasing number of veterans and dependents served. The college funds the salary of the Veterans Resource Specialist, provides the space for the Veterans Resource Center and the full-time Veterans Counselor is on grant funding. __________________________________________________________________________________________
COURSE INFORMATION (Complete only if Applicable)
N/A
PROGRAMS AND SERVICES ASSESSMENT SCHEDULE
Cycle II Comments Assessment Report & Discuss Implement Changes
Veterans Services 10/FA 11/SP 11/FA AR Completed
Cycle III Comments Assessment Report & Discuss Implement Changes
Veterans Services 12/SP 12/FA 13/SP AR Completed
Cycle IV Comments Assessment Report & Discuss Implement Changes
Veterans Services 13/FA 14/SP 14/FA AR Completed
Cycle V Comments Assessment Report & Discuss Implement Changes
Veterans Services 15/SP 15/FA 16/SP AR Completed
Cycle VI Comments Assessment Report & Discuss Implement Changes
Veterans Services 16/FA 17/SP 17/FA Implement changes
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Course Level Assessment Completed (source: Faculty & OAC Coordinator) Cycle I Comments Assessment Report & Discuss Implement Changes
N/A
Changes Implemented as a Result of the Assessments (source: Faculty/Dir/Coord/Dean No changes were implemented.
Student Success Data for Academic Courses if applicable (source: Office of Institutional Research)
N/A
Note: Retention is the percentage of students who remain in the course after the census date until the end of the term. Success rate is the percentage of students who earned a grade of A, B, C, or Cr in the class.
Summary - Narrative Interpretation (source: Faculty/Dir/Coord/Dean)
N/A
Staffing for courses if applicable (source: Office of Institutional Research) Subject = N/A
FT Headcount
PT Headcount
FTEFac FT
FTEFac PT
Total FTEFac FT and PT
% PT/FTEFac Total
FTEFac OL
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GOALS/ACHIEVEMENTS/CHALLENGES
Program/Service Goal Summary for year (source: Faculty/Dir/Coord/Dean) 1. Full time Veterans Counselor
o Met with funding from SSSP and TRiO Veterans Services (VSSS) grant funding 2. Part-time Veterans Secretary
o Not met 3. District funded supplies budget
o Not met 4. Conference/travel budget for training at annual conferences for the Veterans Resource Specialist
and the Veterans Counselor a. WAVES – Western Association of Veterans Education Specialists b. CCCCO Veterans Summit c. CSU & UC Transfer Conferences
o Not Met 5. Front reception desk/counter
o Not Met 6. 5 Computer workstations for student lab
o Met 7. Update Student Learning Outcomes to:
a. Students will have a defined educational goal by the second semester of their enrollment. b. Student will understand how to access their Education Benefits. c. Students will be knowledgeable about campus resources.
o Met 8. Create Veteran specific Probation Workshop
o Met on individual basis 9. Create New Veterans Program Student Workshop to meet SSSP Requirements
o Met on individual basis
Program/Service Accomplishments for year (source: Faculty/Dir/Coord/Dean) California Community Colleges Sonocent Veterans Resource Center Project
• Sonocent Audio Notetaker Program installed on all student used computers in the VRC. o Veterans trained by DSPS Staff to use Sonocent Program towards notetaking success
Program/Service Achievements for 2016-2017 – Veterans/Reserves/National Guard:
• 32 AA/AS Degrees earned • 17 Certificates awarded • 0 Registered Nursing graduates • 2 students earned Basic Peace Officer M III Certificates • 0 students earned Basic Peace Officer M-II Certificates • 3 students earned Basic Firefighter Certificates • 97 students on the Dean’s List • 35 students on the Honor Roll • 63 students on Veterans Office “Good Job”
o (“Good Job” letters recognize students who are not able to attend full-time. They must be in a minimum of 6 units with a 3.00 or better semester GPA)
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Veterans Scholarships • 62 scholarships for Veterans were awarded through our COD Foundation for a total of $ 62,000.
