Strategic Planning for StatewideStrategic Planning for Statewide GIS Coordination

Richard ButgereitGIS AdministratorGIS Administrator

850-413-9907richard.butgereit@em.myflorida.com

Geospatial Collaboration & Coordination

SERUG 2008

www.floridadisaster.org/gis/capgrant

Hurricanes. Tornadoes. Floods. Rising sea glevel. Water shortages. Traffic congestion. Overcrowded schools. Urban sprawl. U bl l k I iUnstable real-estate market. Increasing cost of living. Limited funding.Th f li i i llThese are some of many realities we continually face in the State of Florida. To more effectively manage these challenges while fosteringmanage these challenges, while fostering sustainable and vibrant economic growth, Florida needs to effectively share geographicFlorida needs to effectively share geographic information across all levels of government and all business sectors, in a reliable and efficient ,manner.

Vision forStatewide GIS Coordination

“To improve the quality of life in FloridaTo improve the quality of life in Florida by optimizing the use of geographic information through communication,information through communication,

coordination and collaboration.”

Why is Coordination Necessary?Florida is ranked very low nationally in our use of GIS as an enterprise resourcep

Why is Coordination Necessary?“One lesson from Hurricane Katrina is clear—if the tactical alliances had existed for geospatialthe tactical alliances had existed for geospatial information resource sharing … the recovery support effort would have moved faster savingsupport effort would have moved faster, savingmoney and lives.”

Twyla McDermott, GIS Manager, Katrina relief volunteer (Quote from FGDC’s 2006 publication, “The Urban Frontier: A Call to p ,Action.”

Why is Coordination Necessary?Equal access to data gathering and creating does not exist in FloridaEnterprise approaches need to be implemented

To enable effective data sharing and transportable methodologiesmethodologiesTo improve data integration and disseminationTo insure predictable data quality and timeliness

L k f i ti d ll b tiLack of communication and collaboration across jurisdictions and boundaries

Cities and counties do not always coordinateySome State agencies are doing well but function as independent organizationsInconsistencies are hurting government and business sector g geffectiveness

Strategic GoalsTo improve services to citizens and maximize

investments in GIS technologies it is essentialinvestments in GIS technologies it is essential that the State of Florida:

Provide leadership for coordination of GIS efforts across all levels of government throughout the state.

Invest in GIS infrastructure by supporting the development of coordinated GIS data clearinghouses that provide the foundation for effective data discovery and sharing.

Communicate and educate all concerned about the benefits and capabilities achieved by investments in GIS to support ff ti d i i kieffective decision making.

Federal Enabling FrameworkgUSGS National Geospatial Program Office

National Spatial Data Infrastructure (NSDI)Presidential Executive Order 12906 of April 11 1994Presidential Executive Order 12906 of April 11, 1994.

“the technology policies standards and humanthe technology, policies, standards, and human resources necessary to acquire, process, store, distribute, and improve utilization of geospatial data.”

NSDI developed in cooperation with federal, state, local, d i d dand private data producers.

Building the NSDI

CountiesCounties StatesStatesFederal

GOS Portal

Geospatial One StopGeospatial One Stop• Discovery and Access• Common Infrastructure

FGDCFGDC• Coordination• Standards/Policy• Training

CitiesCities TribesTribesAcademiaAcademia

PrivatePrivate

Land Cover The National MapThe National Map

I t t d C t t

• Harvesting• Training• Partnerships

Boundaries

Surface Waters TransportationLand Cover • Integrated Content

• Seamless Base• Map Products• Data Dissemination

Orth im rElevation

StructuresBoundaries

Geographic NamesOrthoimagery

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NSDI ExamplesCoordinating Florida statewide orthoimagery program with Federal requirements for high-resolution imagery.Promoting adherence to Data Standards, publication of FGDC-compliant metadata, cataloging data inventory in regional geospatial clearinghouse.Providing seed funding for transfer of data stewardship

i i i (NHD GNIS)activities to state (NHD, GNIS)Funding clearinghouse development efforts. Supporting statewide geospatial program coordination activities through FGDC Cooperative Agreements Program fundingProgram funding.

Federal Geographic Data Committee

Administered through USGS-National Geospatial Program Office

Interagency coordinating body responsible for fostering the development of the NSDIfostering the development of the NSDI

P id C i A PProvides Cooperative Agreements Program (CAP) funding annually to states in support of

i l d lgeospatial program development

Federal Enabling FrameworkFederal Geographic Data Committee (FGDC)Cooperative Agreements Program 2007Cooperative Agreements Program - 2007

Category 1: FGDC-Endorsed Standards Implementation Assistance Category 2: Framework Client DevelopmentCategory 3: Fifty States Initiative Awarded to FloridaCategory 3: Fifty States Initiative -- Awarded to FloridaCategory 4: Geo-Enabled Federal Businesses InitiativeCategory 5: Geographic Information IntegrationCategory 5: Geographic Information Integration

