Student Discipline

C4A-DI01:Student Discipline

Agenda:- Create/update Incident Log and escalation to HEP- Conduct counselling, escalate counselling case- Assign new counsellors- Generate counselling reports

Refer to Online Help for more details

Disciplinary Offence Counseling

Process Flow

Create Incident Log

Update Incident Log

Escalate to HEP

Conduct Counseling

Escalate Counseling

Case

Generate Counseling

Report

Assign New Counselors

Student Discipline

Create/Update Incident Log and Escalation to HEP

C1-DI01:Create/update incident discipline log and escalation to HEP

• Description:– This function allows teacher to Create and

update Incident log and escalation to HEP.

• Granted Role: – Discipline Teacher, Principal

• Menu Path: – Student Discipline > Discipline Incident/ Issue

Log

Disciplinary Offence Counseling

Process Flow

Create Incident Log

Update Incident Log

Escalate to HEP

Conduct Counseling

Escalate Counseling

Case

Generate Counseling

Report

Assign New Counselors

How to use

1. Navigate to the screen via menu path

2. Click Add new value

3. Enter reference data

4. Enter detail data

5. Save

Refer also to Online Help

Navigate

Click Add a New Value

Prompt for School

Select the School

Discipline Teacher and Principal can only prompt for their own school

Fill up the field

Select a Student

Discipline Teacher and Principal can see all the student in their school

Add Log Offence

Choose Offence

Select Offence from List

Discipline Teacher and Principal can prompt for all offence (Light and Severe)

Select Type of Offence Status

Select ‘New’ if Offence is New

Select Type Of Offence Status

List of Offence Status :1) Select ‘New’ when logging case for first time2) Select ‘Confirmed’ to confirm the case3) Select ‘Void’ to cancel the case4) Select ‘Closed’ to close the case

List of Offence Status :1)Select ‘New’ when logging case for first time;

this status is defaulted2)Select ‘Confirmed’ to confirm the case3)Select ‘Void’ to cancel the case4)Select ‘Closed’ to close the case5)Select ‘Escalated’ to escalate case to MOE

HEP

Fill up the rest of the fields

Add Attachment

Upload attachment

View or Delete Attachment

Save the Offence Log

When Click Save, Reference Number will be generated in following format : Institution / DIS=Discipline / 4 digit school code / YYYYMMDD with two running digit

Update Offence Status

Change Offence Status to ‘Confirmed’. Note that field are not editable anymore if Offence Status is ‘Confirmed’

Escalation to HEP

Check the check box to escalate to HEP and click ‘Save’. Make sure Offence Status is changed to ‘Escalated’

Student Discipline

Conduct School Counselling and Escalation

C1-DI03:Conduct School Counselling

• Description:– This function allows Counsellor to create

School Counselling Log for Student whom required Counselling

• Granted Role: – School Counsellor and School Counsellor

Head

• Menu Path: – Student Discipline > School Counselling Log– Reporting Tools > Query > Query Viewer

Disciplinary Offence Counseling

Process Flow

Create Incident Log

Update Incident Log

Escalate to HEP

Conduct Counseling

Escalate Counseling

Case

Generate Counseling

Report

Assign New Counselors

How to use

1. Navigate to the screen via menu path

2. Click Add new value

3. Enter reference data

4. Enter detail data

5. Save

Refer also to Online Help

Navigate

Add A New Value

Prompt for School

Select School

School Counsellor can only prompt for their own school.

Select Counselling Type

Select ‘Individual’ for individual Counselling cases or ‘Group’ for group Counselling cases

Select Service Type

Select Counselling Reason

Select Type of AcceptanceList type of Acceptance :1) Select ‘Invited’ if student are being

invited to counselling session2) Select ‘Referred’ if case are referred

from Discipline Teacher/Principal3) Select ‘Voluntary’ for Student whom

attend counselling voluntary

Prompt for Student

Select Student from the List

School Counsellor can prompt for all student under their campus

Fill in Counselling records

Click ‘+’ to add new counselling session

Terminate Counselling Session

Tick on here to terminate Counselling Session and Click ‘Save’. **Note**: Make sure to change School Counselling Status to ‘Closed’ to indicate that counselling has been completed and requires no further session

Escalate Counselling Case to BKK

First Step: Change status to one of the following.By default the status will be ‘New’ as cases is new.1) Select ‘Escalated’ if cases need

to be escalated to BKK. But make sure BKK counsellor is appointed before saving this case.

2) Select ‘Pending’ if counselling is still on going

3) Select ‘Closed’ to close the case

Second Step: Prompt for BKK counsellor and click save. Email will be generated to BKK counsellor; CC: School counsellor

Sample of Counselling Email

Student Discipline

Assign New Counsellor

C1-DI04:Assign School Counsellor

• Description:– This function allows School Counsellor Head

to assign Counselling cases to other school Counsellor.

Granted Role: – School Counsellor Head

• Menu Path: – Student Discipline > School Counselling Log-

All

Disciplinary Offence Counseling

Process Flow

Create Incident Log

Update Incident Log

Escalate to HEP

Conduct Counseling

Escalate Counseling

Case

Generate Counseling

Report

Assign New Counselors

How to use

1. Navigate to the screen via menu path

2. Search for existing Counselling Cases within School

3. Assign New School Counsellor

4. Save

Refer also to Online Help

Search and Navigate

First Step: Navigate.

Second Step: Click on search

Select the case

Counselling Head can only see cases that is logged by School Counsellors in the school

Prompt for Counsellor

Select Counsellor

Only School Counsellor under same campus will be shown here

Save Counselling Log

Student Discipline

Generate Counseling Reports

C1-DI05:Generate Counseling Reports

• Description:– This function allows school counseling head

to run counseling summary report

• Granted Role: – School Counseling Head

• Menu Path: – Reporting Tools > Query > Query Viewer

How to use

1. Navigate to the query view

2. Search for query name

3. Run to HTML or excel

4. Save to local folder

Refer also to Online Help

Disciplinary Offence Counseling

Process Flow

Create Incident Log

Update Incident Log

Escalate to HEP

Conduct Counseling

Escalate Counseling

Case

Generate Counseling

Report

Assign New Counselors

Generate Counselling report

Second Step: Type in ‘ MOE_DI_SCHCSL’ to find school counselling report

First Step: NavigateThird Step: Click on HTML or Excel to run the report

**Report is only for School Counselling head**

View Counselling report

Specify End date, Start date and Prompt for own Campus then click on View result to see the report.

Important Notes

End of Presentation

Thank You