o Annexstad Scholarship 10 awards at $1,000 o Chernis Veterans Student Scholarship 5 awards at $1,000 o Deep Canyon Tennis Club 15 awards at $1,000 o Kinter Family Veterans Scholarship 5 awards at $1,000 o Landon Family Veteran’s Scholarship 7 awards at $1,000 o Veterans Scholarship 20 awards at $1,000
Veterans Services Media Coverage
• Congressman Raul Ruiz, M.D.’s Veterans University interview o KESQ-TV
May 18, 2017 Outreach/Professional Development/Conferences/Events participated/attended:
• COD Eastern Valley Center Outreach Monthly – 4th Wednesday of each month
Indio EVC Campus • Congressman Raul Ruiz, MD’s Congressional Veterans Advisory Board Member Meetings upon need
Palm Desert Office • Salvation Army’s Veterans Easy Access Program (VEAP) for the Coachella Valley Quarterly VEAP Meetings Annual Veterans Expo Monthly Steering Committee Meetings
• Congressman Raul Ruiz, MD Mobile Vet Centers Announcement September 1, 2016
American Legion, Palm Springs • Member of the Congressman’s Veterans Advisory Board • Spoke on behalf of COD Veterans Resource Center
• Inland Empire Veterans Education Collaborative Principles of Excellence Event September 22, 2016
CSU San Bernardino, San Bernardino • NAVPA – National Association of Veterans Program Administrator Annual Conference October10-13, 2016
San Diego, CA • Patriot Ride for our Heroes & Resource Fair October 21-22, 2016 (Friday & Saturday)
Southwest Church, Indian Wells • COD Veterans Resource Center Outreach booth
• Veterans Car Show and Resource Fair October 23, 2016 (Sunday)
Southwest Church, Indian Wells • COD Veterans Resource Center Outreach Booth\
• CACCRAO Region 9 & 10 Workshop November 4, 2016
COD
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• COD’s 8th Annual Veterans Day Ceremony November 10, 2016
COD Amphitheatre • Palm Springs 20th Annual Veterans Day Parade November 11, 2016
Palm Canyon Drive, Palm Springs • COD SVO Parade Entry
• 5th Annual Coachella Veterans Breakfast and Mini Fair November 12, 2016 (Saturday)
Veterans Park, Coachella • COD Veterans Resource Center Outreach Booth
• 2nd Annual USMC Desert Veterans Ball November 12, 2016 (Saturday)
Oasis Country Club, Palm Desert • Celebrating the USMC 241st Birthday
o USMC Desert Veterans non-profit organization was formed by former COD Student Veterans
• Citizens of Distinction – COD Foundation Academic Angels December 15, 2016
Renaissance Indian Wells • COD Foundation’s Academic Angels event
o Myles Kaye, Deep Canyon Tennis Club, was honored for creating the DCTC Friends Veteran Scholarships
o Plus 4 COD Student Veterans came in uniform Martin Flores, John Mejia, Bjorn Scott-Larson, Cuathemoc
Contreras • Congressman Raul Ruiz, MD Veterans Advisory Council Member January 19, 2017
Palm Desert District Office • Veterans University
o Program would provide training for veterans providers and veterans on key issues
• Congressman Ruiz’ Veterans University Planning Meeting February 16, 2017
Palm Desert District Office • Planning Meeting with Elena Kim, Field Representative
• San Bernardino Vet Center February 17, 2017
Colton, CA • Met with Yesenia Thomas, Veterans Outreach Specialist
• CCCCO Veterans Summit March 9-10, 2017
Sacramento, CA • VEAP 7th Annual Veterans Expo April 8, 2017
Riverside County Fairgrounds, Indio, CA • Participant and member of Planning Committee •
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• COD’s 1st Annual Veterans Graduation Celebration May 10, 2017
CSSC Multi-Purpose Room • Honored Veterans and Reservists/National Guard who are receiving degrees,
certificates and/or transferring to universities • Indio’s VFW & American Legion’s An Evening of Recognition & Awareness May 13, 2017
JW Marriott Desert Springs Resort, Palm Desert, CA • Congressman Raul Ruiz, MD – 2nd Annual Veterans University May 20, 2017
Convention Center, Palm Spring, CA • Planning Committee and Presenter
• East Valley Veterans Memorial Day Ceremony May 29, 2017
Coachella Valley Cemetery, Coachella • Presented wreath on behalf of COD & Dr. Kinnamon
COD Student Veterans Organization:
• Created Fall 2008 Student Veterans Of America Organization Chapter Member Bi-Weekly Meetings 8th Annual COD Veterans Day Ceremony
November 10, 2016 Palm Springs Veterans Day Parade
November 11, 2016 Salvation Army Bell-Ringers
Saturday, December 10, 2016 Macy’s Palm Desert Town Center
Participated in COD ASCOD Club Olympics May 4, 2017
• COD Boone Football Field • Champs for the 5th year in a row!