National States Geographic Information Council

An organization committed to efficient and geffective government through the prudent adoption of geospatial information technologiesp g p gSince 2005, Florida Division of Emergency Management GIS Administrator has been servingManagement GIS Administrator has been serving as state representative to NSGIC

NSGIC Supports PlanningCoordination P fPerformance Objectives9 Coordination CriteriaCriteriaStrategic and Business Plan Templates

Coordination efforts in other statesFull-time paid coordinator 29Clearly defined authority 32Clearly defined authority 32Formal tie to state CIO 28I l d li i l h i 24Involved political champion 24NSDI Clearinghouse 29Work with local governments 33Sustainable funding 13Coordinator contract authority 31Primary Federal program contact 28y ede p og co c

Coordination efforts in other statesWhere effort is housed

IT A 10IT Agency 10Natural Resources 10C O Offi 9CIO Office 9Geological Survey 3Academic Organization 3Non-Profit 3 Governor’s Office 1Budget agency 1

Coordination efforts in other statesSource of Funds (Coordination Office)

G l F d 25General Funds 25Federal Grants 19A C ib i 14Agency Contributions 14Special Appropriation 13Capital Budget 6Bond Funds 2Federal Funds 4Other 8

Coordination efforts in other statesActivities Managed Through Coordination EffortsEfforts

Data Clearinghouse 41GIS C di i C il 40GIS Coordinating Council 40Data standards 31GIS Personnel/Job Descriptions 24Data distribution policies 24Define or assign data stewardship 19

Revived – A Strategic PlanThe Whats, Whys, Processes, and GoalsVolunteers gather to revitalize the effortVo u ee s ga e o ev a e e e oObtain USGS Cooperative Agreement Program GrantObtain Subject Matter ExpertsShare and gather information through GIS Professionals

State CIO CouncilWMD GIS M M tiWMD-GIS Managers MeetingsCFGIS Workshop SFGIS ExpopSHRUGRegional WorkshopsSt i C ittSteering Committee

Steering CommitteeRichard Butgereit, GIS Administrator, FDEM, Steering Committee ChairBill Alfred, GIS Manager, FDOH, VP SHRUGDavid Anderson, Florida NHD Coordinator, FDEPCharles R ssell S stems Project Cons ltant FDORCharles Russell, Systems Project Consultant, FDORScott Burton, GIS Manager, Broward County Sheriff's OfficeMira Bourova, GIS Analyst, Central Florida Regional Transportation Authority (LYNX)Jared Causseaux, GIS Coordinator, FDOTSteve Dicks GIS Manager SWFWMDSteve Dicks, GIS Manager, SWFWMDJason Drake, GIS Coordinator, National Forests of FloridaLouis Driber, Florida Geospatial Liaison, USGSRic Dugger, IS Manager, FSU Florida Institute of GovernmentMarshall Flynn GIS Manager Tampa Bay Regional Planning CouncilMarshall Flynn, GIS Manager, Tampa Bay Regional Planning CouncilChris Friel, GIS Division Director, PhotoScience, Inc.Lee Hartsfield, Tallahassee-Leon County GIS Manager, President Florida URISA, President SHRUGAl Hill Volusia County GIS Manager Chair Central Florida GISAl Hill, Volusia County GIS Manager, Chair Central Florida GISStephen Hodge, Principal Researcher GIS, FSU FREACKathleen O’Keife, GIS Coordinator, FWCCJason Rivera, GIS Operations Lead, CH2M HillEric Songer GIS/IT Manager URSEric Songer, GIS/IT Manager, URSAlexis Thomas, UF GeoPlan CenterDiana Umpierre, GIS Analyst, City of Miami

Project Staff

Florida Institute of GovernmentRic Dugger, CIOB d G GIS A lBrenda Green, GIS Analyst

Fugro EarthDataFugro EarthDataMartin Roche, Vice President

Current Effort Builds on Past Statewide GIS CoordinationPast Statewide GIS Coordination

Growth Management Data Network Coordinating CouncilNetwork Coordinating CouncilBase Mapping Advisory Council pp g yFL Geographic Information Board

d iFL GIS Advisory Group

Strategic Planning

Communication with Stakeholders and Executives

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Monitoring and Marketing

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March 7, 2006 v1.0March 7, 2006 v1.0

Project ScheduleKick-off Meeting (October 10-11)Regional Conferences

Fall of 2007 - SHRUG, CF GIS, South Florida GIS ExpoRegional Workshops

T ll h (D b 4 2007)Tallahassee (December 4, 2007)Orlando (December 11 , 2007)South Florida (December 10 , 2007)South Florida (December 10 , 2007)

On-Line Survey (Nov. 19 to Dec. 14, 2007)Data Summary (December 23, 2007)y ( , )Strategic Plan

Draft 1 (February 22, 2008)Draft 2 (April 04, 2008)Final Draft (April 18, 2008)

Regional User Group ConferencesCentral Florida GIS Workshop (CFGIS), Orlando September 2007Orlando, September 2007South Florida GIS Expo, West Palm Beach, O b 2007October 2007Seven Hills Regional User Group (SHRUG) Tallahassee, November 2007520+ stakeholders were provided information pabout this plan at regional GIS user group conferences

Regional WorkshopsTallahassee (December 4, 2007)Orlando (December 11 2007)Orlando (December 11 , 2007)South Florida (December 10 , 2007)

Over 150 attendees participated in one p pof the three sessions.

