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Street Naming and

Numbering Procedure

rocedure 2016

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CONTENTS PAGE

Version History....................................................................................…...3

1. Position Statement ……………………………………………………….…...4

2. Application for Street Naming and Numbering……………………….….....5

3. Naming Streets .................................................................................…....5

4. Re-naming a street…………………………………………………….……....7

5. Naming of existing Unnamed Streets…………………………………..……7

6. Numbering/Naming of properties …………………………………….……...8

7. Postcodes …............................................................................................9

8. Notifications…………………………………………………………….……....9

9. Street Nameplates ………………………………………………………..…..9

10. Charging for the Street Naming and Numbering Service …………….....10

Appendix A .....………………………………………………………………...10

Appendix B …………………………………………………………………….11

Appendix C …………………………………………………………………….12

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Version History

Version Date Description Status

0.1

May 2016 First Draft Draft

0.2

6 September 2016

First Issue Chief Executive Approved

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1. Position Statement

It is the statutory duty of the Council to provide the function of Street Naming and

Numbering for Daventry District under the Public Health Act 1925 sections 17 to

19. This Street Naming and Numbering Procedure will define the approach of

Daventry District Council to ensure that all properties within its district are

accurately addressed in the Local Land and Property Gazetteer and all streets

are appropriately named. This is becoming increasingly important as it allows:

Emergency Services to find a property quickly – delays can cost lives and

money

Mail to be delivered efficiently and goods by carriers

Visitors to locate their destination

Delivery of Council Services

Central address base for all council services

Allows all National Services to work from one official address base – NAG

(National Address Gazetteer)

The Council is obliged to maintain a central database of street names and

property addresses (the Local Land and Property Gazetteer) using the British

standard of addressing, known as B7666. All addresses created must adhere to

this standard.

Daventry District Council has the legal powers to allocate names and numbers,

and ensure that the allocated name and number is clearly displayed on both

residential and commercial properties.

All types of developments are subject to Street Naming and Numbering. This

may lead to delays for the developer if addresses are not applied for as service

providers may require a full address before connecting services. Legal

transactions or sales may also be delayed until they can be identified by a street

name and number or a full postal address.

Where street names and/or numbers have been assigned unofficially by a

developer or other persons the council have the authority to re-issue street

names and numbers. This is also applicable where sub-divisions occur for both

residential and commercial properties.

The Street Naming and Numbering Authority have the responsibility for the final

approval of a street name.

Royal Mail will not assign a postcode until the Local Authority has notified them of

the official address as the Street Naming and Numbering Authority.

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2. Application for Street Naming and Numbering

It is advised that developers consult the Council at the earliest opportunity,

preferably before building work commences. If an application is submitted at a

late stage and is subsequently rejected, numerous problems can arise, especially

if purchasers have bought properties marketed under an unapproved name.

Developers must be aware that marketing names are not to be confused with

street names. It should be noted that in the official address, which are issued by

the Council, the marketing names may not form part of the official postal address.

Commercial developers/owners must display a unit number, if issued, on the

building. If the premise is split an application to address must be submitted for

the Council to apply the appropriate addressing.

The applicant will be required to fill in an application form (see appendix A). The

application should be accompanied by a plan of the development clearly showing

entrance points and plot numbers where applicable.

If a development has been addressed and the developer revises the

scheme it is the responsibility of the developer to ensure that a new

plan is submitted to the council for revision of the numbering

scheme.

An internal layout must also be submitted for developments which are sub-

divided e.g. a block of flats. This must clearly show each entrance and floor level.

The relevant fee must then be submitted (see appendix B).

3. Naming Streets

The Street Naming and Numbering Officer will use these guidelines when

agreeing to a new street name. Developers and Parish/Town Councils should

follow these guidelines for any suggested names.

A development of more than 5 new properties off a new access road will be

allocated a new street name and numbered accordingly.

New Street names should not duplicate any similar name already in

use in the same locality, same town, post town, or within a 10km

radius including a neighbouring authority’s area. A variation in the

terminal word, for example, “street”, “road”, “avenue” will not be

accepted as sufficient reason to duplicate a name.

Street names should not be difficult to pronounce, awkward to spell or where

punctuation may give rise to variations.

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Names will not be considered that may be construed as contravening any aspect

of the Council’s Equality and Diversity Policy or would undermine the

cohesiveness of local communities.

Names that may be taken as advertising, will not be accepted.

The Council will endeavour to promote names with a local or historic significance

to the area.

Names with a common theme are encouraged on large developments. Two

developments within the same theme within the same town shall be avoided.

A new street name within and existing area where streets have an existing theme

should be in keeping with this.