Memberships/Professional Development of Veterans Services Staff:
• Congressman Rau Ruiz, MD Veterans Advisor Council Member • VEAP - The Salvation Army’s Veterans Easy Access Program for the Coachella Valley • NAVPA - National Association of Veterans Program Administrators • WAVES – Western Association of Veterans Education Specialists
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Student Success Data -Program/Service (source: Office of Institutional Research) COD Research Page Statistics Year Veteran Students
• (Unduplicated Headcount does not include Reserves, National Guard or dependents) 2012-13 248 2013-14 352 2014-15 378 2015-16 360 2016-17 370 Grand Total 1,708
Program/Service Challenges: (source: Faculty/Dir/Coord/Dean) Staffing for Program/Service: Limited staffing is not sufficient to serve the growing Student Veteran population at College of the Desert. Additional resources are needed to meet the Student Success and Support Program (SSSP) requirements, allowing all eligible Veterans to fully access their Registration Priority and VA benefits in a timely manner. Funding/Budget: Limited District, Foundation, SSSP and Student Equity funding limits our travel and training to conferences that would provide current knowledge in the area of veterans services including transfer, disability and VA certification. A part-time secretary is needed to assist staff and students in the Veterans Resource Center, make appointments for the Veterans Counselor, prepare files for appointments, contacting students and keeping the student files up to date with contact information, transcripts, and other required paperwork. Assist with ordering and maintaining inventory of supplies, forms, reference material. This position would allow the Veterans Resource Specialist to dedicate more time to maintaining the Veterans Files, meeting required deadlines with the VA in reporting students’ enrollments, drops, tuition & fees, end of semester reporting of graduation, reconciling tuition & fees payments from the VA, etc. Department of Veterans Affairs (VA) statistics According to the Department of Veterans Affairs Office of Actuary Veteran Population Projection Model 2011: “With the significant enhancement of data and advanced modeling methods, the VetPop2011 projected more living Veterans in the future compared to previous projections from earlier VetPop models. The projected Veteran population increases include both the women Veteran and minority Veteran populations. Compared to the overall U.S. population, the Veteran population is getting younger, especially for the male Veterans. Another noticeable trend for the Veteran population is the projected higher growth in the Southern and Western regions.” (http://www.va.gov/vetdata/Veteran_Population.asp) The following maps identity California and Riverside County as leading the Nation in Veteran Population. These Veterans may be eligible to use their GI Bill® education benefits for the next 10 to 15 years. Based on these maps, College of the Desert should be proactive in strategic planning for staff and services to address the possible growth in the Student Veterans population.
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Riverside County projected population as of 09/30/17 at 128,680 (3rd largest County Veteran Population in California)
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California’s projected population as of 09/30/17 at 1,681,730 Rank 1st in state & territories.