Stakeholder InterviewsCity Government (4)County Government (6)R i l G t (5)Regional Government (5)State Agencies (3)State Agencies (3)Federal Agencies (1)g ( )Private Sector (2)Universities (2)

Online Survey158 stakeholders fully completed the online surveyonline survey

37% from Local Government37% from Local Government24% from State Government18% from Private Sector

41% GIS/IT M41% GIS/IT Managers29% GIS Analysty

Information GatheringCurrent successes - benefits from participation in coordination effortsparticipation in coordination effortsWeaknesses – current structure failuresPitfalls – things to be avoided for successful coordinationsuccessful coordination Functions of a coordinating entityStructure of a coordinating entity

Details on results available in Data Summary at http://www.floridadisaster.org/gis/capgrant/Documents/Data_Collection_Summary_FINAL_010408.pdf

Information GatheringStrengths…

81% f d t h h d f l81% of respondents have had successful coordination experiencesRegional user groups were identified as a significant enabler of coordinationsignificant enabler of coordinationFlorida’s public records laws have

t ib t d t f l di ticontributed to successful coordination

Information GatheringWeaknesses…

Si ifi t f i th il bilit fSignificant confusion on the availability of data clearinghouses in FloridaLittle formal coordination that is documented and fully institutionalizeddocumented and fully institutionalizedData, metadata, and projection standards

l ki d t d k fare lacking and create undue work for many organizations

Information GatheringPitfalls…any coordination effort must avoid:

O t li tiOver centralizationBecoming an enforcer rather than an genablerFailure to involve local governmentFailure to involve local governmentDiversion of funds from agency GIS efforts

Information GatheringFunctions…over 90% of respondents support

the following:the following:Facilitation of data exchangeData aggregation Coordination between agencies on policyCoordination between agencies on policy and technical issues

Information GatheringStructure…F D t S 01/04/08From Data Summary 01/04/08 --

“While there is a consensus on the need for a coordinating entity and the role thecoordinating entity and the role the coordinating entity should perform, at this

i t th i hpoint there is no consensus on where a coordinating entity should exist or how it should be structured.”

The Strategic PlanExecutive SummarySt t i Pl i M th d lStrategic Planning MethodologyCurrent Situation in FloridaVision and GoalsA diAppendixes

Current SituationGIS Coordination HistorySt t f F k D tStatus of Framework DataStrengths and WeaknessesgOpportunities and Threats

Status of Framework Data

StrengthsSuccessful efforts already underwayC f t GIS di tiConsensus for stronger GIS coordinationStrong GIS community in Floridag yInstitutional and legal relationshipsP i t t ti i tiPrivate sector participationAdoption of standardspData discovery and distribution services

WeaknessesFragmented efforts“H ” d “H t ”“Haves” and “Have nots”Institutional and legal constraintsgLack of awareness of existing resourcesL k f t d d d t d hiLack of standards and stewardship responsibilities

OpportunitiesSupport for formal coordination effortsI d di ti d f ilit tiImproved coordination and facilitationData coordination activitiesPurchasing/procurement coordinationSt d d d b t ti id liStandards and best practices guidelinesContinuing university supportg y ppImprove the circumstances of the “Have nots”nots

ThreatsLack of fundingL k f liti l h iLack of political championResistance to data sharinggPoor institutional support

Strategic GoalsProvide leadership for coordination of GIS efforts across all levels of governmentefforts across all levels of government throughout the state. Invest in GIS infrastructure to fully realize theInvest in GIS infrastructure to fully realize the benefits of shared geospatial data and technologytechnology. Communicate and educate all concerned about th b fit d biliti hi d bthe benefits and capabilities achieved by investments in GIS to support effective decision

kimaking.

Programmatic GoalsEstablish a formal framework for s ccessf l GIS coordinationsuccessful GIS coordination

Create Geospatial Programs Office p gheaded by a GIS CoordinatorCreate a Geographic InformationCreate a Geographic Information CouncilEmpower Technical Advisory Committees

Programmatic Goals (continued)Formalize, sustain, and expand public data clearingho sesdata clearinghousesFormalize geospatial data stewardship g p pactivities

l di i b iDevelop GIS coordination business planp

www.floridadisaster.org/gis/capgrant