Naming a street after a living person is not permitted.

Street names that may be open to re-interpretation by graffiti or shortening of the

name shall be avoided.

New street names shall not assigned to new developments when such

developments can be satisfactorily included in the current numbering scheme of

the street providing access.

All punctuation, including apostrophes, shall be avoided.

The suffix used for any street name should be appropriate to the street:

Street for any thoroughfare

Road for any thoroughfare

Way for major roads

Avenue for residential roads, traditionally a tree lined road but not being tree lined wouldn’t usually exclude this name

Drive for residential roads

Grove for residential roads which historically may have been woodland

Lane for residential roads

Rise for residential roads on an incline

Mews for residential roads normally a small street

Gardens for residential roads subject to there being no confusion with any local open space

Crescent for a curved street

Close for a cul-de-sac only

Square for a square only

Hill for a hillside street only

Terrace or Row for properties in a row/terrace only

Parade a public square or promenade

Row for a row of houses only

Court for a block building of properties

Walk For pedestrianised access/thoroughfares

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Place for residential roads

Path For pedestrian access/thoroughfares

When a new street name is required the Parish Council will be asked for suitable names. These names will then be put to the developer for agreement. Once a suitable list of names is agreed a public notice is erected at the site entrance for public consultation for 1 month. Anybody with a justified reason to object to any of the proposed names can appeal to the Magistrates Court within 21 days after the service of the notice.

4. Re-naming a street

The changing of a street name should be avoided unless there is specific and

sufficient reason to do so. The Council will pursue alternative solutions and will

only change the name as a last resort. In the event that a street name needs to

be changed a consultation must take place with all affected rate-payers and

council tax payers and the appropriate Ward/Parish Councillors. A majority of the

tax payers affected must provide consent in order for the proposed change to

proceed.

A charge may be payable by the applicant and each household affected by the

alteration.

The Council has no legal obligation to reimburse owners/occupiers of the

properties in which the street is officially renamed.

When an existing street is re-named the procedure for Naming Streets must be

followed.

5. Naming of existing Unnamed Streets

The naming of an unnamed existing street is considered:

If the lack of name is causing a delay in locating the street.

If there is difficulty in the location of properties which are using the nearest

named street as their address. These can be private access roads.

When an existing unnamed street is to be named the procedure for Street

Naming must be followed as specified in “Naming Streets”

6. Numbering/Naming of properties

All buildings in a new property development will be numbered rather than named.

New streets will be numbered with odd numbers on the left and even numbers on

the right, commencing from the primary entrance to the street.

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Consecutive numbering may be used in a cul-de-sac or in a situation where there

is no scope for future development in the street.

The number of the property will be allocated to the street onto which the front

door faces. If the front door provides no direct access from that street, an

exception may be made.

Numbers should remain in sequence with the exclusion of number 13.

Flats and units will be given individual numbers where possible. The sequence

will depend upon the access to the front door of individual premises.

When a numbered property is converted into flats, the flats should be numbered,

e.g. Flat 1, 15 Main Street. A numbering scheme such as Flat A should be

avoided. The same principle applies to units, apartments and any other sub-

division.

If a block of flats is built as a ‘in-fill’ into an already numbered street and the

current numbering is not appropriate the building should be given a name and the

flats numbered internally e.g. 1 Saxon House, Main Street. It is the responsibility

of the developer to ensure the name of the block is clearly displayed on the

building.

When new properties are built within an existing street, and there are no

available numbers to use whilst retaining the current sequence, a suffix should be

used e.g. 2a. The suffix will be added to the property with the lowest number e.g.

new properties between 2 and 4 suffix will be 2a, 2b…. 4 etc.

A piece of land, e.g. a farmer’s field, cannot be given an official address, only a

building on that piece of land can have a conventional address for the purpose of

delivering mail and services.

On a street without numbers, a name will be allocated.

Where a property has a name as well as a number the number must always be

included and displayed; the name cannot be regarded as an alternative. The

Council will not remove a house number from an address.

When naming a property the name should not be a duplicate or a similar name

already in use as a property name within the same locality/village.

A name will not be considered that may be construed as contravening any aspect

of the Council’s Equality and Diversity Policy or would undermine the

cohesiveness of local communities.

It is the responsibility of the property owners to ensure that the name/number of

the property is clearly visible. This applies to both commercial and residential

properties.

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7. Postcodes

The postcode identifies a number of postal delivery points along with the postal

town as defined by Royal Mail. The Council is not responsible for allocating

postcodes; they are a Royal Mail product. The Council works closely with Royal

Mail to ensure that proposed addresses are acceptable. Postcodes will only be

allocated when a scheme is approved.