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Program/Service Objectives/Goals for 2017-18 (source: Faculty/Dir/Coord/Dean) To provide effective and timely services to our Veteran Students the following is needed:
1. Part-time Veterans Secretary 2. Increase District funded supplies budget 3. Conference/travel budget for training at annual conferences for the Veterans Resource Specialist
and the Veterans Counselor a. WAVES – Western Association of Veterans Education Specialists b. NAVPA – National Association of Veterans Program Administrators c. CCCCO Veterans Summit d. CSU & UC Transfer Conferences
4. Front reception desk/counter 5. Install assistive technology on VRC student computers
a. Dragon b. Kurzweil 3000 c. Scanner to be used with Kurzweil 3000 d. Read & Write
6. Increase One-on-One Tutoring a. Student Equity Funding
Program/Service Objectives/Goals for 2018-19 (source: Faculty/Dir/Coord/Dean) Continue with any of the Objective/Goals from 2017-18 that were not met. Larger Veterans Resource Center facility to house the two College of the Desert programs that assists veterans and their dependents: Veterans Services and TRiO Veterans Student Support Services (VSSS) programs. This area would include a quiet study room, computer room, in-house tutoring in a quiet area; space for small group workshops, lounge area, offices for 2 couselors (Veterans Services & TRiO VSSS), 2 director’s office (Veterans Services once it becomes a categorical funded program & TRiO VSSS), VA School Certifying Official/Veterans Resource Specialist and an area/office for off campus Vet Reps. If such a facility was created, we may be eligible to apply for VA’s VetSuccess on Campus (VSOC) program where the VA provides a part-time VA Vocational Rehabilitation Counselor, along with a VA Vet Center Outreach Coordinator to approved schools aims to help Veterans, Servicemembers, and their qualified dependents succeed and thrive through a coordinated delivery of on-campus benefits assistance and counseling, leading to completion of their education and preparing them to enter the labor market in viable careers.
Completed By: Donni Prince, Veterans Resource Specialist Sandra Hauf, Veterans Counselor Date: September 26, 2017
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PROGRAM REVIEW UPDATE Program Name: Veterans Resource Center/Veterans Services 1. Staff Needs
NEW OR REPLACEMENT STAFF (Administrator, Faculty or Classified) 1
* TCP = “Total Cost of Position” for one year is the cost of an average salary plus benefits for an individual. New positions (not replacement positions) also require space and equipment. Please speak with your college Business Officer to obtain accurate cost estimates. Please be sure to add related office space, equipment and other needs for new positions to the appropriate form and mention the link to the position. Please complete this form for “New” Classified Staff only. All replacement staff must be filled per Article I, Section C of the California School Employees Association (CSEA) contract.
1 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “reason” section of this form.
List Staff Positions Needed for the upcoming Academic Year. Please justify and explain each faculty request based on rubric criteria for your college. Place titles on list in order (rank) or importance.
Indicate (N) = New or (R) = Replacement
Annual TCP*
1. Veterans Secretary – Part-time 29.5 hours – Range 7 Reason: A part-time secretary is needed to assist staff and students in the Veterans Resource Center, make appointments for the Veterans Counselor, prepare files for appointments, contacting students and keeping the student files up to date with contact information, transcripts, and other required paperwork. Assist with ordering and maintaining inventory of supplies, forms, reference material. This position would allow the Veterans Resource Specialist to dedicate more time to maintaining the Veterans Files, meeting required deadlines with the VA in reporting students’ enrollments, drops, tuition & fees, end of semester reporting of graduation, reconciling tuition & fees payments from the VA, etc.
N
$44,000
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Program Name: Veterans Resource Center/Veterans Services 2. Equipment (excluding technology) Needs Not Covered by Current Budget 2
List Equipment or Equipment Repair Needed for the upcoming academic year. Please list/summarize the needs of your unit on your college below. Please be as specific and as brief as possible. Place items on list in order (rank) or importance.
*Indicate whether Equipment is for (I) =
Instructional or (N) = Non-Instructional purposes
Annual TCO**
Cost per item
Number Requested
Total Cost of Request
1. Reception Desk Reason: The front desk of the Veterans Resource Center needs to be replaced with a reception desk/counter for the security of student records that are being processed and to have an area for students to sign in as they come into the center.
N
$1,500
1
$1,500
* Instructional Equipment is defined as equipment purchased for instructional activities involving presentation and/or hands-on experience to enhance student learning and skills development (i.e. desk for student or faculty use). Non-Instructional Equipment is defined as tangible district property of a more or less permanent nature that cannot be easily lost, stolen or destroyed; but which replaces, modernizes, or expands an existing instructional program. Furniture and computer software, which is an integral and necessary component for the use of other specific instructional equipment, may be included (i.e. desk for office staff). ** TCO = “Total Cost of Ownership” for one year is the cost of an average cost for one year. Please speak with your college Business Officer to obtain accurate cost estimates. Please be sure to check with your department chair to clarify what you current budget allotment are. If equipment needs are linked to a position please be sure to mention that linkage.
2 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “reason” section of this form.
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Program Name: Veterans Resource Center/Veterans Services 3. Technology (Computers and equipment attached to them) ++
Needs Not Covered by Current Budget: 3 NOTE: Technology: excludes software, network infrastructure, furniture, and consumables (toner, cartridges, etc.)
Annual TCO* EQUIPMENT REQUESTED
Place items on list in order (rank) or importance.
New (N) or
Replacement (R)?
Program: New (N) or Continuing
(C) ?
Location (i.e. Office,
Classroom, etc.)
Is there existing
Infrastruc-ture?
How many users
served?
Has it been repaired
frequently?
Cost per item
Number Requested Total Cost of Request
1. Touch Screen Computer for SARS check-in system Usage / Justification
N C Veterans Resource
Center N 300 NA
$1,500 1 $1,500
* TCO = “Total Cost of Ownership” for one year is the cost of an average cost for one year. Please speak with your college Business Officer to obtain accurate cost estimates. Please be sure to check with your department chair to clarify what you current budget allotment are. If equipment needs are linked to a position please be sure to mention that linkage. Please speak with your Microsupport Computer Supervisor to obtain accurate cost estimates. ++ Technology is a computer, equipment that attaches to a computer, or equipment that is driven by a computer. Remember to keep in mind your college’s prioritization rubrics when justifying your request.
3 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “justification” section of this form.
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Program Name: Veterans Resource Center/Veterans Services 4. Facilities Needs Not Covered by Current Building or Remodeling Projects*4
List Facility Needs for the upcoming academic year. (Remodels, Renovations or added new facilities) Place items on list in order (rank) or importance.
Annual TCO* Total Cost of Request
1. N/A Reason:
2. Reason:
3. Reason:
4. Reason:
5. Reason:
6. Reason:
* Please contact your college VP of Business or your Director of Facilities, Operations and Maintenance to obtain an accurate cost estimate and to learn if the facilities you need are already in the planning stages.
4 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “reason” section of this form.
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Program Name: Veterans Resource Center/Veterans Services
5. Professional or Organizational Development Needs Not Covered by Current Budget*5
List Professional Development Needs for the upcoming academic year. Reasons might include in response to assessment findings or the need to update skills to comply with state, federal, professional organization requirements or the need to update skills/competencies. Please be as specific and as brief as possible. Some items may not have a cost per se, but reflect the need to spend current staff time differently. Place items on list in order (rank) or importance.