A property’s post town may differ from its nearest town, or the town in its own

district or county, as Royal Mail base its addresses on the post town through

which the post is delivered instead of the actual geographical location of the

property.

When new properties are issued a postcode Royal Mail stores the address in a

‘NYB’ (not yet built) file. This may need to be activated by Royal Mail so it

appears on their web site. This can be done by contacting them directly.

Any complaints relating to the delivery of Royal Mail deliveries should be directed

to Royal Mail by the person experiencing the problem. The Council is not

responsible for the non-delivery of mail or goods.

8. Notifications

When an address application is complete the Council will issue a letter to Royal

Mail, emergency services and a number of internal and external organisations.

The notification will not include any of the applicant’s personal details. This is due

to Data Protection reasons. It is the responsibility of the owner to notify any other

third parties.

9. Street Nameplates

It is the responsibility of the developer to erect any street nameplates which are

required. New street nameplates must adhere to the specification provided by

the Council. (See Appendix C).

Where a developer fails to install the nameplates or provides nameplates which

do not meet with the Councils specification, then the Council reserves the right to

carry out the appropriate remedial work and charge the developer on a time and

material basis.

Following installation, the Council will take over responsibility for the future

maintenance and replacement of all street nameplates, provided they have been

installed to the Council’s specification.

10. Charging for the Street Naming and Numbering Service

Charges are reviewed annually, please see Appendix B (below page 12) for a list

of all current charges.

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Appendix A

Application for Street Naming and Numbering

Applicant Details

Name:

Address:

Postcode:

Telephone:

Email:

Application Details

Application for: Full Addresses for Single/Multiple Dwellings

Please Tick Full Addresses for Commercial Property

Addition/Removal of Property Name

Change of Property Name

For Full Address

Location of Site:

Planning Permission Number:

You are required to supply a site layout (if flats also include internal floor plans) clearly showing

main entrance and plot number.

Addition/Removal/Change of Name

Full Property Address:

Postcode:

Name to be added or changed to the property:

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The Council will run a check on names in line with our Street Naming and Numbering Procedure.

Any duplicated property names or similar property names which already exist within a village will

be refused.

Declaration

By signing/ticking below and submitting this application to the Council you are confirming that you

are the owner of the property/development/land and as such have the right to make the

application.

Tick this box, save the completed form and submit by email

Or print this form and sign and post.

Name: Signed:

Date:

Once the application form has been submitted and site location plans received the Street Naming

and Numbering Officer will contact you with case reference number and the fee payable.

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Appendix B

Street naming and numbering charges

Event Chargeable Activities Charge

Numbering properties

Renaming street

Disseminating information

New development requiring numbering of properties

√ √

£250 per street £15 per Property

New development or conversion requiring number

√ √ £25 per property

New development or conversion requiring name

√ £25 per property

Change of existing street name (and if necessary allocating changed or new numbers)

√ √

£250 per street £15 per Property

Change of property number

√ √ £25 per property

Change of property name or addition (or removal) of name to numbered property

√

£25 per property

Note: “Street” means each length of road with a different name to another, either before or after the process is carried out.

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Appendix C

SPECIFICATION FOR THE ERECTION OF STREET NAMEPLATES AND STREET SIGNS

1.0 GENERAL 1.1 Street nameplates are to be erected in the positions and to the direction of

the Street Naming and Numbering service. 1.2 The full and proper names of the street will be supplied to the installer of

the street nameplate. Also included will be a map showing the situation of the required nameplate

On larger developments a street numbering schedule will be provided to clarify numbering requirements.

2.0 NAMEPLATE SPECIFICATION 2.1 Die Pressed Aluminium 11.S.W.G., 150mm deep with rounded edges.

White background, with black border and black letters. 2.2 Lettering, 100 millimetre Ministry of Transport letters, capital lettering only

for street names. Secondary titles i.e. ‘Leading to….’ Shall be 50 millimetre M.O.T. lettering formed in upper and lower case lettering.

In the case of no through road - No Through Road standard ‘T’ symbol to be included at the right-hand end of the nameplate.

2.3 Angle steel frame fixed to all free standing nameplates. 3.0 LEGS AND FIXING REQUIREMENTS 3.1 Box section galvanised legs.

Length to be sufficient to permit the legs to be securely fixed in concrete for a length of 450 millimetres, with the plate standing at not less than 600 millimetres above ground, pavement or adjacent highway levels.

Legs to be fixed in sufficient volume of concrete to withstand impact and vandal attack.

Surface surrounding legs is to be made good after installation in finish to match existing surface e.g. tarmac, concrete or block paviours.

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