Annual TCO*
Cost per item
Number Requested
Total Cost of Request
1. Travel to annual WAVES (Western Association of Veterans Education Specialists) Conference for Veterans Resource Specialist and Veterans Counselor
Reason: Update skills and knowledge on VA regulations and veterans issues $2,000 2 $4,000
2. Travel to annual CCCCO Veterans Summit for Veterans Resource Specialist and Veterans Counselor.
Reason: Update skills and knowledge on VA regulations, Cal-Vet regulations and veterans issues
$1,200 2 $2,400
3. Travel to annual CSU Transfer Counselors Conference for Veterans Counselor and Veterans Resource Specialist
Reason: Update on changes for transfer requirements to CSU’s and Veteran specific transfer admissions requirements
$500 2 $1,000
4. Travel to annual UC Transfer Counselors Conference for Veterans Counselor and Veterans Resource Specialist
Reason: Update on changes for transfer requirements to UC’s and Veterans specific transfer admission requirements
$500 2 $1,000
5. Travel to Veterans Region IX meetings for Veterans Resource Specialist Reason: Updates on information from the CCC Chancelor’s Office
$100 4 $400
6. Travel to CCC Veterans Counselors and Staff meeetings for Veterans Counselor and Veterans Resource Specialist
Reason: Specific information relating to counseling and advising veteran students cohort.
$200 2 $400
*It is recommended that you speak with Human Resources or the Management Association to see if your request can be met with current budget. 5 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “reason” section of this form.
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Program Name: Veterans Resource Center/Veterans Services 6. Student Support Services (see definition below**)
Services needed by your Program over and above what is currently provided by student services at your college. These needs will be communicated to Student Services at your college6
List Student Support Services Needs for the upcoming academic year. Please list/summarize the needs of your unit on your college below. Please be as specific and as brief as possible. Not all needs will have a cost, but may require a reallocation of current staff time. 1. Supplies Budget - increase budget to $3,000 Reason: Additional supplies needed to run the Center were donated by VRC staff and students. Increase of $500 from the 2017-18 district budget allotted to Veterans Resource Center. 2. Food, snacks, coffee & water for meetings and emergency needs Reason: Food pantry is greatly needed for veterans and dependents on limited resources, but utilize the VRC as a home away from home while on campus for classes often missing breakfast, lunch and/or dinner.
**Student Support Services include for example: tutoring, counseling, international students, EOPS, job placement, admissions and records, student assessment (placement), health services, student activities, college safety and police, food services, student financial aid, and matriculation.
6 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “reason” section of this form.
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Program Name: Veterans Resource Center/Veterans Services 7. Library Needs Not Covered by Current Library Holdings 7 Needed by the Program over and above what is currently provided. These needs will be communicated to the Library
List Library Needs for the upcoming academic year. Please list/summarize the needs of your unit on your college below. Please be as specific and as brief as possible. Place items on list in order (rank) or importance. 1. N/A Reason:
2. Reason:
3. Reason:
4. Reason:
5. Reason:
6. Reason:
7 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “reason” section of this form.
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Program Name: Veterans Resource Center/Veterans Services
8. Learning Support Center Services Not Covered by Current budget *.
List Learning Support Center Services Needs If your unit is responsible for running a learning support center such as the Writing and Reading Center, the Math Learning Center, Computer lab or similar learning support center please address those needs here. These do not include laboratory components that are required of a course. Place items on list in order (rank) or importance.
Total Cost of Requests If the cost is the responsibility of an administrative unit you do
not need to list it here.
Cost per item
Number
Requested Total Cost
Ongoing (O) or one-time (OT)
cost
1. N/A Reason:
2. Reason:
3. Reason:
4. Reason:
5. Reason:
*It is recommended that you speak with your college IMC and/or Lab Coordinators to see if your request can be met within the current budget and to get an estimated cost if new funding is needed.
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Program Name: Veterans Resource Center/Veterans Services 9. OTHER NEEDS not covered by current budget 8
List Other Needs that do not fit elsewhere. Please be as specific and as brief as possible. Not all needs will have a cost, but may require a reallocation of current staff time. Place items on list in order (rank) or importance.
Annual TCO*
Cost per item
Number Requested
Total Cost of Request
1. N/A Reason:
2. Reason:
3. Reason:
4. Reason:
5. Reason:
6. Reason:
Completed by: Date:
8 If your SLO assessment results make clear that particular resources are needed to more effectively serve students please be sure to note that in the “reason” section of this form.
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